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HomeMy WebLinkAbout1984.03.20_OPWA MinutesOn Tuesday, March 20, 1984, the Owasso Public Works Authority met in regular session in the Council Chambers at City Hall per the Notice of Public Hearing and Agenda posted on City Hall bul- letin board at 4:00 p.m. on March 16, 1984. ITEM 1: CALL TO ORDER The meeting was called to order at 8:57 p.m. with Chairman Spencer presiding. ITEM 2: FLAG SALUTE ITEM 3: ROLL CALL PRESENT: Boyd Spencer, Chairman Wauhilleau, Vice -Chairman Phyllis Gross, Trustee (now Capshaw - hereinafter James Smalley, Trustee referred to as Phyllis Gross) Von StocklerTrustee Ron Cates, City Attorney Ben Hynum, City Manager Ann Hendrickson, City Clerk ABSENT: None ITEM 4: CONSIDERATION OF APPROVAL OF CONSENT AGENDA ITEMS: A. APPROVAL OF MINUTES OF FEBRUARY 21, 1984. B. APPROVAL OF TREASURER'S REPORT C. ACKNOWLEDGEMENT OF WATER LINE EXTENSION PERMIT/EL RIO VISTA IV. D. APPROVAL OF FEBRUARY CLAIMS. Motion was made by Wauhilleau Webb, seconded by Von Stockler, to approve the Consent Agenda, by reference made a part hereof. AYE: Messrs. Spencer, Smalley, Stockler; Mrs. Webb NAY: None ABSTAIN: Mrs. Gross Motion carried. The City Attorney call a point of order stating that the Consent Agenda must be passed unanimously. Mrs. Gross asked that Item A be removed from the Consent Agenda, Mrs. Webb renewed her motion and Mr. Stockler renewed his second. AYE: Messrs, Spencer, Smalley, Stockler Mesdames Gross, Webb NAY: None Motion carried. OWASSO PUBLIC WORKS AUTHORITY PAGE TWO MARCH 20, 1984 ITEM 4 A• Approval of Minutes of February 21, 1984. Motion was made by James Smalley, seconded efer Von Stockler t hereof. approve the minutes of Feb. 21, 1984, by. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb NAY: None ABSTAIN: Mrs. Gross Motion carried. ITEM 5: BUSINESS A. REQUEST FOR EXECUTIVE SESSION - WATER AND SEWER DEPARTMENT PERSONNEL MATTER. Motion was made by Von Stockler, seconded by Phyllis Gross, to recess into Executive Session. AYE: Messrs. Spencer, Stockler, Smalley; Mesdames Webb, Gross NAY: None Motion carried. Meeting recessed at 9:08 p.m. and reconvened at 9:38 p.m. B. CONSIDERATION OF RE ST FOR, EXCEPTION TO MANDATORY REFUSE 253 MR RON GUETLINE, TELEX, INC. Mr. Hynum said the matter had been resolved and Telex is now using City trash service. C. REQUEST FOR DISCUSSION REGARDING SOUTHEAST OWASSO SEWER AREA DR. BRYSON AND V. RADEBAUGH. This item was postponed to the April 3 agenda. D. FORSENGINEERINGTION FFEE5ROORLOF STEPC�ITWASTEWATER TREATMENTCT WITH SPETH Mr. Smalley asked what our expectations were for funding on this project. Mr. Hynum said when we begin Step III, we will receive reimbursement on steps'I and II. He said the Task Force will make their recommendations to the State on March 24. The Health Dept. Board will meet on April 13 to hopefully approve the plan and then it will go to EPA. Mr. Hynum said that after many conver- sations with a number of people, he felt the City's chances for grant money.in the 1984-85 year are good. He said that any money c,ranted will be done according to current population, not pro- jected population. Mayor Spencer said the Council should be careful in making a decision and should possibly reconsider addi- tions to the present lagoon system. I OWASSO PUBLIC WORKS AUTHORITY PAGE THREE MARCH 20, 1984 Mr. Smalley asked how the City would fund the pro'ect.if t he ing is likely to be 55%. Mr. Hynum said about $500,000 couldfcome from the G.O. Bond issue. He said the City needs to be prepared with plans, designs and funding for the first of October, the beginning of their fiscal year. Mr. Stockler asked how much had been spent on Step I and how much would be spent on Step II. Mr. Hynum said approximately $35,000 on Step I and.$109,000 on Step II. Mayor Spencer said he felt the City was taking their chances going on with the project and not knowing if we will re ceivefunin all. Mr. Smalley said he agreed, but at some Point ancommittmentt must be made to proceed even though the chancey €or funding might be slim -to none. He said since there were only 17 approved last year and probably about the same next year and Owasso was #54, the chances of making it looked slim to him, but we still should proceed. Mr. Hynum said he felt the City had a better chance than that because the awards were given on a point system and our project would get extra points because of the innovative alternative system involved. Motion was made by James Smalley, seconded by Phyllis Gross, to approve the contract with Farrar -Hudspeth for engineering fees for Step II wastewater treatment project. AYE: Messrs. Spencer, Stockler, Smalley; Mesdames Webb, Gross NAY: None Motion carried. E. CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR BIDS ON WATER D S WER PR JECTS AL C. OUNG AND ASSOCIATFg Mr. Danny Bird of Al C. Young and Associates stated that the plans and specifications on all four projects are complete and ready to be bid. He suggested each project the date of April 26 to take the bids, having j's bids opened at thirty minute intervals. Mr. Spencer asked if Mr. Bird knew about the booster pump the City bought a few years ago. Mr. Bird said it might be needed at some time in the future. Mr. Spencer asked if they would use the pressure reducing