HomeMy WebLinkAbout2019.05.14_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only.
There Is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY /
OWASSO PUBLIC GOLF AUTHORITY
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, May 14, 2019 - 6:00 pm
1. Call to Order
Mayor /Chair Chris Kelley
2. Presentation of the BusinessTHRIVE Program
Chelsea Levo -Feary
RECEIVED
MAY 10 2019
City Clerk's Office
3. Discussion relating to Community Development Items
Brian Dempster
A. Proposed Amendment to the Owasso Zoning Code, Chapter 10, Section 10.4 - Uses
in the US -169 Overlay District
B. Annexation OA 19 -02 and Rezoning OZ 19 -02, 11515 East 96th Street North
C. Final Plat - Coffee Creek Glover Jeep Dealership, 10500 block of US -169 East Service
Road, just north of the existing Glover Dealership
D. Amendment to Ordinance 1138, correcting the Official Base Zoning Map for property
located at 102 West 11 th Street North
4. Discussion relating to a request to amend the list of Capital Improvement Projects eligible for
funding from the Capital Improvements Fund to include 5K Heart Healthy Trail, Funtastic
Island renovations and Splash Pad
Teresa Willson
5. Discussion relating to Support Services Items
Larry White
A. Purchase of a CNG Bi -Fuel vehicle
B. Purchase of heavy duty vehicle lifts
6. Presentation of the proposed FY 2019 -2020 Annual Operating Budget
Warren Lehr
7. Discussion relating to City Manager items
Warren Lehr
A. Various Citizen Board and Committee appointments
B. Monthly sales tax report
C. City Manager report
S. City Councilor/Trustee comments and inquiries
9. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters of the City Attorney and City Manager as provided
for in Title 25, O.S. § 307(B)(1)
Michele Dempster
The City Council will meet in executive session to discuss the annual evaluations and
employment contracts of the City Attorney and City Manager.
Owasso City Council, OPWA 8 OPGA
May 14, 2019
Page 2
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the
Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 10, 2019.
Stevens,
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@citvofowosso.com
REAL Peoplo •REAL Character• REAL Community
TO: The Honorable Mayor and City Council
FROM: Chelsea Levo Feary, CECD
Economic Development Director
SUBJECT: BusinessTHRIVE -Owasso Business Retention & Expansion Program
DATE: May 10, 2019
BACKGROUND:
Business retention and expansion (BR &E) is a core component of any economic development
program. These programs are designed to retain or keep existing businesses in a community
and provide assistance for local businesses to expand. BR &E programs are implemented at the
local and state levels, varying in capacity, focus, resources, and approach. The two main goals
of BR &E efforts are to provide assistance with issues that could force a company to fail, or
subsequently close, and to prevent companies from relocating to a new community.
When businesses are retained or expanded, it increases local jobs, tax base and property
values. A formal BR &E program identifies challenges facing local businesses and aids with
addressing these issues. BR &E programs also supply communities with up -to -date data on the
local economy and business climate. An effective BR &E program also benefits business
attraction efforts, because existing businesses are the most credible sources for determining
whether a community is a good place to operate.
The attention directed toward local businesses through a BR &E program gives them the sense
that the community values and appreciates them. Early- warning systems or "red flags" identify
companies at risk, so action can be taken to help them overcome economic difficulties that
otherwise could lead to layoffs, shutdowns, or relocation to another area. The responsibilities
and activities of a BR &E program include:
• Providing connections to resources for businesses
• Acting as a conduit between sources of assistance and businesses needing them
✓ Advocating for a business community's concerns, especially as they relate to the policies
and procedures of local government.
✓ Maintaining a comprehensive database of local business attributes, market knowledge,
trends, business activity, expectations, performance indicators, and business climate
satisfaction.
An effective BR &E program has the appropriate staff expertise, human capital, technology, and
budget. Other large pieces of the program are confidentiality, ethics, and character.
BUSINESSTHRIVE PROGRAM:
The Economic Development Strategic Plan (EDSP) identified a need for a formalized BR &E
program in Owasso under the Expand & Attract Strategic Initiative. During the EDSP process,
members of the community volunteered to assist with the framework for a formal BR &E program.
In January, staff gathered the volunteers including Dr. Kathy Campbell (Medicap Pharmacy and
Dr. Kathy Program), Councilor Kelly Lewis (Tulsa Metro Realty), Todd Ward (RCB Bank), Michael
Gordon (PSO), and Janet Smith (PSO) forming an advisory committee. The committee worked
over three months to develop an Owasso BR &E program named BusinessTHRIVE.
BusinessTHRIVE will contain the BR &E responsibilities and activities recognized by the International
Economic Development Council (IEDC). The program will assist businesses with one -on -one visits
as well as hosted roundtable meetings with industry clusters. Economic Development staff will
conduct at least twenty -five one -on -one visits with specific businesses. Those businesses are
identified as:
• 10 largest employers located within the Owasso fenceline
• 15 businesses identifying "red flags"
• Other businesses upon invitation or request
One roundtable discussion meeting with a specific business industry will occur monthly and will
be scheduled at times most suitable for the designated industry.
An advisory board of industry- specific representatives will meet on a quarterly basis beginning in
July 2019. The board will discuss various data, trends, concerns, and outcomes derived from the
program.
The goal of BusinessTHRIVE is to provide information, assistance, and a point of contact,
establishing trust with Owasso's businesses. The program aims to develop a clear understanding
of industries comprising the local economic base including trends influencing competitiveness.
Through knowledge and outcome - oriented services, BusinessTHRIVE will engage the local
business community in discussions related to existing business conditions, business climate, and
areas of concern or need. Demonstrating availability and responsiveness to Owasso businesses
through BusinessTHRIVE will create a network of resources, opportunities, and trust within the
community.
Staff is working on gathering information for existing Owasso businesses in order to contact them
for visits or roundtable invitations. The BusinessTHRIVE program will begin in July 2019.
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REAL People •REAL Cnn9pbn REAL CammunRy
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen RLA, AICP
Planning Manager
SUBJECT: Proposed Zoning Code Amendment to the US -169 Overlay District
DATE: May 10, 2019
BACKGROUND:
During the April work session, staff presented a proposed amendment to the Owasso Zoning
Code, more specifically Chapter 10, Section 10.4.7 Auto Sales in the US -169 Overlay District. In
2012, the City Council approved the US -169 Overlay District under Ordinance 1004, which
established a special set of regulations governing development along this corridor from East 861h
Street North to East 126th Street North.
The goal of the US -169 Overlay District is to ensure that this highly visible and important corridor
would be developed in a consistent and attractive manner. The Overlay District was also
established to protect the investment of the Tulsa Technology Center campus. To accomplish
these goals, the Overlay District prohibits or restricts certain land uses by requiring the approval
of a Specific Use Permit (SUP) by City Council in order to locate within the Overlay District.
Certain uses that require large areas of land for sales inventory (i.e. auto sales, camper sales,
boat sales, etc.) can create a negative impact along the corridor if they are located adjacent
to each other. The visual effect that results from these types of land uses being grouped
together along highway frontage is contradictory to the original intent of the US -169 Overlay
District.
The current language in the Ordinance does not stipulate where or how these types of uses
could locate, resulting in a large stretch of land in the Overlay District that is primarily vehicle
inventory. The existing language also does not specify if other types of vehicle sales, such as
boat or RV sales, are included in the restrictions placed on auto sales. Staff believes these gaps
in the current Overlay District language could be a potential issue countering the purpose of the
US -169 Overlay as shown below.
