HomeMy WebLinkAbout2001.04.17_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 17, 2001
The Owasso City Council met in a regular session on Tuesday, April 17, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 17, 2001, and Addendum to
Agenda posted on the City Hall bulletin board at 2:30 p.m. on Monday, April 16, 2001.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
Alan Harder offered the invocation.
ITEM 3: FLAG SALUTE
Mayor Williams led in the flag salute.
ITEM 4: ROLL CALL
PRESENT ABSENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
Rebecca Armstrong, Councilor (in at 6:35)
STAFF
Larry Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the April 3, 2001 Regular Meeting and April 10, 2001
Special Meeting.
B. Approval of Claims.
C. Action Relating to Agreements With Delta Phone Inc and Sure-Tel Inc for the
Collection of E-911 Funds and Remittance of Same to the City of Owasso.
D. Action Relating to the Extension of a Contract for the Purchase of Gasoline and
Diesel Fuel for City Vehicles.
E. Action Relating to Ordinance #672, an Ordinance Providing for the Annexation of
37.86 Acres Generally Located North ofE 116th St N, East ofN Garnett Rd.
Owasso City Council
April 17, 2001
F. Action Relating to Ordinance #673, an Ordinance Providing for the Partial
Closing of a Utility Easement Crossing the Forest Creek Business Park Located
on the West Side of the Owasso Expressway, North of East 76th Street North
Adjacent to the Keller-Williams Office.
The consent agenda included minutes of the April 3, 2001 regular meeting and April 10, 2001
special meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $46,044.89; (2) Ambulance Fund $3,602.75; (3) E-911
$2,176.84; (4) Capital Improvements $45,887.31; (5) Bond Projects $423.46; (6) City Garage
$2,443.47; (7) Workers' Comp Self Insurance $4,997.76; (8) Payroll $171,503.38 (9) City
Garage Payroll $3,466.28; (10) Ambulance Payroll $12,853.58. Item C on the consent agenda
requested approval of agreements with Delta Phone Inc and Sure-Tel Inc for the collection of E-
911 funds and remittance of those funds to the City of Owasso, and authorization for the Mayor
to execute the agreements. Item D requested approval of a one-year extension of a contract with
Fuelman of Oklahoma to provide gasoline and diesel fuel through June 30, 2002 at a bid margin
of 8.5~ per gallon over the Oil Price Index Service, and authorization for the Mayor to execute
the extension agreement. Item E requested approval of Ordinance #672, providing for the
annexation as listing. Item F requested approval of Ordinance #673, providing for the partial
closing of a utility easement crossing Forest Creek Business Park. Ms Voss moved, seconded by
Ms Barnhouse, to approve the consent agenda.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 6: REQUEST TO ADDRESS THE CITY COUNCIL.
Mr Loal Feil, representing residents of the Wilawood Addition whose homes back up to East
Second Street, addressed the Council regarding a dust problem. That portion of E Second St is a
private drive and does not have a dust free surface. Because of businesses that have located
along the street, a lot of traffic is generated, causing a dust problem. The citizens requested
assistance from the City in getting the problem resolved. Mayor Williams asked the City
Manager to set up a meeting with the citizens to determine what can be done.
ITEM 7: QQNSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING OFFICER AS
PROVIDED FOR BY THE NATIONAL ENVIRONMENTAL POLICY ACT OF
1969 FOR THE PURPOSE OF ASSUMING OVERALL RESPONSIBILITY FOR
THE ENVIRONMENTAL REVIEW PROCESS FOR #9716 CDBG 00, SMALL
CITIES GRANT FOR THE SIDEWALK IMPROVEMENT PROGRAM.
Andy Armstrong of the INCOG staff presented items 7,8,9,10 & 11. These items pertain to a
series of steps that must be taken in order for the Oklahoma Department of Commerce to release
the Small Cities grant funds for the sidewalk improvement project. Each step requires formal
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Owasso City Council
April 17, 2001
action by the City Council. Under item 7, Ms Voss moved, seconded by Ms Armstrong, to
designate the Mayor as the City's certifying official for documents required by the grant and
authorized by the Council.
AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
THAT A FINDING OF "NO SIGNIFICANT IMPACT ON THE ENVIRONMENT"
WILL OCCUR AS A RESULT OF THE #9716 CDBG 00 SIDEWALK
IMPROVEMENT PROGRAM.
Ms Voss moved, seconded by Ms Armstrong, to approve the INCOG report and finding of no
significant impact on the enviromnent as a result of the sidewalk improvement program activity,
and that the Mayor be authorized to execute the document.
AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL AUTHORIZATION FOR THE MAYOR TO EXECUTE AN
ENVIRONMENTAL CERTIFICATE FOR PROJECT #9716 CDBG 00.
Mr Brogdon moved, seconded by Ms Voss, to authorize the Mayor to sign the Enviromnental
Certificate as required by the grant conditions.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A "REQUEST FOR RELEASE OF
FUNDS", AND THAT THE MAYOR BE AUTHORIZED TO EXECUTE SUCH
DOCUMENTS AS REQUIRED TO GAIN A RELEASE OF FUNDS FOR
PROJECT #9716 CDBG 00.
Ms Armstrong moved, seconded by Ms Voss, to authorize the Mayor to execute a "Release of
Funds Request" as required by the grant conditions.
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Owasso City Council
April 17,2001
AYE: Armstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF AN "ANTIDISPLACEMENT PLAN" FOR
PROJECT #9716 CDBG 00.
Ms Voss moved, seconded by Mr Brogdon, to adopt an Antidisplacement Plan for the sidewalk
improvement project and authorize the Mayor to execute the plan document.
AYE: Voss, Brogdon, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE AND INSTALLATION OF NETWORK AND PHONE
CABLING FOR THE NEW CITY HALL/POLICE STATION.
Ms Willson said that the City will be purchasing network and telephone cabling and termination
equipment for the new City Hall/Police Station. Bid documents were prepared and mailed to
several vendors. Five responses to the bid solicitation were received, with three of the vendors
not meeting the bid requirements. The two bids considered were from Dan- D Company and
Lorecom. The cable and termination products specified by Dan-D were manufactured by the
same company, while those specified by Lorecom were from different companies. Even though
Lorecom had the lowest bid, their products may not necessarily work well together. Dan-D
appears to have specified the best cabling solution for the new City Hall/Police Station.
Ms Barnhouse moved, seconded by Ms Armstrong, to award the bid for the purchase and
installation of network and phone cabling for the new City Hall/Police Station to Dan-D
Company, Catoosa, OK in the amount of$15,841.24.
AYE: Barnhouse, Armstrong, Voss, Brogdon, Williams
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE AND INSTALLATION OF A PHONE SYSTEM FOR THE
NEW CITY HALL/POLICE STATION.
Mr McElrath presented the item. The City will be purchasing a Norstar digital telephone system
with voice mail for use at the new City Hall/Police Station. It will replace an outdated electronic
phone system at City Hall and upgrade and enhance the existing Norstar system at the Police
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Owasso City Council
April 17, 2001
Station. In addition, voice mail is proposed for both facilities, a feature not currently available at
either facility. All City phones are currently operating on the Plexar system provided by
Southwestern Bell. This usage will continue, as it is the only option available to the City to link
together all facilities with one phone operating system. During normal working hours a
receptionist will handle incoming phone calls; at other times the dispatcher at the Police
Department will handle any calls that are not directly routed to individual phone stations. Bid
documents were prepared and bids were solicited from approximately fifteen vendors. Five bids
were received, with all bidders meeting or exceeding the bid specifications. Staff originally
recommended that the bid be awarded to Dan-D Company, but subsequently learned that Dan-D
is not an authorized Norstar vendor. If a vendor is not an authorized distributor of Norstar
products, any factory warranty on the product would be voided and the City would not be able to
properly license the system software nor receive any software upgrades. Because of this, staff
recommended that the bid be awarded to Verizon, an authorized Norstar distributor. They meet
all the bid specifications, and their references are excellent. Mr Brogdon moved, seconded by
Ms Voss, that the bid for the purchase and installation of a phone system for the new City
Hall/Police Station be awarded to Verizon Enterprise Solutions Group, Tulsa, OK in the amount
of$18,514.92.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE AND INSTALLATION OF A SECURITY SYSTEM FOR
THE NEW CITY HALL/POLICE STATION.
