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HomeMy WebLinkAbout1992.11.03_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY NOVEMBER 3, 1992 7- On Tuesday, November 3, 1992 the Owasso Public Works Authority met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 30, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:23 p.m. with Chairman Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was held during the City Council meeting preceding this meeting. ■ ITEM 3: ROLL CALL. PRESENT: Patricia Marlar, Chairman Jason Gittelman, Vice Chairman John Phillips, Trustee Bob Randolph, Trustee James Smalley, Trustee Rodney J. Ray, City Manager Ronald D. Cates, O.P.W.A. Attorney Jane Buchanan, Secretary ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON OCTOBER 20, 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve the minutes as written, by reference hereto. AYE: Randolph, Phillips, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 1 OWASSO PUBLIC WORKS AUTHORITY NOVEMBER 3, 1992 ITEM 5: REQUEST APPROVAL OF THE CLAIMS A motion was made by J. Gittelman, seconded by J. Phillips, to approve the claims as follows: (1) $101,531.14 and (2) Payroll $18,701.14. AYE: Gittelman, Phillips, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPROVAL OF AN EXPENDITURE OF FUNDS FOR THE PURCHASE OF YARDWASTE BAGS. Mr. Ray presented this item to the Trustees stating at the March 171 1992 Authority meeting the Trustees approved the purchase of 10,000 yardwaste bags. The quotes previously received from the vendors were for a minimum order of 40,000 bags. He continued by stating he directed staff to place the order and was informed by the vendor such a small order could not be processed. With an immediate need for bags, 10,000 were delivered and an additional 30,000 were received at a later date. At this point, he stated, his authorized purchase limit had been exceeded and he was also concern with the "bidding threshold". The bidding amount for any Authority was changed in the fall of 1991 from $21000 to $7, 500 but he stated the staff "mindset" remained at $2,000.00. He continued by stating he should have involved the Trustees sooner with this situation, but he failed to do so. In October he requested the City Attorney to render an opinion on this matter and include the options of the Trustees. The opinion relayed three options the Trustees could take and he briefly reviewed them with the Trustees. He stated he had exceeded his purchasing authority and requested the Trustees ratify his actions since that was one of the options that is within their legal authority. After discussion by the Trustees, a motion was made by B. Randolph, seconded by J. Phillips, to ratify the unauthorized issuance of debt by the City Manager and authorize the payment of $5,400 to Williams Refuse Company for 30,000 yardwaste bags. AYE: Randolph, Phillips, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 OWASSO PUBLIC WORKS AUTHORITY NOVEMBER 3, 1992 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF WATER METERS IN BULK QUANTITY. Mr. Augustine presented this item stating bids were opened on October 14, 1992 for the purchase of 125 water meters with the following bids received: 1) Arkansas Meter Supply Company with no bid per specifications, alternate given; and 2) Water Products of Oklahoma, Inc. $8,743.75. He requested the Trustees approve the bid submitted by Water Products of Oklahoma, Inc. in the amount of $8,743.75. He stated funding will come from the Water Department Budget, Line Item 5220. A motion was made J. Smalley, seconded by J. Gittelman, to award and approve a contract for the purchase of 125 water meters to Water Products of Oklahoma, Inc. in the amount of $8,743.75. AYE: Smalley, Gittelman, Randolph, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF METER SETTING MATERIAL IN BULK QUANTITY. Mr. Augustine presented this item stating bids were opened on October 14, 1992 with the following bids received: 1) Arkanas Meter & Supply Company $7,726.35; 2) Utility Supply Company $11,739.00; 3) Water Products of Oklahoma, Inc. $7,198.58; and 4) Southwest Meter Supply Company $7,946.50. He stated this is the annual purchase of these materials and it budgeted in the Water Department Budget in Line Item 5220. He requested Trustee approval to purchase materials from Water Products of Oklahoma, Inc. in the amount of $7,198.58. A motion was made by J. Smalley, seconded by B. Randolph, to award a contract and approve the expenditure to Water Products of Oklahoma, Inc. in the amount of $7,198.58 for water meter setting material. AYE: Smalley, Randolph, Phillips, Gittelman, Marlar NAY: None MOTION: Carried 5-0 3 OWASSO PUBLIC WORKS AUTHORITY NOVEMBER 3, 1992 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO O.P.W.A. RESOLUTION NO. 92-05. A RESOLUTION AUTHORIZING THE STAFF TO SUBMIT TO THE OKLAHOMA WATER RESOURCES BOARD AN APPLICATION FOR LOAN FUNDS FROM THE STATE REVOLVING FUND FOR THE PURPOSE OF FINANCING AND CONSTRUCTING IMPROVEMENTS TO THE CITY'S WATER AND WASTEWATER SYSTEMS. Mr. Ray presented this item stating the staff and financial advisor, Mr. Keith McDonald with Leo Oppenheim Company, are in the process of developing an application to be submitted to the Oklahoma Water Resources Board and the Oklahoma State Health Department for financial assistance for financing improvements to the water and wastewater systems. The agencies required that the documentation include a resolution indicating the governing body is aware of the submittal and has authorized the application. He requested the Trustee's approve O.P.W.A. Resolution No. 92-05 as submitted. A motion was made by J. Phillips, seconded by J. Gittelman, to approve O.P.W.A. Resolution No. 92-05. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 10: REPORT FROM O.P.W.A. MANAGER. Mr. Ray informed the Trustees of some recent "water test" problems and the proceeds required by EPA. He stated everything has been resolved. ITEM 11: REPORT FROM O.P.W.A. ATTORNEY. None ITEM 12: UNFINISHED BUSINESS. None ITEM 13: NEW BUSINESS. None 4 OWASSO PUBLIC WORKS AUTHORITY NOVEMBER 3, 1992 ITEM 14• ADJOURN. With there being no further business to be brought before the Trustees, a motion was made by B. Randolph, seconded by J. Smalley, to adjourn. AYE: Randolph, Smalley, Gittelman, Phillips, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 7:35 p.m. ()a4v-" zt'� ne Buchanan, Secretary ;ffau G�O / atricia KI Mar 5 , Chairman