10.2 Purpose of the US -169 Overlay District. The purpose of the US -169 Overlay District
is to:
a. Encourage sustainable development that will become a long term asset
to Owasso;
b. Protect an area that represents a significant opportunity for business and
corporate investment, which is important to the long term economic
health of Owasso;
c. Establish uses and regulations that promote the development of this area
as a corridor that promotes an environment of business, learning, and
growth;
d. Protect the area around Tulsa Technology Center from uses that may
have a detrimental impact on the facility and the City's ability to attract
quality development;
e. Establish regulations that protect the investment of existing and new
businesses and corporations from unattractive, non - compatible uses;
f. Ensure the area is visually pleasing, sustainable, and developed in a
coordinated fashion;
g. Ensure a high quality of development that will ultimately generate an
economically- enhanced and pedestrian - friendly area for Owasso; and
h. Follow the principals of the Quality of Life Initiative.
PROPOSED AMENDMENT TO THE ZONING CODE:
Staff is proposing the following amendment to Chapter 10, Section 10.4 of the Owasso Zoning
Code,
10.4.7.2 Separation Requirement. In order to protect the integrity and purpose of the
US -169 Overlay as described in Section 10.2 the following uses listed in Table
10.2 shall be separated by a distance of 2,640 linear feet. The distance shall
be measured from property line to property line. In the event the
measurement bisects a parcel, then the greater amount of area that is inside
or outside of this distance shall be used to determine the applicability of this
section.
• Aircraft Sales
• Auto Sales
• Boat and Recreational Vehicle Sales
• Camper Sales
• Construction Equipment Sales
• Motorcycle Sales
• Truck Rental (as a single use)
• Agricultural Implements Sales
Additionally this section shall apply to any uses identified in section 53241 of
the North American Industry Classification System (NAICS), Construction,
Transportation, Mining, and Forestry Machinery and Equipment Rental and
Leasing or uses operating in a similar method.
PLANNING COMMISSION:
The Planning Commission will discuss this item at their regular meeting on May 13, 2019.
REAL People •REAL CM1arader •REAL CommunHy
TO: The Honorable Mayor and City Council
FROM: Morgan M. Pemberton
City Planner
SUBJECT: Annexation (OA 19 -02) & Rezoning (OZ 19 -02)
DATE: May 10, 2019
BACKGROUND:
The City of Owasso received a request for the annexation and rezoning of a property located at
11515 East 96}^ Street North. The property is approximately 4 acres in size and is currently zoned
Agriculture (AG) in Tulsa County. The applicant is requesting that the Owasso zoning category of
Commercial Shopping (CS) be applied to the property upon annexation.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
AG (Agriculture)
Undeveloped
Commercial
Tulsa County
South
AG (Agriculture)
Undeveloped
Commercial
City of Owasso
East
CS (Commercial Shopping)
Commercial
Commercial
City of Owasso
West
CG (Commercial General)
Commercial
Commercial
City of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Properly Size
4.09 acres +/-
Current Jurisdiction
Tulsa County
Current Zoning
AG (Agriculture)
Proposed Zoning
CS (Commercial Shopping)
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
Yes; US -169 Overlay District
Water Provider
City of Owasso
Applicable Paybacks /Fees
Storm Siren Fee - $50.00 per acre
ANALYSIS:
Typically, properly annexed into the Owasso City limits is assigned an AG zoning designation or is
annexed with the existing County zoning. However, an applicant can request a rezoning of the
properly if the requested zoning conforms to the GrOwasso 2030 Land Use Master Plan and proper
legal notice is provided. In this case, the applicant is requesting the property be assigned a
designation of CS upon annexation.
Proper legal notice was completed by City staff for the annexation and rezoning. Staff has
determined the request for CS zoning at this location is appropriate. The subject property is
identified as commercial land uses in the GrOwasso 2030 Land Use Master Plan. Also, the subject
property is surrounded on all sides by land that is also identified for future commercial land uses. In
terms of the existing development in the area, property to the north and south are currently
undeveloped, but the tracts of land to the east and west of the subject property are currently
being utilized for commercial land uses. Given the zoning request is in conformity with the Land Use
Master Plan and the existing uses occurring in this location, staff can support the rezoning request.
The City of Owasso will provide sanitary sewer, water, fire, police, and emergency medical services
to the subject property at such time as it is developed. Any future development on the subject
property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso.
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their meeting on May 13, 2019.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
i.6 14 -202
Aerial Photol
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R •REAL COmmvnRy
TO: The Honorable Mayor and City Council
FROM: Karl A. Fritschen RLA. AICP. MRCP
Planning Manager
SUBJECT: Preliminary/Final Plat- Glover Coffee Creek
DATE: May 10, 2019
BACKGROUND:
A Specific Use Permit (SUP) 18 -01 for a Glover Jeep Dealership and a commercial /retail
outparcel was approved by City Council for the property on February 19, 2019. The City of
Owasso received an application for review and approval of a preliminary/final plat for Glover
Coffee Creek. The subject property is located in the 10500 block of the Owasso Expressway, and
it is approximately 5.68 acres in size. The property is currently zoned Planned Unit Development
(PUD) 18, with an underlying zoning of Commercial Shopping (CS). It also lies within the US -169
Overlay District.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Commercial
PUD 18/
2 Lots, 1 Block
Number of Reserve Areas
N/A
North
CS (Commercial
Convenience Store
Commercial
City of
Washington County Rural Water Distri2acre
Shopping)
Storm Siren Fee ($35.00 per acre)
Elm Creek Sewer Payback 1 ,580.00
Streets (public or private)
Owasso
PUD18/
South
CS (Commercial
Auto Dealership
Commercial
City of
Shopping)/
Owasso
SUP 16 -03
PUD 18/
East
RS -3 (Residential Single
Stormwater Detention/
Transitional
City of
Family)
Residential
Owasso
West
AG (Agriculture)
US -169
Transportation
City of
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
5.68 acres
Current Zoning
PUD 18 /CS Commercial Sho in /SUP 18 -01
Proposed Use
Commercial
Lots /Blocks
2 Lots, 1 Block
Number of Reserve Areas
N/A
Within PUD?
Yes; PUD 18
Within Overlay District?
Yes; US -169 Overlay
Water Provider
Washington County Rural Water Distri2acre
Applicable Paybacks
Storm Siren Fee ($35.00 per acre)
Elm Creek Sewer Payback 1 ,580.00
Streets (public or private)
N/A
ANALYSIS:
This is a two (2) lot, one (1) block preliminary/final plat that indicates one (1) access point along
the US -169 Service Road for Lot 1. The access point for Lot 2 will be determined at the time of site
plan submittal, as the user on this lot is unknown and they may require an access point in a
specific location. There are two (2) mutual access easements (MAEs) shown along the northern
boundaries of Lots 1 and 2 that will allow cross access with the current properties to the north.
The MAE located on Lot 1 will be used for the delivery of the Jeep vehicle inventory and will be
controlled access not open to the public.
Perimeter and interior utility easements are shown on the plat that will allow utility companies
adequate access to serve the development. The sanitary sewer easement located along the
north boundary and labeled "non- exclusive" is currently a private easement provided by the
original property owner to furnish Kum and Go with sewer service. Upon approval and recording
of this plat, it will be converted to a public easement.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements as well as any requirements applied to the subject property in
PUD 18 and SUP 18 -01. The property shall also comply with the standards for the US -169 Overlay
District.
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their meeting on May 13, 2019.
ATTACHMENTS:
Aerial Map
Preliminary/Final Plat - Glover Coffee Creek
Aerial Photo
Glover Coffee Creek
oil Preliminary/Final Plat
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REAL People • REpL CM1araeter •REAL Commonly
TO: The Honorable Mayor and City Council
FROM: Karl A. Fritschen AICP, RLA
Planning Manager
SUBJECT: Official Base Zoning Map
DATE: May 10, 2019
BACKGROUND:
In November 2018, the Official Base Zoning Map of Owasso was adopted by the City Council
under Ordinance 1138. The new base zoning map intended to eliminate discrepancies that
were noticed with the previous zoning map. Recently, it was brought to staff's attention that a
lot located at 102 West 11th Street North (further described as Lot 1, Block 1, Sherrill Estates) is
zoned Office Light (OL) rather than Residential Single Family (RS -3) as the new zoning map
indicates.
