HomeMy WebLinkAbout2001.03.20_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 20,2001
The Owasso City Council met in a regular session on Tuesday, March 6, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 16,2001.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 6:42 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the OPW A meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
Rebecca Armstrong, Councilor
ABSENT
STAFF
LaITY Mitchell, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4: SIGNING OF MAYOR'S PROCLAMATION.
Mayor Williams read and signed a proclamation recognizing the month of March as DeMolay
International Month. Members of the DeMolay organization were present for the signing.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the March 6, 2001 Regular Meeting and March 13,
2001 Special Meeting.
B. Approval of Claims.
C. Action Relating to the Extension of Contracts for Mowing City Properties.
The consent agenda included minutes of the March 6, 2001 regular meeting and March 13,2001
Special Meeting, by reference made a part hereto. Item B on the consent agenda included the
following claims: (1) General Fund $71,773.22; (2) Ambulance Fund $4,152.30; (3) Ambulance
Capital Fund $480.19; (4) Capital Improvements $33,263.55; (5) Bond Projects $31,474.94;
Owasso City Council
March 20,2001
(6) City Garage $6,210.37; (7) Workers' Comp SelfInsurance $2,290.31; (8) Interfund Transfers
$134,666.64; (9) Interfund Transfers $44,676.87; (10) Payroll $170,993.95 (11) City Garage
Payroll $2,445.49; (12) Ambulance Payroll $11,567.22. Item C on the consent agenda requested
approval of the extension of the following mowing contracts for the 2001 mowing season, and
authorization for the Mayor to execute the contracts:
Rayola Park - TLC Lawn Care at $210.00 per mowing
Elm Creek Park - LeMasters Lawn Service at $242.00 per mowing
Ator Heights Park - J B Stigall at $80.00 per mowing
Veterans Park (86th St) - TLC Lawn Care at $46.95 per mowing
Ator Heights Utility Easement - J B Stigall at $31.00 per mowing
El Rio Vista Center Medians & Frontage, 96th & Garnett Intersection, 22nd & Garnett
Median - TLC Lawn Care at $111.95 per mowing
Three Lakes Drainage Easement - BrushHog Services at $400.00 per mowing
Lakeridge Drainage Easement - BrushHog at $299.00 per mowing
Main St, Fifth St Drainage, & Third & Main St Easements - J B Stigall at $83.00 per mowing
Mr Brogdon moved, seconded by Ms Voss, to approve the consent agenda.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams
NAY: None
Motion calTied 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE
GENERAL FUND BUDGET.
Chief Greene said that the Police Department has received funds in the amount of $310.00 from
the Tulsa County District Attorney Revolving Drug Fund to be utilized in the purchase of a
hidden radio antenna for the new undercover vehicle recently purchased for the detective
division. That money has been receipted into the General Fund, and a supplemental
appropriation is needed. Ms Armstrong moved, seconded by Ms Voss, to approve a
supplemental appropriation to the General Fund, increasing miscellaneous revenue and
increasing the Police Department expenditures by $310.00, reflecting the payment from the
revolving drug fund.
AYE: AImstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
- 2 -
Owasso City Council
March 20, 2001
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE OF A GENERATOR FOR THE CITY HALL/POLICE
STATION.
Mr Mitchell presented the item. The new City Hall/Police Station will require a generator to
provide back-up power to the facility, especially to the dispatch area and for the computer
system. Although the existing generator at the Police Station is relatively new, the size is not
adequate to serve the new building. An older generator which has been stored at the City Garage
appeared to be of sufficient size, but was found to be unusable. Quotes have been secured from
area vendors, with the low quote from Clifford Power Systems in the amount of$18,120.00. The
generator will be installed and tested by the electrical contractor for the new facility.
Mr Brogdon moved, seconded by Ms Barnhouse, to authorize the purchase of a generator for the
City Hall/Police Station facility from Clifford Power Systems Inc in the amount of $18, 120.00.
AYE: Brogdon, Barnhouse, Armstrong, Voss, Williams
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE OF FURNISHINGS FOR THE CITY HALL/POLICE
STATION.
