Loading...
HomeMy WebLinkAbout2001.03.06_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 6, 2001 The Owasso City Council met in a regular session on Tuesday, March 6, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 2,2001. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:31 p.m. ITEM 2: INVOCATION The invocation was offered by Support Services Director Jim McElrath. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT H C "Will" Williams, Mayor Randy Brogdon, Councilor Rebecca Armstrong, Councilor ABSENT Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Williams read and presented a proclamation to Emergency Preparedness Director Tim Rooney, recognizing the week of March 4-10,2001 as Tornado Preparedness Week in the City of Owasso. Mr Rooney said that the Owasso Wal-Mart is making two styles of weather radios available to the public at a reduced cost until March 31, 2001. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes ofthe February 20,2001 Regular Meeting. B. Approval of Claims. C. Action Relating to the Acceptance of a Temporary Easement from the Mills Family Trust. Owasso City Council March 6,2001 D. Action Relating to an Agreement with Primetel LLC for the Collection of E-9l1 Funds and Remittance of Same to the City of Owasso. E. Action relating to the Extension of a Contract for Auditing Services for FY 2000-01. The consent agenda included minutes of the February 20, 2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $25,651.26; (2) Ambulance Fund $3,901.85; (3) Ambulance Capital Fund $873.00; (4) Bond Projects $264,360.88; (5) City Garage $11,232.13; (6) Workers' Comp Self Insurance $3,962.67; (7) Payroll $165,834.74; (8) City Garage Payroll $3,339.67; (9) Ambulance Payroll $11,600.44. Item C on the consent agenda requested acceptance of a temporary easement from the Mills Family Trust, located adjacent to a permanent easement, to be used during the construction of the Ator Sewer Relief Line. Item D requested approval of an agreement with Primetel LLC for the collection and remittance to the City ofE-9ll funds. Item E recommended approval of a one-year extension of a contract with the firm of Crawford & Associates for conducting the city audit for the fiscal year ending June 30, 2001. Mr Brogdon moved, seconded by Ms Armstrong, to approve the consent agenda. AYE: Brogdon, Armstrong, Williams NAY: None Motion carried 3-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PRESENTATION OF AN INDEPENDENT AUDIT OF FINANCIAL TRANSACTIONS FOR THE GENERAL FUND AND OTHER FUNDS FOR FY 1999-2000, AND A REQUEST FOR THE COUNCIL TO RECEIVE THE AUDIT REPORT. Mr Frank Crawford presented the annual audit to the Council. He said that no reportable conditions considered material weaknesses were noted and no instances of noncompliance were noted in financial statements or major federal program. The end of year fund balance is 27.2% of annual revenues, considered to be a healthy balance. Mr Brogdon moved, seconded by Ms Armstrong, to receive the audit for review and information. AYE: Brogdon, Armstrong, Williams NAY: None Motion canied 3-0. - 2 - Owasso City Council March 6, 2001 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CONTRACT #8095 CDBG 97, AN OKLAHOMA DEPARTMENT OF COMMERCE GRANT FOR IMPROVEMENTS TO THE OW ASSO COMMUNITY CENTER. Mr Andy Armstrong presented the item. A $35,000 grant was awarded to the City for repairs to the Community Center. The funds were used to replace the tile and carpet in the dining room, activities room, lobby and offices. After that project was completed, sufficient funds remained to replace the large window and door at the east end of the dining room. The window replacement was completed on February 19, 2001, and the project is ready to be closed out. Mr Brogdon moved, seconded by Ms Armstrong, to authorize staff to complete all documents required by the Oklahoma Department of Commerce to close out the project, and authorize the Mayor to execute the documents. AYE: Brogdon, Armstrong, Williams NAY: None Motion canied 3-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR ADMINISTRATIVE SERVICES BETWEEN THE CITY OF OW ASSO AND INCOG. Mr Armstrong said that the City has been awarded a Small Cities Set Aside grant for the construction of sidewalks and handicap ramps within the downtown area. The area included lies between U.S. Highway 169 and the railroad tracks, and between 76th St N and 86th St N. INCOG will provide management assistance, oversight and coordination of the project. The cost for these services will not exceed $4000. Mr Brogdon moved, seconded by Ms Armstrong, to approve a contract between the City of Owasso and INCOG in an amount not to exceed $4000, providing for the administration of a CDBG Small Cities grant. AYE: Brogdon, Armstrong, Williams NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR CLOSED CIRCUIT VIDEO AND ACCESS CONTROL SECURITY SYSTEM FOR THE NEW OWASSO CITY HALL/POLICE STATION. Mr McElrath said that City solicited bids from 11 vendors for a closed circuit video and access control security system for the new city facility. Bids were received from two vendors, Sonitrol and SecureNet. Sonitrol had assisted in the design for the bid specifications, but had assured staff that the specifications would allow any vendor to bid, even though some of the specifications contained Sonitrol designations. Prior to the bid opening date several vendors were questioned as to why they were not submitting bids. Most said that the specifications were - 3 - Owasso City Council March 6,2001 not readily unstandable to them or they assumed that the City did not really want bids from anyone except Sonitrol. When the bids were being reviewed after opening, it was discovered that Sonitrol did not follow their own specifications in bidding some equipment and that some of their specifications were self-contradictory. Staff believes that there were enough contradictions in the specifications that the bids were not truly comparable. Staff is now consulting with a vendor who is not interested in bidding the project to assist in a redesign of the specifications. Site visits are also being performed to look at different equipment. Cowan Construction has been provided with all the information they need to install conduit for wiring, so re-bidding the project will not result in any delays in the project. Ms Armstrong moved, seconded by Mr Brogdon, to reject the security system bids received for the new city facility, and authorize the development of new specifications and re-bid of the proj ect. AYE: Armstrong, Brogdon, Williams NAY: None Motion canied 3-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF A WATER LINE EASEMENT. Mr Lutz presented the item. A proposed subdivision (Metro Heights) within the city water service area, is not close to any existing water service line. A service line will need to be extended from the Hillside Addition south along the east side of N Mingo Rd to the Metro Heights site. This extension requires a permanent utility easement to allow for line construction and future city maintenance. The developer has negotiated a pelmanent l5-foot wide easement agreement with the agent for the Edwin S Hanison Trust, which needs to be accepted by the City. The permanent easement document also contains language providing for a temporary 10- foot wide easement on the east side of the permanent easement to be used during the construction of the water line. The temporary easement will terminate at the completion of the water line installation. Mr Brogdon moved, seconded by Ms Armstrong, to accept and approve a 15' permanent water line easement from the Edwin S Hanison Trust, and authorize the Mayor to execute the document on behalf of the City of Owasso. AYE: Brogdon, Armstrong, Williams NAY: None Motion canied 3-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A CITY COUNCIL APPROVAL OF A FINAL PLAT FOR FIRST BAPTIST CHURCH OF OW ASSO, AN ADDITION TO THE CITIY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA (WARD 1). Ms Sorrells said that the City has received a request from First Baptist Church of Owasso for a review of a final plat for a 20.09 acre, I-lot subdivision located on the north side of E 96th St N, - 4 - Owasso City Council March 6, 2001 1/4 mile east of N 129th East Ave. Required sidewalks and acceleration/deceleration lanes are included within the Deed of Dedication. The Technical Advisory Committee and the Owasso Planning Commission have both reviewed the plat and recommended approval. The developer will be connecting to the existing sanitary sewer line located along the south side of E 96th St N, and is subject to the Pleasant View sewer payback assessment of $1332.58 per acre. The applicant has paid this assessed fee. Mr Brogdon moved, seconded by Ms Annstrong, to approve the final plat for First Baptist Church of Owasso. AYE: Brogdon, Armstrong, Williams NAY: None Motion carried 3-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LOT TIEING AGREEMENT FOR LOTS 2,3,4,5,6 & 7, BLOCK 10, AND LOTS 2 & 3, LOT 15, ORIGINAL TOWN OF OWASSO. Ms Sorrells presented the item. This is the last of the housekeeping items required in relation to the construction of the new city hall/police station facility. The agreement ties together all the lots mentioned and treats them as if they were one lot. The agreement allows for the construction of the building and related facility on the common lot lines and also assures that no lot may be sold separately in the future. It also