HomeMy WebLinkAbout2007 06_Request Assistance from CDBG_2007.06.19RESOLUTION # 2007 -06
WHEREAS, Title 1 of the Housing and Community Development Act of 1974, Public Law 93-
383, as amended, authorized the Secretary of Housing and Urban Development, as representative
of the United States of America, to grant to the State of Oklahoma funds and administrative
responsibility for the "Small Cities Community Development Block Grant" program; and
WHEREAS, the Oklahoma Department of Commerce, pursuant to designation by the Governor
as the administering agency of the Community Development Block Grant Program for Small
Cities in Oklahoma; is directed to further the purposes of community development in the State,
and is authorized and empowered to accept funds from the Federal Government or its agencies
and to enter into such contracts and agreements as are necessary to carry out the functions of the
Department, and
WHEREAS, the City of Owasso is a local unit of general purpose government and has provided
opportunity for input by residents in determining and prioritizing community development needs
through its written Citizen Participation Plan, and
NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Owasso desires to
obtain assistance in community development and hereby requests the Oklahoma Department of
Commerce to provide assistance under the policies, regulations, and procedures applicable to
local communities in Oklahoma.
NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council that the City of
Owasso affirms its commitment to take all action within its power to facilitate the receipt of the
assistance of community development funds if the City of Owasso is awarded a Community
Development Block Grant, and upon receipt to administer said grant by the rules and regulations
established by the United States of America, the State of Oklahoma, and all empowered agencies
thereof.
ADOPTED THIS 19th day of June 2007, at a regularly scheduled meeting of the governing
body, in compliance with the Open Meeting Act, 25 O.S. § et seq.
Mr. Steven Cataudella, Mayor
r �,\ .�
Date W
llllfff'r
city i
co
O'
r
S
co
0�
Attest:
x
9C&Ierktig�rnmatuqe/ yjtc�.
h- jb/karen/98edif/resolution. doc
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CDBG '07 APPLICATION
GRANT FOR RAYOLA PARK RESTROOM
DATE: June 15, 2007
BACKGROUND:
By virtue of its size, the City of Owasso receives Community Development Block Grant (CDBG)
funds each year, contingent upon the approval of the grant application that the City must make
yearly. The Oklahoma Department of Commerce (ODOC) administers these funds as part of its
" Small Cities set -aside program ". So far, the City has used this money to improve sidewalks in
the downtown area, to construct a restroom at the skate park, to help fund the street
improvements at Three Lakes Village, and to construct a splash pad facility at Rayola Park.
The City of Owasso has begun the process of applying to ODOC for funding under the State' s
FY -07 CDBG program. The amount of funding is anticipated to be $58,696. In order to receive
this funding, the City has already submitted a letter of intent to ODOC announcing that the City
is proceeding with efforts to secure grant funds for 2007.
The next step in the grant process is for the city to make an application for the grant funds to
ODOC. In order to complete this application process, the city council must take the following
three actions:
1. Approve a resolution requesting assistance from ODOC for a FY 2007 for the Small
Cities Program.
2. Approve a second resolution committing $58,696 as a match required for the grant funds.
3. Approve a Citizen Participation Plan for the FY 2007 CDBG Program.
Should the funding be awarded, there would be a match requirement. The City would have to
commit an amount of money equal to the grant funds ($58,696), likely bringing the total
allowable project cost to around $117,392.
TYPES OF PROJECTS ELIGIBLE FOR FUNDING:
Two general types of projects are eligible for CDBG funding - community development projects
and economic development projects. Examples of community development projects include
sidewalks, street improvements, and projects that increase handicapped accessibility to
community facilities. Examples of economic development projects include waterlines and
sewerlines. The previous two CDBG projects provided funding for the Three Lakes Village
street repairs and the Rayola Park splash pad.
AREA ELIGIBLE FOR FUNDIN
Annual CDBG funds can be used for a variety of projects within the eligible neighborhoods of
the community. A map showing the eligible area is attached with this memorandum. Generally,
the area currently includes census blocks located south of 76' Street, northeast of Elm Creek and
southeast of the Owasso Expressway /86`' Street interchange, and in the Main Street area south of
Fourth Street.
It should be noted that the area for the proposed CDBG project (Rayola Park) is not automatically
income- eligible to receive CDBG funding. Last year, in preparation for the splash pad grant
application, an income survey was conducted and approved for the Rayola Park area, and that
survey information is still valid for this proposed application.
RECOMMENDED SCOPE OF PROJECT:
To provide direction for using the grant funds for the ' 07 project, staff members evaluated three
project options:
1. the continuance of the sidewalk improvements project, of which five years remain to
complete the downtown sidewalks plan,
2. the renovation of Old Central, bringing all of the upstairs portion of the facility into
compliance with the building code to accommodate future users for that building, and
3. the construction of a public ADA restroom facility at Rayola Park in conjunction with the
Splash Pad that will be constructed this year.
As the result of its evaluation, the staff recommended that the City of Owasso pursue CDBG
funds to construct a restroom at Rayola Park. The City Council then conducted a public hearing
to gather citizen input, and no citizen comments were received. Consequently, the City of
Owasso is now at a position to apply for the grant funds.
RECOMMENDATION:
The staff recommends that the Council take the following three actions:
1. Approve Resolution 2007 -06 requesting assistance from ODOC for a FY 2006 for the
Small Cities Program.
