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HomeMy WebLinkAbout1992.01.21_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY JANUARY 21, 1992 On Tuesday, January 21, 1992 the Owasso Public Works Authority met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 17, 1992. Addendum to the Agenda was posted on the City Hall bulletin board at 3:00 p.m. on Monday, January 20, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:25 p.m. with Vice Chairman Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL. PRESENT: Patricia Marlar, Vice Chairman Mark Thompson, Trustee rr Bob Randolph, Trustee Jason Gittelman, Trustee Rodney J. Ray, City Manager Ronald D. Cates, O.P.W.A. Attorney Jane Buchanan, Secretary ABSENT: John Phillips, Chairman A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE JANUARY 7, 1992 MEETING. A motion was made by J. Gittelman, seconded by B. Randolph, to approve the minutes as written, by reference hereto. ' AYE: Gittelman, Randolph, Thompson, Marlar NAY: None MOTION: Carried 4-0 1 OWASSO PUBLIC WORKS AUTHORITY JANUARY 21, 1992 ITEM 5: REQUEST APPROVAL OF THE CLAIMS A motion was made by J. Gittelman, seconded by M. Thompson, to approve the claims as follows: (1) $14,570.01 and (2) Payroll $17,514.53. AYE: Gittelman, Thompson, Randolph, Marlar NAY: None MOTION: Carried 4-0 ITEM 6: PRESENTATION OF A REPORT RELATING TO THE FINDINGS OF THE INITIAL PORTION OF AN INFLOW AND INFILTRATION STUDY OF CERTAIN SECTIONS OF THE OWASSO WASTEWATER COLLECTION SYSTEM. Mr. Charles Nicholson gave the presentation of the report prepared by staff on the project to date. He stated this study was done in the Hillside Addition since that is one of the major problem areas of the city. He stated costs are being prepared to correct the problems and will be included in the 1992-93 budget. This will be an ongoing project until all of the areas in the city are tested and corrected. He concluded by stating no action is requested at this time on the report. He then answered questions of the Trustees about the report. ITEM 7: REQUEST FOR CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF WATER METERS. Mr. Nicholson presented this item to the Trustees stating bids were opened on January 8, 1992 and two bids were received. The bid from Arkansas Meter & Supply, Inc. did not meet specifications and an alternate bid was submitted. The other bid was received from Water Products of Oklahoma at $69.95 per meter. The bid was a bulk purchase of 100 meters. The total bid was $6,995.00. Mr. Nicholson stated these meters is the first step in allowing us to begin computerizing the process of reading water meters. Mr. Richard Brant the representative from Arkansas Meter & Supply requested to address the Trustees with his concern on the manner with which the specifications were written. He stated as a citizen of Owasso he feels the City does not need to go to this expensive a meter when other companies can provide equivalent meters at less cost. He stated as a representative of a competing company he 2 OWASSO PUBLIC WORKS AUTHORITY JANUARY 21, 1992 feels the specifications were written "too tight" and did not allow equivalent meters to be bid. After discussion by the Trustees, a motion was made by M. Thompson, seconded by B. Randolph, to table this item until the next regular meeting so addition information can be gathered about this "sole source" situation. AYE: Thompson, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 Mr. Nicholson was requested to get information from Rockwell and other manufacturers to see if their meters are compatible to these. ITEM 8: REQUEST FOR CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A "SKID TRAILER MOUNTED HIGH PRESSURE SEWER CLEANER AND OPTIONAL EQUIPMENT. Mr. Nicholson presented this item to the Trustees stating bids were opening on January 8, 1992. The following three bids were received: (1) Total Truck & Trailer Equipment $31,815.50 - gasoline, $35,188.50 - diesel and optional equipment (root cutter) $1,050.00; (2) Baker Equipment Company $27,875.00 - gasoline, $33,771.00 - diesel and optional equipment $1,000.00; (3) R.A. Phelps Equipment Company, Inc. $27,740.00 - gasoline, $30,330.00 - diesel and optional equipment $875.00. He stated all three bids meet specifications and he recommended the bid be awarded to R. A. Phelps Equipment Company, Inc. in the amount of $27,740.00 for the sewer cleaner and $875.00 for the root cutter. A total bid of $28,615.00. A motion was made by M. Thompson, seconded by B. the bid to R. A. Phelps Equipment Company, Inc. $28,615.00 as requested. AYE: Thompson, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 3 Randolph, to award in the amount of OWASSO PUBLIC WORKS AUTHORITY JANUARY 21, 1992 ITEM 9: REQUEST TRUSTEE ACTION RELATING TO THE PRESENTATION OF THE ANNUAL AUDIT REPORT FOR FISCAL OPERATION OF 1990- 1991. Ms. Bishop reviewed the audit documents during the City Council meeting and asked if the Trustees had any questions pertaining to the Authority's audit. A motion was made by M. Thompson, seconded by B. Randolph, to accept the audit report. AYE: Thompson, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 ITEM 13: NEW BUSINESS Mr. Ray stated he has an emergency item to present to the Trustees prior to action on the addendum item of the agenda. He stated the addendum item is requesting funds to repair several water leaks on the main line from Tulsa. This line crosses private property within the current easements. The line makes two ninety degree turns which must be correct or this will continue to be a major problem. With the two turns in the line there has been continual large leaks. The line must be relocated to straighten out line and correct the problem. This line is located on Mr. R. G. Miser's property south of the city. Mr. Miser has requested compensation in the form of "in - City" water rates on this two current water taps and a fire hydrant be located on the rerouted line. If the City will agree to those two conditions, Mr. Miser will grant the new easement. In 1955, several easements for the original water line construction were authorized and compensated in this matter. Mr. Ray requested he be allowed to negotiate an easement with Mr. Miser not to exceed the following conditions: 1) the allowance of "in -City" water rates for two taps, and 2) placement of a fire hydrant on the relocated line. He further requested the Chairman be authorized to execute such agreement on behalf of the OPWA after the City Attorney has approved the document. After discussion by the Trustees, a motion was made by B. Randolph, seconded by M. Thompson, to authorize the City Manager to negotiate compensation with Mr. Miser for an easement until the conditions stated and have the Chairman sign the documents. 4 OWASSO PUBLIC WORKS AUTHORITY JANUARY 21, 1992 AYE: Randolph, Thompson, Gittelman, Marlar NAY: None MOTION: Carried 4-0 ITEM 14: ADDENDUM TO THE AGENDA.... REQUEST FOR TRUSTEE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSAL TO REPLACE APPROXIMATELY SEVEN HUNDRED (700) FEET OF TWELVE INCH (12) "TRANSITE" WATER LINE. Mr. Ray stated several weeks ago a water leak was reported. It is on the main line from Tulsa. There are three possible leaks on the line with an estimated loss of approximately 60,000 gallons per day. The cost to relocate and repair this line and place a fire hydrant is approximately $4,500.00 He requested Trustees action to allow the expenditure and repair of the line as discussed in the previous item. A motion was made by M. Thompson, seconded by B. Randolph, to authorize the relocation and repair of the line and the placement of a fire hydrant on the new line. AYE: Thompson, Randolph, Gittelman, Phillips NAY: None MOTION: Carried 4-0 M1I ITEM 10: REPORT FROM O.P.W.A. MANAGER. None ITEM 11: REPORT FROM O.P.W.A. ATTORNEY. None ITEM 12: UNFINISHED BUSINESS. None ITEM 15: ADJOURN. With there being no further business to be brought before the Trustees, a motion was made by B. Randolph, seconded by M. Thompson, to adjourn. 5 OWASSO PUBLIC WORKS AUTHORITY AYE: Randolph, Thompson, Gittelman, Marlar NAY: None MOTION: Carried 4-0 Meeting was adjourned at 8:07 p.m. ne Buchanan, Secretary N. JANUARY 21, 1992 s, Chairman