Mr McElrath said that furniture needed for the new City Hall includes 16 workstations, furniture
for the City Manager and City Treasurer's offices, planning review station for Community
Development, conference room furniture, and lateral file cabinets. By utilizing a bid by the City
of Tulsa for office furnishings, we were able to obtain pricing equal to or lower than that
received by the City of Tulsa, through a government contract for Knoll furniture through the
National Association of Counties. Our ordinances allow us to take advantage of the bidding
work already done by Oklahoma governmental entities with a population of more than 50,000.
Three other companies were also asked to give quotes so that a comparison could be made.
NACO also provides discount rates of from 66.7% to 70% off list price. The contract with
NACO includes furniture and the cost of installation. Ms Voss moved, seconded by
Mr Brogdon, to authorize the purchase and installation of work stations and office furnishings
for the new City Hall from Tulsa Office Furnishings in an amount not to exceed $86,589.96.
AYE: Voss, Brogdon, Almstrong, Bamhouse, Williams
NA Y: None
Motion calTied 5-0.
- 3 -
Owasso City Council
March 20,2001
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A MOWING
CONTRACT FOR U.S. HIGHWAY 169 RIGHT-OF-WAY.
Mr Roberts said that the City has utilized private sector mowing services in specified areas for
the past eleven years. The program was developed to reduce seasonal workload to allow city
crews to attend to other routine maintenance programs that must be performed during the spring,
summer, & fall. Twelve contracts were awarded in 2000, with a provision that the contractors
awarded those bids would be allowed to mow the same property during the 2001 mowing season
at the 2000 bid price. When the contractors were contacted, four contractors representing nine of
the properties, chose to extend their contracts. The three contracts not extended were the E 76th
St N Center Medians, the Owasso Expressway West Side Easement, and the U.S. Highway 169
Right-of-Way. Staff determined that it would be more cost effective for city personnel to
maintain the 76th St N Center Medians and the Owasso Expressway West Side Easement.
Therefore, the only property put out to bid was the U.S. Highway 169 Right-of-Way. Bid
documents were mailed to seven prospective bidders, with three contractors responding. The
lowest bid submitted was from Fifth Season Inc in Bixby. Since the City has had no previous
experience with this contractor, references were requested to verify work history and the ability
to perform the duties. Recent work history includes the mowing of approximately 16 miles of
highway right-of-way for the City of Bixby, and it was verified that their work is satisfactory.
Ms Armstrong moved, seconded by Ms Voss, to award a contract for mowing services along the
U.S. Highway 169 Right-of-Way between the SKO Railroad and E 96th St N for the 2001
mowing season to Fifth Season Inc, Bixby, OK in the amount of $1495 per mowing, and
authorization for the Mayor to execute the contract.
AYE: Armstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion calTied 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF
OW ASSO AND BREWER CONSTRUCTION COMP ANY FOR THE
CONSTRUCTION OF TWO EQUIPMENT STORAGE BUILDINGS.
Mr Lutz said that a contract was awarded to Brewer Construction Co on October 3, 2000 in the
amount of $127,245 for the construction of two vehicle storage and maintenance buildings, one
at the Public Works facility and the other at the Vehicle Maintenance facility. A change order to
the contract was placed on the February 20,2001 agenda for changes to the lighting and fixtures.
That item was tabled to allow time to further evaluate the lighting fixture options and clarify
additional costs. Changes requested include increasing the number of fixtures from eight
florescent to 13 high efficiency florescent fixtures with zero-degree ballast and installation of
conduit/wiring for six future fixtures at the bay door, a larger circuit-breaker panel box to
accommodate a dedicated circuit to warm engine blocks, and other miscellaneous electrical
changes, including receptacles for overhead door openers and air compressor units. Funds are
available from the sale of the old streets maintenance building. Mr Brogdon moved, seconded
- 4-
Owasso City Council
March 20,2001
by Ms Voss, to approve Change Order #1, adding $8278.32 to the cost of the project, for the
purpose of electrical changes.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
#670, AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A
UTILITY EASEMENT LOCATED ON LOT 2, BLOCK 5, NOTTINGHAM
ESTATES III.
