HomeMy WebLinkAbout2000.06.06_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 6, 2000
The Owasso City Council met in regular session on Tuesday, June 6, 2000 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 2, 2000.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Jim McElrath, Support Services Director.
ITEM 3: FLAG SALUTE
The flag salute was led by Robert Carr, Public Works Director.
ITEM 4: ROLL CALL
PRESENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 16,2000 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the May 16, 2000 regular meeting, by reference made a
part hereto. Item B on the consent agenda included the following claims: (1) General Fund
$50,142.97; (2) Ambulance Service Fund $1,669.96; (3) Juvenile Court $278.87; (4) Bond
Projects $4,300.00; (5) City Garage $5,946.99; (6) Workers Comp Self-Insurance $6,897.92; (7)
Payroll $163,482.75; (8) City Garage Payroll $3,930.29. Ms Voss moved, seconded by Mr
Brogdon, to approve the consent agenda.
Owasso City Council
June 6, 2000
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RESIGNATION BY THE WARD 2 COUNCILOR.
Mayor Williams said that a resignation has been received from Ward 2 Councilor Denise Bode
effective May 31, 2000. The Mayor requested that the Council accept the resignation of
Councilor Bode and declare a vacancy to exist in Ward 2. Ms Voss moved, seconded by Ms
Barnhouse, to accept the resignation of Councilor Bode and to declare a vacancy in the Ward 2
council position.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
The Mayor also requested that further action be deferred until the June 20th Council meeting. Mr
Brogdon moved, seconded by Ms Voss, to defer any action on filling the vacancy until the June
20th City Council meeting.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF BIDS FOR THE CONSTRUCTION OF A CITY HALL/POLICE
STATION FACILITY.
Mr Carr said that the 1998 City of Owasso Bond Issue included funds for construction of a new
City Hall and conversion of the existing City Hall for use as a Police Station. Following a more
intensive evaluation of costs, the decision was made to build a combined City Ha11lPolice Station
facility and locate the structure on Main Street at the site of the present police station. Design of
the structure was completed and bid documents prepared. The construction documents were
divided into 44 individual bid packages corresponding to specific work items. This was done to
provide for lower overall costs on the project. Bids were received on May 9, 2000. Of the 44
bid packages, 38 packages are recommended for award. The other six packages will be re-bid or
negotiated. Because actual construction bid amounts have exceeded the estimated project costs
included in the Bond Issue, it may be necessary to defer one or more of the remaining projects
until sufficient additional funds become available. Former Mayor John Groth questioned
whether the City can change the original project as presented without taking it to a vote of the
citizens. Mayor Williams read from Ordinance #553 dated August 11, 1997 which allows the
City Council to add to, delete, and/or modify individual projects based upon actual project costs
- 2 -
Owasso City Council
June 6,2000
and revenue receipts. Former Mayor Joe Ross also objected to any change in the project without
a vote of the citizens. Following the discussion, Ms Barnhouse moved, seconded by Ms Voss, to
award the following bids for the construction of a City Ha11lPolice Station Facility:
IB Safety - RK Services at $13,700
1C Final Clean - Jani-King at $6,900
2B Asphalt Paving - Apac Paving at $43,000
2C Irrigation & Landscaping - Northeast Irrigation at $57,500 (includes add alternate #2)
2D Tennite Treatment - Arrow Exterminators at $3,650
2E Building Demolition - Arrow Wrecking at $13,000
3A Concrete - KBM Construction at $314,031 (includes add alternate #3)
4A Masonry - Brazael Masonry at $282,800
5A Structural Steel- KBM Construction at $277,794 (includes add alternate #1)
5B Light Gauge Trusses - Home Steel Framing at $43,045 (includes add alternate #1)
6A Rough Carpentry - Brown Construction at $133,000 (includes add altemate #1)
7A Built-Up Roofing - Turner Roofing at $51,084 (includes deduct alternate #1)
7B Metal Roofing - Home Steel Framing at $70,158 (includes add alternate #1)
7C Waterproofing - Trey Waterproofing at $6,786 (includes add alternate #3)
7D EIFS - EIFS Systems at $57,060 (includes deduct alternate #4)
7E GFRC Column Covers - Brown Construction at $22,000
8A Hollow Metal Frames & Doors - Murray Womble at $21,400
8B Wood Doors - Precision Door at $11,027
8D Finish Hardware - Murray Womble at $47,256
8E Install Doors & Hardware - Brown Construction at $75,000
8F Overhead Coiling Doors - Murray Womble at $8,511
9B Flooring - Allen's Floor Systems at $101,350 (includes add alternate #5)
9C Painting - Vale Painting at $39,900
9D Acoustical Ceilings - Asta at $40,000
lOA Lockers & Benches - Murray Womble at $3,338
10B FE Cabinets & Accessories - Murray Womble at $2,510
10C Toilet & Bath Accessories - MUlTay Womble at $3,747
10D Toilet Partitions - Murray Womble at $4,147
10E Flagpole - Murray Womble at $1,868
10F Detention Equipment - Sweeper Metal at $14,047
10H Cubicle Curtains & Track - Murray Womble at $1,771
IOJ Interior Signage - Architectural Signs at $4,864
12A Casework - Southern Millwork at $41,736
14A Elevator - Schindler Elevator at $25,490
15A Mechanical- Forest Shoemaker at $360,000
15B Plumbing - Russell Mechanical at $161,848
15C Fire Protection - Mac Fire Protection at $28,525
16A Electrical - Oil Capital Electric at $259,575;
for a total of all contracts, including base bid and alternates, of $2,660,368.
