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Home My WebLink About2019.07.16_OPGA AgendaRECEIVED JUL 12 2019 �S PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 16, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 2, 2019, Regular Meeting • July 9, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date July 6, 2019 • Monthly Budget Status Report - June 2019 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 12, 2019. I PA it 4111 d ilk) J I n M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, July 2, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 2, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 28, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 6:58 pm. 2. Roll Call Present Absent Chair- Chris Kelley None Vice Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • June 18, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bush, to approve the Consent Agenda with claims totaling $37,460.92. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date June 22, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority July 2, 2019 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 6:59 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, July 9, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 9, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 5, 2019. 1. Call to Order /Roll Call Present Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Mayor /Chair - Chris Kelley Vice Mayor /Vice Chair- Bill Bush In the absence of the Mayor and Vice Mayor, the City Clerk, Juliann M. Stevens, called the meeting to order at 6:00 pm, and requested a motion to appoint a Temporary Chair. Mr. Dunn moved, seconded by Ms. Lewis to appoint Mr. Bonebrake as Temporary Chair. YEA: Dunn, Lewis, Bonebrake NAY: None Motion carried: 3 -0 2. Discussion relating to Owasso Public Works Authority capital project financing through the Oklahoma Water Resources Board Linda Jones and Ben Oglesby, Municipal Finance Service, Inc., presented the item and discussion was held. It was further explained that an item would be placed on the July 16, City Council and OPWA agendas for consideration and action. 3. Discussion relating to Community Development Items A. Proposed amendment to the Owasso Zoning Code, Chapter 10: Overlay Districts, Section 10.4, Uses in the US -169 Overlay District B. Request for Annexation (OA 19 -03) and rezoning (OZ 19 -03) of approximately 2.5 acres located at 11707 East 106th Street North Brian Dempster and Karl Fritschen presented item A and discussion was held. It was further explained that the item would be placed on the July 16, City Council agenda for a public hearing. Morgan Pemberton presented item B and discussion was held. It was further explained that the item would be placed on the July 16, City Council agenda for consideration and action. 4. Discussion relating to proposed amendments to the Owasso Code of Ordinances A. Part 3, Alcoholic Beverages, Section 3 -114 Consuming Spirits in Public; Intoxication B. Part 10, Offenses and Crimes, Sections 10 -201 Petit Larceny Prohibited; 10 -401 Public Intoxication and Drinking Prohibited; 10 -402 Marijuana Prohibited Julie Lombardi and Scott Chambless presented both items and discussion was held. It was further explained that the items would be placed on a future City Council agenda for additional discussion. 5. Discussion relating to City Manager items A. Proposed professional services agreement - 5K Heart Healthy Trail and Funtastic Island renovations and splash pad B. Monthly sales tax report C. City Manager report Warren Lehr presented item A and discussion was held. It was further explained that this item would be placed on the July 16, City Council agenda for consideration and action. Jennifer Owasso City Council, OPWA & OPGA July 9, 2019 Page 2 Newman presented item B and discussion was held. Mr. Lehr reported on the Planning Commission election of Dr. Loving as Chair and Tim Miller as Vice Chair; the recent visit from Chaumont, France Mayor Christine Guillemy and Vice Mayor Paul Fourni6; and Owasso's response to the E 911 outage across the region. 