Mr McElrath said that bid documents were prepared and mailed to fifteen vendors for a closed
circuit video and access control security system for the new City Hall/Police Station. Five
vendors responded to the bid, and all meet or exceed the bid requirements. The low bidder,
ADT, is an established, well-regarded company. Because their bid was considerably lower than
the others, they were contacted and the bid discussed to make sure that they correctly interpreted
what the City wants and that nothing was overlooked or omitted. Their references were
contacted and are very favorable. The first year of maintenance on the system is included in the
bid, and ongoing maintenance was bid as an alternate item. Staff recommended the acceptance
of maintenance for the second year, and assessment of the need for a continued maintenance
agreement during that time. Off-site monitoring was also bid as an alternate. Most clients want
the control that comes from on-site monitoring. Because of the presence of police dispatch at the
site, there is always someone present if there is a problem, and staff believes that on-site
monitoring will work well for us. As an added precaution, software will be housed in an area
separate from dispatch, most likely in the Information Systems secured server room, and
controlled by personnel appointed for that duty by the City Manager. Mr Brogdon moved,
seconded by Ms Voss, to award the bid for the purchase and installation of a security system for
the new City Hall/Police Station to ADT Security Services Inc, Tulsa, OK, in the amount of
$34,663.89, to authorize entering into a contract for the second year of maintenance on the
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Owasso City Council
April 17, 2001
system at a cost of $289 per month, and authorization for the Mayor and City Clerk to execute all
documents necessary to complete the purchase.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
FEASIBILITY STUDY FOR A NEW YMCA TO SERVE THE CITY OF
OWASSO.
Mr Mitchell presented the item. Discussions have been held with representatives of the Tulsa
Metro YMCA and the Owasso School System exploring the possibility of a three-way
partnership to evaluate the community's interest in a new YMCA facility. The first step would
be to participate in a feasibility study. A proposal has been received from the Winfield
Consulting Group for such a study, at a cost of $30,000. The City's share would be limited to
$7500. Funds are available in the City Manager's Special Projects line item to cover this cost.
Mr Brogdon moved, seconded by Ms Barnhouse, to enter into a joint venture with the Owasso
School System and the YMCA of Greater Tulsa to conduct and fund a feasibility study assessing
the potential for a new YMCA to serve the City of Owasso, at a cost to the City of $7500 for the
City's potion ofthe feasibility study.
AYE: Brogdon, Barnhouse, Armstrong, Voss, Williams
NAY: None
Motion carried 5-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY
COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENTS.
Mayor Williams said that the Charter of the City of Owasso provides for the Mayor to appoint
members to various boards, commissions and committees, subject to confirmation by the City
Council. There is one vacancy on the Board of Adjustment and two vacancies on the Planning
Commission as the result of resignations. A short-term Yardwaste Disposal Review Committee
has been established to review the yardwaste disposal program and determine whether the
program should be continued or phased-out, as well as detennining a plan for the disposal of
yardwaste in either case.
Mayor Williams moved for the appointment of David Hall to the Board of Adjustment for the
remainder of a tellli ending on June 30, 2001, and for the term July 1, 2001 thru June 30, 2004.
The Mayor requested the appointment for this length of time so that it won't be necessary to
reappoint in two months. Motion seconded by Ms Barnhouse.
