HomeMy WebLinkAbout2019.06.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 18, 2019 - 6:30 pm
1. Call to Order
Chair Chris Kelley
2. Roll Call
RECEIVED
JUN 14 2019 �S
City Clerk's Office
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 21, 2019, Regular Meeting
• June 11, 2019, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to Resolution 2019 -01, providing for the
adoption of an annual budget for Fiscal Year 2019 -2020
Linda Jones
Staff recommends approval of Resolution 2019 -01.
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports - Pay Period Ending Dates May 25, 2019, and June 8, 2019
• Monthly Budget Status Report - May 2019
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the
Agenda posted at City Hall, 200 South Main Street, •00 p on Friday, June 1h, 2019.
L (C I -/J n/,V-)
J ' n M. Stevens, City Jerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk of least 48 hours prior to the scheduled meeting. Phone 918- 376 -1502 / email to istevens@citvofowasso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
Tuesday, May 21, 2019
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, May 21, 2019, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public
Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and
posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 17, 2019.
1. Call to Order
Vice Chair Bill Bush called the meeting to order at 8:07 pm.
2. Roll Call
Present
Vice Chair - Bill Bush
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
Absent
Chair - Chris Kelley
Trustee - Kelly Lewis
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Authority to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 7, 2019, Regular Meeting
• May 14, 2019, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $25,189.33.
YEA: Bonebrake, Dunn, Bush
NAY: None
Motion carried: 3 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Vice Chair acknowledged receipt of the following:
• Payroll Payment Reports - Pay Period Ending Date May 11, 2019
• Monthly Budget Status Report - April 2019
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
Owasso Public Golf Authority
May 21, 2019
Page 2
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Bush
NAY: None
Motion carried: 3 -0 and the meeting adjourned at 8:08 pm.
Bill Bush, Vice Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 11, 2019
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 11, 2019, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, June 7, 2019.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Chris Kelley None
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis (arrived at 6:18 pm)
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
2. Consideration and appropriate action relating to a request for approval of the Consent Agenda.
(All matt ers listed under "Consent' are considered by the City Council to be routine and will be
enacted by one motion. Any Councilor may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve City of Owasso claims
B. Approve Owasso Public Works Authority claims
C. Approve Owasso Public Golf Authority claims
Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with City
Council Claims totaling $1,208,401.32, OPWA claims totaling $182,686.48, and OPGA claims
totaling $44,976.01.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0
3. Discussion relating to the proposed FY 2019 -2020 Annual Operating Budget
Linda Jones and Warren Lehr presented the item and discussion was held. It was further
explained that an item would be placed on the June 18, 2019, City Council, OPWA, and OPGA
agendas for consideration and action.
4. Discussion relating to a proposed Utility Payment System
Linda Jones presented the item. Councilor Lewis arrives 6:18 pm. Discussion was held. Staff
anticipates submitting this item for OPWA Trustee consideration and action in July.
5. Discussion relating to Human Resources Items
A. Proposed Fraternal Order of Police Contract for FY 2019 -2020
B. Proposed International Association of Fire Fighters Contract for FY 2019 -2020
Michele Dempster presented both items and discussion was held. It was further explained that
each item would be placed on the June 18, 2019, City Council Agenda for consideration and
action.
Owasso City Council, OPWA & OPGA
June 11, 2019
Page 2
6. Discussion relating to City Manager items
A. Various Citizen Board and Committee appointments - Mayor Kelley presented the
item and discussion was held.
B. Monthly sales tax report - Linda Jones presented the item and discussion was held.
C. City Manager report — No Report
7. City Councilor/Trustee comments and inquiries
Councilors Bonebrake, Dunn, and Lewis reported on the 2019 Tulsa Chamber OneVoice
Washington D.C. Fly -In and discussion was held.
8. Adjournment
Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:00 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
55 OPGA
Claims List - 6/18/2019
Vendor Name
CITY GARAGE
ONEOK, INC OKLAHOMA NATURAL GAS
Payable Description Payment Amount
LABORIOVERHEAD - JUNE, 20 $1.75
NATURAL GAS USAGE $42.87
COURSE MAINT -Total $44.62
AT &T LONG DISTANCE PHONE $0.62
AT &T LONG DISTANCE
ONEOK, INC OKLAHOMA NATURAL GAS
LONG DISTANCE PHONE $92.76
NATURAL GAS USAGE $215.91
GOLF ADMIN -Total $309.29
OPGA -Total $353.91
OPGA Grand Total $353.91
s�
n,Le • REAL Character • REAL Gommuniry
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority
FROM: Linda Jones
Finance Director
SUBJECT: Resolution 2019 -01
FY 2019 -2020 Annual Owasso Public Golf Authority (OPGA) Operating Budget
DATE: June 14, 2019
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed
and was transmitted for City Council review on May10, 2019. The proposed budget was
discussed during the May and June Council work sessions.. Printed copies of the proposed
budget have been available for public viewing at City Hall, the Owasso Library, and on the
City's website.
