The URL can be used to link to this page

Home My WebLink About2000.01.18_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 18,2000 The Owasso City Council met in regular session on Tuesday, January 18, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 14,2000. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Dale Blount of the Family Christian Center. ITEM 3: FLAG SALUTE Support Services Director Jim McElrath led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ABSENT STAFF Timothy Rooney, Acting City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: SPECIAL EMPLOYEE RECOGNITION AND PRESENTATION. Ms Carolyn Stager, Assistant for Intergovernmental Relations of the Oklahoma Municipal League, presented a certificate and pin to Jim Leigh in recognition of 25 years of service to the City of Ow as so. ITEM 6: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL. Mr Harry Miller addressed the Council with concerns about the condition of some of our city streets and requested that action be taken to repair city streets. He spoke to recent activities in the police department. Mr Rooney said that the matter has been taken care of and the officers who were involved have been disciplined. Mr Miller also had concerns relating to water usage. Owasso City Council January 18,2000 He said his meter has been misread three times over the past year and he believes it is because the meter reader's child is being allowed to punch in the meter readings. Mr Rooney assured Mr Miller that the matter will be addressed. ITEM 7: JOINT PRESENTATION AND DISCUSSION WITH THE OWASSO PLANNING COMMISSION RELATING TO THE COMPREHENSIVE PLAN. At this time the Owasso Planning Commission called to order their meeting. Forn1er Comprehensive Planner Karl Fritschen presented the Owasso 2010 Land Use Master Plan. Mr Fritschen's presentation included the steps that were taken to develop the Plan. He addressed the goal statements and action plans for community facilities, infrastructure, and transportation; land use and development; quality of life; parks and recreation; and economic development. Following the presentation, Mr Rooney introduced the members of the Master Plan Steering Committee and thanked them for the work they put in to prepare the document. During a question and answer period, Ms Joyce Snyder stated that the residents in the area where she lives, not in the city limits but in the Owasso fenceline, are against commercial low intensity zoning and they would like Council support for that stand. She complimented the steering committee and staff for the development of the Plan. The Planning Commission then voted 5-0 to recommend adoption of the Plan, and then adjourned their meeting. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ADOPTION OF A COMPREHENSIVE PLAN FOR THE CITY OF OW ASSO, OKLAHOMA. Ms Voss moved, seconded by Dr Bode, to adopted the Owasso 2010 Land Use Master Plan (Comprehensive Plan) as recommended by the Owasso Planning Commission. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion canied 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 4, 2000 Regular Meeting, January 4, 2000 Special Meeting, and January 11, 2000 Special Meeting. B. Approval of Claims. C. Action Relating to Acceptance of Improvements to the Streets and Storn1 Drainage Systems Constructed to Serve the Fairways III, an addition to the City of Owasso, Tulsa County, Oklahoma. The consent agenda included minutes of the January 4, 2000 regular meeting, the January 4, 2000 special meeting, and the January 11,2000 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $57,213.81; (2) Workers Comp Self-Insurance Plan $1,686.06; (3) Ambulance Service Fund $1,966.46; (4) E- 911 $1,898.05; (5) Capital Improvements $18,075.82; (6) City Garage $3,501.14; (7) Bond - 2 - Owasso City Council January 18, 2000 Projects Fund $13,354,12; (8) Payroll $229,142.39; (9) City Garage Payroll $3,800.83. Item C requested acceptance of improvements to the streets and stonn drainage systems constructed to serve the Fairways III. Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion canied 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPROVAL OF CONTRACTS FOR THE SALE OF REAL ESTATE, AUTHORIZATION FOR THE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS, AND AUTHORIZATION FOR PAYMENT OF REAL ESTATE, CLOSING COSTS, AND FEES. Mr McElrath said that the widening of the intersection at 86th St N and Main is one of the projects included in the 1997 bond issue. Cinnabar Service Company has been providing city staff with assistance in negotiations with property owners for right-of-way needed for the project. Negotiations have been finalized on nine properties, with two parcels remaining. The purchase of these parcels will be conducted in formal closings. Dr Bode moved, seconded by Mr Williams to approve contracts to purchase real estate to be utilized for the 86th St N and Main St Intersection Improvement Project, from Charles R & Terry A Ary, located at 102 E lih St, in the amount of $3740; from Charles R & Teny A Ary, located at 109 E 11th St, in the amount of $1000; from Burl D & Cora Mae Wilbanks, located at 201 E 11 th St, in the amount of $1 00; from Mills Family Trust, located immediately west of Ator Field and extending west 100' along 86th St, in the amount of $1000; from the Board of Education of Owasso, located at the northwest corner of 86th St N & N Main, as a donation; from Hazel E Allyn, located at the northeast corner of 86th St N & N Main, in the amount of $197,000; from Donna M Morgan, located at 1012 N Ash, in the amount of $2000; from Dallas W & Bueanna M Kelsey, located at 1010 N Ash, in the amount of $1300; and from PMS Family Trust, located at 108 W lih St, in the amount of $1000; to the City of Owasso, Oklahoma; authorization for the Mayor to execute the contracts; authorization for the Mayor and City Clerk to execute any documents incidental and necessary to the closing of the transactions; authorization for payment as indicated in the contracts; and approval and authorization for payment of closing costs and related fees in an amount not to exceed $2000 per parcel. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion calTied 5-0. - 3 - Ow as so City Council January 18, 2000 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSAL FOR THE DEMOLITION AND REMOVAL OF STRUCTURES LOCATED AT 105 N MAIN, 104 N BIRCH AND 108 N BIRCH, OWASSO, OKLAHOMA. Mr McElrath presented the item. The City has solicited bids for the removal of the properties on the city hall/police station site. The bid included disconnection of all public utilities and site clean up. No bids were received. The structures were then adveliised to be given away for either salvage or removal. Again, no one responded to the adveliisement. The Owasso Fire Department was contacted about the possibility of burning the structures, but that was not a viable solution because of the proximity of other structures. Since everything statutorily required was done, staff then began a process to negotiate for the structure removal. Ark Wrecking in Tulsa was contacted and has submitted a proposal to remove the structures and clean up the site at a cost of $10,290. Mr Williams moved, seconded by Ms Voss, to approve a proposal submitted by Ark Wrecking, Tulsa, Oklahoma, for the demolition and removal of structures located at 105 N Main, 104 N Birch and 108 N Birch, Owasso, OK, at a cost of $10,290, and authorization for the Mayor to sign the proposal acceptance. AYE: Williams, Voss, Bode, Barnhouse, Wilken NAY: None Motion canied 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR EXTENSION OF AN AGREEMENT FOR COMPUTER SERVICES. Mr Rooney said that there are still several items remaining to be done to complete phase I of the implementation of the city's new computer system. On October 5, 1999, the City Council approved an agreement with InfiNETe Technology Solutions to provide computer support. That agreement was extended on November 16, 1999. The total cost for both agreements was $30,000 and included providing immediate assistance to evaluate the problem areas of the network system, full networking of the new Public Works facility, software installation at the Fire Station, and Golf Course networking and software installation. That amount has not been exceeded, however, with the items remaining, staff is requesting the agreement be extended for an amount not to exceed an additional $20,000. Council will be provided an update on the progress at the February 8, 2000 work session. Ms Voss moved, seconded by Mr Williams, to extend an agreement with InfiNETe Technology Solutions to provide information system support in an amount not to exceed an additional $20,000. AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion canied 5-0. - 4 - Owasso City Council January 18,2000 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING MATTERS CONCERNING THE HIRING AND APPOINTMENT OF LARRY MITCHELL TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN 25 O.S., SECTION 307(B)(l ). Mayor Wilken moved, seconded by Dr Bode, to enter into executive session for the purpose stated. Into executive session at 7:25 p.m. Out of executive session at 7:42 p.m., and the Mayor reconvened the regular meeting. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND BUDGET, MANAGERIAL DEPARTMENT, PERSONAL SERVICES, INCREASING SAME IN THE AMOUNT NECESSARY TO FUND AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF OW ASSO, OKLAHOMA AND LARRY MITCHELL. Mayor Wilken said that because the proposed contract with Mr Mitchell is for a time period through the next fiscal year, it is necessary to have funds appropriated to not only fund the base salary, but also all expenses that would be attached to the salary. An estimate has been provided which also includes a contingency for anything that might not have been considered. Mayor Wilken moved, seconded by Dr Bode, to approve a supplemental appropriation to the General Fund Budget in the amount of $190,000 for the purpose of funding an employment agreement with Larry Mitchell. AYE: Wilken, Bode, Williams, Voss, Barnhouse NAY: None Motion calTied 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND LARRY MITCHELL, SUCH CONTRACT RELATING TO THE POSITION OF CITY MANAGER FOR THE CITY OF OW ASSO AND MR MITCHELL'S APPOINTMENT THERETO; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE CONTRACT. Mayor Wilken presented a contract that appoints Mr Mitchell to the position of City Manager and establishes March 1, 2000 through June 30, 2001 as the tern1 of the appointment. Mayor Wilken moved, seconded by Dr Bode, that, pursuant to the selection and negotiation process, a contract be approved appointing Mr Lany Mitchell as City Manager for the City of Owasso, and establishes March 1, 2000 through June 30, 2001 as the tenn of that appointment; and authorization for the Mayor to execute the contract. AYE: Wilken, Bode, Voss, Williams, Barnhouse NAY: None Motion calTied 5-0 - 5 - Owasso City Council January 18, 2000 ITEM 16 REPORT FROM CITY MANAGER No report. ITEM 17: REPORT FROM CITY ATTORNEY. No repOli. ITEM 18: REPORT FROM CITY COUNCILORS. None. ITEM 19: NEW BUSINESS. None. ITEM 20: ADJOURNMENT Ms Voss moved, seconded by Mr Williams, to adjourn. AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion canied 5-0, and the meeting was adjourned at 7:45 p.m. /~ W~~- Mark Wilken, Mayor - 6 -