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Home My WebLink About2000.08.01_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 1, 2000 The Owasso City Council met in a regular session on Tuesday August 1, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 2000, and Addendum to Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Monday, July 31,2000. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Allan Harder, Human Resources Officer. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT H C "Will" Williams, Mayor Mary Lou Bamhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor ABSENT STAFF Lan)' Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quomm was declared present. ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Williams read and presented a proclamation to Dr Denise Bode, Business of the QUalier for the Third Quarter of2000. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of July 18, 2000 Regular Meeting and the July 26, 2000 Special Meeting. B. Approval of Claims. Owasso City Council August 1, 2000 C. Action Relating to Ordinance #652, an Ordinance Providing for the Rezoning of Property Generally Located West of North 129th East Ave at East 101st Street North, North of Owasso Market; from AG (Agriculture) to OL (Office Light), Containing 5 Acres, More or Less. D. Action Relating to Ordinance #635, Amended, an Ordinance Amending a Previously Adopted Ordinance Containing an Error in a Legal Description. E. Action Relating to a Workers Compensation Claim Against the City of Owasso by Charles Nicholson. The consent agenda included minutes of the July 18, 2000 regular meeting and the July 26, 2000 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $39,233.05; (2) Ambulance Service Fund $3,379.08; (3) Bond Projects $4,797.00; (4) Capital Improvements $11,908.49; (5) City Garage $3,303.45; (6) Workers Comp Self-Insurance $3,636.61; (7) Interfund Transfers $38,343.50; (8) Payroll $159,022.36; (9) City Garage Payroll $4,333.64; (10) Ambulance Payroll $10,633.86. Item C on the consent agenda requested approval of Ordinance #652, providing for rezoning of approximately 5 acres located north of Owasso Market. Item D requested approval of Ordinance #635, Amended, correcting an error in the legal description on Ordinance #635. Item E requested approval of a negotiated joint petition final settlement with Charles Nicholson wherein the city would pay $6600 for injuries received in an accident on October 12, 1999, and authorization of payment for the claim, plus associated settlement costs of $513.51. Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CITY COUNCIL TO RESCIND THE BID AWARD FOR BID PACKAGE 7B-METAL ROOF PANELS AWARDED TO HOME STEEL FRAMING ON JUNE 6, 2000, AND DIRECTION TO RE-BID THE PACKAGE. Mr Carr said that staff and the construction manager are requesting that the above mentioned bid be rescinded because there is some confusion between what was originally bid and what was originally proposed to be a part of the project. Although there had been some discussion among the bidders and the design team prior to the bid opening, no written direction was issued. Ms Barnhouse moved, seconded by Mr Brogdon, to rescind the bid previously awarded on Bid Package 7B-Metal Roof Panels on the City Hall/Police Station project, and rebid the package. AYE: Barnhouse, Brogdon, Voss, Williams NAY: None Motion carried 4-0. - 2 - Owasso City Council August 1,2000 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CITY COUNCIL TO RESCIND THE BID AWARD FOR BID PACKAGE 10F-DETENTION EQUIPMENT AWARDED TO SWEEPER METAL ON JUNE 6, 2000, AND AWARD THE BID TO THE NEXT LOWEST BIDDER. Mr Carr said that, because of information received from Sweeper Metal late in the day, there has not been sufficient time to analyze that information, and staff is requesting that this item be removed from the agenda and placed on an agenda at a later date. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR CAMDEN PARK II, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA. Ms Sorrells said that some issues have come up relating to this plat since the Planning Commission hearing, and it will be necessary for the Planning Commission to consider the issues prior to it being placed on the City Council agenda. Ms Voss moved, seconded by Ms Barnhouse, that the final plat for Camden Park II be returned to the Owasso Planning Commission, to be considered at their regular meeting on September 11,2000. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. Later in the meeting it was brought to the attention of the Council that the next regular meeting of the Plmming Commission is on September 12, 2000, not September 11. Ms Voss moved, seconded by Ms Barnhouse, that the final plat for Camden Park II be returned to the Owasso Plamling Commission, to be considered at their regular meeting on September 12, 2000. AYE: Voss, Bamhouse, Brogdon, Williams NAY: None Motion calTied 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #653, AN ORDINANCE PROVIDING FOR WARD DESIGNATIONS FOR PREVIOUSLY ANNEXED PROPERTIES. Mr Rooney said that the City Council unanimously approved the mmexation of different properties on March 7,2000 by adopting Ordinances 632, 633, 634, and 635. Although the ward boundary map indicates that these propeIiies are located in Ward 1, that was not indicated in any of the ordinances. Ordinance #653 corrects the above mentioned ordinances, and provides the - 3 - Owasso City Council August 1, 2000 Ward 1 designation for the properties mentioned. Mr Brogdon moved, seconded by Ms Voss, to approve Ordinance #653. AYE: Brogdon, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF ONE VEHICLE BY THE OW ASSO POLICE DEPARTMENT; AND THE PURCHASE OF EMERGENCY EQUIPMENT FOR THAT VEHICLE. Deputy Chief Motto said that the FY2000-2001 police department budget contains funds for the purchase of police vehicles. The state bid is still in effect, but the model production year has been closed and no more 2000 year vehicles will be built. The department has located a 2000 Chevrolet Impala police unit that has been used as a demonstrator vehicle and is now available for purchase. The unit is still on the state bid, and has been offered to the department for $1900.00 less than the state bid. It is in excellent condition, has been driven only 4000 miles, and contains the balance of the 36,000 mile factory warranty. Some emergency equipment is already installed, which will lower the cost of fitting the vehicle with emergency equipment. Ms Barnhouse moved, seconded by Ms Voss, to approve the purchase and authorize payment to Keystone Chevrolet, Sand Springs, OK for the purchase of one 2000 Chevrolet Impala police unit in the amount of $17,800; and the purchase and authorization for payment of emergency equipment from Fox International at a cost not to exceed $800. AYE: Bamhouse, Voss, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN INFRASTRUCTURE CONTRIBUTION AND LENDING AGREEMENT. Mr Cates said that this item outlines the details of the contribution of RCB Bank to the 96th Street North Roadway Improvements project, as well as details of the loan from RCB Bank to the OPW A, and will also appear on the OPW A Agenda. Ms Voss moved, seconded by Mr Brogdon, to approve the agreement between RCB Bank Inc and the City of Owasso and the Owasso Public Works Authority for signalization and street improvements along E 96th St N, west of U.S. Highway 169, to authorize the inculTing of indebtedness by the OPWA, to authorizer the waiver of competitive bidding, and to authorize the Mayor and City Clerk to execute the document. - 4 - Owasso City Council August 1, 2000 AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED AGREEMENT BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND RURAL WATER DISTRICT NO 3, ROGERS COUNTY, OKLAHOMA, RELATING TO ESTABLISHMENT OF DUTIES, RESPONSIBILITIES AND PROTOCOLS FOR DISTRIBUTING PUBLIC STREETS UNDER THE JURISDICTION AND CONTROL OF THE CITY OF OW ASSO, OKLAHOMA, BY RURAL WATER DISTRICT NO 3, ROGERS COUNTY, OKLAHOMA, IN THE REPAIR AND/OR REPLACEMENT OF ITS WATER TRANSMISSION OR WATER DISTRIBUTION LINES. Mr Cates presented the item. Items 13 and 14 are the same, with item 13 relating to Rogers County and Item 14 relating to Washington County. Some of the areas annexed by the City of Owasso within the fenceline are properties being served by rural water districts, and which contain water distribution systems owned by those rural water districts. From time to time, a rural water district will disturb paved pOliions of the city streets when repairing or replacing its lines. An agreement has been reached between the City of Owasso and the rural water districts to specifically set out the responsibilities of the respective parties conceming those city streets that are disturbed by the rural water districts when repairing or replacing lines. Ms Voss moved, seconded by Mr Brogdon, to approve the proposed agreement between the City of Owasso and Rural Water District No 3, Rogers County, pertaining to the repair and/or replacement of the district's water transmission or water distribution lines within the city limits of Owasso, and that the Mayor be authorized to execute the agreement. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED AGREEMENT BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND RURAL WATER DISTRICT NO 3, WASHINGTON COUNTY, OKLAHOMA, RELATING TO ESTABLISHMENT OF DUTIES, RESPONSIBILITIES AND PROTOCOLS FOR DISTRIBUTING PUBLIC STREETS UNDER THE JURISDICTION AND CONTROL OF THE CITY OF OWASSO, OKLAHOMA, BY RURAL WATER DISTRICT NO 3, WASHINGTON COUNTY, OKLAHOMA, IN THE REPAIR AND/OR REPLACEMENT OF ITS WATER TRANSMISSION OR WATER DISTRIBUTION LINES. Ms Voss moved, seconded by Ms Barnhouse, to approve the proposed agreement between the City of Owasso and Rural Water District No 3, Washington County, pertaining to the repair - 5 - Owasso City Council August 1, 2000 and/or replacement of the district's water transmission or water distribution lines within the city limits of Owasso, and that the Mayor be authorized to execute the agreement. AYE: Voss, Barnhouse, Brogdon, Williams NAY: None Motion carried 4-0. ITEM 15: CONSIDERATION AND APPRORIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL AND ACCEPTANCE OF A CONTRACT AWARDED BY THE OW ASSO PUBLIC WORKS AUTHORITY FOR 96TH STREET NORTH ROADWAY IMPROVEMENTS. Mr Cates said that when the contract for East 96th Street North Roadway Improvements was awarded on June 20, 2000, it was placed on the OPW A agenda. Because funds are in not in the OPW A fund, that contract should be approved and accepted by the City Council. Ms Voss moved, seconded by Mr Brogdon, to approve and accept the contract awarded to McGuire Brothers Construction on June 20, 2000 for East 96th Street North Roadway Improvements, in the amount of$530,431.90. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ISSUANCE OF A NOTICE TO PROCEED TO MCGUIRE BROTHERS CONSTRUCTION CO INC FOR THE EAST 96TH STREET NORTH ROADWAY IMPROVEMENTS PROJECT. Mr Mitchell presented the item, stating that the contract awarded to McGuire Brothers was contingent upon the City of Owasso/OPW A securing written approval of the design specifications from the Oklahoma Department of Transportation, and the City of Owasso/OPW A securing financial commitments from both RCB Bank ($109,821.70) and SEAYCO-THF The Owasso Market LLC ($84,431.90). The required financial agreements have been secured and ODOT has indicated verbally that there are no apparent issues concerning the final design. A written confirnlation should be forthcoming. In order that the proj ect is no longer delayed in getting started, staff is requesting that the City Council authorize the issuance of the Notice to Proceed prior to the City receiving written confirmation from ODOT. It is believed that any modifications made to the design plans, if there are any, will not impact construction. The project is estimated to take 140 days, and at this time the Owasso Market is scheduled to open in mid-October. Ms Voss moved, seconded by Mr Brogdon, to approve the issuance of a Notice to Proceed to McGuire Brothers Construction Inc for the East 96th St N Roadway project. - 6 - Owasso City Council August 1, 2000 AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF CHANGE ORDER #2, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND HORIZON CONSTRUCTION COMPANY INC, TULSA, OK, FOR INTERSECTION AND SIGNALIZATION IMPROVEMENTS. Mr Lutz said that a contract was awarded to Horizon Construction Co Inc in November 1999 in the amount of $1,268,129.64 for roadway and signalization improvements at several intersections within the city. One previous Change Order has been issued in the amount of $7144.25. Change Order #2 is requested so that a water line can be lowered at the intersection of E 76th St Nand N 129th East Ave to allow for the construction of a drainage structure. Approximately 450 linear feet of line and associated fixtures will need to be lowered at an estimated cost of $13,007.40. A time extension of five days is also requested on the Change Order. Ms Voss moved, seconded by Mr Brogdon, to approve Change Order #2 to a contract between the City of Ow as so and Horizon Construction Co Inc in the amount of $13,007.40 and a time extension of five days. AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF A MEMBER TO THE GOLF ADVISORY COMMITTEE. A vacancy exists on the Golf Advisory Committee as the result of a resignation. The Mayor offered the name of Trish Hauser to fill that vacancy and complete the remainder of the term, which will expire June 30, 2001. John Groth asked about the Golf Advisory Committee, prompting an explanation of the Public Golf Authority and the Golf Advisory Committee, including the fact that the Golf Advisory Committee was appointed by the Mayor and confirmed by the City Council to assist the Director of Golf and to make recommendations to the Owasso Public Golf Authority. This committee was established when the Golf Authority was no longer a stand-alone entity. Ms Voss moved, seconded by Mr Brogdon, to confinn the appointment of Trish Hauser to the Golf Advisory Committee for the remainder of a tenn ending on June 30, 2000. - 7 - Owasso City Council August 1, 2000 AYE: Voss, Brogdon, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 19: REPORT FROM CITY MANAGER Mr Mitchell mentioned that the 2010 Land Use Master Plan document has been completed and is being distributed. ITEM 20: REPORT FROM CITY ATTORNEY. No report. ITEM21: REPORT FROM CITY COUNCILORS. None. ITEM 22: NEW BUSINESS. None. ITEM 23: ADJOURNMENT Ms Voss moved, seconded by Ms Barnhouse, to adjourn. AYE: Voss, Bamhouse, Brogdon, Williams NAY: None Motion carried 4-0, and the meeting was adjourned at 7:05 p.m. r, .~ /I,! 'M' ", " t~) u t~,H f) ":,')L.11L'/r'y"\.<:LJ H C Williams, Mayor - 8 -