Ms SOlTells presented the item. The City has received a request to close a portion of a utility
easement located on Lot 2, Block 5, Nottingham Estates III (13802 E 94th St N). The applicant
has requested closing the north 7.5' of an existing 25' utility easement to accommodate the
construction of a swimming pool. The Technical Advisory Committee and the Planning
Commission have reviewed the request and neither body has any objections. Ms Voss moved,
seconded by Ms Armstrong, to approve the easement closing and adoption of Ordinance #670.
AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A PARTIAL PLAT VACATION FOR OW ASSO MARKET.
Ms SOlTells said that the City has received a request for a partial plat vacation for Owasso
Market. A portion of Owasso Market was replatted into Owasso Market II. At that time no
accommodation was made for dedicated easements and rights-of-way that were revised or
rendered obsolete with the replat. The requested document, when approved and recorded, will
serve to fully amend the area of Owasso Market replatted to Owasso Market II. Ms Barnhouse
moved, seconded by Ms Voss, to approve the vacation of the Owasso Market easements and
rights-of-way modified by the platting of Owasso Market II, and authorization for execution of
the document for recording.
AYE: Barnhouse, Voss, Brogdon, Armstrong, Williams
NAY: None
Motion calTied 5-0.
- 5 -
Owasso City Council
March 20,2001
ITEM 13: REPORT FROM CITY MANAGER
Mr Mitchell thanked the students in the Youth Leadership Owasso class for attending the City
Council meeting. The Mayor echoed those remarks.
ITEM 14: REPORT FROM CITY ATTORNEY.
No report.
ITEM 15: REPORT FROM CITY COUNCILORS.
No report.
ITEM 16: NEW BUSINESS.
None
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATED TO THE POLICE DEPARTMENT, AS
WELL AS LITIGATION IN THE MATTER OF ARBITRATION BETWEEN THE
CITY OF OWASSO, OKLAHOMA AND FRATERNAL ORDER OF POLICE
LODGE NO 149 REGARDING MICHAEL DENTON AND IN THE MATTER OF
ARBITRATION BETWEEN THE CITY OF OWASSO, OKLAHOMA AND
FRATERNAL ORDER OF POLICE LODGE NO 149 REGARDING H BURL
COX; AND FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS BETWEEN
THE CITY OF OW ASSO AND THE FOP (POLICE); SUCH DISCUSSIONS
ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(l), 307-B(2) AND 307-
B(4).
Mayor Williams requested that the council consider retiring to Executive Session for the purpose
of discussing the arbitration opinions and awards rendered in the matter of arbitration between
the City of Owasso, Oklahoma and Fraternal order of Police Lodge No 149 regarding the
discharge of Michael Denton, the litigation involving H Burl Cox, and for the purpose of
discussing negotiations between the City of Owasso and FOP Lodge #149. Mr Brogdon moved,
seconded by Ms Voss, to enter into executive session for the stated purposes.
AYE: Brogdon, Voss, Armstrong, Barnhouse, Williams.
NAY: None
Motion carried 5-0. The City Council entered into executive session at 7:05 p.m. and returned
from executive session and reconvened the meeting at 8:24 p.m.
- 6 -
Owasso City Council
March 20,2001
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ANY OF THE
MATTERS SET FORTH IN THE FOREGOING EXECUTIVE SESSION.
After considering the decision rendered by the arbitrator, City Attorney Ron Cates recommended
that the City Council authorize the institution of a proceeding in the District Court of Tulsa
County to challenge the ruling of the arbitrator in the case regarding the dismissal of Michael
Denton, and retain the services of Kristen Britemire to represent the City. Ms Voss moved,
seconded by Mr Brogdon, to accept the recommendation of the City Attorney.
AYE: Voss, Brogdon, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0.
ITEM 19: ADJOURNMENT
Ms Voss moved, seconded by Mr Brogdon to adjourn.
AYE: Voss, Brogdon, Armstrong, Barnhouse, Williams
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:25 p.m.
I,
"(l'b '( C'I<7'
'~~'""'.'.-~-.>.. ' . I !
" ;"; ',",p' /,/ '/, ' \
\ ", t C,.. L/~/ L~l ,t .6~'/! Y ~:J.~,/
H C Williams, Mayor
- 7 -