6. City Councilor /Trustee comments and inquiries Mr. Bonebrake commented on the City's annual fireworks display. 7. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Lewis, Bonebrake NAY: None Motion carried: 3 -0 The meeting adjourned at 6:57 pm. Doug Bonebrake, Temporary Chair Juliann M. Stevens, City Clerk Claims List - 7116/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $1,153.56 CART OPERATIONS -Total $1,153.56 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENT $550.00 AT &T CONSOLIDATED PHONE $12.34 CITY GARAGE LABOR/OVERHEAD - JULY, 20 $68.08 JPMORGAN CHASE BANK 4 SEASONS - SUPPLIES $68.01 JPMORGAN CHASE BANK 4 SEASONS - SWITCH $21.67 JPMORGAN CHASE BANK HARRELLS - FERTILIZER $23.05 JPMORGAN CHASE BANK HARRELLS- FUNGICIDE $202.50 JPMORGAN CHASE BANK INTERSTATE- BATTERY $123.35 JPMORGAN CHASE BANK KANSAS GOLF - BEDKNIVES $223.65 JPMORGAN CHASE BANK MOHAWK -SAND $2,757.28 JPMORGAN CHASE BANK OREILLY -PARTS $63.96 JPMORGAN CHASE BANK OREILLY- REPAIR $47.16 JPMORGAN CHASE BANK OREILLY- SUPPLIES $57.93 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $71.79 RIVERVIEW SOD RANCH SOD $1,691.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP SERVICE $36.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.60 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 COURSE MAINT -Total $6,086.05 JPMORGAN CHASE BANK SAMS- SUPPLIES $160.76 JPMORGAN CHASE BANK SYSCO- SUPPLIES $106.41 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $157.28 JPMORGAN CHASE BANK WALMART- SUPPLIES $27,14 FOOD & BEV -Total $451.59 AT &T CONSOLIDATED PHONE $98.74 CPS TECHNOLOGIES, INC CART CPS $840.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $57.98 JPMORGAN CHASE BANK COX -CABLE $77.53 JPMORGAN CHASE BANK MURPHY - SUPPLIES $454.12 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $41.47 JPMORGAN CHASE BANK PGA -DUES $486.00 JPMORGAN CHASE BANK USPS - POSTAGE $4.54 JPMORGAN CHASE BANK WASTE MGMT- REFUSE $457.07 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $212.16 GOLF ADMIN -Total $2,729.61 JPMORGAN CHASE BANK GOLF CARS TULSA -RENTA 5350.00 JPMORGAN CHASE BANK PGA -DUES $692.00 GOLFSHOP -Total $1,042.00 1 Claims List - 7/16/2019 Fund Vendor Name Payable Description 55 OPGA BGR DAILY ACCT. JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OPGA -Total Payment Amount REIMB GOLF PETTY CASH $2,251.55 ACUSHNET- MERCHANDISE $2,200.18 CCSWB - BEVERAGES $493.03 IMPERIAL SPORTS -MERCH $329.72 LUXOTTICA- MERCHANDISE $163.00 SAMS -FOOD $618.31 SYSCO -FOOD $428.52 WALMART -BEER $629.71 WALMART -FOOD $237.90 $7,351.92 OPGA -Total $18,814.73 OPGA Grand Total $18,814.73 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/06119 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 2,366.95 3,876.89 605 Cart Operations 4,913.08 5,522.32 610 Golf Course Operations 15,912.67 21,957.69 670 Food & Beverage 3,343.37 4,937.27 690 General & Administration 3,435.80 5,202.73 FUND TOTAL 29,971.87 41,496.90 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018-2019 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2019 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 67,820 $ 486,820 $ 509,000 18,172 145,853 135,000 (12,834) (109,272) (106,400) 16,117 126,628 132,000 18,768 125,784 158,125 (8,814) (59,545) (66,900) $ 99,228 $ 716,267 $ 760,825 $ (10,253) (20,276) (75,342) (13,403) (17,934) $ (137,207) $ (119,389) (150,367) (662,349) (105,555) (219,047) $ (1,256,706) $ (153,762) (113,073) (748,448) (136,397) (226,525) $ (1,378,205) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (37,979) $ (540,439) $ (617,380) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues/ (expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 362,380 326,201 7 $ 688,588 $ 650,610 $ 1,062,380 326,201 334 $ 1,388,915 $ 848,476 $ (41,982) $ 817,380 326,201 $ 1,143,581 $ 526,201 (2,917,784) (2,917,784) $ (2,111,290) $ (2,391,583) PERCENT OF BUDGET 95.64% 108.04% 102.70% 95.93% 79.55% 89.01% 94.14% 77.65% 132.98% 88.50% 77.39% 96.70% 91.18% 129.97% 100.00% 152.07% 121.45%