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HomeMy WebLinkAbout2019.06.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 RECEIVED Regular Meeting 1. Call to Order Tuesday, June 18, 2019 - 6:30 pm JUN 14 2019 Chair Chris Kelley City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 21, 2019, Regular Meeting • June 11, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to a budget amendment in the OPWA Fund Linda Jones Staff recommends approval of a budget amendment increasing the estimated revenue and the appropriation for expenditures by $565,287. 6. Consideration and appropriate action relating to Resolution 2019 -02, providing for the adoption of an annual budget for Fiscal Year 2019 -2020 Linda Jones Staff recommends approval of Resolution 2019 -02. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date May 25, 2019, and June 8, 2019 • Monthly Budget Status Report - May 2019 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City k on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on F Ida 'J e 14, 2019. ( i f b n M. Stevens, City Terk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting. Phone 918 -376 -1502 / email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, May 21, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, May 21, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 17, 2019. 1. Call to Order Vice Chair Bill Bush called the meeting to order at 8:06 pm. 2. Roll Call Present Absent Vice Chair- Bill Bush Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Kelly Lewis Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 7, 2019, Regular Meeting • May 14, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $961,043.38. YEA: Bonebrake, Dunn, Bush NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date May 11, 2019 • Monthly Budget Status Report - April 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority May 21, 2019 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Bush NAY: None Motion carried: 3 -0 and the meeting adjourned at 8:07 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, June 11, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 11, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 7, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair -Chris Kelley None Vice Mayor /Vice Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis (arrived at 6:18 pm) A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 2. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City of Owasso claims B. Approve Owasso Public Works Authority claims C. Approve Owasso Public Golf Authority claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with City Council Claims totaling $1,208,401.32, OPWA claims totaling $182,686.48, and OPGA claims totaling $44,976.01. YEA: Bonebrake, Bush, Dunn, Kelley NAY: None Motion carried: 4 -0 3. Discussion relating to the proposed FY 2019 -2020 Annual Operating Budget Linda Jones and Warren Lehr presented the item and discussion was held. It was further explained that an item would be placed on the June 18, 2019, City Council, OPWA, and OPGA agendas for consideration and action. 4. Discussion relating to a proposed Utility Payment System Linda Jones presented the item. Councilor Lewis arrives 6:18 pm. Discussion was held. Staff anticipates submitting this item for OPWA Trustee consideration and action in July. 5. Discussion relating to Human Resources Items A. Proposed Fraternal Order of Police Contract for FY 2019 -2020 B. Proposed International Association of Fire Fighters Contract for FY 2019 -2020 Michele Dempster presented both items and discussion was held. It was further explained that each item would be placed on the June 18, 2019, City Council Agenda for consideration and action. Owasso City Council, OPWA & OPGA June 11, 2019 Page 2 6. Discussion relating to City Manager items A. Various Citizen Board and Committee appointments - Mayor Kelley presented the item and discussion was held. B. Monthly sales tax report - Linda Jones presented the item and discussion was held. C. City Manager report - No Report 7. City Councilor /Trustee comments and inquiries Councilors Bonebrake, Dunn, and Lewis reported on the 2019 Tulsa Chamber OneVoice Washington D.C. Fly -In and discussion was held. 8. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:00 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 6/11/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA AT &T LONG DISTANCE PHONE $7.39 BENCHMARK SURVEYING & LAND SURVEY SERVICES $175.00 SERVICES BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - $70.71 BLUE ENERGY FUELS, LLC MAY, $3,280.88 CITY GARAGE LABOR/OVERHEAD -JUNE, 20 $505.33 JOHN A MARSHALL COMPANY OFFICE FURNITURE $3,977.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $32.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $145.12 UNIFIRST HOLDINGS LP UNIFORM SERVICE $26.23 OPWA ADMINISTRATION -Total UNIFORM SERVICE $4,939.58 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $357.43 UNIFIRST HOLDINGS LP UNIFORM SERVICE $9.20 RECYCLE CENTER -Total $366.63 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - $3,280.88 CITY GARAGE MAY, $1,017.75 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $4,844.17 CITY GARAGE VEHICLE PARTS PURCH - $314.85 FLEETCOR TECHNOLOGIES MAY $738.39 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $2,427.75 UNIFIRST HOLDINGS LP UNIFORM SERVICE $134.96 REFUSE COLLECTIONS -Total $11,002.61 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $2,466.16 TYRONE EUGENE DINKINS METER READER $815.25 UTILITY BILLING -Total $3,281,41 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - $240.08 CITY GARAGE MAY, $1,017.75 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $1,525.25 CITY GARAGE VEHICLE PARTS PURCH - $9.71 FLEETCOR TECHNOLOGIES MAY $738.39 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $318.02 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $142.13 UNIFIRST HOLDINGS LP UNIFORM SERVICE $43.21 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 5553.