2. Approve Resolution 2007 -07 committing $58,696 as a match required for the grant funds.
3. Approve a Citizen Participation Plan for the FY 2007 CDBG Program.
ATTACHMENTS:
1. Resolution 2007 -06
2. Resolution 2007 -07
3. Citizen Participation Plan
4. Map of project eligible neighborhoods
ATTACHMENT B
Citizen Partici anon Plan Page 1
CITY OF OWASSO CITIZEN PARTICIPATION PLAN
The City of Owasso intends to implement a citizen participation program for its 2007 application
process to accomplish the following objectives:
Provide for and encourage citizen participation, particularly by low and moderate - income persons
who reside in areas where CDBG funds are proposed to be used.
This will be accomplished by:
1. Providing frequent and timely public notice of CDBG program activities by posting at City
Hall and by placing articles of interest in the local newspaper.
2. Adopting a comprehensive CDBG Statement of Needs.
3. Conducting a Special Public Hearing to inform citizens of the proposed CDBG project and
authorizing the Mayor to sign a CDBG application in a formal City Council Meeting.
Ensure that citizens will be given reasonable and timely access to local meetings, information, and
records relating to proposed and actual use of funds, including, but not be limited to:
1. The amount of CDBG funds to be made available for the current fiscal year, if the proposed
project is approved.
2. The range of activities that may be undertaken with those funds.
The estimated amount of those funds proposed to be used for activities that will benefit low
and moderate - income persons.
4. The proposed CDBG activities likely to result in displacement and any anti- displacement and
relocation plans developed by the City of Owasso in accordance with Section 104(d)(1) and
(2) of the Act.
5. The basis on which the City of Owasso may provide technical assistance to groups
representative of persons of low and moderate income that may request assistance in
developing proposals. The level and type of assistance to be provided is at the discretion of
the City of Owasso and does not necessarily include providing funding to such groups.
6. This requirement will be accomplished by discussing the CDBG proposal during regular City
Council meetings and in one formal public hearing prior to the submittal of the CDBG
application. During the hearing the five (5) items listed above will be explained to the public.
Records of the CDBG project will be maintained in the City Hall of the City of Owasso by the
Clerk and will be available upon request for review by the public. A brief summary of
h: jb/karen/98edif/citpar. doc
ATTACHMENT B
Citizen Participation Plan Page 2
the proposed CDBG project will be available for public review after the City Council has made its
final selection.
Provide for a minimum of two (2) public hearings; one (1) prior to submission of the application
for funding of the project for the purpose of obtaining citizen views and formulating or
responding to proposals and questions, and the other end of the grant period if the City of
Owasso receives funding, that discusses the City of Owasso's accomplishments in relation to
initial plans. The application stage hearing will include discussion of CDBG needs, and the
development of activities being proposed for CDBG funding. There will be reasonable notice of
all hearings, which will be scheduled for times and locations convenient to the potential and actual
beneficiaries and which will accommodate the handicapped.
This requirement will be met through scheduling a Special Public Hearing to discuss the City of
Owasso's 2007 CDBG proposal. At this hearing, the proposed project will be reviewed for the
public and further citizen input will be solicited. Notice will be given seven (7) to ten (10) days in
advance of this hearing in the City of Owasso by posting at City Hall and other normal posting
locations within the community. The Hearing will be held in the early evening so that citizens
who work may attend. A second hearing will be held at the end of the grant period as the City of
Owasso completes project activities authorized in the 2007 CDBG process.
Meet the needs of non - English speaking residents in those instances where a significant number of
non - English speaking residents can reasonably be expected to participate. The City of Owasso
does not currently have a significant population of non - English speaking citizens. However, every
effort will be made to accommodate the needs of any non - English speaking citizens who wish to
participate.
Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities not previously described in the City of Owasso's funding request and on activities that
are proposed to be deleted or substantially changed in terms of purpose, scope, location or
beneficiaries.
The proposed seven (7) to ten (10) day notice for all public meetings and hearings in connection
with the City of Owasso's 2007 CDBG application process is believed by the City of Owasso to
afford citizens with reasonable advance notice. In addition, if any change is proposed to the
purpose, scope, location, or beneficiaries of the proposed project or if the CDBG project budget
changes by more than 25 %, the public will be notified and afforded an opportunity for additional
input.
h:Jb/karen/98edif/citpar. doc
ATTACHMENT B
Citizen PaMci ation Plan Page 3
Provide the place, telephone number, and times when citizens are able to submit written
complaints or grievances, and the process the City of Owasso will use to provide a timely, written
response to such complaints or grievances.
Citizens with comments or grievances on the 2007 CDBG process may submit them in writing or
in person at the City Hall during regular business hours or may call (918) 376 -1500. The City of
Owasso will respond to such comments or grievances within fifteen (15) working days, where
practicable.
By formally adopting this Citizen Participation Plan, the City of Owasso City Council accepts the
responsibility for implementing its provisions. The City Council further charges all employees and
contractors with the responsibility of implementing this plan and living up to the spirit of the
citizen participation requirements of the 2007 CDBG program.
Adopted this 19th day of June, 2007, by the City Council of the City of Owasso.
ATTEST; �� ��RK..city
���G�•�.
;Q,
Clerk's Signature"' ��ux �AL . a
/ ;y
<: I - P(-+. L4 h,
Apmv- -
Mayor's Signature
h. jb/karen/98edif /citpar. doc
Q
0+0)+ �p O N
J C7
ON�C Iz o o S
$nm
Qi /�w�, O (cp o U ¢
O Ojs
O m
d
U
aeti+aea�
r
is
7
ja � i9%If�
N
17Th E
O ^ N
L
° _ I
N
� l '
I�h E
I
i
V �
i a
YaM
1