The URL can be used to link to this page

Home My WebLink About2019.08.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting RECEIVED Tuesday, August 20, 2019 - 6:30 pm 1. Call to Order AUG 16 2019 Chair Chris Kelley City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 6, 2019, Regular Meeting • August 13, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a vehicle Travis Blundell Staff recommends approval to purchase a 2019 Dodge Ram 3500 crew cab 4x4 service truck, in the amount of $52,126.00, from Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso, Oklahoma. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date August 3, 2019 • Monthly Budget Status Report - July 2019 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, atAO pm on Friday, August 101, 2019. M. Stevens, City The City of Owasso encourages citizen participation. To requestVan accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, August 6, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 6, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 2, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:05 pm. 2. Roll Call Present Absent Chair- Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 16, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $900,687.60. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date July 20, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority August 6, 2019 Page 2 Adjournment Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:06 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 13, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 13, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 9, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development Items A. Proposed amendment to the Owasso Zoning Code, Chapter 10, Overlay Districts, Section 10.4, Uses in the US -169 Overlay District B. Final Plat - Bailey Creek, located on the northeast corner of East 961h Street and Mingo Road C. Amendment to the Real Property Lease, dated June 19, 2001, between the City and Owasso Land Trust, LLC Brian Dempster and Karl Fritschen presented item A, and discussion was held. Brian Dempster and Morgan Pemberton presented item B. Brian Dempster and Julie Lombardi presented item C, and discussion was held. Bob Parker, Owasso Land Trust Assessment Management, answered questions from the City Council. It was further explained that Items A and B would be placed on the August 20, 2019, City Council Agenda for consideration and action. 3. Discussion relating to proposed project sites for the 2020 Street Rehabilitation Program Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the August 20, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a proposed amendment to Part 10, Offenses and Crimes, Section 10 -312, Noises, of the Code of Ordinances Julie Lombardi introduced Beth Anne Childs, City Prosecutor. Ms. Lombardi and Ms. Childs presented the item and discussion was held. It was further explained that this item would be placed on the September work session agenda for further discussion. 5. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr recognized the Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting by Government Finance Officers Association of the United States and Canada (GFOA) for Owasso's Comprehensive Annual Financial Report (CAFR). 6. City Councilor /Trustee comments and inquiries None Owasso City Council, OPWA & OPGA August 13, 2019 Page 2 7. Adjournment The meeting adjourned at 7:09 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8/20/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES CORP, COLLECTION SERVICES $280.37 OPWA -Total $280.37 AEP IPSO ELECTRIC USE $1,626.69 AT &T LONG DISTANCE PHONE $5.15 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JULY $80.73 CITY GARAGE LABOR/OVERHEAD- AUGUST, $160.58 HOLDER'S INC. RE -KEY CONFERENCE ROOM $271.46 RECYCLE CENTER •Total DO $1,081.49 JPMORGAN CHASE BANK EKLUND- REPAIR $90.00 JPMORGAN CHASE BANK JOHNSTONE- REPAIR $8.99 JPMORGAN CHASE BANK LOCKE -BULBS $91.39 JPMORGAN CHASE BANK LOWES- THERMOSTAT $21.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8.67 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $94.79 UNIFIRST HOLDINGS LP UNIFORM SERVICE $65.91 UNITED STATES CELLULAR PW CELL PHONE SERVICE $123.98 CORPORATION BUMP2BUMP -LIGHT $13.99 OPWA ADMINISTRATION -Total $2,650.33 HAWKINS DELAFIELD & WOOD LLP ARBITRAGE -2010 NOTE $3,540.42 OPWA DEBT SERVICE -Total $3,540.42 AEP /PSO ELECTRIC USE $128.40 AT &T LONG DISTANCE PHONE $0.02 CITY GARAGE LABORIOVERHEAD- AUGUST, $856.51 TERMINIX PEST CONTROL $61.