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $229.32 WASTEWATER COLLECTIONS -Total $3,061.04 AT &T LONG DISTANCE PHONE $1.51 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $1,017.75 CITY GARAGE VEHICLE PARTS PURCH - $27.72 MAY FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $738.39 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $21.07 UNIFIRST HOLDINGS LP UNIFORM SERVICE $48.10 l Claims List - 6/11/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT -Total $1,854.54 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - $85.87 MAY, CITY GARAGE LABORIOVERHEAD - JUNE, 20 $2,579.33 CITY GARAGE VEHICLE PARTS PURCH - $218.51 MAY CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CITY OF TULSA UTILITIES WATER $224,512.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $1,653.52 UNIFIRST HOLDINGS LP UNIFORM SERVICE $67.25 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $229,647.33 OPWA -Total $254,153.14 OPWA Grand Total $254,153.14 2 Claims List 18- Jun -19 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA Debt Service BancFirst 800470015/09C $23,361.34 OPWA Debt Service BancFirst 800469017/098 55,960.40 OPWA Debi Service Bancfirsf 800471013 /Santa Fe 14,375.74 OPWA Debt Service BancFirst 800472011 /Ranch Creek 25,377.32 OPWA Sales Tax BoncFirst Series 2016 Note 231,866.20 OPWA Sales Tax BancFirst Series 2018 Note 95.370.78 .n u, II..h s+cui ekusers\cneiseu smdie\Deekmp 'Xen c1m..is. $446,311.78 sd REAL People • REAL Chmcbr• REAL GpmmmMy TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 14, 2019 BACKGROUND: The trust authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority (OPGA), are required to prepare an annual budget and submit a copy to the City as beneficiary of the trust. Staff is requesting Authority consideration of a budget amendment in the OPWA. Sales Tax Revenue and Transfer Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the sales tax, less payback agreements, back to the General Fund and transfers one cent of the sales tax, less debt service, to the Capital Improvements Fund. The General fund sales tax collections for the year total $25,806,287, which is more than the budgeted revenue. Due to the excess sales tax revenue in the General Fund, the sales tax transfers to and from the OPWA Sales Tax Fund will exceed budget. Budget amendments in the amount of $565,287 are requested to allow for the transfer of those unexpected revenues and to ensure compliance with OPWA bond indentures. RECOMMENDATION: Staff recommends approval of a budget amendment increasing the estimated revenue and the appropriation for expenditures by $565,287. s� REAL people •REAL CharacRr •REAL Cammmfry TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2019 -02 FY 2019 -2020 Annual Owasso Public Works Authority (OPWA) Operating Budget DATE: June 14, 2019 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, Owasso Public Golf Authority (OPGA) Fund, and other funds has been developed and was transmitted for City Council review on May 10, 2019. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's websife. Resolution 2019 -02 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 15, 2019, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on May 21, 2019. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2019 -02 adopting a Fiscal Year 2019 -2020 budget for the OPWA Fund. ATTACHMENT: OPWA Resolution 2019 -02 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2019 -02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2019 -2020 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2020, (FY 2019- 2020); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: The Owasso Public Works Authority does hereby adopt the FY 2019 -2020 Budget with total resources available in the amount of $62,923,543, and total expenditure appropriations in the amount of $61,393,827 as follows: Administration $1,055,450 Utility Billing 542,460 Water 5,807,916 Wastewater Treatment 16,568,724 Wastewater Collections 6,599,940 Refuse 1,169,919 Recycle Center 209,309 Debt Service 6,984,638 Tax Increment Financing 305,780 Interfund Transfers Out 22,149,691 Total Expenditures $ 61,393,827 THAT: The effective date of this Resolution shall be July 1, 2019. ADOPTED AND APPROVED this 18th day of June, 2019, by the Trustees of the Owasso Public Works Authority. ATTEST: Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM: Chris Kelly, Chair Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/25/19 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,54932 17,572.13 405 Utility Billing 6,384.00 7,759.73 420 Water 14,994.61 18,148.57 450 Wastewater 10,056.75 12,182.07 455 Wastewater Collection 14,803.67 17,802.37 480 Refuse 15,363.58 18,315.97 485 Recycle Center 2,669.08 3,217.18 FUND TOTAL 78,821.01 94,998.02 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/08119 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,234.95 22,637.58 405 Utility Billing 6,384.00 11,807.31 420 Water 14,877.66 25,063.64 450 Wastewater 10,456.08 18,815.79 455 Wastewater Collection 12,641.78 21,319.88 480 Refuse 15,410.14 25,845.24 485 Recycle Center 1,602.64 2,326.22 FUND TOTAL 76,607.25 127,815.66 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2019 OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (89,113) $ (1,012,683) $ (1,274,598) (45,324) MONTH YEAR (365,718) PERCENT (4,585,349) TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: (1,440,705) (119,085) __.._(1,645,829) (2,063,500) Water $ 484,352 $ 5,707,146 $ 6,422,450 88.86% Wastewater 400,334 4,354,293 4,731,475 92.03% Refuse & recycle 200,926 2,059,536 2,199,492 93.64% Other Utility fees 24,215 265,364 259,050 102.44% TOTAL OPERATING REVENUES $ 1,109,827 $ 12,386,338 $ 13,6)2,467 90.99% OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (89,113) $ (1,012,683) $ (1,274,598) (45,324) (434,925) (521,269 (365,718) (3,654,734) (4,585,349) (326,119) (2,519,102) (3,866,383) (138,980) (1,044,936) (1,440,705) (119,085) __.._(1,645,829) (2,063,500) $ (1,084,339) $ (10,312,209) $ (13,751,804) $ 25,488 $ 2,074,129 $ (139,337) $ 6,533 $ 55,604 $ 34,600 1,524 25,946 2,255 - - (326,201) $ 8,057 $ 81,550 $ (289,346) $ 763,008 $ 16,626,717 $ 30,221,086 (763,008) (16,626,717) (30,221,086) $ 33,544 $ 2,155,680 $ (428,683) $ (1,230,031) 1,503,028 1,503,028 $ 2,428,677 $ 1,074,345 79.45% 83.44% 79.70% 65.15% 72.53% 79.76% 74.99% 160.71% 1150.60% 0.00% 0.00%