HomeMy WebLinkAbout2001.03.13_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, March 13,2001
The Owasso City Council met in special session on Tuesday, March 13,2001 in the Lower Level
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Friday, March 9, 2001.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 5:30 p.m.
PRESENT ABSENT
Will Williams, Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Council
Randy Brogdon, Councilor (out at 6:35)
Rebecca Armstrong, Councilor (in at 5:35)
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk
Tim Rooney, Assistant City Manager
Sherry Bishop, Finance Director
Robert Can, Public Works Director
Jim Greene, Police Chief
Jim McElrath, Support Services Director
A quorum was declared present.
Also present were members of the Youth Leadership Owasso class.
ITEM 2: GENERAL DISCUSSION OF PRELIMINARY BUDGET.
Ms Bishop presented a preliminary FY 2001-2002 budget. This preliminary budget contained all
requests made by the departments, with no cuts made at this point. The City Manager is in the
process of discussing the budget with department directors. Plans are to have the budget ready
for public hearing in late May and adopt the budget at the June 5th regular meetings of the
Council, OPW A, and OPGA.
ITEM 3: DISCUSSION RELATING TO PRESTON LAKES PARK.
Mr Rooney presented a preliminary budget for improvements to the park in the Preston Lakes
subdivision. Staff has had discussions with the developer regarding this park, and whether it will
become a city park or remain a private park. If it is developed as planned, it will have a three-
mile walking trail, the longest in the area outside Tulsa. Development of this area as a city park
Owasso City Council
March 13,2001
would also coincide with several of the goals contained within the 2010 Land Use Master Plan.
Staff will continue to work with the developer on developing a workable budget for
improvements.
ITEM 4: EVALUATION OF Y ARDW ASTE AND RECYCLING PROGRAMS.
Mr Can presented a report on the history and analysis of the yardwaste and recycling programs.
Options for the yardwaste collection/disposal program were presented, as well as an action plan
beginning with March 2001 and concluding in October 2002. By consensus the Council
supported the action plan, which would continue collection and controlled disposal of yardwaste
materials until the nornlal conclusion in mid-October of the 2001 yardwaste collection season.
Public education on means to reduce yardwaste will begin immediately. Ultimately, residential
curbside yardwaste collection will be discontinued at the end of the 2001 season. Yardwaste
materials will be accepted for a fee for disposal at the Recycle Center, and two city-wide cleanup
events will be planned for the spring and fall of each year. During those events, the City of
Owasso will provide a free day at the Quarry landfill for residential yardwaste disposal. Mayor
Williams asked where the Landco proposal fits in this plan, and requested that it be brought to a
conclusion.
ITEM 5: DISCUSSION RELATING TO STORAGE BUILDING LIGHTING.
Mr Carr told the Council that lighting for the storage and maintenance facilities has been
analyzed. The operating efficiency of fixtures has been compared. The current proposal is for
high efficiency florescent lighting. The contractor will install 13 fixtures and wire for an
additional six fixtures, additional bay receptacles, and panel box. The total amount of the change
order for these additional fixtures is $8,278.32. This change order will be on the March 20th City
Council agenda.
ITEM 6: DISCUSSION RELATING TO PURCHASE OF FURNITURE FOR CITY
HALL/POLICE STATION.
Mr McElrath said that staff has been reviewing furniture needs for the new City Hall facility.
Furniture needed includes 19 work stations, office furniture for the City Manager and City
Treasurer, Conference Room furniture, and file cabinets. Furniture from four companies was
compared. Furniture from Knoll Inc is available to municipalities on a highly competitive
government contract, and that furniture is of excellent quality. In comparing prices of the
furniture, the discount provided by Knoll would allow us to buy the highest quality at the lowest
price. Staff plans to have an item on the March 20th City Council agenda requesting to purchase
the furniture.
ITEM 7: DISCUSSION RELATING TO PROPOSAL FROM VOLUNTEER NETWORK
OW ASSO FOR FUTURE USE OF PRESENT CITY HALL BUILDING.
Volunteer Network Owasso Coordinator Nancy Johnson presented a proposal to the Council
whereby the upper floor of the present city hall building would be leased to the organization for a
Family Resource Center. VNO would then lease space to participating organizations, allowing
- 2 -
Owasso City Council
March 13,2001
those organizations to share clerical assistance and office equipment, and provide one place for
clients to receive all needed assistance. The Council was generally in favor of the proposal, and
staff was instructed to work out details of a lease agreement to be presented at a later date.
ITEM 8: REPORT FROM CITY MANAGER.
Mayor Williams discussed the current lease agreement with the YMCA for the use of the former
recreation center and the swimming pool. The YMCA has plans to expand and perhaps enter
into a partnership with the school system and city to construct a new pool. They are looking for
some assurance from the Council that the current lease will be extended.
Mr Mitchell briefly discussed the draft of the Strategic Plan. Items discussed in the Council
plalming sessions have been ranked. Mr Rooney requested that the Council consider a joint
meeting with the Capital Improvements Committee to discuss the items, as well as funding for
those and other items.
ITEM 9: ADJOURNMENT
Ms Armstrong moved, seconded by Ms Voss, to adjourn.
AYE: Armstrong, Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:12 p.m.
~ $
~?;rp 6. (AK2k~~/(Y1A_)
H C Williams, Mayor
- 3 -