This property lies within the Sherrill Estates subdivision at the very far northeast corner, and the
property owner intends to operate a small mortgage business in the existing structure. After staff
was made aware of this discrepancy, research was conducted by staff that identified
Ordinance 905, approved by City Council in 2007, which rezoned the property to OL.
In preparing the recently adopted Official Base Zoning Map of Owasso, staff utilized several
resources in order to make the determination as to the correct zoning on the subject property,
which included reviewing current and previously adopted land use plans. The subject lot was
shown to be residential in all of the previous adopted land use plans, including the most current
2030 GrOwasso Land Use Master Plan. Therefore, staff determined this property should have a
zoning of RS -3. However, the property had been rezoned to OL and should be identified as such.
As the new Zoning Code does not recognize OL as a zoning district, Office (0) is the zoning
designation that should be applied to the property at this time.
PROPOSED ACTION:
Staff is proposing to amend Ordinance 1138 to correct the scrivener's error and correct the
zoning map to show the property as zoned from RS -3 to O.
ATTACHMENTS:
Current Zoning Map
Ordinance 905
Ordinance 905 Map
Zoning Map Scriveners Error, 102 West 11th Street
5.2.19
Tulsa County Clerk - EARLENE WILSON
Doc# 2007118168 Pages 1
Receipt# 951753 10/19/07 16:29:01
Fee 13.00
Q S
d
CITY OF OWASSO
ORDINANCE NO. 905
3N000951753001A
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -07 -06
CHANGING THE ZONING OF PROPERTY LOCATED ON A TRACT OF
LAND THAT IS LOCATED AT 102 WEST II1h STREET NORTH, FROM RS -3
(RESIDENTIAL SINGLE - FAMILY) TO OL (OFFICE LIGHT DISTRICT), AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested rezoning of application OZ-
07-06.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The zoning classification of the following described property, to wit:
LOT 1, BLOCK 1, SHERRILL ESTATES, ALSO KNOW AS 102 WEST 11i°
STREET NORTH
is hereby changed from RS -3 (Residential Single - Family) to OL (Office Light District)
Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are
hereby expressly repealed.
V
�7! I li OF 0
�G
OFFFMAL O
SEAL
0
Sherry Bislf6p, City
APPROVED AS TO FORM:
Julfe Lombardi, City Attorney
APPROVED this 4`h day of October, 2007.
�
Stephen Cataudella, Mayor
Tins
O'k. A HOM.` ` „�``'``
MI
OZ 04 -15
N
Date: 4/29/2019 Feet
0 150 300W
01E1LP..PT.-R E RPAL CommunNy
TO: The Honorable Mayor and City Council
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Determination
DATE: May 10, 2019
SUMMARY INFORMATION:
This memorandum introduces projects recommended to be included in the Capital
Improvement project listing. In 2003, a resolution was adopted by the City Council that
establishes the procedure for amending the list of capital improvement projects eligible to
receive funding from the Capital Improvements Fund, which is funded from a dedicated 1% of
the City sales tax. This procedure includes a recommendation from the Owasso Capital
Improvements Committee, followed by a public hearing before the Council may adopt a
resolution amending the project listing.
BACKGROUND:
The Capital Improvements Committee conducted a public meeting on April 23, 2019, to
consider a proposed amendment to the list of eligible Capital Improvement Fund projects.
As per the resolution defined procedures, the City Council conducts a public hearing to receive
and consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. Notice of the public hearing must be made no less than five days prior to the public
hearing. At the conclusion of the public hearing, the City Council must continue the matter for
at least two weeks before taking any action to amend the listing of projects. Any action taken
by the City Council to amend the current list of projects must be made by adopting a resolution.
On September 5, 2017, the Festival Park was added to the Capital Improvement project list, per
Resolution 2017 -15. It was anticipated at that time that the Festival Park would be funded
partially from excess Vision 2025 funds, and the remainder funded from the Capital
Improvements Fund. The City had an opportunity to utilize more excess Vision 2025 funds for the
Festival Park project than anticipated by consolidating funding from the 5K Heart Healthy Trail
and Feature Splash Pad and moving it to the Festival Park project. The funding change was
made because the 5K trail and splash pad were not ready to proceed at the time, and the
Festival Park was under construction. As a result, the Festival Park utilized just over $405,000 of
Capital Improvements funding, instead of an estimate of approximately $2,000,000.
PROJECT INFORMATION:
The 5K Heart Healthy trail and Feature Splash Pad are projects originally proposed for excess
Vision 2025 funds. In addition to these projects, staff has identified the renovation of the Funtastic
Island park, originally constructed in 2005, as an additional project to be included with the
proposed splash pad as a joint project in the current location of the Funtastic Island park.
Age combined with significant use has taken a toll on the Funtastic Island park. This park was
originally a community -built project and was a much needed addition to the northern portion of
the City. However, the playground equipment has aged and is in need of a complete overhaul.
The existing pieces are obsolete and finding parts to make repairs has become increasingly
difficult.
The 5K Heart Healthy Trail, Funtastic Island renovations and Splash Pad have been
recommended by the Capital Improvement Committee to utilize the amount of funds that
would have been allocated from the Capital Improvement Fund for the Festival Park. The
amount for these projects is anticipated to be a total of $1,500,000.
CURRENT PROJECT PRIORITIES:
Adopted March 5, 2019, Resolution 2019 -06 designated the following list of projects as eligible for
funding from the Capital Improvements Fund:
• East 761h Street North Widening Project (Hwy 169 to North 129th East Avenue)
• East 76th Street North and Main Street Intersection Improvements
• Garnett Road Widening Project (East 961h Street North to East 106th Street North)
• Garnett Road Widening (East 106th Street North to East 1 16th Street North)
• East 96th Street North and North 145th East Avenue Intersection Improvements
• East 1061h Street North and North 129th East Avenue Intersection Improvements
• East 1061h Street North and North 145th East Avenue Intersection Improvements
• East 116th Street North and North 129thEast Avenue Intersection Improvements
• East 116th Street North and North 140th East Avenue Intersection Traffic Signal
Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (East 66th Street North to East 126th Street
North)
• Central Park / Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Sports Park
• Elm Creek Park Improvements
• Main Police Station / City Hall
• Vehicle Maintenance Facility
• Fire Station Number 4 with Administration and Training Center
• Public Safety Vehicles
• Festival Park
• Fiber Installation Owasso Police Department to Public Works
• Land Purchase at 11301 North Mingo Road and 10000 East 1 16th Street North
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On April 23, 2019, the Capital Improvements Committee held a Special Meeting in accordance
with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the
meeting was to consider a recommendation to the City Council to amend the current list of
projects funded through the Capital Improvements Fund. Committee members discussed the
use of the unused allocation of Capital Improvement funds earmarked for the Festival Park. It
was determined that they could rightly be utilized for the 5K Trail and Funtastic Island renovation
projects as previously anticipated.
