HomeMy WebLinkAbout2001.02.06_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 6, 2001
The Owasso City Council met in a regular session on Tuesday, February 6, 2001 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 2,2001.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Councilor Randy Brogdon.
ITEM 3: FLAG SALUTE
Mayor Williams led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
H C "Will" Williams, Mayor
Mary Lou Barnhouse, Vice Mayor
Melinda Voss, Councilor
Randy Brogdon, Councilor
ABSENT
Rebecca Armstrong, Councilor
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Williams read and presented a proclamation to representatives of Remax Executive
Realtors, naming them as Business of the Quarter for the First Quarter of 2001.
ITEM6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval of the Minutes of the ~ 16, 2001 Regular Meeting.
B. Approval of Claims. br~~
C. Action Relating to a Request for Council Acceptance of a Grant to Fund the
Purchase of Equipment for the Community Center.
D. Action Relating to a Request for a Supplemental Appropriation and Amendment
to the General Fund Community Center Department Capital Outlay Budget.
Owasso City Council
February 6,2001
E. Action Relating to Acceptance of the Streets and StOlm Drainage Systems
Constructed to Serve Fairways VI, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
F. Action Relating to Acceptance of the Sanitary Sewer System Constructed to
Serve Coffee Creek, an Addition to the City of Owasso, Tulsa County, Oklahoma.
G. Action Relating to Acceptance of the Sanitary Sewer System Constructed to
Serve Crown Colony, a Tulsa County Subdivision.
H. Action Relating to Ordinance #637, Amended, an Ordinance Correcting a
Scrivener's Enor in Ordinance #637.
The consent agenda included minutes of the 'j~W 16, 200 1 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $56,264.46; (2) Juvenile Court $128.21; (3) Ambulance Fund $4,602.41; (4) Ambulance
Capital Fund $3,785.34; (5) E-9ll $4,195.62; (6) Capital Improvements $7,400.00; (7) Bond
Projects $223,901.38; (8) City Garage $14,778.99; (9) Workers' Comp SelfInsurance $3,653.08;
(10) Payroll $164,043.63; (11) City Garage Payroll $3,619.04; (12) Ambulance Payroll
$9,987.91. Item C on the consent agenda requested acceptance of a grant award from the Tulsa
Area Agency on Aging in the amount of $1674 for the purchase of eight additional tables and a
popcorn machine. Item D requested approval of a supplemental appropriation to the General
Fund Budget, increasing revenues by $1674 and increasing expenditures in the Community
Center Capital Outlay line item by the same amount. Item E requested acceptance of the streets
and stOlTIl drainage systems constructed to serve Fairways VI. Item F requested acceptance of
the sanitary sewer system constmcted to serve Coffee Creek. Item G requested acceptance of an
on-site sanitary sewer system constructed to serve a Tulsa County subdivision, Crown Colony.
Item H requested approval of Ordinance #637, Amended, conecting a scrivener's enor in
Ordinance #637. Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda.
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion canied 3-0.
ITEM 7:, CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY
COUNCIL APPROVAL FOR PROFESSIONAL SERVICES IN CONNECTION
WITH THE CITY HALL/POLICE STATION PROJECT.
Mr Carr said that one of the bid packages for the construction of the city ha11/police station
facility was for temporary facilities. No bids were received for this package and the city, through
the project manager (Cowen Construction), is managing this portion of the project. The firm of
Sisemore Weisz & Associates Inc was contacted by Cowan and agreed to perform surveying and
staking. The service has been performed and invoices totaling $7765 have been received. Any
amount over $5000 requires City Council authorization for payment. Mr Brogdon moved,
seconded by Ms Voss, to approve and authorize payment in the amount of $7765 to Sisemore
Weisz & Associates Inc for surveying and staking at the city ha11/police station construction site.
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Owasso City Council
February 6, 2001
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion canied 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
SUPPLEMENTAL APPROPRIATION TO THE GENERAL FUND BUDGET.
