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HomeMy WebLinkAbout2000.03.21_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 21,2000 The Owasso City Council met in regular session on Tuesday, March 21, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 17,2000. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Arvle Knight of the Owasso Assembly of God Church. ITEM 3: FLAG SALUTE Chris Roberts led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ABSENT STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of March 7, 2000 Regular Meeting and March 14, 2000 Special Meeting. B. Approval of Claims. C. Action Relating to the Extension of a Contract for Police Department Unifonn Cleaning. D. Action Relating to the Renewal of the Enhanced 911 Interlocal Agreement. E. Action Relating to Acceptance of Improvements to the Sanitary Sewer System Constmcted to Serve Owasso Market, an Addition to the City of Owasso, Tulsa County, Oklahoma. Owasso City Council March 21,2000 F. Action Relating to Acceptance of Acceleration/Deceleration Lanes at Friendship Baptist Church, Located West of the Southwest Corner of E 86th St N & 145th East Ave. The consent agenda included minutes of the March 7, 2000 regular meeting and March 14,2000 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $37,937.29; (2) Ambulance Service Fund $3,413.62; (3) E- 911 Fund $1,898.00; (4) Capital Improvements $9,366.30; (S) Bond Projects $343,099.84; (6) City Garage $7,382.S1; (7) Workers Comp Self-Insurance $9,458.24; (8) Collision Self Insurance $908.00; (9) Payroll $161,876.29; City Garage Payroll $3,831.04. Item C requested approval of a one year extension of a contract with Yale Cleaners to provide uniform cleaning for the Police Department through June 30, 2001. Item D requested the renewal of an existing E- 911 interlocal agreement as required by the Attorney General of the State of Oklahoma. Item E requested acceptance of the sanitary sewer system constructed to serve Owasso Market. Item F requested acceptance of the acceleration/deceleration lanes at Friendship Baptist Church. Dr Bode moved, seconded by Ms Voss, to approve the consent agenda. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF A PUBLIC FIREWORKS DISPLAY. The Owasso Ministers' Fellowship has requested Council approval, as required by city code, for a public fireworks display on July 4th. Associate Pastor Kevin Norwood of the Owasso Assembly of God Church formally presented the request for an Independence Day celebration to be held at the Owasso High School stadium. Both the police department and the fire department have been contacted relative to safety issues. The Chamber of Commerce has agreed to coordinate food booths, and public parking will be handled by volunteers. Ms Voss moved, seconded by Dr Bode, to approve the request from the Owasso Ministers' Fellowship to sponsor a public fireworks display on July 4th. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THERESA SPEARS FOR ANNEXATION OF AN 8.25-ACRE TRACT OF LAND GENERALLY LOCATED ON THE NORTHEAST CORNER OF EAST 96TH STREET NORTH AND GARNETT ROAD. Mr Rooney presented the item. The City has received a request to annex the above referenced property. Although the subject property is smaller than the preferred annexation size of 20 acres, - 2 - Owasso City Council March 21, 2000 it abuts existing city limits and will bring all four corners of the 96th St N & Garnett Rd intersection into the city limits. Future plans for the property have not been indicated by the applicant, but rezoning to a commercial designation is anticipated. Both water and sewer are available to the property. The Annexation Committee and Planning Commission have reviewed the request and recommended approval. Ms Voss moved, seconded by Mr Williams, to approve the requested annexation. AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-OO-Ol, A REQUEST TO REZONE PROPERTY LOCATED ON THE NORTH SIDE OF EAST 96TH STREET NORTH, WEST OF US. HIGHWAY 169; FROM OL (OFFICE LIGHT), RS-3 (RESIDENTIAL SINGLE-FAMILY HIGH DENSITY), AND RS-2 (RESIDENTIAL SINGLE-FAMILY MEDIUM DENSITY) TO CS (COMMERCIAL SHOPPING CENTER), CONTAINING 16.67 ACRES, MORE OR LESS. Mr Rooney said that the city has received a request to rezone the above indicated property located on the west side of the Owasso Market property. The rezoning would allow for an additional anchor tenant at the Owasso Market side, as well as two additional pad sites served by the collector street through the development. All legal notices and requirements have been met, and staff has received no public