requires that all other improvements comply with all ordinances of the City of Owasso. Ms Armstrong moved, seconded by Mr Brogdon, to approve the lot tieing agreement for Lots 2,3,4,5,6 & 7, Block 10, and Lots 2 & 3, Block 15, Original Town of Owasso. AYE: Armstrong, Brogdon, Williams NAY: None Motion carried 3-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LOT TIEING AGREEMENT FOR LOT 4, BLOCK 1, OW ASSO COMMERCIAL CENTER, AND A PORTION OF LOT 1, BLOCK 1, OWASSO COMMERCIAL CENTER III. Ms Sorrells said that a lot split has been granted separating a portion of Lot 1, Block 1, Owasso Commercial Center III, owned by Best Western. This lot split will provide more property to Braum's to construct additional parking if the lot tieing agreement is approved. Mr Brogdon moved, seconded by Ms Armstrong, to approve the requested lot tieing agreement. AYE: Brogdon, AImstrong, Williams NAY: None Motion carried 3-0. - 5 - Owasso City Council March 6,2001 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #229 NUNC PRO TUNC. AN ORDINANCE REAFFIRING THE ANNEXATION OF PROPERTY DESCRIBED AS THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER LYING WEST OF THE U.S. HIGHWAY 169 RIGHT-OF-WAY IN SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, GENERALLY LOCATED ON THE WEST SIDE OF THE WEST SERVICE ROAD (OWASSO EXPRESSWAY) APPROXIMATELY 1/4 MILE NORTH OF EAST 76TH STREET NORTH. Ms Sonells presented the item. On April 4, 1978, the Owasso City Council approved Ordinance #229 annexing the above-described parcel of land. Subsequent to the annexation, the plat for Forest Drive Industrial Park and, more recently, the replat for Forest Creek Business Park have been approved by the Council. Staff has now received a call from the Tulsa County Assessor's office regarding the original annexation Ordinance #229 for which they can find no copy. Neither is there a copy of the ordinance in the ordinance files, although the minutes from the April 4, 1978 meeting does confirm the approval by the Council. Apparently the ordinance was never filed with Tulsa County. Ordinance #229 Nunc Pro Tunc (now as then) would formally adopt the action taken by the City Council at the April 4, 1978 meeting. Mr Brogdon moved, seconded by Ms Armstrong, to approve Ordinance #229 Nunc Pro Tunc. AYE: Brogdon, Armstrong, Williams NAY: None Motion carried 3-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT FOR McCARTY PARK. Mr Rooney said that in February of 1980 the City of Owasso entered into a lease agreement with Tulsa County providing for Tulsa County to manage, maintain and operate McCarty Park. The 25-year lease agreement includes the option for both parties to cancel and release the lease at any time there is an agreement to do so. Late last year discussions were initiated between the City of Owasso and Tulsa County to cancel the agreement. Those discussions were predicated by complaints that the public not involved with an organized youth sports program does not have the availability of ball fields because they are utilized by the organized sports programs. Staff views McCarty park as an excellent means in which to supply fields for general public use. In addition to the fields, the park facilities include a combined restroom/concession stand and paved parking. The rodeo arena at the park would continue to be operated by the Round-Up Club through a User Agreement cunently in force. The Tulsa County Board of Commissioners reviewed this item at their February l2, 2001 regular meeting and unanimously approved the lease cancellation. Mr Brogdon moved, seconded by Ms Armstrong, to approve the Release of Lease approved by the Tulsa County Board of County Commissioners, returning McCarty Park to the City of Owasso, and authorization for the Mayor to execute the document. - 6 - Owasso City Council March 6,2001 AYE: Brogdon, Annstrong, Williams NAY: None Motion canied 3-0. ITEM 17: REPORT FROM CITY MANAGER Mr Mitchell reported that the City of Owasso and the Metropolitan Environmental Trust will be providing an Owasso Compost Bin Sale on Saturday, March 1 i\ from 10:00 a.m. - 3:00 p.m. at Rayola Park. This bin sells for more than $65.00, but will be provided to Owasso citizens at a special price of $25.00. He also announced that March 20th is student government day for students in the Youth Leadership Owasso class, and those students will be participating in the City Council meeting that evening. ITEM 18: REPORT FROM CITY ATTORNEY. No report. ITEM 19: REPORT FROM CITY COUNCILORS. No report. ITEM 20: NEW BUSINESS. None ITEM 21: ADJOURNMENT Mr Brogdon moved, seconded by Ms Armstrong to adjourn. AYE: Brogdon, Armstrong, Williams NAY: None Motion carried 3-0, and the meeting was adjourned at 7:10 p.m. /1 H C Williams, Mayor - 7 -