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Home My WebLink About2019.08.20_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE AUG 16 Y019 OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, August 20, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 6, 2019, Regular Meeting • August 13, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Att orney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date August 3, 2019 • Monthly Budget Status Report - July 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 16, 2019. liann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, August 6, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 6, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 2, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:06 pm. 2. Roll Call Present Absent Chair- Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • July 16, 2019, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $51,368.47. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date July 20, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority August 6, 2019 Page 2 9. Adjournment Mr. Dunn moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 13, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 13, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 9, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to Community Development Items A. Proposed amendment to the Owasso Zoning Code, Chapter 10, Overlay Districts, Section 10.4, Uses in the US -169 Overlay District B. Final Plat - Bailey Creek, located on the northeast corner of East 96'h Street and Mingo Road C. Amendment to the Real Property Lease, dated June 19, 2001, between the City and Owasso Land Trust, LLC Brian Dempster and Karl Fritschen presented item A, and discussion was held. Brian Dempster and Morgan Pemberton presented item B. Brian Dempster and Julie Lombardi presented item C, and discussion was held. Bob Parker, Owasso Land Trust Assessment Management, answered questions from the City Council. It was further explained that Items A and B would be placed on the August 20, 2019, City Council Agenda for consideration and action. 3. Discussion relating to proposed project sites for the 2020 Street Rehabilitation Program Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the August 20, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a proposed amendment to Part 10, Offenses and Crimes, Section 10 -312, Noises, of the Code of Ordinances Julie Lombardi introduced Beth Anne Childs, City Prosecutor. Ms. Lombardi and Ms. Childs presented the item and discussion was held. It was further explained that this item would be placed on the September work session agenda for further discussion. 5. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr recognized the Finance Department for receiving the Certificate of Achievement for Excellence in Financial Reporting by Government Finance Officers Association of the United States and Canada (GFOA) for Owasso's Comprehensive Annual Financial Report (CAFR). 6. City Councilor /Trustee comments and inquiries None Owasso City Council, OPWA & OPGA August 13, 2019 Page 2 7. Adjournment The meeting adjourned at 7:09 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 8/20/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA AEP /PSO ELECTRIC USE $3,127.46 CITY GARAGE LABOR/OVERHEAD - AUGUST, $68.08 JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORMS $189.51 JPMORGAN CHASE BANK GCSAA -DUES $205.00 JPMORGAN CHASE BANK HARRELLS- FUNGICIDE $405.00 JPMORGAN CHASE BANK HARRELLS- INSECTICIDE $168.00 JPMORGAN CHASE BANK KANSAS GOLF - CREDIT ($986.11) JPMORGAN CHASE BANK KANSAS GOLF - REPAIR $85,25 JPMORGAN CHASE BANK KANSAS GOLF - RETURN ($298.08) JPMORGAN CHASE BANK KANSAS GOLF - SUPPLIES $361.14 JPMORGAN CHASE BANK LOWES- SUPPLIES $237.57 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $72.36 JPMORGAN CHASE BANK OREILLY- FILTERS $97.10 JPMORGAN CHASE BANK OREILLY -GEAR LUBE $16.49 