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HomeMy WebLinkAbout2000.10.03_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 3, 2000 The Owasso City Council met in a regular session on Tuesday October 3, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 29, 2000, and Addendum to Agenda posted on the City Hall bulletin board at 4:00 p.m. on Monday, October 2, 2000. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Councilor Randy Brogdon. ITEM3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT H C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor ABSENT STAFF LaITY Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 19, 2000 Regular Meeting. B. Approval of Claims. C. Action Relating to Ordinance #658, an Ordinance Providing for the Amlexation of 61.24 Acres Generally Located on the Southwest Corner of East 1 1 6th Street N Olih and North 145th East Avenue, and a Five Foot Strip of Right-of-Way Along North 145th East Ave. The consent agenda included minutes of the September 19, 2000 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Owasso City Council October 3, 2000 Fund $52,581.55; (2) Ambulance Service Fund $5,853.63; (3) E-911 $1,903.96; (4) Capital Improvements $3,510.70; (5) Bond Projects $35,050.15; (6) City Garage $10,233.91; (7) Workers Comp Self-Insurance $2,231.64; (8) Payroll $147,114.33; (9) City Garage Payroll $3,403.83; (10) Ambulance Payroll $9,138.96. Item C on the consent agenda requested approval of Ordinance #658. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda. AYE: Voss, Bamhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE A WARD OF A CONTRACT FOR THE PURCHASE OF A HYDRAULIC HAMMER ATTACHMENT. Mr Roberts said that the FY 2000-2001 street department budget includes funds for the purchase of a hydraulic hammer, an attachment powered by backhoe hydraulics that is useful for breaking up concrete and bedrock during excavation work. Bid specifications were developed and sent to prospective vendors in July. Three bids were received, with United Rental submitting the low bid. Although they did not meet all of the specifications, the deviations were noted. The deviations generally relate to manufacturer design differences and are not considered to have an impact on equipment performance. Ms Voss moved, seconded by Mr Brogdon, to approve the award of a contract for the purchase of a hydraulic hammer attachment to United Rental, Tulsa, OK in the amount of $7776.00 AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE GENERAL FUND BUDGET. Mr Lutz presented the item. The streets maintenance building was sold in 1999 in the amount of $158,200. Those funds were to be used for the construction of two new structures - one at the vehicle maintenance facility to house refuse collection vehicles, to store and repair polycarts, and for light vehicle repair, and the other at the public works facility for covered equipment storage. Funds from the sale ofthe streets maintenance building have been placed in the General Fund. A budget amendment is requested in order that these funds can be utilized for the construction of the new buildings. Ms Voss moved, seconded by Ms Barnhouse, to approve an amendment to the General Fund Budget, increasing expenditures in the Street Depaliment Capital Outlay Fund by $158,200 to fund the construction of equipment storage buildings. - 2 - Owasso City Council October 3, 2000 AYE: Voss, Bamhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR THE CONSTRUCTION OF EQUIPMENT STORAGE BUILDINGS. Mr Lutz said that the specifications were developed for the construction of two equipment storage buildings to replace the streets maintenance building that was sold in 1999. Bids were initially opened in March, with all bids exceeding the funds available. Those bids were rejected and the project re-bid. Bids were opened on September 11 th, with two bids received. Both bids still exceeded the funds available, and staff negotiated with the low bidder, and deleted items relating to site grade and gravel surfacing, fencing and plumbing. The site grading and gravel surfacing will be done by city employees. Plumbing will be accomplished by a separate purchase order. Negotiations resulted in a bid of $127,245, with the plumbing cost estimated to be $7000 and the site grading and gravel surfacing about $3000. This will bring the total estimated cost for the entire proj ect to approximately $137,000. Ms Voss moved, seconded by Ms Barnhouse, to award the bid for the constmction of two equipment storage buildings to Brewer Construction Company, Chouteau, OK in the amount of$127,245. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion cauied 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #3, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND HORIZON CONSTRUCTION COMPANY INC, TULSA, OK, FOR INTERSECTION AND SIGNALIZATION IMPROVEMENTS. Mr Lutz presented the item. A contract was awarded to Horizon Construction in November 1999 for roadway improvement and signalization of intersections at 116th St N & N Garnett Rd, and 76th St N & 129th East Ave; signalization for intersections on 86th St N at 123rd East Ave; and roadway surface improvements on 86th St N between Main St and Mingo Rd. Some areas have been encountered that have required additional work, creating the need for additional time to be added to the contract. The requested change order covers an additional 38 days. Mr Brogdon moved, seconded by Ms Voss, to approve Change Order #3 to a contract with Horizon Construction, adding 38 days to the project time, extending the completion date to November 11, 2000. - 3 - Owasso City Council October 3, 2000 AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM A & LAND DEVELOPMENT FOR ANNEXATION OF A 17.65-ACRE TRACT OF LAND GENERALLY LOCATED ON WEST OF NORTH GARNETT ROAD AND NORTH OF EAST 1 16TH STREET NORTH. Ms Sorrells said that A & W Land Development has submitted the above mentioned petition for annexation. The Technical Advisory Committee, Planning Commission and Annexation Committee have all reviewed the request and recommended approval. Rural Water District #3, Washington Country has supplied a sealed letter from their engineer certifying the district's ability to provide adequate water for fire protection. Ms Voss moved, seconded by Ms Barnhouse, to approve the requested annexation. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR FOREST CREEK BUSINESS P ARK, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA. Ms Sorrells said that the City has received a request from Forest Creek Business Park LLC to review a final plat for Forest Creek Business Park, located on the west side of the Owasso Expressway between 76th St N and 86th St N. The proposed final plat contains 13 commercial lots on 6.4 acres. The plat has been reviewed by the Technical Advisory Committee and Planning Commission, and approval recommended. Staff also recommended approval subject to the following conditions: (1) Sidewalks will be required along N Garnett Rd; (2) Sidewalks will be required from all parking areas to buildings within the site; (3) Acceleration/deceleration lanes be provided at entrances from N Gamett Rd. The requirement that the City of Owasso be made beneficiary of the covenants, conditions and restrictions has been met. Ms Voss moved, seconded by Mr Brogdon, to approve the final plat for Forest Creek Business Park, subject to the three conditions mentioned. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. - 4 - Owasso City Council October 3,2000 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND BUDGET. Mr Mitchell presented the item. A part of the E 96th St N Roadway project includes traffic signal improvements at E 96th St N & US. Highway 169. In order for AEP/PSO to provide power to the signals, they propose to replace an overhead guy pole and anchors with a 50' wood pole. A second 50' wood pole would be set 225' east of the existing pole and would include guys, anchors and an overhead transfomler station connected by overhead conductors. AEP/PSO has stated that this work can be accomplished for $5543. This expense was not included in the project budget. Staff is requesting an amendment to the budgeted amount prior to action being taken to approve this portion of the project. Mr Brogdon moved, seconded by Ms Voss, to approve an amendment to the Capital Improvements Fund Budget, increasing proposed expenditures in the 96th Street Improvements line item by $5543, and decreasing the projected ending fund balance by $5543. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A POLE LINE EXTENSION FOR THE TRAFFIC SIGNAL AT US. HIGHWAY 169 AND EAST 96TH STREET NORTH. Mr Mitchell said that this item is a request for Council approval for an expenditure of $5543 to AEP/PSO for the utility work to provide power to a traffic signal at 96th St N & US. Highway 169. Ms Bamhouse moved, seconded by Ms Voss, to approve the expenditure of $5543 to AEP/PSO as requested. AYE: Barnhouse, Voss, Brogdon, Williams NAY: None Motion cauied 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #1, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND KBM CONSTRUCTION FOR BID PACKAGE 3A-CONCRETE RELATING TO THE CITY HALL/POLICE STATION PROJECT. Mr Mitchell said that a modification in the plans and specification for the city hall/police station facility is necessary to reinforce the foundation and concrete slab in the jail cell area. The proposed work would include piers, grade beams, rebar, and concrete. KBM Construction has submitted a proposal amounting to $9601. Mr Brogdon moved, seconded by Ms Voss, to approve Change Order #1, adding $9601 to the cost of the project for the purpose of piers, grade - 5 - Owasso City Council October 3, 2000 beams, rebar, and concrete for the construction of foundations and elevated concrete slab over the containment corridor in the j ail cell area. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF BIDS FOR THE CONSTRUCTION OF A CITY HALL/POLICE STATION FACILITY. Mr Mitchell presented the item. Bids for construction contracts 7B Metal Roofing and 9A Drywall were opened on September 25th. This was a re-bid for both of these bid packages. Four bids were received for the metal roofing contract and one bid for the drywall contract. The apparent low bidder for metal roofing is Tumer Roofing is $141,648, and the bidder for drywall is Asta Enterprises with a bid of $315,000. The drywall bid is significantly higher than the estimate for that part of the project, however, staff recommend accepting the bid since this package has been bid with no response received and only one bidder this time. Mr Brogdon moved, seconded by Ms Voss, to award bid package 7B Metal Roofing to Turner Roofing in the amount of $141,648, and bid package 9A Drywall to Asta Enterprises in the amount of $315,000. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPROV AL OF A CONTRACT FOR THE PURCHASE OF REAL PROPERTY, AUTHORIZATION FOR THE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS, AND AUTHORIZATION FOR PAYMENT OF REAL ESTATE, CLOSING COSTS AND FEES. Mr McElrath said that this is the final piece of property needed for the widening of the intersection at 86th St N and Main St. This parcel was set for closing in March, but had to be renegotiated when it was discovered prior to the closing that a surveying discrepancy existed on this parcel. The amount negotiated is $500 for approximately 50 square feet of property. Ms Bamhouse moved, seconded by Ms Voss, to approve a contract with Burl and Cora Wilbanks for the purchase of real property located at 201 E 11 th St, in the amount of $500, to be utilized for the 86th St N and Main St Intersection Project; authorization for the Mayor to execute the contract; authorization for the Mayor and City Clerk to execute any documents incidental and necessary to the closing of the transaction; authorization for payment as indicated in the contract; and approval and authorization for payment of closing costs and related fees in an amount not to exceed $2000. - 6 - Owasso City Council October 3,2000 AYE: Barnhouse, Voss, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 17: REPORT FROM CITY MANAGER Mr Mitchell reported that Kohl's grand opening is Friday morning, October 6th. ITEM 18: REPORT FROM CITY ATTORNEY. No report. ITEM 19: REPORT FROM CITY COUNCILORS. Mayor Williams spoke briefly on the "4 TO FIX THE COUNTY" campaign. He said that Commissioner Collins and Commissioner Dick will attend the Owasso Chamber luncheon on Wednesday, October 4th to make a presentation on the campaign. ITEM 20: NEW BUSINESS. None ITEM 21: ADJOURNMENT Ms Voss moved, seconded by Mr Brogdon to adjourn. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0, and the meeting was adjourned at 6:55 p.m. H C Williams, Mayor - 7 -