At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to
submit a recommendation to the Owasso City Council amending the project list to include:
5K Heart Healthy Trail
Funtastic Island renovations and Splash Pad
PUBLIC HEARING:
In accordance with the procedure for amending the capital improvement projects list, the City
Council must conduct a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee. Notice of the public hearing
was published in the Owasso Reporter, as required by Resolution 2003 -14, as well as posted to
the Public Notices section of the City website. The public hearing is scheduled to be conducted
on May 21, 2019.
a
Memorandum dated April 19, 2019 to the Owasso Capital Improvements Committee
REAL Poople • REAL Cttaractor •REAL Community
TO: Capital Improvements Committee
FROM: Larry Langford
Director Recreation and Culture
SUBJECT: 5K Trail, Funtastic Island Splash Pad and Funtastic Island Renovation
DATE: April 19, 2019
BACKGROUND:
On November 5, 2014, the Tulsa County Vision Authority adopted a resolution that states Owasso
is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City
Council approved resolution 2015 -08 recommending identified projects for these funds,
subsequently approved by the Tulsa County Vision Authority. Portions of these funds were
designated to construct a 5K Trail and a Splash Pad.
On July 21, 2017, staff requested and received approval from Capital Improvements Committee,
and on August 15, 2017 from City Council, to amend the Capital Improvement Project List to
include the Festival Park project.
The Owasso Festival Park project commenced and was expected to be completed prior to the
start of the 5k Trail and Feature Splash Pad projects. In order to expend all of the vision funds
allocated in a timely manner, staff requested authorization from the Tulsa County Vision
Authority to amend the Capital Improvement Agreements for all three projects. The amendment
consolidated the funds designated for the 5K Trail and Splash Pad solely into funds for the
Festival Park project.
PROPOSED PROJECT
Because funding for the Festival Park project has been amended to be fully funded through
excess Vision revenue, staff is seeking approval to add the 5K Trail and Funtastic Island Splash
Pad, as well as Funtastic Island Renovation projects to the Capital Improvements Project List.
The 5K Heart Healthy Trail has been designed and is proposed to be located in the southwest
portion of the Owasso Sports Park around the soon to be constructed dry detention pond.
The splash pad and Funtastic Island renovation is proposed to use the some area as the current
Funtastic Island footprint. The splash pad would be incorporated into the park as a portion of
Funtastic Island. The playground features are proposed to be more modern and up -to -date with
shaded seated areas.
COST:
The engineer estimate for the 5K Heart Healthy Trail is $300,000 and the splash pad and Funtastic
Island renovation's engineer estimate is $1,200,000.
RECOMMENDATION:
Staff requests approval to submit a recommendation to the Owasso City Council to amend the
Capital Improvement Project List to include the 5K Trail and Funtastic Island Splash Pad and
Renovation projects.
sd
REAL Paopla •REAL Clwmcfar •REAL Community
TO: The Honorable Mayor and City Council
FROM: Larry White
Director, Support Services
SUBJECT: Purchase of Bi -Fuel Pickup
DATE: May 10, 2019
BACKGROUND:
The Vehicle Maintenance staff assessed its motor fleet last year to determine the safety and
reliability of the vehicles assigned to the department. Based upon this assessment, staff included
funding in the FY 2018 -2019 budget to purchase a new 2019 Ford truck. It will enable staff to pick
up parts necessary for maintenance of City trucks and vehicles.
VEHICLE DESCRIPTION:
Staff proposes the purchase a new Ford F150 % -ton, regular cab, rear -wheel drive CNG Bi -fuel
pickup at Oklahoma state contract pricing. It will be equipped with the basic package plus the
addition of an 8 -foot bed and the mounting of the CNG tanks under the body of the pickup.
FUNDING:
The FY 2018 -2019 Vehicle Maintenance budget includes funding for the procurement of a new
CNG Bi -fuel pickup.
PROPOSAL:
Staff is proposing to purchase a 2019 Ford F150 % -ton, regular cab, rear -wheel drive pickup
equipped for CNG Bi -fuel, in the amount of $34,071.00 from Bill Knight Ford Fleet and
Commercial Center of Tulsa utilizing approved Oklahoma Statewide Contact Number #SW035.
ATTACHMENT:
Bill Knight Ford Fleet and Commercial Center Bid Quote
zrLL1(aL#Gmr
,.,
Fleet and Commercial Center
SW035
Category #25101507
Item # 1000009422
Dealer Name: Bill Knight Ford
Make: Ford
NGV -NEW 1/2 Ton Regular Cab
Model F1C
January 24, 2019
Hello Kevin,
We are pleased to offer for your consideration one (1) ordered 2018 CNG Bi -Fuel underbody
10 -GGE Ford F150 RC 2WD
Please see below for your Contract Pricing.
Base price $33,685.00
8' Bed 291.00
53B Receiver CIass N Hitch/wire 95.00
Total
Lead Time:16- 18weeks
Thankyou
A'&-"��
Greg Herring
Bill Knight Ford Fleet Center
(918) 526 -2392 direct line
$34,071.00
9625 South Memorial Drive
Tulsa, Oklahoma 74133 -6197
Phone: 918- 526 -2397 • Fax: 918- 526.2395
MMMI
Customer Proposal
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918- 526 -2397
Fax: 918-526-2395
Prepared by: Date: 01/24/2019
Vehicle: 2019 F -150 XL
Greg Herring 42 Regular Cab Styleside 8' box 141" WB
Office: 918- 526 -2397
Email: gherring@billknightauto.com
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918 -526 -2397
Fax: 918- 526.2395
Selected Equipment & Specs
Dimensions
* Exterior length: 227.9"
* Exterior height: 75.1"
* Turning radius: 23.1'
* Max ground clearance: 8.8"
* Front headroom: 40.8"
* Front shoulder room: 66.7"
* Approach angle: 24.1 deg
* Maximum cargo volume: 12.1cu.ft.
Powertrain
• 395hp 5.01- DOHC 32 valve V -8 engine with Ti -VCT
variable valve control, variable intake length,
port(direct injection
• Recommended fuel : regular unleaded
• 10 speed automatic transmission with overdrive
• Fuel Economy City: 17 mpg
• Capless fuel filler
2019 F -150, Regular Cab Styleside
42 Regular Cab Styleside 8' box 141" WB
XL(F1 C)
Price Level: 95
• Exterior width: 79.9"
• Wheelbase: 141.0"
• Min ground clearance: 8.5"
• Front legroom: 43.9"
• Front hiproom: 62.5"
• Passenger volume: 64.6cu.ft.
• Departure angle: 24.7 deg
• Box length: 96.0"
* Auto stop -start feature
• LEV3- ULEV125
• Rear -wheel drive
• Fuel Economy Highway: 23 mpg
Suspension /Handling
• Front independent double wishbone suspension with * Rear rigid axle leaf spring suspension with gas -
anti -roll bar, gas - pressurized shocks pressurized shocks
• Speed- sensing electric power- assist rack - pinion * Front and rear 17 x 7.5 silver steel wheels
Steering
• P245/70SR17 BSW AS front and rear tires
Body Exterior
* 2 doors
• Black door mirrors
• Class IV trailer hitch with trailer sway control
• Easy lift tailgate
• Trailer harness
• Clearcoat paint
Convenience
• Manual air conditioning
• Power front windows
• Driver and passenger 1 -touch down
• Manual tilt steering wheel
• Day -night rearview mirror
• Front cupholders
• Driver and passenger door bins
Seats and Trim
• Seating capacity of 3
• 4 -way driver seat adjustment
* Centre front armrest
Entertainment Features
this estimate
r the most cu
• Driver and passenger power remote, manual folding
door mirrors
• Black bumpers
• Bed -rail protectors
• Easy lower tailgate
• Box style: regular
• Front and rear 17 x 7.5 wheels
• Cruise control with steering wheel controls
• Driver and passenger 1 -touch up
• Remote power door locks with 2 stage unlock and
illuminated entry
• Manual telescopic steering wheel
• 2 1st row LCD monitors
• Passenger visor mirror
• Front 40 -20 -40 split -bench seat
• 4 -way passenger seat adjustment
• Cloth seat upholstery
as
des only. Actual be
not reflected in the
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918-526-2397
Fax: 918- 526 -2395
Selected Equipment & Specs (cont'd)
* AM /FM stereo radio
* 4 speakers
Lighting, Visibility and Instrumentation
• Halogen aero- composite headlights
• Fully automatic headlights
• Light tinted windows
• Voltmeter
• Compass
• Camera(s) - rear
• Trip odometer
Safety and Security
• 4 -wheel ABS brakes
• Electric parking brake
• Electronic stability control
• Dual front impact airbag supplemental restraint
system
• Safety Canopy System curtain 1st row overhead
airbag supplemental restraint system
* Remote activated perimeter /approach lighting
• Security system with SecuriLock immobilizer
• Manually adjustable front head restraints
Dimensions
General Weights
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside 8' box 141" WB
XL(F1
Price Level: 95
• Auxiliary audio input
• Fixed antenna
• Delay -off headlights
• Variable intermittent front windshield wipers
• Tachometer
• Oil pressure gauge
• Outside temperature display
• Low tire pressure warning
• Brake assist with hill hold control
• 4 -wheel disc brakes
• ABS and driveline traction control
• Dual seat mounted side impact airbag supplemental
restraint system
• Airbag supplemental restraint system occupancy
sensor
• Power remote door locks with 2 stage unlock and
panic alarm
• MyKey restricted driving mode
• Automatic Emergency Braking Feature
Curb
4,310 lbs.