Ms Bishop said that a portion of the fence at the cemetery was damaged in an accident in
October. The insurance company for the responsible party has reimbursed the City in the
amount of $2814. An amendment to the budget is necessary to received and disburse these
funds. Ms Voss moved, seconded by Ms Barnhouse, to approve a supplemental appropriation to
the General Fund increasing miscellaneous revenue by $2814, and increasing expenditures in the
Cemetery Department by $2814, reflecting an insurance payment for damages to the fence at
Fairview Cemetery.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO AWARD A CONTRACT FOR THE PURCHASE OF EMERGENCY
EQUIPMENT FOR THREE NEW PATROL UNITS.
Chief Greene presented the item. In December the City Council approved the purchase of three
new patrol vehicles. These vehicles will be arriving soon, and the depmiment has obtained price
quotes for all emergency equipment, striping and installation. Staff recommended the purchase
of emergency equipment for the three new units from Fox International at a cost of $3973.75,
mobile 800 radios from Total Radio Inc at a cost of $5373.00, radar units from Bexar Public
Safety at a cost of $3996.00, vehicle striping from Trim-Rite at a cost of $931.00, and
installation of all emergency equipment from Howard Stamper at a cost of $1400.00. Mr
Brogdon moved, seconded by Ms Voss, to approve the staff recommendation for the purchase
and installation of emergency equipment for the three new police patrol units.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
February 6,2001
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
APPOINTMENT OF AN AGENT OF RECORD FOR ALL HEALTH-RELATED
BENEFITS.
Ms Grimes said that the Human Resources Department maintains all employee benefits,
including renewal and problem solving of all insurances. To improve on the delivery of these
services to the employees, staff is suggesting that an Agent of Record be selected to assist staff
and employees as needed. An Agent of Record is a licensed insurance agent or agency who acts
as an intermediary between the City and its medical/health care providers. There will be no cost
to the City nor any out of pocket expenses payable by the City. Insurance companies pay the
agents a commission that is automatically built into all policies. An Agent of Record may be
terminated at any time. The only form of contract is a Letter of Authorization appointing or
removing such agent. Request for Proposals was sent to four agencies in late December. Two
agencies responded, and staff reviewed the two proposals. Staff believes that the most complete
proposal providing the best services was presented by North American Insurance Agency. Ms
V oss moved, seconded by Mr Brogdon, to approve the appointment of Ms Dee Sink as a
representative of North American Insurance Agency as the Agent of Record for the City of
Owasso, and authorize the City Manager to issue a Letter of Appointment.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #2, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF
OW ASSO AND MCGUIRE BROTHERS CONSTRUCTION FOR 96TH STREET
NORTH ROADWAY IMPROVEMENTS.
Mr Lutz presented the item. He said that weather problems have caused delays to the
constmction project at 96th St N & U.S. Highway 169. One change order was issued in
December, extending the project completion date to January 17,2001. In addition to the weather
delays built into the contract, the contractor experienced delays of 20 additional days in
December and 10 additional days in January. Change order #2 would extend the contract by 30
days to February 16, 2001. Ifthere is good weather, the contractor should be able to complete
the project by that time; however, bad weather could cause further delays. Ms Voss moved,
seconded by Mr Brogdon, to approve Change Order #2, adding 30 additional days to the contract
with McGuire Brothers Construction for 96th St N Roadway Improvements.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
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Owasso City Council
February 6, 2001
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF
OW ASSO AND BREWER CONSTRUCTION COMP ANY FOR THE
CONSTRUCTION OF TWO EQUIPMENT STORAGE BUILDINGS.
Mr Lutz said that a contract was awarded to Brewer Construction Company on October 3, 2000
for the construction of two vehicle storage and maintenance buildings. Change Order #1
provides for some electrical changes to the contract. The eight fixtures specified for the new
buildings are not believed to be sufficient to light the total bay areas, and a change to 12 fixtures
is recommended. Vaporproof fixtures were specified, but do not perform well in cold weather.
