HomeMy WebLinkAbout2001.01.09_Worksession Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, January 9,2001
The Owasso City Council met in special session on Tuesday, January 9, 2001 in the Lower Level
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Thursday, January 4,2001.
ITEM 1: CALL TO ORDER
Mayor Williams called the meeting to order at 5:35 p.m.
PRESENT
Will Williams, Mayor
Mary Lou Barnhouse, Councilor
Melinda Voss, Council
Randy Brogdon, Councilor
Rebecca Armstrong, Councilor
ABSENT
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk
Tim Rooney, Assistant City Manager
Sherry Bishop, Finance Director
Robert Carr, Public Works Director
Jim Greene, Police Chief
Bob Allen, Fire Chief
Jim McElrath, Support Services Director
OTHERS
Dee Sokolosky
Nancy Johnson
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO A SIDEWALK AT 76TH ST N & 129TH EAST AVE.
Mr McElrath said that Dee Sokolosky, owner of Bellwether Propeliies, donated land at the
northwest corner of E 76th St Nand N 129th East Ave, for right-of-way for the intersection
widening project. In return, the City verbally agreed to include underground drainage and curb
and guttering in the project. A box culvert extending across the property was intended to be used
as a portion of the sidewalk required to be constructed by the property owner. When the box was
installed, the elevation and alignment had to be changed to avoid an existing 12 inch water line.
In addition, the City verbally agreed to pay Mr Sokolosky for the section of sidewalk
(approximately 100') if the box could not be used. Since the box could not be used for sidewalk
purposes, staff requested Council direction for payment as verbally agreed.
Owasso City Council
January 9, 2001
ITEM 3: DISCUSSION RELATING TO A UTILITY RATE REDUCTION PROGRAM.
In 1980, the OPW A approved Resolution #80-09 reducing the utility rates for Owasso's water
and sewer customers who met specific income criteria. Mr McElrath said that the intent was to
assist those persons who were having financial difficulties. In 1992, OPW A Resolution #92-03
provided for continuation of the program. Since that time income guidelines have risen
approximately 18%. The council discussed continuing this program, who should administer the
program, and how frequently recipients should re-apply for the program. Also discussed was
how to let citizens know that the program is available. Consensus was that the program should
definitely continue, and be administered by Volunteer Network Owasso. No clear-cut agreement
was reached on how frequently recipients should re-apply or how to "advertise" the program. Mr
McElrath will continue to work out details to be presented to the council.
ITEM 4: DISCUSSION RELATING TO A SECURITY SYSTEM FOR THE CITY
HALL/POLICE STATION.
Chief Greene said that discussions have been held with vendors relating to a security system for
the new building. During these discussions, the need for a locking security door system for both
the city hall and police station was defined. Staff decided that there should be an "off site"
managed security system providing for eight security doors controlled by door card reader which
can be programmed by the security company and deactivated if an employee loses access
privileges to a certain part of the complex. The system would include closed circuit television
with 16 cameras, a video monitoring system, and a recording system to be placed in a secure
room that cannot be accessed by non-administration employees. The entire facility would be
monitored by the security company for a monthly charge to included all wananties, labor &
services. The police department will be able to fund, from carry-over funds, $19,000 of the
estimated $30,000 needed for the initial system. The system will be bid and purchased in time to
be installed during the construction of the new building.
ITEM 5: DISCUSSION RELATING TO THE 800 MHZ RADIO SYSTEM.
In July 1998, a contract for services for a police and fire communication system was awarded to
EIS Communications. That contract included all aspects of an 800 MHz radio system. As of
June 2000, all of the radios have been installed in both the police and fire departments and the
system is on line. Chief Allen said that a new 250-foot tower to be constructed next to the city's
100- foot water storage tank, will eliminate any areas of non-communication and extend the
coverage area. Once the tower is constructed, the council will need to approve the installation of
lines and appurtances on the new tower. The old 450MHz system that was removed from the
police and fire departments is being installed in public works. It is anticipated that at some point
in the future all areas of the city will be on the 800MHz system.
ITEM 6: DISCUSSION RELATING TO FINANCING FOR THE AT OR RELIEF LINE.
Ms Bishop explained the financing for the project. It will be financed by a loan from the Water
Resources Board, however the project needs to begin before that loan can be finalized. Other
funds will be utilized, and once the loan is received those funds will be reimbursed. Action on
- 2 -
Owasso City Council
January 9,2001
the OPW A agenda on January 16th will include a reimbursement resolution to accomplish that
action.
ITEM 7: DISCUSSION RELATING TO A TEMPORARY GOLF FEE INCREASE DURING
THE U.S. OPEN.
Mr Carlson said that most of the area golf courses increase their fees when a national tournament
is held in the area. A resolution has been drafted to increase green fees and tournament fees at
Bailey Ranch Golf Course during the U.S. Open being held in Tulsa June 11-17, 2001. Owasso
residents and Patron Card holders will not be affected by the rate increase. It is estimated that
this temporary increase will bring in an additional $9,000 to $12,000 in revenue. As soon as the
resolution is adopted, golf course staff will begin taking reservations for that time period. The
resolution temporarily increasing these fees will appear on the January 16th OPGA agenda.
ITEM 8: REPORT FROM CITY MANAGER.
Mr Mitchell reported that there will be a joint City Council / staff meeting on January 22nd at the
golf course clubhouse to begin discussion concerning the 2001-2002 budget.
ITEM 8: ADJOURNMENT
Ms Voss moved, seconded by Mr Brogdon, to adjourn.
AYE: V oss, Brogdon, Armstrong, Barnhouse, Williams
NAY: None
Motion canied 5-0, and the meeting was adjourned at 7:19 p.m.
H C Williams, Mayor
- 3 -