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HomeMy WebLinkAbout2000.09.19_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 19, 2000 The Owasso City Council met in a regular session on Tuesday September 19, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 15, 2000, and Addendum to Agenda posted on the City Hall bulletin board at 4:00 p.m. on Monday, September 18,2000. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Kyle Meador of the New Heights Church of Christ. ITEM3: FLAG SALUTE The flag salute was held during the OPW A meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT H C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor ABSENT STAFF Tim Rooney, Acting City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA A. Approval of the Minutes of September 5, 2000 Regular Meeting and September 12, 2000 Special Meeting. B. Approval of Claims. C. Action Relating to a Workers Compensation Claim for an Injury to the Knee Sustained During Training, and Authorization for Payment. D. Action Relating to the Extension of a Contract for Unifonn Rental and Cleaning. Owasso City Council September 19,2000 The consent agenda included minutes of the September 5, 2000 regular meeting and September 12, 2000 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $67,317.31; (2) Ambulance Service Fund $2,905.45; (3) Capital Improvements $39,064.50; (4) Bond Projects $129,183.36; (5) City Garage $4,374.74; ( 6) Workers Comp Self-Insurance $2,131.36; (7) Payroll $162,626.42; (8) City Garage Payroll $3,863.90; (9) Ambulance Payroll $10,003.17. Item C on the consent agenda requested approval of a court ordered workers compensation claim in the amount of $5431.50 plus associated taxes, fees, and court costs, for a knee injury claim by Michael Holcomb, Owasso Fire Department, representing a 12% permanent partial disability to the right leg (knee). Item D requested approval of a one-year extension to a contract with UniFirst Corporation to provide uniforms and cleaning for the Parks, Support Services and Public Works Departments through December 30, 2001 at the prices specified in the contract dated September 21, 1999, and that the Mayor be authorized to execute the extension agreement. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda. AYE: Voss, Bamhouse, Brogdon, Williams NAY: None Motion calTied 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #2000-11, A RESOLUTION DESIGNATING AN ACTING CITY MANAGER. Mr Cates said that the City Charter allows for the designation of an acting city manager during the temporal)' absence or disability of the city manager. In order to ensure that there is someone legally in charge at all times, it has been the practice of the city manager to file a memorandum with the city clerk designating an acting city manager during such absences. Resolution #2000- 11 designates the position of assistant city manager as acting city manager during temporary absences or disabilities of the city manager, with the same powers and duties provided to the city manager. This resolution eliminates the need to designate an acting city manager each time the city manager is absent from the city. Resolution #2000-11 also provides for the City Council to remove an acting city manager any time it is deemed in the best interest of the city. Mr Brogdon moved, seconded by Ms Voss, to approved Resolution #2000-11, designating an Acting City Manager. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. - 2 - Owasso City Council September 19, 2000 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #2000-10, A RESOLUTION RELATING TO WORK CHANGE DIRECTIVES AND CHANGE ORDERS TO CONTRACTS BETWEEN THE CITY OF OW ASSO AND THE CONTRACTORS WORKING ON THE CONSTRUCTION OF THE CITY HALL/POLICE STATION PROJECT. Mr Cates presented the item. In order to expedite the construction of the city hall/police station without delay, staff is requesting that work change directives be authorized. Resolution #2000- 10 provides the city manager the authority to authorize work change directives in amounts not exceeding $5000, to a cumulative amount of $25,000. Once the $25,000 limit has been reached, all work change directives would be transferred to a change order to be approved by the city council. Ms Voss moved, seconded by Ms Barnhouse, to approve Resolution #2000-10, delegating to the City Manager of the City of Owasso, Oklahoma authority to make work change directives for the city hall/police station construction project in an amount not to exceed $5000 per occurrence or $25,000 cumulative total, subject to the limitations of the Public Competitive Bidding Act of 1974. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPLICATION FOR FUNDS FROM THE OKLAHOMA DEPARTMENT OF COMMERCE (ODOC) FOR THE SMALL CITIES PROGRAM. Mr Ewing said that the Oklahoma Department of Commerce has issued an invitation to the City of Owasso to apply for funding under the State's FY -00 CDBG program. Funding in the amount of $67,132 has been established for the City of Owasso in the FY 2000 CDBG State Plan. He then introduced Andy Armstrong, INCOG, who provides support for the City for grant programs. Mr Armstrong presented the program concept. He said that Resolution #2000-12 requests financial assistance from ODOC and authorizes the Mayor to execute an application for the funds. This resolution is a requirement from ODOC. This program provides funding for low and moderate income areas of the city, and the City's plan is to upgrade sidewalks in and around the downtown area., with the application containing improvements relating to the Americans With Disabilities Act. Another requirement to receive the funds is to conduct a public hearing, which was done