- 3 -
Owasso City Council
June 6, 2000
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #2000-06, A RESOLUTION APPROVING THE CITY OF
OWASSO'S CONTINUED PARTICIPATION IN THE METROPOLITAN TULSA
HOME CONSORTIUM; AND AUTHORIZATION FOR THE MAYOR TO
EXECUTE ALL DOCUMENTS PERTAINING TO SUCH PARTICIPATION.
Mr McElrath presented the item. The City of Owasso has participated in the Metropolitan
HOME Consortium for several years. The HOME Investment Partnership Program provides
federal funds to states and eligible local governments for housing assistance programs. It allows
contiguous local governments to form a consortium to qualify as participating jurisdictions for
their own allocation of funds. In 1994, the Metropolitan Tulsa HOME Consortium, with 19
participating jurisdictions, was designated by HUD for the three-year period, FY 1995-97, with
Tulsa County acting as the lead entity. In 1997, the Consortium was continued for the three-year
period FY 1998-2000, with 21 participating local governments. The City of Owasso has
benefited from participation in the Consortium by making us eligible to receive federal funds for
the various housing programs available. Two years ago eligible citizens of Owasso received
approximately $75,000 in low or no interest loans for housing rehabilitation. Ms Voss moved,
seconded by Ms Barnhouse, to approve Resolution #2000-06, approving the City of Owasso's
continued participation in the Metropolitan Tulsa HOME ConsOliium; and authorization for the
Mayor to execute the necessary documents.
AYE: Voss, Bamhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A COPIER FOR CITY HALL.
Mr McElrath said that copier currently in use at city hall was installed in October 1993 and has a
reading of over 3,000,000 copies, and has reached the point where it needs to be replaced.
Several months ago Marcia Boutwell of the Managerial Department, Lori Molina of the Police
Department and Jim McElrath of the Support Services Department began the process of looking
into options to replace the copier. Several vendors were contacted and showrooms were visited.
The City of Owasso has, typically, purchased copiers outright instead of leasing them because of
the excellent pricing available on government contracts. Also, when a copier is no longer useful
in a particular department, it is given to another department where there is less heavy usage.
After looking at several makes and models of copiers, the committee is recommending the
purchase of a Ricoh Aficio 650 digital copier from IKON Office Solutions in Tulsa. Also
included in the recommendation is the purchase of a connectivity package which will allow the
copier to be networked and used as both a copier and a printer. The choice of this machine was
- 4 -
Owasso City Council
June 6, 2000
made because of the cost, because the service from IKON on the present city hall copier has been
superb, it has a greater paper capacity than the other machines looked at, and the connectivity
option is a desirable feature. Funds were budgeted for FY1999-2000 for the purchase of a copier
for city hall. Ms Voss moved, seconded by Mr Brogdon, to approve an expenditure of $15,911
for the purchase of a Ricoh Aficio 650 copier from IKON Office Solutions, including entering
into the monthly maintenance contract, utilizing State Contract #SW90171-33.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A MOWING
CONTRACT FOR LAKERIDGE DRAINAGE EASEMENT.