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.56 RECYCLE CENTER •Total $1,081.49 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED -JULY $2,761.92 CITY GARAGE LABOR/OVERHEAD- AUGUST, $5,215.42 CITY GARAGE VEH PARTS PURCHASED - JUL $1,666.54 COVANTA LANCASTER, INC REFUSE TIPPING FEES, 2466 $2,761.87 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2019 $2,363.80 JPMORGAN CHASE BANK AMERIFLEX -PARTS $9.60 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $261.20 JPMORGAN CHASE BANK BUMP2BUMP -FUSES $8.90 JPMORGAN CHASE BANK BUMP2BUMP -LIGHT $13.99 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $168.16 JPMORGAN CHASE BANK CUMMINS - FILTERS $212.15 JPMORGAN CHASE BANK FASTENAL -BOLTS $4.52 JPMORGAN CHASE BANK LOCKE- REPAIRS $83.74 JPMORGAN CHASE BANK PTG OF TULSA - FILTERS $595.36 JPMORGAN CHASE BANK SEMI TRUCK -WASH $105.00 1 Claims List - 8/20/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICE $131.20 UNITED STATES CELLULAR PW CELL PHONE SERVICE $34.84 CORPORATION LABOR/OVERHEAD- AUGUST, $1,154.00 REFUSE COLLECTIONS -Total VEH PARTS PURCHASED - JUL $16,398.21 SAPULPA DIGGING INCORPORATED CONSTRUCTION SERVICES - 2 $19,421.80 SO MAIN GRAV SEWER LINE -Total UNIFORM SERVICE $19,421.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $8.43 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,864.94 INC TULSA ASPHALT - ASPHALT $98.23 TYRONE EUGENE DINKINS METER READER $823.20 UTILITY BILLING -Total $4,696.57 AEP /PSO ELECTRIC USE $6,412.36 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JULY $232.32 CITY GARAGE LABOR/OVERHEAD- AUGUST, $1,853.08 CITY GARAGE VEH PARTS PURCHASED -JUL $587.13 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2019 $280.39 OMEGA RAIL MANAGEMENT, INC. PIPELINE LEASE $322.19 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $125.56 UNIFIRST HOLDINGS LP UNIFORM SERVICE $97.54 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $385.64 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $198.35 VERIZON WIRELESS WIRELESS SERVICE $80.02 WASTEWATER COLLECTIONS -Total $10,574.58 AEP /PSO ELECTRIC USE $29,902.00 AT &T LONG DISTANCE PHONE $0.50 CITY GARAGE LABOR/OVERHEAD- AUGUST, $1,154.00 CITY GARAGE VEH PARTS PURCHASED - JUL $1,651.92 FLEETCOR TECHNOLOGIES FUELMAN EXP - JULY, 2019 $461.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $101.26 VERIZON WIRELESS WIRELESS SERVICE $80.02 WASTEWATER TREATMENT -Total $33,350.72 AEP IPSO ELECTRIC USE $280.28 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JULY $58.20 CITY GARAGE LABOR/OVERHEAD- AUGUST, $2,945.33 CITY GARAGE VEH PARTS PURCHASED - JUL $1,801.49 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR JULY 201 $500.00 CITY OF TULSA UTILITIES WATER $256,582.75 FLEETCOR TECHNOLOGIES FUELMAN EXP -JULY, 2019 $1,431.26 JPMORGAN CHASE BANK DEQ -RENEW FEE $92.00 JPMORGAN CHASE BANK TULSA ASPHALT - ASPHALT $98.23 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE $770.00 2 Fund Claims List - 8/20/2019 Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICE $145.28 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $264,735.42 OPWA -Total $356,729.91 OPWA Grand Total $356,729.91 sd 0RSALP.P4.-REALCh.1W.1- REAL Commun%y TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Steve Nelms Utility Superintendent SUBJECT: Purchase of a Service Truck Wastewater Collection Division DATE: August 16, 2019 BACKGROUND: The Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to each division. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. In the FY 2019 -2020 OPWA budget, the Wastewater Collection Division added a new Utility Worker position. With the addition of the new staff member, the division will now be able to staff two crews. One crew will perform routine sewer line cleaning and maintenance repairs and the second crew will be proactively running the sewer camera looking for defects that need to be repaired within the sanitary sewer system, thus preventing sanitary sewer overflows. In order to efficiently run two crews, the division is proposing to add a service truck to its fleet. VEHICLE DESCRIPTION: Staff is proposing the purchase of a 2019 Dodge Ram 3500 crew cab 4x4 service truck. The vehicle will be