HomeMy WebLinkAbout2000.06.20_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 20, 2000
The Owasso City Council met in regular session on Tuesday, June 20, 2000 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 16,2000.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by City Clerk Marcia Boutwell.
ITEM 3: FLAG SALUTE
The flag salute was led by City Planner DOlma Sorrells.
ITEM 4: ROLL CALL
PRESENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 6, 2000 Regular Meeting and June 13, 2000
Special Meeting and Public Hearing.
B. Approval of Claims.
C. Action Relating to Ordinance #647, an Ordinance Providing for the Rezoning of
Property Generally Located on the North Side of East 106th Street North, West of
Garnett Road; from AG (Agriculture) to RS-3 (Residential Single-Family High
Density), RD (Residential Duplex), and OM (Office Medium), Containing 80.3
Acres, More or Less.
D. Action Relating to Ordinance #648, an Ordinance Providing for a Planned Unit
Development on Property Located on the NOlih Side of East 106th Street North,
West of Garnett Road, and Containing 80.3 Acres, More or Less.
Owasso City Council
June 20, 2000
E. Action Relating to Ordinance #649, an Ordinance Providing for the Rezoning of
Property Generally Located on the North Side of East 96th Street North, East of
Gamett Road; from AG (Agriculture) to CG (Commercial General), Containing
7.88 Acres, More or Less.
F. Action Relating to Ordinance #650, an Ordinance Providing for the Rezoning of
Property Generally Located on the North Side of East 96th Street North, West of
Mingo Road; from AG (Agriculture) to CG (Commercial General) and CS
(Commercial Shopping Center), Containing 19 Acres, More or Less.
G. Action Relating to Ordinance #651, an Ordinance Providing for a Planned Unit
Development on Property Located on the West Side of the Owasso Expressway
Between East 76th Street North and East 86th Street North, and containing 6.35
acres, more or less.
H. Action Relating to Acceptance of the Streets and Storm Drainage Systems
Constructed to Serve Brentwood Village, an Addition to the City of Owasso,
Tulsa County, State of Oklahoma.
I. Action Relating to Acceptance of the Streets and Storm Drainage Systems
Constructed to Serve Fairways IV Extended.
1. Action Relating to a Contract Extension for Maintenance to the City's Storm
Sirens.
The consent agenda included minutes of the June 6, 2000 regular meeting and June 13, 2000
special meeting and public hearing, by reference made a part hereto. Item B on the consent
agenda included the following claims: (1) General Fund $222,155.48; (2) Ambulance Service
Fund $4,068.79; (3) E-911 $1,526.17; (4) Capital Improvements $6,974.00; (5) Bond Projects
$138,675.15; (6) City Garage $2,956.98; (7) Workers Comp Self-Insurance $3,997.15;
(8) Payroll $188,280.24; (9) City Garage Payroll $3,930.87. Item C requested approval of
Ordinance #647, providing for rezoning The Lakes at Bailey Ranch. Item D requested approval
Ordinance #648 providing for a planned unit development for The Lakes at Bailey Ranch.
Item E requested approval of Ordinance #649 providing for rezoning of the Spears property at
96th & Garnett. Item F requested approval of Ordinance #650 providing for the rezoning of
property located at 96th & Mingo. Item G requested approval of Ordinance #651 providing for a
planned unit development on the west side of the Owasso Expressway between 76th St N and 86th
St N. Item H requested Council acceptance of the streets & storm drainage systems constructed
to serve Brentwood Village. Item I requested Council acceptance of the streets & storm drainage
systems constructed to serve Fairways IV Extended. Item J requested extending for one year the
City's contract with Goddard Enterprises for preventative maintenance to the City' stonn sirens.
Ms Voss moved, seconded by Ms Barnhouse, to approve the consent agenda.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
June 20, 2000
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF A FIREWORKS DISPLAY.
Mr Dick Edmisten, representing the Owasso Golf & Athletic Club, requested Council approval
to hold a public fireworks display on July 3rd. Mr Edmisten assured the Council that the
fireworks display will be open to the public free of charge, and that both police and fire have
been contacted about the event. Ms Voss moved, seconded by Mr Brogdon, to approve the
request from the Owasso Golf & Athletic Club to sponsor a public fireworks display on July 3rd.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF BIDS FOR THE CONSTRUCTION OF A CITY HALL/POLICE
STATION FACILITY.