immediately prior to the City Council meeting and was advertised as required. The next item on the agenda is a request for approval of a Citizen Participation Plan, which provides for and encourages citizen participation, particularly by persons who reside in the areas where CDBG funds are proposed to be used. Ms Voss moved, seconded by Mr Brogdon, to approve Resolution #2000-12, requesting financial assistance from the Oklahoma Department of Commerce, and authorizing the Mayor to execute an application in the amount of $67,132 for the FY 2000 Small Cities Program. - 3 - Owasso City Council September 19, 2000 AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A "CITIZEN P ARTICIP ATION PLAN" FOR THE FY 2000 SMALL CITIES PROGRAM. Ms Voss moved, seconded by Mr Brogdon, to approve a citizen participation plan for the FY 2000 Small Cities Program, and authorize the Mayor to execute documents relating to that plan. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ANNEXATION OF A 61.24-ACRE TRACT OF LAND GENERALLY LOCATED ON THE SOUTHWEST CORNER OF EAST 116TH STREET NORTH AND NORTH 145TH EAST AVENUE, AND A FIVE FOOT STRIP OF RIGHT-OF- WAY ALONG NORTH 145THEAST AVE. Ms Sorrells said that Preston Lakes LLC has submitted a petition for mmexation of the above- described property. The subject property is zoned AG and will remain AG until it is rezoned. The annexation of a five-foot wide strip of right-of-way between the subject property and the previously annexed Tulsa Technology Center site is being requested to satisfy contiguity requirements. The request has been reviewed by the Technical Advisory Committee, the Annexation Committee, and the Planning Commission, and all recommended approval. This item was postponed from the September 5th City Council meeting because the petitioner had not been informed that staff is requiring a sealed engineering report confirming the ability of Rural Water District #3, Washington County to provided adequate fire protection standards prior to the approval of any plat associated with the annexed property. That notification has now been given, and staff has received a sealed letter from the engineer as requested. Ms Voss moved, seconded by Ms Barnhouse, to approve the requested annexation. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. - 4 - Owasso City Council September 19,2000 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR CAMDEN PARK II, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA. Ms Sorrells said that this item was postponed from the September 5th City Council meeting because all the required documents had not been received at that time. The City has received a request from Trails End Development to review a final plat for Camden Park II, located immediately east of Camden Park, south of Windsor Lake II and Windsor Lake II extended, west of Nottingham Estates and north of Barrington Point and Barrington Estates. The proposed final plat contains 42 lots on 13.86 acres. The final plat has been reviewed by the Technical Advisory Committee and Planning Commission. All issues noted have been addressed, and DEQ permits have been issued for the extension of water and sewer lines. Ms Voss moved, seconded by Ms Barnhouse, to approve the final plat for Camden Park II. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE MAIN STREET REHABILITATION PROJECT. Mr Can presented the item. The 1998 Bond Issue included funds for rehabilitation of Main Street from First St to Eleventh St. Rehabilitation includes repair to failed sections of the roadway, replacement of some curb and gutter, milling and overlay of the entire road surface, and striping. An interlocal agreement with Tulsa County will allow the City of Owasso to provide all required materials and Tulsa County to provide all necessary labor and equipment to complete the overlay portion of the project. Bids were advertised on August 24, 2000 for the remainder of the project and were opened on September 14, 2000. One bid was received in the amount of $84,709.31, which was $45,208.69 under the engineer's estimate. Staff has reviewed the bid submittal and found no irregularities. The bidder, Horizon Construction is currently performing work for the city, and the work performed has been of good quality. Ms Voss moved, seconded by Ms Barnhouse, to award a contract for the Main Street Rehabilitation Project to Horizon Construction Company Inc in the amount of$84,709.31. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0 - 5 - Owasso City Council September 19,2000 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO A WARD A CONTRACT RELATED TO THE CONSTRUCTION OF A CITY HALL/POLICE STATION FACILITY. Mr Cates presented the item. The contract in question is for concrete testing and, because of the low cost, was not bid. The project manager, Cowen Construction, has negotiated a maximum price of $9000 for concrete testing. Ms Voss moved, seconded by Mr Brogdon, to award a contract to Law Engineering and Environmental Services Inc, Tulsa, Ok for the purpose of concrete testing at the city hall/police station facility, at a price not to exceed $9000. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 14: REPORT FROM CITY MANAGER No report. ITEM 15: REPORT FROM CITY ATTORNEY. No repOli. ITEM 16: REPORT FROM CITY COUNCILORS. Mayor Williams said that he and Councilor Brogdon attended an organizational meeting for the "4 TO FIX THE COUNTY" campaign. He urged everyone to support the campaign. ITEM 17: NEW BUSINESS. None ITEM 18: ADJOURNMENT Ms Barnhouse moved, seconded by Ms Vass, to adjourn. AYE: Barnhouse, Voss, Brogdon, Williams NAY: None Motion carried 4-0, and the meeting was adjourned at 7:04 p.m. H C Williams, Mayor - 6 -