opposition to the request. The Planning Commission has reviewed the request and recommended approval. Mr Williams moved, seconded by Ms Voss, to approve the requested rezoning. AYE: Williams, Voss, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MOWING CONTRACTS FOR CITY PROPERTIES. Mr Roberts presented the item. For the past ten years, the city has utilized private sector contractors to provide mowing services during the summer months. This program allows city crews to continue to carry out their normal job assigmnents. Staff evaluation of the program indicates that it continues to be cost effective. The privatized mowing has met or exceed staff expectations in the areas of quality, timeliness, cost and citizen reaction. The program is reviewed annually to make any adjustments necessary to maintain effectiveness. The year 2000 mowing bid was advertised in the newspaper and bid packets were sent to ten prospective contractors. Bids were received from twelve contractors. One area which has been mowed in the past by a private contractor - El Rio Vista Drainage Easement - was cleared on all brush and debris last season and will be maintained by city staff this year. The total expense for all - 3 - Owasso City Council March 21,2000 contracts to be awarded for the mowing of parks, medians, easements and rights-of-way is $27,898.20. Dr Bode moved, seconded by Ms Voss, that the following mowing contracts be awarded: 1. 2. 3. 4. 5. 6. Rayola Park - TLC Lawn Care at $210.00 per mowing Elm Creek Park - LeMasters Lawn Service at $242.00 per mowing Ator Heights Park - J B Stigall at $80.00 per mowing Pride Park (86th St) - TLC Lawn Care at $46.95 per mowing Ator Heights Utility Easement - J B Stigall at $31.00 per mowing El Rio Vista Center Medians & Frontage, 96th & Garnett Intersection, 22nd & Garnett Median - TLC Lawn Care at $111.95 per mowing Three Lakes Drainage Easement - BrushHog Services at $400.00 per mowing Lakeridge Drainage Easement - Roy Taylor at $299.00 per mowing Owasso Expressway West Side Easement - Danny Patton at $80.00 per mowing 76th St N Center Medians - Complete Household Service Inc at $28.00 per mowing Main St, Fifth St Drainage, & Third & Main St Easements - J B Stigall at $83.00 per mowmg 12. US. Highway 169 Right-of-Way - Complete Household Service Inc at $1600.00 per mowmg 7. 8. 9. 10. 11. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF AN INTERLOCAL AGREEMENT FOR STREET REPAIRS. Mr Can said that as a result of efforts to reduce costs on the 1998 Bond Issue projects, Tulsa County was asked to participate in the Main Street Rehabilitation project. In addition, a request was made for them to overlay the main roadway in the Baptist Retirement Center. Tulsa County has agreed to participate in both projects by providing all necessary labor and equipment. The City of Owasso will provide all required materials. These projects will be accomplished as soon as a Tulsa County crew is available. In order to finalize responsibilities, an Interlocal Agreement must be executed by both entities. Mr Williams moved, seconded by Ms Voss, to approve an interlocal agreement with Tulsa County for the paving of Main St from 4th St to 11th St, and paving at the Baptist Retirement Center on N 122nd East Ave, 73rd St N, and 12th East Ave, and authorization for the Mayor to execute the agreement. AYE: Williams, Voss, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. - 4 - Owasso City Council March 21, 2000 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND BUDGET, MANAGERIAL DEPARTMENT. Ms Bishop presented the item. Unencumbered funds must be available in the budget before the Council can approve a purchase or contract. The next item on the agenda requests action for the purchase ofa vehicle for the City Manager's use at a cost of$19,684. Funds are not available in the Managerial Department budget for this purchase and a budget supplement must be approved before action is taken on the purchase. There is $13,553.21 in unbudgeted revenue in the General Fund from insurance reimbursements received from a police vehicle and motorcycle accident. The remaining funds required for the vehicle purchase would utilize reserves in the General Fund. Dr Bode moved, seconded by Mr Williams, to approve a supplemental appropriation to the General Fund Budget increasing revenues by $13,553 and increasing expenditures in the Managerial Department by $19,684. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AUTHORIZATION TO PURCHASE A VEHICLE FOR THE CITY MANAGER'S USE. Mr McElrath said that the detective division in the police department is in need of a vehicle suitable for the transportation of equipment, evidence, and/or personnel. The vehicles currently assigned to that division do not meet the needs, and no funds have been budgeted for the purchase of a vehicle. The vehicle currently assigned to the City Manager is a 1998 Dodge Van. Staff proposes to transfer the van to the police department and purchase a new vehicle for the City Manager's use. As stated in the last item, insurance funds received from police vehicle accidents would partially cover the cost of a new vehicle. Staff proposes the purchase of a 2000 Jeep Cherokee from the state bid list at a cost of $19,684. Dr Bode moved, seconded by Mr Williams, to approve the purchase of a 2000 Jeep Cherokee from Hudiburg Auto Group-Jeep, Midwest City, Ok utilizing the state bid, and authorization for payment in the amount of $19,684. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR THE PURCHASE OF AN ABOVE-GROUND LIFT FOR THE CITY GARAGE. Mr McElrath presented the item. Toward the end of 1998, the in-ground lift at the city garage malfunctioned. Repairs were made, but the staff was advised that the repairs would be - 5 - Owasso City Council March 21, 2000 temporary and that a replacement should be considered. Bid specifications were developed and bids were solicited from four area vendors for the purchase of an above-ground lift, with installation included as a part of the bid. Three bids were received, with the low being from Malchi Equipment in Broken Arrow. Ms Voss moved, seconded by Ms Barnhouse, to award a bid for the purchase and installation of an above-ground lift at the city garage to Malchi Automotive Equipment Supply Co, Broken Arrow, OK in the about of$6663. AYE: Voss, Barnhouse, Bode, Williams, Wilken NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPROVAL OF CONTRACTS FOR THE SALE OF REAL ESTATE, AUTHORIZATION FOR THE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS, AND AUTHORIZATION FOR PAYMENT OF REAL ESTATE, CLOSING COSTS, AND FEES. Mr McElrath said that the widening of the intersection at 86th St N and Main is one of the projects included in the 1997 bond issue. Cinnabar Service Company has been providing city staff with assistance in negotiations with property owners for right-of-way needed for the project. Negotiations were previously finalized on nine properties and have now been finalized on two more properties. The purchase of these parcels will be conducted in formal closings. Ms Voss moved, seconded by Mr Williams to approve contracts to purchase real estate to be utilized for the 86th St N and Main St Intersection Improvement Project, from Henry & Pearlie Robinson and Johrmy & Mary Melton, located at 204 W lih St, in the amount of $10,900; and from NPC International Corporation, located at 301 E lih St, in the amount of $43,575; to the City of Owasso, Oklahoma; and for the purchase of the right to a temporary working easement from Hemy & Pearlie Robinson and Johnny & Mary Melton, located at 204 W lih St, in the amount of $400; authorization for the Mayor to execute the contracts; authorization for the Mayor and City Clerk to execute any documents incidental and necessary to the closing of the transactions; authorization for payment as indicated in the contracts; and approval and authorization for payment of closing costs and related fees in an amount not to exceed $2000 per parcel. AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MAYOR'S APPOINTMENTS TO THE SALES TAX WATCHDOG COMMITTEE. There are three vacancies on the Watchdog Committee as the result of resignations. Mayor Wilken submitted the following persons to fill those positions: Pam Holt, Countryside Flowers - Retail Sales; Danny Ewing, Ewing's Fine Jewelry - Retail Sales; David Johnson, Bank of the Lakes - Financial Institutions; and moved for confirmation. Motion seconded by Dr Bode. - 6 - Owasso City Council March 21,2000 AYE: Wilken, Bode, Voss, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 16 REPORT FROM CITY MANAGER Mr Mitchell said that there may be a City Council work session on Tuesday, March 28th, to discuss the city hall/police station project. ITEM 17: REPORT FROM CITY ATTORNEY. No report. ITEM 18: REPORT FROM CITY COUNCILORS. No report. ITEM 19: NEW BUSINESS. John Groth mentioned that ONG plans to take possession of gas lines located on the homeowners side of the gas meter, and requested that the city take a stand against this move. ITEM 20: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5-0, and the meeting was adjourned at 7:02 p.m. Mark Wilken, Mayor - 7 -