GVWR
6,750 lbs.
Payload
2,390 lbs.
Front Weights
Front GAWK
3,150 lbs.
Front curb weight
2,608 lbs.
Front axle capacity
3,750 lbs.
Front spring rating
3,150 lbs.
Front tire /wheel capacity
3,650 lbs.
Rear Weights
Rear GAWK
3,800 lbs.
Rear curb weight
1,702 lbs.
Rear axle capacity
4,800 lbs.
Rear spring rating
3,800 lbs.
Rear tire /wheel capacity
4,050 lbs.
Trailering Type
Type
Regular
Harness
Yes
Class
IV
Hitch
Yes
Trailer sway control
Yes
General Trailering
Towing capacity
7000 lbs.
GCWR
11800 lbs.
Fuel Tank type
Capacity
23.01 gal.
Capless fuel filler
Yes
Off Road
Approach angle
24 deg
Departure angle
25 deg
Ramp breakover angle
19 deg
Min ground clearance
8 "
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918- 526 -2397
Fax: 918 -526 -2395
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside 8' box 141" WB
XL(F1
Price Level: 550
Selected Equipment &
Specs (cont'd)
Max ground clearance
9 "
Load floor height
37 "
Exterior cargo
Length
96.0 "
Minimum width
50.6 "
Volume
77.4 cu.ft.
Pickup box depth
21.4 "
Maximum width
65.2 "
Tailgate width
60.3 "
Interior cargo
Maximum cargo volume
12.1 cu.ft.
Powertrain
Engine Type
Block material
Aluminum
Cylinders
V -8
Head material
Aluminum
Ignition
Spark
Injection Portldirect
injection
Liters
5.OL
Orientation
Longitudinal
Recommended fuel
Regular unleaded
Valves per cylinder
4
Valvetrain
DOHC
Variable valve control
Ti -VCT
Engine Spec
Bore
3.63"
Compression ratio
12.0:1
Displacement
302 cu.in.
Stroke
3.65"
Engine Power
SAEJ1349 AUG2004 compliant
Yes
Output
395 HP @ 5,750 RPM
Torque 400 ft. -lb
@ 4,500 RPM
Alternator
Amps
200
Battery
Amp hours
70
Cold cranking amps
610
Run down protection
Yes
Engine Extras
Auto stop -start feature
Yes
Transmission
Electronic control
Yes
Lock -up
Yes
Overdrive
Yes
Speed
10
Type
Automatic
Transmission Gear Ratios
1 st
4.696
2nd
2.985
3rd
2.146
4th
1.769
5th
1.52
6th
1,275
7th
1
8th
0.854
9th
0.689
1 oth
0.616
Reverse Gear ratios
4.866
Transmission Extras
Driver selectable mode
Yes
Sequential shift control
SelectShlft
Drive Type
Type
Rear -wheel
Prices and content
may vary from this i
salesperson for the
o cnange ano snoma oe treated as estimates only. Actual base vehicle,
pricing, availability or pricing adjustments not reflected in the dealers cc
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918 -526 -2397
Fax: 918-526-2395
Selected Equipment & Specs (cont'd)
Drive Feature
Traction control ABS and driveline
Drive Axle
Ratio 3.15
Exhaust
Material Stainless steel
Emissions
CARE LEV3- ULEV125
fuel Economy
City 17 mpg
Fuel type Gasoline
Fuel Economy (Alternate 1)
City 14 mpg
Fuel type E85
Green Values
Energy Impact Score (Barrels per year) 17.3
Energy Impact Score (Barrels per year) 4.7
Driveability
Brakes
ABS 4 -wheel
Type 4 -wheel disc
Electric parking brake Yes
Brake Assistance
Brake assist Yes
Suspension Control
Ride Regular
Front Suspension
Independence
Independent
Anti -roll bar
Regular
Front Spring
Type
Coil
Front Shocks
Type
Gas- pressurized
Rear Suspension
Independence
Rigid axle
Rear Spring
Type
Leaf
Rear Shocks
Type
Gas - pressurized
2019 F -150, Regular Cab Styleside
42 Regular Cab Styleside 8' box 141" WB
XL(F1
Price Level: 95
System type Single
EPA Tier 2 Bin 4
Highway 23 mpg
Combined 19 mpg
Highway 19 mpg
Combined 16 mpg
Carbon FP / Tailpipe and upstream total GHG (CO2,
tons per year) 9.3
ABS channels
Vented discs
Hill hold control
4
Front and rear
Yes
Electronic stability control Stability control with
anti -roll
Type
Grade
Type
Grade
races are content availability as shown are subject to change and should be treated as estimates only. Actual base vehic
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealers
salesperson for the most current information.
Double wishbone
Regular
Leaf
Regular
Bill Knigqht Ford Fleet Center
9625 S. Zrtorial Drive, Tulsa, Oklahoma, 74133
Office: 918- 526 -2397
Fax: 918- 526 -2395
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside 8' box 141" WB
XL(F1 C)
Price Level: 550
Selected Equipment &
Specs (cont'd)
Steering
Speed- sensing
Yes
Activation
Electric power- assist
Type
Rack - pinion
Steering Specs
If of wheels
2
Exterior
Front Wheels
Diameter
17"
Width
7.50"
Rear Wheels
Diameter
17"
Width
7.50"
Spare Wheels
Wheel material
Steel
Front and Rear Wheels
Appearance
Silver
Material
Steel
Covers
Hub
Front Tires
Aspect
70
Diameter
17"
Sidewalls
BSW
Speed
S
Tread
AS
Type
P
Width
245mm
Rear Tires
Aspect
70
Diameter
17"
Sidewalls
BSW
Speed
S
Tread
AS
Type
P
Width
245mm
Spare Tire
Mount Underbody w /crankdown
Type
Full -size
Wheels
Turning radius
23.1'
Wheelbase
141.0"
Body Features
Front license plate bracket
Yes
Body material
Aluminum
Side impact beams
Yes
Active grille shutters
Yes
Body Doors
Door count
2
Rear cargo
Tailgate
Pickup
Box style
Regular
Bed -rail protectors
Yes
Easy lift tailgate
Yes
Easy lower tailgate
Yes
Exterior Dimensions
Length
227.9"
Body width
79.9"
Body height
75.1 "
Frame section modulus
S.Ocu.in.
Frame yield strength (psi)
49300.0
Front bumper to Front axle
37.8"
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealers computer system. See
salesperson for the most current information.
Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918- 526 -2397
Fax: 918 - 526 -2395
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside 8' box 141" WI3
XL(F1 C)
Price Level: 950
Selected Equipment &
Specs (cont'd)
Safety
Airbags
Driver front - impact
Yes
Driver side - impact
Seat mounted
Occupancy sensor
Yes
Overhead Safety Canopy System curtain 1 st
row
Passenger front - impact
Yes
Passenger side - impact
Seat mounted
Seatbelt
Height adjustable
Front
Pre - tensioners
Front
Pre - tensioners ( #)
2
Security
Immobilizer
SecuriLock
Panic alarm
Yes
Restricted driving mode
MyKey
Seating
Passenger Capacity
Capacity
3
Front Seats
Split
40 -20 -40
Type
Split -bench
Driver Seat
Fore /aft
Manual
Reclining
Manual
Way direction control
4
Passengerseat
Fore /aft
Manual
Reclining
Manual
Way direction control
4
Front Head Restraint
Control
Manual
Type
Adjustable
Front Armrest
Centre
Yes
Front Seat Trim
Material
Cloth
Back material
Carpet
Convenience
AC And Heat Type
Air conditioning
Manual
Audio System
Auxiliary audio input
Yes
Radio
AM /FM stereo
Radio grade
Regular
Seek -scan
Yes
Audio Speakers
Speaker type
Regular
Speakers
4
Audio Antenna
Type
Fixed
LCD Monitors
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealers computer system. See
salesperson for the most current information.
-- - Bill Knight Ford Fleet Center
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133
Office: 918-526-2397
Fax: 918- 526 -2395
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside 8' box 141" WB
XL(F1C)
Price Level: 950
Selected Equipment & Specs (cont'd)
1st row 2
Primary monitor size (inches) 4.2
Cruise Control
Cruise control With steering wheel controls
Convenience Features
Retained accessory power Yes
12V DC power outlet
2
Door Lock Activation
Type Power with 2 stage unlock
Remote
Keyfob (all doors)
Integrated key /remote Yes
Auto locking
Yes
Door Lock Type
Tailgate /rear door lock Included with power door
locks
Instrumentation Type
Display Analog
Instrumentation Gauges
Tachometer Yes
Oil pressure
Yes
Engine temperature Yes
Voltmeter
Yes
Transmission fluid temp Yes
Instrumentation Warnings
Oil pressure Yes
Engine temperature
Yes
Battery Yes
Lights on
Yes
Key Yes
Low fuel
Yes
Door ajar Yes
Service interval
Yes
Brake fluid Yes
Low tire pressure
Tire specific
Instrumentation Displays
Clock In -radio display
Compass
Yes
Exterior temp Yes
Camera(s) - rear
Yes
Instrumentation Feature
Trip odometer Yes
Forward collision
Mitigation
Steering Wheel Type
Material Urethane
Tilting
Manual
Telescoping Manual
Front Side Windows
Window 1st row activation Power
Window Features
1 -touch down Driver and passenger
1 -touch up
Driver and passenger
Tinted Light
Front Windshield
Wiper Variable intermittent
Rear Windshield
Window Fixed
Interior
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
Bill Knight Ford Fleet Center
9625S. KIM Drive, Tulsa, Oklahoma, 74133
Office: 918- 526 -2397
Fax: 918- 526 -2395
Selected Equipment &
Specs (cont'd)
Passenger Visor
Mirror
Yes
Rear View Mirror
Day -night
Yes
Headliner
Coverage
Full
Floor Trim
Coverage
Full
Trim Feature
Gear shift knob
Urethane
Interior accents
Chrome
Lighting
Dome light type
Fade
Variable IP lighting
Yes
Storage
Driver door bin
Yes
Glove box
Yes
Instrument panel
Bin
Legroom
Front
43.9"
Headroom
Front
40.8"
Hip Room
Front
62.5"
Shoulder Room
Front
66.7"
Interior Volume
Passenger volume
64.6 cuff
vnces and content availability as shown are
may vary from this estimate because of spec
salesperson for the most current informatior
2019 F -150, Regular Cab Styleside
4x2 Regular Cab Styleside W box 141" WB
XL(F1 C�
Price Level: 95
Material Cloth
Covering Vinyl /rubber
Cabback insulator Yes
Illuminated entry Yes
Front Beverage holder(s) Yes
Passenger door bin Yes
Dashboard Yes
as estimates only. Actual base
ustments not reflected in the de
Bill Knight Ford Fleet Center 2019 F -150, Regular Cab Styleside
9625 S. Memorial Drive, Tulsa, Oklahoma, 74133 4x2 Regular Cab Styleside 8' box 141" WB
Office: 918- 526 -2397 XL(F1 C)
Fax: 918 -526 -2395 Price Level: 950
Warranty - Selected Equipment &
Specs
Warranty
Basic
Distance 36,000 miles
Months
36 months
Powertrain
Distance 60,000 miles
Months
60 months
Corrosion Perforation
Distance Unlimited miles
Months
60 months
Roadside Assistance
Distance 60,000 miles
Months
60 months
Prices and content availz
may vary from this esfim�
salesperson for the most
is and snoma oe trea
availability or pricing
ual base vehicle, package
in the dealer's computer s
sd
REAL Poopla •REAL Character •REAL Community
TO: The Honorable Mayor and City Council
FROM: Larry White
Director, Support Services
SUBJECT: Purchase of Heavy Truck Lifts for City Garage
DATE: May 10, 2019
BACKGROUND:
City Garage staff assessed its equipment needs last year to determine the safety and reliability
of the motor vehicle lifts currently used in the facility. It was determined that more than 40
trucks, fire engines, ambulances, and other heavy equipment do not safely fit on the vehicle lifts
currently installed at the City Garage. Currently City Garage staff has to work outside using floor
jacks and jack stands to perform repairs on heavy trucks and equipment. Based upon this
assessment, staff included funding in the FY 2018 -2019 budget to purchase two new lifts to
enable a safer work environment for the City Garage staff when servicing the City's fleet of
heavier trucks and equipment.
EQUIPMENT DESCRIPTIONS:
DRIVE -ON LIFT:
Staff proposes to purchase a 4 -post extended length heavy duty drive -on lift for installation in
one bay at the City Garage. The drive -on lift enables the mechanic to raise the truck off the
ground to a height sufficient to perform service and maintenance from a standing position.
Staff desires to purchase a lift with a weight capacity of 30,000 pounds.
MOBILE COLUMN LIFTS:
Staff proposes to purchase four (4) mobile column lifts. Each column lift attaches to one of the
four truck wheels and tires and together they function to lift the entire truck. The column lifts can
also be configured to lift the truck by the frame. Each column can hold 18,500 pounds
capacity, and together they can hold 74,000 pounds. These lifts are movable and battery-
operated with adjustable forks.
FUNDING:
The FY 2018 -2019 City Garage budget includes funding for two new vehicle lifts. One is a four
column heavy equipment lift capable of holding a total of 74,000 pounds. The second is a four
pole extended drive -on lift for long vehicles like crew cab, and extended bed trucks. The
budget includes $39,375.00 for the purchase of the four column lift, and $16,675.00 for the
purchase of the extended drive -on lift.
The four column lift is available through approved Oklahoma Statewide Contract Number
SW798. The quote from Devon Industries (the State Contract supplier) is $59,332.10. Staff
received a quote from Malchi Automotive Equipment Supply Inc. in the amount of $40,218.75,
which is less than the state bid. The additional $843.75 is available in the FY 2018 -2019 City
Garage budget.
The extended drive -on lift is also available through approved Oklahoma Statewide Contract
Number SW798. The quote form Devon Industries (the State Contract supplier) is $42,000.00.