A change to metal halide fixtures, which are not temperature sensitive and have lower
maintenance, is being recommended. Also, a larger circuit breaker panel box is required for
dedicated circuits in order to warm the engine block of each truck in the Public Works building.
The price for all changes total $7812. Councilor Brogdon questioned the use of halide light
fixtures and also asked how much of the cost is for the extra light fixtures and how much is for
wiring. Because of questions needing answers, Mr Brogdon moved, seconded by Ms Voss, to
table this item to the February 20,2001 regular meeting.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-01-01, A
REQUEST TO REZONE PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF EAST 116TH STREET NORTH AND NORTH MINGO ROAD;
FROM AG (AGRICULTURE) TO CS (COMMERCIAL SHOPPING), RD
(RESIDENTIAL DUPLEX), AND IL (LIGHT INDUSTRIAL), CONTAINING 26.8
ACRES, MORE OR LESS.
Ms Son-ells presented items 13 & 14 as one. Vines Properties has requested approval of a
rezoning and plamled unit development at the southeast corner of East 116th St N & N Mingo
Rd. An outline development plan and text has been submitted for the planned unit development.
The zoning application calls for 2.2 acres of commercial shopping, 9.6 acres of residential
duplex, and 15 acres of light industrial. The Planning Commission has reviewed both requests
and recommended approval. Ms Voss moved, seconded by Ms Barnhouse, to approve zoning
request OZ-01-0l, rezoning the named property from AG (Agriculture) to CS (Commercial
Shopping), RD (Residential Duplex), and IL (Light Industrial).
AYE: Voss, Barnhouse, Brogdon, Williams
NA Y: None
Motion carried 4-0.
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Owasso City Council
February 6,2001
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD-Ol-1,
A REQUEST FOR COUNCIL APPROV AL OF A PLANNED UNIT
DEVELOPMENT.
Ms Voss moved, seconded by Mr Brogdon, to approve OPUD-Ol-01.
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR COFFEE CREEK,
AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA (WARD 1).
Ms Sonells said that a request has been received from Coffee Creek Residential Group LLC for
a review of the final plat for Coffee Creek, located on the west side ofN l45th East Ave, south of
E 106th St N. The plat contains 101 lots on 33.27 acres. The Technical Advisory Committee and
the Planning Commission have reviewed the plat and recommended approval. Sidewalks will be
required along the property abutting N l45th East Ave. Ms Voss moved, seconded by Ms
Barnhouse, to approve the final plat for Coffee Creek, subject to the provision for sidewalks and
acceleration/deceleration lanes being included in the deed of dedication prior to certification and
recording.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0.
JTEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR COFFEE CREEK
ELEMENTARY, AN ADDITION TO THE CITY OF OW ASSO, TULSA
COUNTY, STATE OF OKLAHOMA (WARD 1).
Ms Sonells presented the item. The City has received a request from the Owasso Public Schools
for the review of a final plat for the Coffee Creek Elementary School. The site is located on the
west side ofN l45th East Ave, south ofE 106th St N. The plat contains one lot on 10 acres. The
Technical Advisory Committee and the Planning Commission have both reviewed the plat and
recommended approval. Ms Voss moved, seconded by Mr Brogdon, to approve the final plat for
Coffee Creek Elementary, subject to the provision for sidewalks being included in the deed of
dedication prior to certification and recording.
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Owasso City Council
February 6, 2001
AYE: Voss, Brogdon, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 17: REPORT FROM CITY MANAGER
Mr Mitchell reported that some good information was obtained from the meetings held for the
downtown redevelopment project.
ITEM 18: REPORT FROM CITY ATTORNEY.
No report.
ITEM 19: REPORT FROM CITY COUNCILORS.
No report.
ITEM 20: NEW BUSINESS.
None
ITEM 21: ADJOURNMENT
Ms Voss moved, seconded by Mrogdon to adjourn.
AYE: Voss, Brogdon, Brogdon, Williams
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:04 p.m.
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