equipped with a 6.7 Cummins Turbo Diesel engine, 6 - speed transmission, trailer brake control, and a utility service body. FUNDING: The FY 2019 -2020 Wastewater Collections Divisions budget includes funds for the purchase of a new vehicle. The vehicle is available through approved Oklahoma Statewide Contract SW035. The quote from John Vance Motors (the State Contract supplier) is $55,010.75. Staff received the attached quote from Jim Glover Chrysler Dodge Jeep Ram Fat in the amount of $52,126.00, which is $2,884.75 less than the state bid. RECOMMENDATION: Staff recommends approval to purchase a 2019 Dodge Ram 3500 crew cab 4x4 service truck, in the amount of $52,126.00 from Jim Glover Chrysler Dodge Jeep Ram Fiat of Owasso, Oklahoma. ATTACHMENT: Jim Glover Chrysler Dodge Jeep Ram Fiat Quote ' rte. 7.1f --,v ' City of Owasso - Jim Glover Chrysler Dodge Jeep Ram flat 10565 N Owasso Expressway Owasso, OK 74055 918- 401 -4600 prepared By: Adam Clinkenbeard Emall; adamc@limglover.com Phone: 918401 4600 - Date 08/12/19 Quote Expires 0813112019 Model Number RPO Code Description MSPR Sales Price DDUL93 2019 RAM 3500 CREW CAB CHASSIS 04 (CA of 60 In) $40.900:00 $37,746.00 Name: ETN 6.71. 16 Cummins Turbo Diesel Engine $7,745.00 $7,048.00 OF2 6Spd Auto Asir, AS69RC HD Trans $1,600Ao $1;465.00 PW7 Bright While Clear Coat No Charge XHC Trailer Brake Control 8295,00 5266.90 WLA Dual Rear Wheels $1;295.00 $1.178.00 UAA Uconnect3 with v Display $695.00 $632.00 T8e Full Size Spare Tire: $395.00 $359,00 A61 Tradesman Level 1 Equipment Group .$295.00 S268.00 V9fX9 Black Cloth 40/20140 Bench Scat $295.00 $268.00 Service Body UpBt $7,250.00 57,250.00 Add drawer package to one cabinet $1:250.00 $1,250.00 Class V tow package $695.00 $695.00 - Total $64,405.00 $52,126.00 Terms: 1. Tag and Taxes not included unless itemized on quote 2. All rebates and Incentives are Included in the total price 3, Balance due at time of delivery unless previous arrangements have been made. 4, Signed dealer purchase agreement required _toorder vehicle b. Build sheet will be provided on request Sub Total $52;126.00 I accept the terms and cooditibm of this quote. S(gnetl[ Doc Fee Tax $0.00 Total $52,126,00 Name: Title: Terms: 1. Tag and Taxes not included unless itemized on quote 2. All rebates and Incentives are Included in the total price 3, Balance due at time of delivery unless previous arrangements have been made. 4, Signed dealer purchase agreement required _toorder vehicle b. Build sheet will be provided on request OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08103/19 FUND TOTAL 78,552.87 129,645.24 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,148.31 22,498.26 405 Utility Billing 6,448.01 11,849.41 420 Water 13,581.49 22,790.16 450 Wastewater 11,742.47 20,348.99 455 Wastewater Collection 14,339.85 24,107.44 480 Refuse 14,957.54 24,836.24 485 Recycle Center 2,335.20 3,214.74 FUND TOTAL 78,552.87 129,645.24 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019.2020 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 504,791 $ 504,791 $ 6,652,106 7.59% Wastewater 396,100 396,100 5,059,107 7.83% Refuse & recycle 202,966 202,966 2,320,564 8.75% Other Utility fees 23,319 23,319 294,076 7.93% TOTAL OPERATING REVENUES $ 1,127,177 $ 1,127,177 $ 14,325,853 7.87% OPERATING EXPENSES: OPWA administration $ (71,601) $ (71,601) $ (1,055,450) 6.78% Utility Billing (38,531) (38,531) (542,460) 7.10% Water (80,408) (80,408) (4,907,916) 1.64% Wastewater (289,532) (289,532) (2,629,664) 11.01% Refuse & Recycle (84,937) (84,937) (1,379,228) 6.16% Debt payments (167,622) (167,622) (2,209,000) 7.59% TOTAL OPERATING EXPENSES $ (732,632) $ (732,632) $ (12,723,718) 5.76% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 394,545 $ 394,545 $ 1,602,135 NONOPERATING REVENUES (EXPENSES): Interest $ 5,492 $ 5,492 $ 57,935 9.48% Other revenues /(expenses) 2,212 2,212 20,807 10.63% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 7,704 $ 7,704 $ (247,459) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 651,965 $ 651,965 $ 22,167,487 Expenditures of long -term debt (651,965) (651,965) (22,004,538) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (0) $ (0) $ 162,949 NET INCOME (LOSS) $ 402,249 $ 402,249 $ 1,517,625 ENCUMBRANCES OUTSTANDING $ (466,578) FUND BALANCE (Budgetary Basis) Beginning Balance 1,311,799 1,311,799 Ending Balance $ 1,247,470 $ 2,829,424