Resolution 2019 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf
Authority.
PUBLIC HEARING:
On May 15, 2019, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on May 21, 2019, The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. No public comments were
received.
RECOMMENDATION:
Staff recommends approval of Resolution 2019 -01 adopting a Fiscal Year 2019 -2020 budget for
the OPGA Fund.
ATTACHMENT:
OPGA Resolution 2019 -01
OWASSO PUBLIC GOLF AUTHORITY
OWASSO, OKLAHOMA
RESOLUTION 2019 -01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2019 -20 FOR THE OWASSO PUBLIC GOLF AUTHORITY
WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and
WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30,
2020 (FY 2019- 2020); and
WHEREAS, the budget has been formally presented to the Trustees; and
WHEREAS, certain budget filing requirements are mandated by State Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY,
THAT: The Owasso Public Golf Authority does hereby adopt the FY 2019 -2020 Budget with
total resources available in the amount of $1,941,324 and total expenditures
appropriations in the amount of $1,415,123 as follows:
Golf Shop $ 211,727
Golf Cart Operation 114,398
Golf Course Maintenance 721,311
Food and Beverage 134,805
General and Administrative 232,882
Total expenditures $ 1,415,123
THAT: The effective date of this Resolution shall be July 1, 2019.
ADOPTED AND APPROVED this 181h day of June, 2019, by the Trustees of the Owasso Public Golf
Authority.
Chris Kelly, Chair
ATTEST:
Juliann M. Stevens, Authority Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 05/25/19
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
2,406.50
2,843.33
605 Cart Operations
3,702.39
4,161.50
610 Golf Course Operations
12,399.74
14,620.54
670 Food & Beverage
2,605.08
3,023.27
690 General & Administration
3,405.75
4,085.96
FUND TOTAL
24,519.46
28,734.60
OWASSO PUBLIC GOLF AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 06/08119
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
2,507.50
4,035.52
605 Cart Operations
4,405.76
4,952.11
610 Golf Course Operations
14,018.52
19,829.13
670 Food & Beverage
2,983.63
4,527.28
690 General & Administration
3,405.75
5,170.00
FUND TOTAL
27,321.16
38,514.04
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2018 -2019
Budgetary Basis
Statement of Revenues & Expenses
As of May 31, 2019
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Golf shop fees
$
56,628
$
419,000
$
509,000
82.32%
Merchandise sales
19,228
127,681
135,000
94.58%
COS -- merchandise
(14,366)
(96,525)
(106,400)
90.72%
Carl Rental
12,744
110,511
132,000
83.72%
Food & beverage
14,335
107,016
158,125
67.68%
COS -- food & beverage
(8,204)
(51,569)
(66,900)
77.08%
TOTAL OPERATING REVENUES
$
80,364
$
616,114
$
760,825
80.98%
OPERATING EXPENSES:
Golf Shop
$
(8,854)
$
(109,136)
$
(153,762)
70.98%
Cart Operations
(17,748)
(130,091
(113,073)
115.05%
Golf Course Maintenance
(62,238)
(587,007)
(748,448)
78.43%
Food & Beverage
(10,457)
(92,152)
(136,397)
67.56%
Golf Administration
(20,217)
(201,113)
(226,525)
88.78%
TOTAL OPERATING EXPENSES
$
(119,514)
$
(1,119,499)
$
(1,378,205)
81.23%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
$
(617,380)
$
(39,150)
$
(503,385)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
$
100,000
$
700,000
$
817,380
85.64%
Transfer from OPWA
326,201
0.00%
Other revenues /(expenses)
13
327
-
152.07%
TOTAL NONOPERATING REVENUES (EXPENSES):
$
100,013
$
700,327
$
1,143,581
61.24%
NET INCOME (LOSS)
$
196,942
$
526,201
$
60,863
ENCUMBRANCES OUTSTANDING
$
-
FUND BALANCE (Budgetary Basis)
Beginning Balance
(2,917,784)
(2,917,784)
Ending Balance
$
(2,720,842)
$
(2,391,583)