Staff received a quote from Malchi Automotive Equipment Supply Inc. in the amount of
$30,025.00. The additional $13,350.00 needed to complete the purchase is available in the city
Garage Fund balance.
PROPOSED ACTION:
Staff is proposing the purchase of the following truck lifts from Malchi Automotive Equipment
Supply Inc:
• One (1) 4 -post extended length heavy duty drive -on lift 30,000 pound weight capacity
for installation in one bay at the City Garage for the amount of $30,025; and,
• Four (4) Mobile column lifts which together can hold 74,000 pounds for use in the City
Garage for the amount of $40,218.75.
ATTACHMENTS:
Malchi Automotive Equipment Supply Quote and Equipment Description for 30,000 pound 4 -post
extended length lift.
Malchi Automotive Equipment Supply Quote and Equipment Description for set of four (4)
mobile column lifts for a 74,000 pound capacity.
1105 A West Detroit St.
Broken Arrow, OK 74012
Office 918 2512648 - Fax 918 2512649
###sans#
Quantity Item Description Equipment Price I Install Line Total
col MANO
30.000 LB Capacity 4 -Post Extended Length
1 Forward CR30 30,000 LB General Service 4 -Post Rack
308" Wheel Bose Max, With 24" Wide Runways,
Built In Jack Rail & Anti -Sway Kit, Single Point Release
Air Synchronized Locks, & Standard Ramps
2 15,000 LB Rolling Air /Hydraulic Jacks
1 Internal Air Line Kit For Both Center Rolling Jacks
Delivered, Installed, Freight Paid
Customer Responsible For Air & Electrical Connections
30.000 LB Capacity 4 -Post Extended Length
1 Forward CR30 30,000 LB General Service 4 -Post Rack
308- Wheel Base Max, With 24" Wide Runways,
Built In Jack Rail & Anti -Sway Kit, Single Point Release
Air Synchronized Locks, & Standard Ramps
2 15,000 LB Rolling Air /Hydraulic Jacks
1 Internal Air Line Kit For Both Center Rolling Jacks
Delivered. Installed, Freight Paid
Customer Responsible For Air & Electrical Connections
1 Move Customers Existing 2 -Post Lift
$5,875.00
$5,875.00
$18,125.00
$11,750.00
$150.00
$18,125.00
$11,750.00
$150.00
No Charge
Subtotal With extended Length 1 $30,025.00
' Freight Estimate $0.00
r Sales Tax $0.00
Total With extended Length $30,025.00
A
wqllll-c�s "Ii
1105 A West Detroit St.
Broken Arrow, OK 74012
Office 918 2512648 - Fax 918 2512649
Wireless Columns 18.500 LB Capacity Per Column
1 Set of 45tertil Koni ST- 1085 -FWA Mobile Columns
74,000 LB Capacity
ebrieht Control System
Battery Operated 24 Volts
Wireless Communication Columns
Adjustable Forks
Lifting/Lowering Speed Control
Delfyered- Installed, & On -Gofna Training
o _
) ebright
$39,343.75
$39,343.75
' Freight $875.00
Sales Tax $0.00
$40,218.75
sd
REAL Peeple • REAL C�antlan REAL Cemmunlry
TO:
The Honorable Mayor and City Council
FROM:
Linda Jones
Finance Director
SUBJECT:
FY 2019 -20 Annual Operating Budget
DATE:
May 10, 2019
BACKGROUND:
Pursuant to statutory and Charter provisions, recommended annual operating budgets for the
City of Owasso, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) have been developed. The budget proposal will be presented to City Council on May
14, 2019 and printed copies will be made available for public viewing at City Hall, the Owasso
Library, and on the City's website by May 17, 2019.
The City Council is required to hold a public hearing on the proposed budget. The proposed
Budget Summary must be published in the newspaper with a notice of public hearing which
gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public
Hearing has been scheduled for May 21, 2019, with the legal notice to be published by May 15,
2019.
Once the City's budget is adopted, it can only be amended by vote of the Council. While
Trustees for the OPWA and OPGA also adopt a budget, due to fluctuations in revenues state law
does not restrict Trusts to the amount adopted as the budget.
Adoption of the Budget has been scheduled for June 18, 2019
ATTACHMENT:
FY 2019 -20 Revised Budget Calendar
REAL Peoplp • RE4L LNradar • REAL Lommunlry
CITY OF OWASSO
BUDGET CALENDAR
FY 2019 -2020
Due Date
Dec. 15 Directors submit requests for additional personnel to Finance.
Jan. 31 Requests are submitted by the Directors for each Department.
February 1 Budget requests are prioritized by Directors.
February Directors meet with City Manager /Assistant City Manager for justification and
clarification of requested increases.
April 12 Revenue estimates are finalized to determine which budget priorities will be
recommended for funding.
May 14 The proposed budget is presented to the City Council at Work Session.
May 15 The proposed budget is posted to the City website.
May 15 Publication of notice of public hearing (at least five days prior to hearing *).
May 21 Public Hearing (no later than June 15 *).
June 18 Budget adoption (at least seven days prior to July 1 *)
July 31 Publication of notice to vendors (no later than July 31 *).
July 31 Budget is filed with the State Auditor (no later than July 31 *).
Sept. 30 Deadline for submission of vendor invoices for previous fiscal year. Open
purchase orders are closed, and budgetary fiscal year -end fund balances are
determined.
*Deadline set by state statute
sd
REAL People -FEALC acter -REAL COmmunity
TO:
The Honorable Mayor and City Council
FROM:
Juliann M. Stevens
City Clerk
SUBJECT:
Board and Commission Appointments
DATE:
May 10, 2019
BACKGROUND:
During the April worksession, a listing of the expiring terms and vacancies for various boards,
committees, trusts, and commissions was provided to the City Council. Since the April
worksession, city staff has identified individuals that would like to continue serving and those who
are resigning. An item has been placed on the May workession agenda to continue the
discussion of the annual appointment process.
BOARDS AND COMMITTEES:
AUDIT COMMITTEE - The purpose of the audit committee is to oversee the audit of financial
statements, ensure the auditor is independent of city management and review internal controls
and policies. With the exception of the City Council Representative who serves a one -year term,
appointments are for three year terms.
VACANCY (Seat 1, City Council Representative)
VACANCY (Seat 2, Business Person) - Talent Bank applications received
Todd Ward (Seat 5, Banker) - requests re- appointment
*Seat No. 1 shall be held by a City Councilor who is serving the second year of their three -year
term. Councilors Kelley and Lewis are eligible for this committee.
BOARD OF ADJUSTMENT - This is a quasi - judicial body whose function is to hear and decide cases
relating to zoning variances and appeals of the Building Inspector's interpretation of the building
codes. Appointments are for three -year terms.
Jim Bausch (At Large) - requests re- appointment
Abhfjeet Uffurkar (At Large) - requests re- appointment
CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement requests and
conducts a public meeting to discuss current projects, completed projects, and recommends
additional projects proposed to be funded by the third -penny sales tax. Appointments are for
one year terms.
Bill Bush (City Council Representative)
Chris Kelley (City Council Representative)
Paul Loving (Planning Commission Representative) - requests re- appointment
Dirk Thomas (OEDA Representative) - requests re- appointment
Jeff Davis (Citizen Representative) - requests re- appointment
Shawn Reiss (Citizen Representative) - requests re- appointment
Jason Drake (Citizen Representative) - requests re- appointment
Rob Haskins (Citizen Representative) - requests re- appointment
Jim Hunter (Citizen Representative) - requests re- appointment
Kent Inouye (Citizen Representative) - requests re- appointment
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan,
implement, and promote projects and programs that will directly benefit the economic well
being of the community. With the exception of the Chamber Representative and the City
Council Representative serving one year terms, member appointments are for five year terms.