valves. Mr. Bird said they could use the valves in the old part of town. Motion was made by James Smallev, seconded by Von Stockler, to adver- tise for bids on April 26 for all four- water and sewer projects. AYE: Messrs. Spencer, Stockler, Smalley; Mesdames Webb, Gross NAY: None Motion carried. OWASSO PUB. WORKS AUTHORITY PAGE FOUR 14ARCH 20, 1984 F. CONSIDERATION OF RECO14MENDATION TO ACCEPT LOW BID ON SANI- TATION VEHICLES. Mr. Noel Cudd spoke to the Authority about purchasing an automated side loader from his company. Mr. Spencer asked him what his bid had been and he said $123,731, which was the high bid. He asked the City Attorney if it was ok to be talking with the high.bi.dder at this point. Mr. Cates said the Authority could consider any- thing relative to the bids in determining whether to accept the low bid. He said the Authority would not be able to accept the high bid at this time.however. Loyd Goff of Murphy paYethoughlnery spoke tthe council out Leach Leach equipment. Hesaid h their specifications differently. Mr. Hynum said if the Council did not want to accept the low bid, the trucks should be rebid as soon as possible since the City is in bad need of new trucks. Mr. Smalley asked if the low bid Mr. Hynum said he had experience bidder and they work just fine. received met the specifications. with the trucks bid by the low Motion was made by James Smalley, seconded by Mayor Spencer, to accept the low bid submitted by J & R Equipment. AYE: Messrs. Spencer, Stockler, Smalley; Mesdames Webb, Gross NAY: None Motion carried. CONSIDERATION _. "om mn nPrT ARF AN EMERGENCY FOR THE IN OBTAINING YAKI1 i AINI) 1,1'MUN r Wn DOGWOOD STREET AND TO ACCEPT THE LOWEST AVAILABLE PRICE TAT nRTATNTNG THE SERVICES AND ACQUIRING THE MATERIALS FOR Mr. Hynum said there was 2,910 feet of six inch line available for this project.which would be from 3th to 12th on Dogwood. He said some of the leaks had already been repaired. Mr. Stockler said num every wateauthorizationtoofrtheyl what he needed was problem, was whatever it might be. Motion was made by Mayor Spencer, seconded by Von Stockler, declaring that emergency exists 8thwith trrato Stter lines between on Dogwood approximately OWASSO PUB. WORKS AUTHORITY PAGE FIVE MARCH 20, 1984 5. G. AYE: Messrs. Spencer, Stockler, Smalley Mesdames Gross, Webb NAY: None Motion carried. Motion was made by James Smalley, seconded by Phyllis Gross, to waive competitive bidding requirements and authorize the City Manager to obtain parts and labor for repair of water lines on Dogwood Street and to accept the lowest available price in obtain- ing the services and acquiring the materials for same. AYE: Messrs. Spencer, Stockler, Smalley Mesdames Gross, Webb NAY: None Motion carried. 6. REPORT FROM CITY MANAGER Mr. Hynum reported that the materials to repair the wash unit had been ordered by the City Mechanic and it is being repaired. Mr. Hynum asked Mr. Dennis Hodo to report on the study he had made of the area. Mr. Hodo said that basically because North Beaumont is a very flat street, it does not drain well. He said there were several spots where silt deposit buildup is compounding the problem. He said the ideal solution would be to install a storm sewer taking the water off of the street and carry it into a ditch west of the area. He said an immediate solution would be to keep the silt cleared out of the gutters and cut the brush particularly west of 3rd street. Mr. Hynum said the silt has been cleaned out and some of the brush had been cleared. Mr. Smalley asked if the City had a ditch cleaner. Mr. Hynum said there is one, but the ignition key has been lost. 7. REPORT FRO14 CITY ATTORNEY 49 Mr. Cates said Mayor Spencer had requested an opinion regarding the extent of authority of trustees of the Owasso Public Works Authority.in terms of active management function. He said that in answer to the request, the Trustees of the Owasso Public Works Authority, acting as a collective body, by majority rule thereof may supervise and control directly or indirectly officers and employees of the Owasso Public Works Authority only. He stated that the Owasso Public Works Authority and the Owasso City Council are two seperate corporate bodies. The City Council is the governing body of this municipal corporation with limitations upon responsibilities and authority and may not actively manage, directly OWASSO PUBLIC WORKS AUTHORITY PAGE SIX MARCH 20, 1984 or indirectly, employees of the City of Owasso. If the trustees of the OPWA so deem it, acting as a body, they could control the day to day operation of the Owasso Public Works Department. Cates stated that although members of the Owasso City Council are also members of the OPWA, a member of the Council need not be a trustee of the OPWA and the two bodies can be two completely different groups of people. Mr. Hynum said he had been associated with a city that appointed a board other than the City Council as a Municipal Services Authority and that it did not work well. Mayor Spencer stated that he thought the Trustees should have an active part in the hiring of employees in the Public Works Department. 8. NEW BUSINESS There being no new business before the Owasso Public Works Authority, meeting adjourned at 10:56 p.m. 41"I/ BoyM­.S—P cer, hairman Ann Hendrickson, City Clerk