Mr Roberts said that on March 21, 2000, the City Council awarded a contract to Roy D Taylor
for the mowing of the Lakeridge Drainage Easement. The work was to be performed once a
month at a cost of $299 per mowing beginning on April 10 and continuing through September
22nd. It was expected that the work would be done around the 10th of each month. Mr Taylor
was late with the first mowing and had not yet begun the second mowing as of May 16th. Staff
contacted Mr Taylor concerning his intentions for the remainder of the contract. Mr Taylor
requested termination of the contract due to an excessive workload and time constraints. Staff
then contacted the second low bidder, BrushHog Services, and offered the remainder of the
contract at the same cost - $299 per mowing. Mr Marty Tilson of BrushHog Services agreed to
the terms, and staff recommended termination of Mr Taylor's contract and the award of a
contract to BrushHog Services. Mr Brogdon moved, seconded by Ms Voss, to terminate the
mowing contract with Roy D Taylor for Lakeridge Drainage Easement for non-performance of
duties, and to award a contract to BrushHog Services in the amount of $299 per mowing for the
remainder of the mowing season.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE FINAL PLAT FOR NOTTINGHAM III.
Ms Sorrells said that the final plat for Nottingham Estates III subdivision was filed August 23,
1999 with Tulsa County. Since then, a surveyor's certificate correcting a scrivener's error
contained in the legal description has been attached to the title abstract and submitted to the City
of Owasso for ratification. The amendments requested are descriptive only and will not change
the physical dimensions of the plat nor affect improvements made to the property since the plat
was approved. The Surveyor's Certificate indicates:
- 5 -
Owasso City Council
June 6,2000
1. That a portion of the legal description should read, COMMENCING AT THE
NORTHWEST CORNER OF THE W/2 OF THE NE/4 OF SAID SECTION, THENCE
SOoo08'49"W A DISTANCE OF 852.29; it has been incorrectly labeled as COMMENDING
AT THE NORTHWEST CORNER OF THE W/2 OF THE NE/4 OF SAID SECTION,
THENCE SOooI4'26" W A DISTANCE OF 842.94.
2. Lots 11 and 12, lying in the northeast corner of Nottingham Estates III, located north of East
94th Street North and east of North 138th East Avenue, have no block designation. The
correct block designation is Block 2.
3. Lot 2, lying in the southwest corner of Nottingham Estates III, located west of North 138th
East Avenue and south of East 91 st Street North, has no block designation. The correct
designation is Block 4.
4. Lots 11 and 12, lying the southeast comer of Nottingham Estates III, located east of North
138th East Avenue and south of East 91 st Street North, have no block designation. The
correct designation in Block 3.
Ms Barnhouse moved, seconded by Ms Voss, to approve the amendment to the final plat for
Nottingham Estates III.
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
TELECOMMUNICATIONS TOWER LEASE - NON-DISTURBANCE AND
ATTORNMENT AGREEMENT.
On May 16, 2000, the City of Owasso approved a lease agreement with Titan Towers LP, in
which Titan Towers will lease property for the placement of a communications tower. Mr Cates
said that the Non-Disturbance and Attornment Agreement provides Titan Towers the right to the
use of the land as long as they do not default on the terms of the lease, without the leasehold
interest being disturbed by the OPW A or any successor interest. It also recognizes the interest
the OPW A and City of Owasso has in the site. Ms Voss moved, seconded by Mr Brogdon, to
approve the Non-Disturbance and Attomment Agreement with Titan Towers LP, and authorize
the Mayor to execute the document.
AYE: Voss, Brogdon, Barnhouse, Williams
NA Y: None
Motion carried 4-0.
- 6 -
Owasso City Council
June 6, 2000
ITEM 13:
REPORT FROM CITY MANAGER
Mr Mitchell said that, after visiting with members of the City Council, it has been decided to
hold the first City Council meeting in July on Monday, July 3rd. The change in the meeting has
been posted and the press has been notified.
ITEM 14: REPORT FROM CITY ATTORNEY.
No report.
ITEM 15: REPORT FROM CITY COUNCILORS.
Mayor Williams addressed the concerns raised about a combined city hall/police station facility.
He said that citizens are welcome to attend any meetings in which the facility is discussed and
that there have been items in the newspaper regarding the project.
ITEM 16: NEW BUSINESS.
None.
ITEM 17: ADJOURNMENT
Ms Voss moved, seconded by Mr Brogdon to adjourn.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:10 p.m.
\411 ~. A,
~/tllAJ-~
H C Williams, Mayor
- 7 -