Mr Carr said that construction documents for a combined City Hall/Police Department facility
were divided into 44 individual bid packages corresponding to specific work items. One
package has been eliminated, and the City Council approved 39 packages and alternates for
award on June 6, 2000 in the total amount of $2,660,368. Bids for three additional packages
were received and opened on June 13,2000. No bids were received for drywall installation, and
that package will either be re-bid or further broken down into smaller bid packages. Mr Brogdon
moved, seconded by Ms Voss, to award the following bids for the construction of a City
Hall/Police Station Facility:
2A.1 Earthwork - Carter Excavating at $177,000
2A.2 Site Utilities - Landco Construction at $103,094.50
8C Storefront Aluminum Glass & Glazing - Robinson Glass at $83,552 (includes Alt #4);
for a total of all contracts, including base bid and alternates, of $363,646.50.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion canied 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR JANITORIAL SERVICES.
Mr McElrath said that the cunent contract for cleaning services for city hall and the public works
building expires on June 30th. New specifications for cleaning services were developed by
working with staff in each of the buildings, with supplies and paper goods also being included.
The bid was advertised in the newspaper and mailed to fifteen janitorial companies. A
committee composed of Jim McElrath, Marcia Boutwell, Ann Harris and Dianne Moss met with
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Owasso City Council
June 20, 2000
the potential bidders in a pre-bid building walk-through so that they could familiarize themselves
with the amount of work required. Eight bidders responded to the bid, with the bids ranging
from a high of $2954 per month to a low of $1090 per month. The staff committee reviewed the
bids and then references of the low bidder were checked. The low bidder was also contacted
again to be sure that they understood the requirements of the specifications. References were
favorable and the bidder assured staff that they do understand and accept the requirements of the
specifications. Therefore, staff recommends acceptance of the low bid for janitorial services.
Ms Voss moved, seconded by Mr Brogdon, to award a contract for janitorial services at the City
Hall Building, 207 S Cedar, and the Public Works Building, 301 W Second Ave, for the period
July 1,2000 through June 30, 2001 to Custom Cleaning, Tulsa, OK at a cost of$1090 per month.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR PHONE SERVICES.
Mr McElrath presented the item. On December 31, 1999, the City's five-year contract with
Southwestern Bell for local phone service expired. Since the City has no interconnection of
phone wiring or cabling, the only type of service that will provide a local network is some type
of Centrex system. Southwestern Bell has provided this service using their version of a Centrex
system called "Plexar II". Specifications were developed based on the existing Plexar II
services, and were reviewed by the city attorney for compliance with state laws and city
ordinances. A two year contract was requested in order to receive a better rate than a shorter
term contract. Because of changing technology and because city hall and police staff will be in a
new facility in less than two years, a contract for a longer period of time was not advisable.
After reviewing and comparing the bids received and checking references of all bidders, staff
recommended continuing with the Southwestern Bell Service. Following a short discussion,
Mr Brogdon moved, seconded by Ms Voss, to award a two-year contract to Southwestern Bell in
the amount of $1777.30 per month for services as specified in the bid document, with the
understanding that adjustments will be made upward or downward from that monthly amount
depending upon the number of lines or stations or optional features ordered by the City, and that
the Mayor and City Clerk be authorized to execute any documents pertaining to the contract.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
June 20, 2000
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO
THE AMBULANCE SERVICE FUND, AND THE GENERAL FUND.
Ms Bishop said that the City of Owasso operates under the provisions of the Municipal Budget
Act of 1979, requiring all funds of the City with revenues and expenditures to have annual
budgets. All transfers of appropriations between departments and supplemental appropriations
require City Council approval. Staff is requesting supplemental appropriations for two City
funds and a transfer between departments within the General Fund before the close of the fiscal
year. Ms Voss moved, seconded by Ms Barnhouse, to approve a supplemental appropriation to
the Ambulance Service Fund budget, increasing revenues by $10,000 and expenditures by the
same amount for a transfer to the Ambulance Capital Fund; to the General Fund, increasing
revenues by $75,428 and expenditures by the same amount for a transfer to the OPW A Sales Tax
Fund; and to the General Fund, decreasing the Police Department Personal Services budget by
$15,000 and increasing the Police Communications Department Personal Services budget by the
same amount for the purpose of funding additional staff in Police Communications.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE
AGREEMENT FOR MCCARTY PARK.
Mr Rooney presented the item. Ruth McCarty donated McCarty Park land to the City of Owasso
in 1970. In 1980, the City of Owasso entered into a 25-year agreement with Tulsa County to
develop and maintain McCarty Park. Recent discussions with Tulsa County park personnel have
indicated that Tulsa County is receptive to ending the lease agreement prior to 2005, allowing the
City of Owasso to take over maintenance and scheduling of the park. Tulsa County has several
user agreements with various youth sport organizations that will expire on December 31, 2000.