JPMORGAN CHASE BANK OREILLY -MOTOR OIL $39.98 JPMORGAN CHASE BANK OREILLY -PARTS $159.51 JPMORGAN CHASE BANK OREILLY -PUMP $48.99 JPMORGAN CHASE BANK OREILLY- REPAIR $32.65 JPMORGAN CHASE BANK OREILLY- SUPPLIES $18.19 JPMORGAN CHASE BANK OREILLY -WHEEL NUT $6.37 JPMORGAN CHASE BANK P &K- BEDKNIVES $145.47 JPMORGAN CHASE BANK P &K- WEEDEATERS $539.98 JPMORGAN CHASE BANK PRECISION - FITTINGS $191.20 JPMORGAN CHASE BANK ROBERTSON -TIRES $136.90 JPMORGAN CHASE BANK STANDARD SPLY -OIL $74.89 JPMORGAN CHASE BANK WICHITA TRACTOR -ASSEM $264.02 JPMORGAN CHASE BANK WICHITA TRACTOR -WHEEL $943.55 MOTOR CONTROLS IRRIGATION CONTROL PANEL $37,720.70 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $38.20 VERIZON WIRELESS WIRELESS SERVICE $40.91 COURSE MAINT -Total $44,150.28 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORMS $469.11 JPMORGAN CHASE BANK LOWES -CAULK $13.56 JPMORGAN CHASE BANK LOWES- REPAIR $5.26 JPMORGAN CHASE BANK SAMS -CUPS $24.74 JPMORGAN CHASE BANK SAMS- SUPPLIES $459.97 JPMORGAN CHASE BANK SYSCO- SUPPLIES $307.73 JPMORGAN CHASE BANK UNITED LINEN -LINEN RE $78.64 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $162.85 JPMORGAN CHASE BANK WALMART - SUPPLIES $62.49 FOOD & BEV -Total $1,604.35 AEP /PSO ELECTRIC USE $1,910.06 1 Claims List - 8/2012019 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT&T LONG DISTANCE PHONE $1.09 JPMORGAN CHASE BANK BROOKS - GREASE TRAP $125.00 JPMORGAN CHASE BANK JST -VENT CLEANING $640.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $186.21 JPMORGAN CHASE BANK STANDLEY- PRINTS $122.26 JPMORGAN CHASE BANK TV PROS - REPAIR $1,408.47 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $219.18 GOLF ADMIN -Total $4,612.27 JPMORGAN CHASE BANK USPS - STAMPS $55.00 GOLFSHOP -Total $55.00 BGR DAILY ACCT. REIMB GOLF PETTY CASH $2,508.80 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,730.96 JPMORGAN CHASE BANK CCSWB - BEVERAGES $682.02 JPMORGAN CHASE BANK CUTTER&BUCK- MERCHANDI $646.47 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $1,158.99 JPMORGAN CHASE BANK SAMS -FOOD $1,174.10 JPMORGAN CHASE BANK SPIKES GOLF- MERCHANDI $547.41 JPMORGAN CHASE BANK SYSCO -FOOD $1,003.72 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $93.78 JPMORGAN CHASE BANK WALMART -BEER $175.58 JPMORGAN CHASE BANK WALMART -FOOD $262.59 OPGA -Total $9,984.42 OPGA -Total $60,406.32 OPGA Grand Total $60,406.32 ►A OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/03/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 3,660.57 5,837.83 605 Cart Operations 3,913.07 4,398.30 610 Golf Course Operations 16,747.41 22,976.42 670 Food & Beverage 3,539.50 5,145.58 690 General & Administration 3,435.80 5,202.73 FUND TOTAL 31,296.35 43,560.86 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 66,348 $ 66,348 $ 492,510 13.47% Merchandise sales 15,788 15,788 146,433 10.787. COS — merchandise (11,778) (11,778) (110,068) 10.70% Cart Rental 22,742 22,742 132,610 17.157. Food & beverage 19,296 19,296 131,399 14.69 %, COS -- food &beverage (10,100) (10,100) (60,034) 16.8297 TOTAL OPERATING REVENUES $ 102,295 $ 102,295 $ 732,850 13.96% OPERATING EXPENSES: Golf Shop $ (11,666) $ (11,666) $ (211,726) 5.51% Cart Operations (16,441) (16,441) (114,398) 14.37% Golf Course Maintenance (54,941) (54,941) (721,311) 7.62% Food & Beverage (10,861) (10,861) (134,805) 8.06% Golf Administration (16,881) (16,881) (232,883) 7.25% TOTAL OPERATING EXPENSES $ (110,789) $ (110,789) $ (1,415,123) 7.83% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (8,494) $ (8,494) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General $ - $ - $ 881,573 0.007. Transfer from OPWA - - 326,201 0.00% Other revenues /(expenses) 1 1 700 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ 1 $ 1 $ 1,208,474 0.00% NET INCOME (LOSS) $ (8,493) $ (8,493) $ 526,201 ENCUMBRANCES OUTSTANDING $ (128,241) FUND BALANCE (Budgetary Basis) Beginning Balance (2,290,489) (2,290,489) Ending Balance $ (2,427,222) $ (1,764,288)