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Home My WebLink About2019.05.21_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAY 17 2019 OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 21, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 7, 2019, Regular Meeting • May 14, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date May 11, 2019 • Monthly Budget Status Report - April 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 17, 2019. flq,li'A,k W n ann M. Stevens, City Clerk Y The City or Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF JOINT REGULAR MEETING Tuesday, May 7, 2019 The Owasso City Council met in regular session on Tuesday, May 7, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 3, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered Father Bryan Beard of Church of the Holy Cross. 3. Flag Salute Councilor Kelley Lewis led the flag salute. 4. Presentation of Character Trait Of Wisdom Chad Balthrop, Character Council Member, presented the character trait for the month of May. 5. Presentation of Proclamations Mayor Chris Kelley presented proclamations declaring: May 12 -18, as National Police Department Week in recognition of law enforcement officers, past and present, who have rendered a dedicated service to their communities; and, May 15 as Peace Officers Memorial Day to honor law enforcement officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty • May 6 -11, as National Economic Development Week in recognition of the importance of economic development in creating investment opportunities and improving quality of life in the City of Owasso 6. Oath of Office Julie Lombardi administered the Oath of Office for Ward 5, City Councilor /Trustee Doug BoneBrake. 7. Roll Call Present Absent Mayor - Chris Kelley None Vice -Mayor - Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor- Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Owasso City Council, OPWA, OPGA May 7, 2019 Page 2 8. Election of Mayor /OPWA Chair /OPGA Chair Mayor /Chair Chris Kelley called for a nomination for the position of Mayor. Mr. Bonebrake moved, seconded by Mr. Dunn to elect Chris Kelley to serve as Mayor. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Mr. Bush moved, seconded by Mr. Dunn to elect Chris Kelley to serve as OPWA Chair. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Mr. Bonebrake moved, seconded by Ms. Lewis to elect Chris Kelley to serve as OPGA Chair. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor /Chair Chris Kelley called for a nomination for the positions of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. Mr. Dunn moved, seconded by Mr. Bonebrake to elect Bill Bush to serve as Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve Owasso City Council minutes - April 16, 2019, Regular Meeting B. Approve Owasso Public Works Authority minutes - April 16, 2019, Regular Meeting C. Approve Owasso Public Golf Authority minutes - April 16, 2019, Regular Meeting D. Approve City of Owasso claims E. Approve Owasso Public Works Authority claims F. Approve Owasso Public Golf Authority claims G. Authorize the City Manager to execute the Community Development Block Grant (CDBG) FY 2018 Contract /Agreement Renewal extending the effective date to June 30, 2020, for funding the Hale Acres Sanitary Sewer Line Rehabilitation Project Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda with City Council claims totaling $515,260.97, Owasso Public Works Authority claims totaling $620,226.51, and Owasso Public Golf Authority claims totaling $27,811.50. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council, OPWA, OPGA May 7, 2019 Page 3 12. Consideration and appropriate action relating to the award of a bid for the Owasso Police Headquarters Roof Replacement Project Jason Woodruff presented the item, recommending City Council award the bid to Ground Zero Roofing & Construction of Newcastle, Oklahoma, in the amount of $71,500 for replacement of the roof at the Owasso Police Department Headquarters. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to award the bid, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to the acceptance of the Owasso Public Safety Operations and Training Complex (Fire Station #4) Project and Final Payment David Hurst presented the item, recommending City Council accept the construction project and authorize final payment to Timberlake Construction Company, Inc. of Oklahoma City, Oklahoma, in the amount of $567,407.81. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to accept the construction project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to a budget amendment in the General Liability /Property Self- Insurance Fund Michele Dempster presented the item, recommending City Council approve a budget amendment in the General Liability /Property Self- Insurance Fund, increasing the estimated revenues by $52,000 and the appropriation for expenditures by $75,000. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the budget amendment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to Resolution 2019 -11, litigation styled Pinnacle Performance & Repair, Inc., et al., v. The City of Owasso, 19 -CV- 00183 - JHP -JFJ, filed In the United States District Court for the Northern District of Oklahoma Julie Lombardi presented the item, recommending City Council approve Resolution 2019 -11, retaining Keith Wilkes of Hall Estill to defend the City of Owasso in the litigation styled Pinnacle Performance & Repair, Inc., et al., v. The City of Owasso, 19- CV- 00183 - JHP -JFJ, filed in the United States District Court for the Northern District of Oklahoma. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to approve Resolution 2019 -11, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Owasso City Council, OPWA, OPGA May 7, 2019 Page 4 16. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. Mr. Lehr reported on the city's annual free land fill day in April, the annual free yardwaste disposal days of May 4, and May 11, 2019, the results of a surplus auction using Purple Wave Auction, recognized the Owasso High School Boys Golf Team for winning the 6A State Championship; and recognized the Peterson Family for being named Special Olympics Oklahoma 2019 Family of the Year. 17. Report from City Attorney None 18. Report from City Councilors Councilor Bush commented on the 2019 6A State Baseball tournament. Councilor Bonebrake commented on the City Council election. Mayor Kelley reported on community events. 19. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • City of Owasso Payroll Payment Reports Pay Period Ending Date April 13, 2019, and April 27, 2019 • City of Owasso Health Care Self- Insurance Claims dated as of May 2, 2019 • Owasso Public Works Authority Payroll Payment Reports Pay Period Ending Date April 13, 2019, and April 27, 2019 • Owasso Public Golf Authority Payroll Payment Reports Pay Period Ending Date April 13, 2019, and April 27, 2019 • Oklahoma Department of Environmental Quality Construction Permit No. WL000072190257 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 21. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:35 pm. Chris Kelley, Mayor /OPWA Chair /OPGA Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, May 14, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 14, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 10, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Presentation of the BusinessTHRIVE Program Chelsea Levo -Feary presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Proposed Amendment to the Owasso Zoning Code, Chapter 10, Section 10.4 - Uses in the US -169 Overlay District B. Annexation OA 19 -02 and Rezoning OZ 19 -02, 11515 East 96th Street North C. Final Plat - Coffee Creek Glover Jeep Dealership, 10500 block of US -169 East Service Road, just north of the existing Glover Dealership D. Amendment to Ordinance 1138, correcting the Official Base Zoning Map for property located at 102 West 1 l th Street North Brian Dempster and Karl Fritschen presented items A - D and discussion was held. It was further explained that the required public hearing for item A would take place during the May 21, 2019, City Council meeting; and, items B, C, and D would be placed on the May 21, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a request to amend the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include 5K Heart Healthy Trail, Funtastic Island renovations and Splash Pad Teresa Willson presented the item and discussion was held. It was further explained that the required public hearing would take place during the May 21, 2019, City Council meeting. 5. Discussion relating to Support Services Items A. Purchase of a CNG Bi -Fuel vehicle B. Purchase of heavy duty vehicle lifts Larry White presented the items and discussion was held. It was further explained that these items would be placed on the May 21, 2019, City Council Agenda for consideration and action. 6. Presentation of the proposed FY 2019 -2020 Annual Operating Budget Warren Lehr presented the item and advised that the required public hearing would take place during the May 21, 2019, City Council meeting. Owasso City Council, OPWA 8 OPGA May 14, 2019 Page 2 Discussion relating to City Manager items A. Various Citizen Board and Committee appointments B. Monthly sales tax report C. City Manager report Warren Lehr presented item A and discussion was held. Linda Jones presented item B and discussion was held. Under item C, Mr. Lehr reported that the June 4, 2019, Council /OPWA /OPGA meetings are cancelled due to the lack of a quorum; a community -wide meeting will take place on May 23, 2019, to present proposed improvements to East 961h Street North from Garnett Road to North 129th East Avenue; and discussed the results of the free yard waste disposal days. 8. City Councilor /Trustee comments and inquiries Councilor Dunn commented on the City's various masterplan documents and discussion was held. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters of the City Attorney and City Manager as provided for in Title 25, O.S. § 307(B)(1) Mr. Bonebrake moved seconded by Mr. Bush to enter into executive session to discuss annual evaluations of the City Attorney and City Manager. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion Carried 5 -0 At 7:45 pm, the five (5) City Council members entered into executive session. At 8:30 pm, Warren Lehr entered into executive session. At 9:10 pm, Warren Lehr exited executive session. At 9:25 Julie Lombardi entered into executive session. At 9:35 Julie Lombardi exited executive session and Warren Lehr entered into executive Session. At 9:35 pm, all parties exited executive session and the Council returned to open session. 10. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried 5 -0 and the meeting adjourned at 9:40 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 5/21/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK EASY PICKER GOLF -WASH $677.30 JPMORGAN CHASE BANK GRAINGER - WHEELS $118.88 JPMORGAN CHASE BANK OREILLY -BELT $11.79 YAMAHA GOLF CAR COMPANY REPAIRS $496.33 CART OPERATIONS -Total $1,304.30 AEP /PSO ELECTRIC USE $1,262.07 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $550.00 ANCHOR STONE COMPANY STONE $202.40 CITY GARAGE LABOR/OVERHEAD - MAY, 201 $1.75 FELKINS ENTERPRISES, LLC SIGNAGE $120.00 JPMORGAN CHASE BANK 4SEASONS -BELTS $143.16 JPMORGAN CHASE BANK ATWOODS -TARP $99.99 JPMORGAN CHASE BANK BWI -PAINT $75.24 JPMORGAN CHASE BANK BWI- PESTICIDES $4,368.96 JPMORGAN CHASE BANK CERTIFIED LAB - DEGREAS $216.00 JPMORGAN CHASE BANK CORE &MAIN - FITTINGS $25.79 JPMORGAN CHASE BANK CORE &MAIN -PARTS $160.64 JPMORGAN CHASE BANK GREEN ACRE -MULCH $485.50 JPMORGAN CHASE BANK LOWES- CONNECTION $17.16 JPMORGAN CHASE BANK LOWES - FITTING $10.01 JPMORGAN CHASE BANK LOWES- FLOWERS $3921 JPMORGAN CHASE BANK LOWES- SUPPLIES $4124 JPMORGAN CHASE BANK LOWES- TOOLS /SUPPLIES $63.42 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $37.67 JPMORGAN CHASE BANK OKGCSA -MEMB FEE $50.00 JPMORGAN CHASE BANK OKGCSA -REGIS FEE $70.00 JPMORGAN CHASE BANK P &K -EDGER $349.99 JPMORGAN CHASE BANK P &K -PARTS $336.32 JPMORGAN CHASE BANK SITEONE- PLANTS $431,11 JPMORGAN CHASE BANK WILDSEED -SEEDS $108.00 JR SIMPLOT COMPANY SEAWEED EXTRACT $360.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $50.06 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $11.00 UNIFIRST HOLDINGS LP SERVICE $20.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $10.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.97 COURSE MAINT -Total $10,890.20 JPMORGAN CHASE BANK DOLLARTREE -DECOR $21.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $11.98 JPMORGAN CHASE BANK SAMS - BATTERIES $12.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $176.76 1 Claims List - 5/21/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SYSCO - SUPPLIES $189.10 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $169.70 JPMORGAN CHASE BANK WALMART - BRACKETS $3.61 JPMORGAN CHASE BANK WALMART- CLEANER $7.94 JPMORGAN CHASE BANK WALMART- SUPPLIES $1.24 FOOD & BEV -Total IMPERIAL- MERCHANDISE $594.31 AEP /PSO ELECTRIC USE $908.38 AT &T LONG DISTANCE PHONE $0.65 AT &T LONG DISTANCE LONG DISTANCE PHONE $46.96 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $73.78 JPMORGAN CHASE BANK OK ABLE COMM - LICENSE $30.00 JPMORGAN CHASE BANK OK GOV -LIC FEE $14.04 JPMORGAN CHASE BANK OKLA ABLE COMM- LICENS $60.00 JPMORGAN CHASE BANK RIDGEBACK ROOF - REPAIR $335.00 JPMORGAN CHASE BANK STANDLEY- COPIES $21.68 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $1,03219 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $216.49 GOLF ADMIN -Total $2,817.30 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE $2,325.43 JPMORGAN CHASE BANK ACUSHNET -MERCH CRED ($0.01) JPMORGAN CHASE BANK BILLER DIRECT - MERCHAN $674.97 JPMORGAN CHASE BANK CCSWB- BEVERAGES $718,09 JPMORGAN CHASE BANK CUTTER &BUCK- MERCHANDI $690.93 JPMORGAN CHASE BANK IMPERIAL- MERCHANDISE $1,361.84 JPMORGAN CHASE BANK PING - MERCHANDISE $1,474.02 JPMORGAN CHASE BANK SAMS -FOOD $844.95 JPMORGAN CHASE BANK SYSCO -FOOD $734.15 JPMORGAN CHASE BANK WALMART -BEER $467.30 JPMORGAN CHASE BANK WALMART -FOOD $291.55 OPGA -Total $9,583.22 OPGA -Total $25,189.33 OPGA Grand Total $25,189.33 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05111119 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,451.50 3,989.23 605 Cart Operations 3,394.70 3,815.66 610 Golf Course Operations 11,306.17 16,794.97 670 Food & Beverage 2,194.63 3,637.99 690 General & Administration 3,405.75 5,170.00 FUND TOTAL 22,752.75 33,407.85 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2019 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENDITURES NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (69,651) (2,917,784) (2,917,784) $ (2,851,421) $ (2,391,583) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 48,937 $ 362,372 $ 509,000 71.19% 19,705 108,453 135,000 80.34% (15,021) (82,217) (106,400) 77.27% 17,698 97,767 132,000 74.07% 13,292 92,682 158,125 58.61% (5,244) (43,372) (66,900) 64.83% $ 79,367 $ 535,685 $ 760,825 70.41% $ (8,793) $ (100,282) $ (153,762) 65.22% (7,972) (112,342) (113,073) 99.35% (42,710) (524,769) (748,448) 70.11% (9,467) (81,695) (136,397) 59.90% k5603) (180,896) (226,525) 79.86% $ $ (999,985) $ (1,378,205) 72.56% $ (617,380) $ 100,000 $ 600,000 $ 817,380 73.41% 326,201 0.00% 10 313 - 152.07% $ 100,010 $ 600,313 $ 1,143,581 52.49% $ 136,014 $ 526,201 $ 94,832 $ (69,651) (2,917,784) (2,917,784) $ (2,851,421) $ (2,391,583)