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HomeMy WebLinkAbout2001.04.10_Worksession Minutes OW ASSO CITY COUNCIL/OW ASSO PUBLIC WORKS AUTHORITY MINUTES OF JOINT SPECIAL MEETING Tuesday, April 10, 2001 The Owasso City Council and the Owasso Public Works Authority met in joint special session on Tuesday, April 10, 2001 in the Recreation Room of the Owasso Community Center. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 5:30 p.m. PRESENT Will Williams, Mayor Mary Lou Barnhouse, Councilor Randy Brogdon, Councilor Rebecca Armstrong, Councilor (in at 6:15) ABSENT Melinda Voss, Councilor STAFF Larry Mitchell, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ITEM 2: TOUR OF WASTEWATER TREATMENT PLANT. Jay Updike, engineer for the wastewater treatment plant expansion project. A tour of the plant expansion to date was then conducted. ITEM 3: DISCUSSION RELATING TO NETWORK AND TELEPHONE CABLING FOR THE CITY HALL/POLICE STATION. Ms Willson explained the type of cabling needed for the project, based on research and recommendation from Rusty McMurray of InfiNETe Technology Solutions. Bid specifications were developed and mailed to eight vendors. Five bids were received and opened on April 9th. Of those, three failed to meet the bid requirements. The two bids considered were from Dan-D Company in Catoosa and Lorecom in Tulsa. Although the Lorecom bid is slightly lower than the Dan-D bid, the cable and termination products bid by Dan-D are compatible, while those bid by Lorecom may not necessarily work well together. Also, Dan-D submitted a bid for the phones, which is the best bid received for that product. There are advantages to having the same company install the wiring and the phones. This item will be on the April 1 ih City Council agenda for action. Owasso City Council April 10, 2001 ITEM 6: DISCUSSION RELATING TO PHONE SYSTEM FOR CITY HALL/POLICE STATION. Mr McElrath explained that the City will be purchasing a Norstar digital telephone system for the new City Hall/Police Station facility. Bids were solicited from approximately 15 vendors, with five bids being received. Staff will be recommend that the system be purchased from Dan D Company, Catoosa, OK. Their bid was approximately $15 higher than the lowest bid, but they are the vendor being recommended for the network and telephone cabling, and there are advantages to utilizing the same vendor. This item will be on the April 1 ih City Council agenda for action. ITEM 5: DISCUSSION RELATING TO SECURITY SYSTEM FOR CITY HALL/POLICE STATION. Mr McElrath said that bids were opened at 4:00 p.m, just prior to this meeting, and that staff had not had time to review the bids. Bids were received from five vendors, and ranged in amount from $34,663.89 to $73,816.00. Off-site monitoring was bid as an alternate and is not included in the base bid numbers. Off-site monitoring will probably not be recommended because we will have someone in dispatch at all times who can monitor the system. Staff plans to place this item on the April 1 ih City Council agenda if a review of the bids can be made and references checked prior to the agenda packet going out. ITEM 8: UPDATE RELATING TO PRESTON LAKES PARK. Mr Rooney presented plans for the development of Preston Lakes Park, as well as the costs to the City should ownership be turned over to the City. If the City receives the park, the developer would make all the improvements and would enter into an agreement with the City for payback of the funds expended. There was discussion concerning parking and "turn around" points on the walking trail, as well as access to the park. ITEM 4: PUBLIC HEARING TO DISCUSS PROPOSED IMPROVEMENTS TO THE WASTEWATER TREATMENT FACILITIES AND ASSOCIATED COSTS, AND POTENTIAL ENVIRONMENTAL IMPACTS. Mr Jay Updike, engineer for the wastewater treatment facility expansion, conducted the public hearing begim1ing at 7:00 p.m. He said the notice of hearing was published 30 days prior to the hearing as required. He explained the project and said that staff anticipates an October bid date, with construction lasting approximately one year. The hearing concluded at 7:15 p.m. ITEM 7: REVIEW OF ALTERNATE FUNDING SOURCES FOR FIRE DEPARTMENT. Chief Allen said that a committee has been meeting for several months to review and evaluate all possible funding sources for the fire department. Funding sources identified are sales tax increases, revenue bonds, user fees, direct billings, and utility surcharges. Options seriously - 2 - Owasso City Council April 10, 2001 discussed by the committee were revenue bonds, sales tax increase, and utility bill surcharge. The recommendation of the committee is utilization of the utility bill surcharge, increasing the current surcharge by $2.00 per month. Councilors had questions concerning comparisons to other communities and requested hard copies of the slide show presented. It is anticipated that a special meeting will be called to consider adopting an ordinance amending the current funding for the ambulance service. ITEM 9: DISCUSSION RELATING TO EARTH CHANGE PERMIT. Mr Ewing told the council that there have been instances where the grading of property to be developed has occurred without an approved site plan. This often results in damage to adjacent properties. An ordinance is being proposed that will address developing, excavating, grading, land filling, retaining, berming or diking of land within the city limits. It would also define terms and adopt standards for earth change and erosion control. Following discussion, staff was directed to discuss the proposed ordinance with the Developer's Council at their next meeting to receive their comments. ITEM 10: DISCUSSION RELATING TO YMCA FEASIBILITY STUDY. Mr Mitchell said that the YMCA is considering expanding their Owasso facility to include new programs and expand existing programs. Discussions have been held between the City, YMCA, and School System concerning some type of joint venture, so that all entities would have access to the expanded facilities. It has been proposed that a feasibility study be conducted to assess the potential for a new facility, with all three entities sharing in the cost of the study. The City's share would be approximately $7500. This item will be on the April 1 ih Council agenda for action. ITEM 11: GENERAL DISCUSSION AND BUDGET PREPARATION UPDATE. Mr Mitchell presented the latest figures in the budget preparation process. He said these figures do not include any personnel costs. It is planned to hold the budget hearing at 6:00 p.m. on May 8th at the Community Center. ITEM 12: REPORT FROM CITY MANAGER. Mr Mitchell said that agreement has been reach with the FOP for a contract for FY 2000-2001 and FY 2001-2002. The lodge has ratified the contract, and it will be placed on the April 1 ih City Council agenda for action. An Executive Session will also be placed on the agenda to allow the Council to discuss the contract if they desire. A copy of the full agreement will be distributed to the Council in their agenda packets. Mr Rooney asked for dates to be suggested for a joint meeting with the Capital Improvements Committee to discuss their financing report. Such a meeting was called for Thursday, April 26th from 5:00 - 6:30 p.m. at the community center. - 3 - Owasso City Council April 10, 2001 ITEM 13: ADJOURNMENT Ms Barnhouse moved, seconded by Mr Brogdon, to adjourn. AYE: Barnhouse, Brogdon, Armstrong, Williams NAY: None Motion carried 4-0, and the meeting was adjourned at 8:53 p.m. .r' ~e ~4Jhul11ti, M~'elr MOIf',j Lot!. BtAtI"tJiht>eI$(l. Vu'ee Ha~f)r - 4 -