Dirk Thomas (At Large Representative) - requests re- appointment
Gary Akin (Chamber Representative)
Lyndell Dunn (Council Representative)
PERSONNEL BOARD - This board meets when there is business to be addressed relating to
appeals of personnel decisions made by the City Manager. Appointments are for three -year
terms.
Rob Wright (Citizen Representative) - requests re- appointment
PLANNING COMMISSION - The purpose of this commission is to review and recommend to the
City Council actions relating to zoning, platting, subdivision construction, annexation,
commercial site plans, and other related planning functions. Appointments are for three -year
terms.
Paul Loving (Citizen Representative) - requests re- appointment
Tim Miller (Citizen Representative) - requests re- appointment
SALES TAX OVERSIGHT COMMITTEE - The purpose of this committee is to maintain citizen oversight
of the collected third penny sales tax, ensure the proper use of revenues generated, and report
findings to the public. Members are appointed for the life of the sales tax or until resignation or
events cause a termination as defined in the committee policy. Appointees may not serve in
any elective or other Council appointed position with the City of Owasso. The following positions
are vacant due to attendance requirements:
VACANCY (Building Industry Appointment) - Justin Prince requests re- appointment
VACANCY (At Large Appointment) - Brandon Miller requests re- appointment
VACANCY (Education Appointment) - Talent Bank applications received
Education appointment is an individual employed by and actively engaged in an Owasso
school, either as an administrator or a teacher, and who resides in the service area.
INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates
a cooperative effort with federal, state, and local governments and other transportation
agencies to assess the area's transportation requirements. Appointments to the committee are
for one -year terms.
Doug Bonebrake (City Council Representative)
Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG
Transportation Policy Committee to develop comprehensive, multi -modal plans that address the
transportation needs and goals of the region. Appointments to the committee are for one -year
terms.
Roger Stevens (Public Works)
Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken
Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality
utility efforts. Appointments to the Authority are for one -year terms.
Roger Stevens (Public Works Director)
Dwayne Henderson (City Engineer)
Total Monthly Sales Tax Comparisons
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
t Actual - -o -- Budget —e— Last Year
Year -to -Date Sales Tax Totals
$40,000,000
$35,000,000 - - - - - --
$30,000 -,000
$25,000,000 --
$20,000,000 -
$15,000,000
$10,000,000-
$5,000,000
$-
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
--i— Actual - - + -- Budget --+�- Last Year
City of Owasso
Total Monthly Sales Tax Revenues
Last Five Fiscal Years
2018 -2019 2017 -2018 2016 -2017 2015 -2016 2014 -2015
Jul
$ 2,998,609
$ 2,856,618
$ 2,458,012
$ 2,411,619
$ 1,865,194
Aug
2,920,263
2,835,784
2,350,922
2,301,806
1,820,788
Sep
2,810,048
2,687,213
2,290,655
2,307,955
1,832,861
Oct
2,899,646
2,670,945
2,292,548
2,346,839
1,896,451
Nov
2,753,335
2,764,781
2,296,775
2,159,987
1,808,171
Dec
2,858,066
2,741,992
2,242,747
2,525,751
1,862,936
Jan
3,330,435
3,136,816
2,657,262
2,598,361
2,125,525
Feb
3,132,584
3,091,385
2,498,036
2,620,008
2,004,466
Mar
2,523,512
2,507,808
2,436,309 **
2,053,981
1,780,454
Apr
2,723,563
2,621,904
2,557,997
2,383,118
1,781,713
May
2,945,503
2,935,547
2,810,748
2,381,072
1,950,586
Jun
2,717,252
2,715,777
2,259,636
2,324,349
$ 31,895,563
$ 33,568,047
$ 29,607,789
$ 28,350,133
$ 23,053,494
* 1/2 cent increase from 3% to 3.5%
* *551100 increase from 3.5% to 4.05%
City of Owasso
Total Sales Tax Report
Budget to Actual Comparison
May 8, 2019
Jun
Totals $ 31,895,563 93.3% $ 31,393,563 91.9% $ 502,000 1.6%
2018 -19
2018 -19
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 2,998,609
8.8%
$ 2,930,510
8.6%
$ 68,099
23%
Aug
2,920,263
8.5%
2,832,379
8.3%
87,883
3.1%
Sep
2,810,048
8.2%
2,758,815
8.1%
51,233
1.9%
Oct
2,899,646
8.5%
2,796,069
8.2%
103,578
3.7%
Nov
2,753,335
8.1%
2,702,231
7.9%
51,104
1.9%
Dec
2,858,066
8.4%
2,845,953
8.3%
12,112
0.4%
Jan
3,330,435
9.7%
3,205,972
9.4%
124,462
3.9%
Feb
3,132,584
9.2%
3,126,069
9.1%
6,515
0.2%
Mar
2,523,512
7.4%
2,562,034
7.5%
(38,522)
-1.5%
Apr
2,723,563
8.0%
2,719,744
8.0%
3,819
0.1%
May
2,945,503
8.6%
2,913,786
8.5%
31,716
1.1%
Jun
Totals $ 31,895,563 93.3% $ 31,393,563 91.9% $ 502,000 1.6%
City of Owasso
Total Sales Tax Report
Two Year Comparison
May 8, 2019
2018 -19
Percent
Amount of Budget
2017 -18
Percent
Amount of Actual
Increase or (Decrease)
Amount Percent
Jul
$ 2,998,609
8.8%
$ 2,856,618
8.5%
$ 141,990
5.0%
Aug
2,920,263
8.5%
2,835,784
8.4%
84,479
3.0%
Sep
2,810,048
8.2%
2,687,213
8.0%
122,834
4.6%
Oct
2,899,646
8.5%
2,670,945
8.0%
228,701
8.6%
Nov
2,753,335
8.1%
2,764,781
8.2%
(11,446)
-0.4%
Dec
2,858,066
8.4%
2,741,992
8.2%
116,073
4.2%
Jan
3,330,435
9.7%
3,136,816
9$%
193,619
6.2%
Feb
3,132,584
9.2%
3,091,385
9.2%
41,199
1.3%
Mar
2,523,512
7.4%
2,507,808
7.5%
15,704
0.6%
Apr
2,723,563
8.0%
2,621,904
7.8%
101,659
3.9%
May
2,945,503
8.6%
2,935,547
8.7%
9,956
0.3%
Jun'
Totals $31,895,563 93.3% $30,850,795 91.9% $ 1,044,768 3.4%
Note: Fiscal Year 2019 Sales Tax Budget is $34.175 million; FY'18 actual was $32.965 million.
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
2018 -2019 2017 -2018 2016 -2017 2015 -2016 2014 -2015
Jul
$ 107,929
$ 131,532 $ 82,565
$ 72,360
$ 50,298
Aug
134,957
115,912
86,552
96,428
56,646
Sep
237,044
126,135
87,371
122,962
61,204
Oct
177,983
146,402
86,713
106,846
86,146
Nov
151,865
139,772
80,855
91,876
89,434
Dec
193,866
128,876
84,107
113,941
89,482
Jan
265,379
205,110
127,549
86,358
65,206
Feb
290,595
166,541
106,593
102,681
110,645
Mar
140,226
134,603
99,853
* 61,748
87,044
Apr
173,422
112,614
101,930
78,834
56,776
May
201,224
119,189
123,116
** 92,867
75,895
Jun
137,552
114,846
96,434
98,093 * **
$2,074,490
$ 1,664,238
$ 1,182,051
$ 1,123,335
$ 926,869
*Increase in sales tax rate from 3.5% to 4.05% March 2017
* *Increase in sales tax revenue from taxation of internet sales beginning May 2017
** *Increase in sales tax rate from 3% to 3.5% June 2015
Note: Fiscal Year 2019 Use Tax Budget is $1.689 million.