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HomeMy WebLinkAbout2001.05.22_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, May 22,2001 The Owasso City Council met in special session on Tuesday, May 22, 2001 in the Lower Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2:30 p.m. on Friday, May 18,2001. ITEM L CALL TO ORDER Mayor Barnhouse called the meeting to order at 5:35 p.m. PRESENT ABSENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor (in at 6:00 p.m.) STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ITEM 2: PRESENTATION AND GENERAL DISCUSSION OF FINAL BUDGET FOR FISCAL YEAR 2001-2002. Mr Mitchell presented the final FY 2001-2002 budget. There was a long discussion concerning the increased cost of insurance premiums and what portion of those premiums is paid by the employee. A specific question was why some employees have the entire cost of the family premium paid and others do not. There was a general feeling on the part of some of the councilors that the insurance premiums (including inequities), as well as the type of insurance offered, should be looked at more closely. Other area questioned were capital outlay and persolli1el. The Mayor recessed the meeting at 8:25 p.m. and reconvened at 8:35 p.m. ITEM 3: DISCUSSION RELATING TO COWEN CONSTRUCTION MANAGEMENT CONTRACT ND CITY HALL/POLICE STATION CONSTRUCTION ITEMS. Mr Mitchell introduced Doug Peterson from Cowen Construction and Ron Painter from Urban Design Group. Mr Painter discussed a change order to the city hall/police station which covers several contractors and items. $24,833 is for errors and omissions - items that were omitted in the original contracts. Construction change directives account for $18,888, and non-contractual items come to $23,990. Non contractual items are items that were not bid. There were many Owasso City Council May 22, 2001 questions from the Council concerning these items. Mr Peterson discussed Cowen Construction's agreement with the City. He said that the Scope of Services has changed based on contract duration and size of the project. The added length of time for the project requires that the Project Manager and Superintendent be on the project longer than originally anticipated. The cost of that added time comes to $49,920. Because of the lateness of the hour, Mr Williams moved, seconded by Ms Armstrong, to recess the meeting until 4:00 p.m. on Wednesday, May 23rd, such meeting to be reconvened at the Ram Cafe. AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse NAY: None Motion carried, and the meeting was recessed at 9:45 p.m. Mayor Barnhouse reconvened the special meeting at 4:20 p.m. on Wednesday, May 23, 2001 at the Ram Cafe. PRESENT ABSENT Mary Lou Barnhouse, Mayor Randy Brogdon, Vice Mayor Will Williams, Councilor Michael Helm, Councilor Rebecca Armstrong, Councilor (in at 5: 10 p.m) STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN a.s. 25, SECTION 307(B)(1). Mr Williams moved, seconded by Mr Helm, to move into executive session for the purpose stated. AYE: Williams, Helm, Brogdon, Barnhouse NAY: None Motion carried 4-0, and the Council entered into executive session at 4:21 p.m. Out of executive session at 5 :34 p.m. - 2 - Owasso City Council ITEM 5: ADJOURNMENT Ms Armstrong moved, seconded by Mr Helm, to adjourn. AYE: Armstrong, Helm, Williams, Brogdon, Barnhouse NAY: None May 22, 200 I Motion carried 5-0, and the meeting was adjourned at 5:35 p.m. ~L<)~ Marci outwell, City lerk - 3 - /7' ~ /J h' / f ,/ 1<,: ~~~~~"~~h~~;~:/~:;:;c'"