Staff is, therefore, recommending January 1, 2001 as a possible date for ending the lease
agreement with Tulsa County. That would allow our parks department to make any needed
improvements before heavy usage of the park begins. It would also allow for the completion of a
picnic shelter and adult baseball field if the City is awarded a Department of Tourism grant. Mr
Brogdon moved, seconded by Ms Voss, to authorize the City Manager to enter into discussions
with Tulsa County for the ternlination of a lease agreement between the City of Owasso and
Tulsa County, effective January 1,2001.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
June 20, 2000
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OW ASSO AND THE IAFF LOCAL
#2789 (FIREFIGHTERS).
Mr Harder said that negotiations between the City of Owasso and IAFF Local #2789 began on
February 16, 2000 and proceeded through May 16, 2000. A tentative agreement was reached
and IAFF Local #2789 ratified the final agreement on May 25,2000. Included in the agreement
are provisions clarifying vacation and holiday accrual and longevity calculations, provisions
increasing sick leave accruals, provisions allowing employee options when on holdover overtime
status in relief of another employee, definitions of medic duties for a Captain working in charge
of a shift, deletions of Appendix A relating to Fire Protection Officer assignment and duties,
provisions creating as a new position a Fire Marshall to be paid at a rate 5% above the rate of
Assistant Chief, and provisions for an across-the-board salary increase of $0.30 per hour. This
agreement increases the total contract cost by $71,500 over last year's agreement. That total,
plus honoring previous commitments to increase staff and increase/improve equipment brings
the total increase for FY 2000-2001 to $371,600 over the cost of the agreement for FY 1999-
2000. Ms Barnhouse moved, seconded by Mr Brogdon, to approve a contract between the City
of Ow as so and IAFF Local #2789 (firefighters), providing for wages, benefits and other working
conditions, such contract negotiated by representatives of the parties and ratified by the IAFF
Local #2789.
AYE: Barnhouse, Brogdon, Voss, Williams
NAY: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL ADOPTION OF RESOLUTION 2000-07, A RESOLUTION
ADOPTING A FY 2000-2001 BUDGET FOR ALL FUNDS ADMINISTERED BY
THE CITY.
Mr Mitchell presented Resolution #2000-07, which adopts the FY 2000-2001 budget for all
funds administered by the City of Owasso. Tom Kimball pointed out that expenses for
emergency services are increasing at a much greater rate than other areas. Mr Mitchell said that
as the city grows, emergency services staff and equipment must be increased. Ms Voss moved,
seconded by Ms Barnhouse, to approve Resolution #2000-07.
AYE: Voss, Bamhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
June 20, 2000
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
AUTHORIZATION FOR THE CITY CLERK TO PUBLISH A NOTICE OF
V ACANCY IN THE WARD 2 COUNCIL POSITION AND A REQUEST FOR
LETTERS OF INTEREST.
Mr Cates said that the resignation of Councilor Denise Bode leaves a vacancy in the Ward 2
council position. A policy was adopted by the council on May 4, 1993 setting out the means by
which a council vacancy is filled. Section B of the policy states that "Upon declaration of a
vacancy, ... the Council shall, by majority vote, instruct the City Clerk to cause to be published
in a newspaper of local circulation a notice of such vacancy and a request for persons interested
in being considered as candidates to fill the vacancy to file 'letters of interest' with the Clerk
during an established ten-day acceptance period, such period to begin no later than five days
after publication of the notice of vacancy." Ms Voss moved, seconded by Ms Barnhouse, that
the City Clerk be instructed to publish a Notice of Vacancy and request for Letters of Interest to
fill the Ward 2 council position.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 15: REPORT FROM CITY MANAGER
Mr Mitchell announced that the groundbreaking for the city ha11lpolice station facility will be
held at 6:00 p.m. on Monday, July 3rd at the site on Main St.
ITEM 16: REPORT FROM CITY ATTORNEY.
No report.
ITEM 17: REPORT FROM CITY COUNCILORS.
None.
ITEM 18: NEW BUSINESS.
Mr Robert Shouse, who owns a business on Main St, asked when citizens can expect the Main St
overlay to be done. He said that the statement was made at the public meeting held in November
that the project would be completed in six months and nothing has happened since then. Mr
Mitchell said that the construction of a city hall on Main St has delayed the project because of
the expected heavy construction traffic. He said that steps would be taken to make repairs to the
street until it can be overlayed. Public meeting attendees will be notified of the plans.
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Owasso City Council
ITEM 19: ADJOURNMENT
Ms Voss moved, seconded by Ms Barnhouse, to adjourn.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7 :20 p.m.
June 20, 2000
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H C Williams, Mayor