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Owasso City Council
April 17, 2001
AYE: Williams, Barnhouse, Brogdon, Voss, Armstrong
NAY: None
Motion carried 5-0.
Mayor Williams moved for the appointment of Dewey Brown to the Planning Commission for
the remainder of a term ending of June 30, 2003, and Bill Williams for the remainder of a term
ending on June 30, 2001, and for the term July 1, 2001 thru June 30, 2004. Motion seconded by
Ms Barnhouse.
AYE: Williams, Barnhouse, Brogdon, Voss, Armstrong
NAY: None
Motion carried 5-0.
Mayor Williams moved for the appointment of the following persons to theY ardwaste Disposal
Review Committee:
Chris Roberts, Chair ( staff representative)
Randy Brogdon (Council representative)
Shane Williams (Youth Leadership Owasso)
Robert Young
Tom S garlata
Scott Blaker
Patricia Marlar
Motion seconded by Ms Voss.
AYE: Williams, Voss, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 17: REPORT FROM CITY MANAGER
Mr Mitchell reported that there will be a joint City CouncillCIP meeting from 5:00 - 6:30 p.m.
on Thursday, April 26th in the Recreation Room at the Community Center. That will be followed
by a special City Council meeting at 6:30 in the Lower Level Conference Room at City Hall.
ITEM 18: REPORT FROM CITY ATTORNEY.
No report.
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Owasso City Council
April 17, 2001
ITEM 19: REPORT FROM CITY COUNCILORS.
No report.
ITEM 20: NEW BUSINESS.
None
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
NEGOTIATIONS BETWEEN THE CITY OF OWASSO AND THE FOP
(POLICE); AND LITIGATION IN THE MATTER OF ARBITRATION BETWEEN
THE CITY OF OW ASSO, OKLAHOMA AND FRATERNAL ORDE.R QFR-QUCr,
LODGE NO 149 RfG/\RDlli0 HBT~~~ =J::, :::;-G,--U EXECu llvE SESSION
PROVIDED FOR IN O.S. 25, SECTION 307-B(2), 307-B(1) AND 307-B (4).
Ms Armstrong moved, seconded by Ms Barnhouse, to enter into executive session for the
purpose of discussing contract negotiations between the City of Owasso and the FOP for FY
2000-2001 and 2001-2002, and for the purpose of discussing litigation in the matter of
arbitration between the City of Owasso, Oklahoma and Fraternal Order of Police Lodge No 149
regarding the discharge ofH Burl Cox.
AYE: Armstrong, Barnhouse, Brogdon, Voss, Williams
NAY: None
Motion carried 5-0, and the City Council entered into executive session at 7:20 p.m.
Regular meeting reconvened by the Mayor at 8:30 p.m.
ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149
(POLICE).
Mr Harder said that, following discussion in the executive session, staff is recommending
Council approval of a single contract between the City and FOP Lodge #149 (Police) covering
FY 2000-2001 and FY 2001-2002, providing for wages, benefits and other working conditions
negotiated by representatives of the parties and ratified by the FOP Lodge # 149. Ms Armstrong
moved, seconded by Ms Voss, to approve the contract between the City and FOP Lodge #149, to
authorize the City Manager to execute the Memorandums of Agreement, and to authorize the
Mayor to execute the contract.
AYE: Armstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
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Owasso City Council
April 17, 2001
ITEM 23: .CONSIDERATION AND APPROPRIATE ACTION RELATING TO CASE NO CJ-
01-0379 FRATERNAL ORDER OF POLICE LODGE 149 V THE CITY OF
OW ASSO, OKLAHOMA, REGARDING H BURL COx.
Mr Harder said that, following discussion in executive session, staff is recommending the
continuation of the appeal process in the above-captioned case, as well as the continuation of the
agreement with Kristen Brightmire to represent the City.
AYE: Arnlstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 24: ADJOURNMENT
Ms Voss moved, seconded by Mr Brogdon to adjourn.
AYE: Voss, Brogdon, Annstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:35 p.m.
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