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HomeMy WebLinkAbout2019.09.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 3, 2019 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Pastor David Payne of Christ's Church of Owasso 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Orderliness Michele Dempster, Character Council Member RFcF /��D AU6 30 City C '4019 l erk S Office 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 20, 2019, Regular Meeting B. Approve claims C. Accept public infrastructure improvements at 13704 East 106th Street North (Kum & Go) - sanitary sewer improvements and two concrete approaches D. Accept public infrastructure improvements at 12301 North 132nd East Avenue (Morrow Elementary School) - three concrete approaches and sidewalk E. Accept a donation from the Owasso Community Foundation and approve a budget amendment in the Hotel Tax Fund increasing revenues and the appropriation for expenditures in the Strong Neighborhood budget by $750.00 F. Accept a donation from Keep Oklahoma Beautiful Fresh Paint and approve a budget amendment in the Hotel Tax Fund increasing revenues and the appropriation for expenditures in the Strong Neighborhood budget by $250.00 G. Approve Normal Retirement benefits for Arley Baker through the Oklahoma Municipal Retirement Fund (OkMRF) 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to an agreement for engineering services for the East 76th Street North Traffic Signal Timing Study Larry Escalanta Staff recommends approval of the Agreement for Engineering Services with Kimley -Horn and Associates, Inc., of Oklahoma City, Oklahoma, in the amount of $49,200.00, and authorization for the Mayor to execute the agreement. Owasso City Council September 3, 2019 Page 2 9. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization for the Mayor to execute the agreement. 10. Consideration and appropriate action relating to the Owasso Expressway Service Road Realignment and Intersection Improvement Project (East 106th Street North and North 137th East Avenue) Earl Farris Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $70,285.91. 11. Report from City Manager • Monthly Public Works Project Status Report 12. Report from City Attorney 13. Report from City Councilors 14. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date August 17, 2019 • Health Care Self- Insurance Claims -dated as of August 29, 2019 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 30, 2019. M. Stevens, Cyf"y Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istever)s@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 20, 2019 The Owasso City Council met in regular session on Tuesday, August 20, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 16, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Chris Henkaline of Discovery Bible Fellowship. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Roll Call Present Absent Mayor- Chris Kelley Vice Mayor- Bill Bush Councilor - Doug Bonebrake Councilor- Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes B. Approve minutes • August 6, 2019, Regular Meeting • August 13, 2019, Regular Meeting C. Approve claims D. Accept the following public infrastructure improvements at 11402 North 135th East Avenue (Utica Park Clinic) - stormwater infrastructure, sidewalk, and handicap concrete ramp E. Accept the following public infrastructure improvements at 8712 North Garnett Road (Slim Chickens Restaurant) - two concrete approaches and sidewalk F. Accept the following public infrastructure improvements at the southeast corner of East 76th Street North and Main Street (Seven6Main Parking Lot) - stormwater infrastructure, two concrete approaches, and sidewalk G. Approve Normal Retirement benefits for Johnny Edwards through the Oklahoma Municipal Retirement Fund (OkMRF) Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with claims totaling $471,529.22. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council August 20, 2019 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Consideration and appropriate action relating to a vacancy on the Audit Committee Mayor Chris Kelley presented the item, recommending the appointment of Andrea O'Dell to serve the remainder of a vacated term on the Audit Committee (Seat 4, Non - practicing Certified Public Account). The term expires June 30, 2020. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn to approve the appointment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to a Final Plat for Bailey Creek, located on the northeast corner of East 96th Street North and Mingo Road Morgan Pemberton presented the item, recommending approval of the Final Plat for Bailey Creek. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Final Plat, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to Ordinance 1152, amending the Owasso Zoning Code, Chapter 10: Overlay Districts, Section 10.4, Uses in the US -169 Overlay District Karl Fritschen presented the item, recommending adoption of Ordinance 1152. Two citizens provided comments. After discussion, Mr. Kelley moved to amend the Ordinance to reflect the recommendation of the Planning Commission. Motion failed for a lack of a second. Mr. Bonebrake moved, seconded by Mr. Dunn to adopt Ordinance 1152, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: Kelley Motion carried: 3 -1 10. Consideration and appropriate action relating to the acquisition of right -of -way and easement for the East 116th Street North Roadway Improvement Project from Garnett Road to North 1291h East Avenue Roger Stevens presented the item, recommending authorization for payment to Robert S. Sharpies, Executor, on behalf of Robert S. Sharpies, Gail R. Williams, Gladys A. Harry, and Gloria J. Britton, in the amount of $26,329.20, for the acquisition of right -of -way and easement located at 12600 East 1 16th Street North. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to authorize the payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council August 20, 2019 Page 3 11. Consideration and appropriate action relating to the selection of project sites for the 2020 Street Rehabilitation Program Roger Stevens presented the item, recommending approval of the following 2020 Street Rehabilitation Program priority sites: N 1 19'h East Avenue N I I 91 East Avenue E 881h Street North E 90th Street North E 901h Street North E 891h Street North N 12151 East Avenue N 121s1 East Avenue E 871h Street North E 85th Street North N 1281h East Avenue Dogwood Street Elm Street E 881h Place North to N 120th East Avenue E 90th Street North to E 89th Street North N 120th East Avenue to N 1 19th East Avenue N 120th East Avenue to N I I 91 East Avenue N 121 st East Avenue to N 1201h East Avenue E 89th Street North to E 89th Place North E 881h Street North to E 88th Place North Side Cul -de -sac to E 881h Place North N 1210 E Avenue to N 120th East Avenue N 129th East Avenue to N 1281h East Avenue E 86th Street North to E 851h Street North E 86th Street North to 8th Street Owasso Expressway to 8th Street There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the project sites, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 12. Report from City Manager None 13. Report from City Attorney None 14. Report from City Councilors Councilor Bonebrake commented on the start of the new school year. 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 3, 2019 • Health Care Self- Insurance Claims - dated as of August 15, 2019 • Monthly Budget Status Report - July 2019 • Oklahoma Department of Environmental Quality Construction Permit No. WL000072190441 for the Charleston Place Subdivision • Oklahoma Department of Environmental Quality Construction Permit No. SL000072190442 for the Charleston Place Subdivision 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso City Council August 20, 2019 Page 4 17. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:33 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT &T CONSOLIDATED PHONE $28.50 GEN ANIMAL CONTROL -Total $28.50 JPMORGAN CHASE BANK OREILLY -OIL $66.49 SPOK, INC. PAGER USE $8.95 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.64 GEN CEMETERY -Total $95.08 AT &T CONSOLIDATED PHONE $44.64 JEFF OF ALL TRADES LLC ENCLOSE AREA LEADING $412.56 FROM JPMORGAN CHASE BANK EQUIP ONE - RENTAL $32.00 JPMORGAN CHASE BANK LOCKE- SUPPLIES $53.84 JPMORGAN CHASE BANK LOCKE -VALVE KITS $53.84 JPMORGAN CHASE BANK LOWES- SUPPLIES $59.88 GEN COMMUNITY CENTER -Total $656.76 HAROLD RANDALL PINNEY MOWING $150.00 JPMORGAN CHASE BANK AMERICAN - PARKING $2 -00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $30.15 GEN COMMUNITY DEVELOPMENT - Total $182.15 JPMORGAN CHASE BANK FREE LOGO -LOGO DESIGN $48.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $50.91 JPMORGAN CHASE BANK SAMS- SUPPLIES $79.84 GEN CULTURE & RECREATION -Total $178,75 JPMORGAN CHASE BANK AMERICAN PARKING -FEE $6.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $13.20 GEN ECONOMIC DEV -Total $19,20 JPMORGAN CHASE BANK LODGING EXP $213.86 GEN EMERG PREPAREDNESS -Total $213.86 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $60.00 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $99.98 JPMORGAN CHASE BANK OZARK- LOCATOR $750.00 JPMORGAN CHASE BANK USCC -IPAD $1,356.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $25.50 GEN ENGINEERING -Total $2,291.48 ASSOCIATION OF PUBLIC TREASURERS OF MEMB FEE $192 -00 JPMORGAN CHASE BANK GFOA- TRAINING $135.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $39.90 JPMORGAN CHASE BANK OFFICE EVERYTNG -TONER $171.60 SUMNERONE INC COPIER FEE $45.00 TREASURER PETTY CASH ROTARY MEMB - NEWMAN $167.00 GEN FINANCE -Total $750.50 1 Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK DALE &LEES - SERVICE $132.00 GEN FIRE SERVICES -Total $132.00 AT &T CONSOLIDATED PHONE $808.39 DOERNER, SAUNDERS, DANIEL & LEGAL ACTION $741.00 ELIZABETH ANNE CHILDS SERVICES $2,160.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $120.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.48 MAILROOM FINANCE INC POSTAGE $1,000.00 RICOH USA, INC. (DOWNSTAIRS) COPIER $152.70 SUMNERONE INC (UPSTAIRS) COPIER SERVICE $479.90 TULSA WORLD PUBLICATION ORDINANCE, RE $226.64 GEN GENERAL GOVERNMENT -Total $5,716.11 AT &T CONSOLIDATED PHONE $16.14 GEN HISTORICAL MUSEUM -Total $16.14 COMMUNITYCARE EAP EAP $267.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $23.11 TULSA WORLD ADVERTISING $390.00 GEN HUMAN RESOURCES -Total ALL MAINT SPLY - SUPPLI $680.11 AT &T CONSOLIDATED PHONE $23.35 AT &T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK COMMUNITY RESPONS -SOF $1,320.00 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK SOLARWINDS- SOFTWARE $4,330.00 GEN INFORMATION TECH -Total $7,292.43 JPMORGAN CHASE BANK COMMUNITY RELATIONS $148.00 JPMORGAN CHASE BANK MEETING EXPENSE $502.64 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $6.76 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $80.00 GEN MANAGERIAL -Total $737.40 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT -Total $4,125.00 ANDREA SMITH PARKS RESTROOMS $1,410.00 JANITORIA AT &T CONSOLIDATED PHONE $12.36 JPMORGAN CHASE BANK ALL MAINT SPLY - SUPPLI $36.30 JPMORGAN CHASE BANK ATWOODS - SUPPLIES $0.64 JPMORGAN CHASE BANK CORNERSTONE -OIL $46.99 JPMORGAN CHASE BANK CORNERSTONE -PARTS $13.13 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $26.83 JPMORGAN CHASE BANK LOWES -PAINT $29.98 Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LOWES -PAINT ROLLER $4.98 MBE ENTERPRISES, LLC DEAD TREE REMOVAL $1,275.00 OLEN MASINGALE MOWING - JULY &AUG $4,465.00 OWASSO TOP SOIL DIRT $260.00 PROTECTION ONE ALARM MONITORING PARKS OFFICES - SECURITY $73.94 ING KUBOTA -PARTS $26.68 ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $339.07 DISTRICT OREILLY- FILTERS /OIL $35.98 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $28.49 UNIFIRST HOLDINGS LP UNIFORMS $28.49 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $110.81 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK WATER $38.52 SPOK, INC. SERVIC $65.98 GEN PARKS -Total $560.08 $8,200.53 AT &T CONSOLIDATED PHONE $322.35 DEPARTMENT OF PUBLIC SAFETY OLETS $195.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 TREASURER PETTY CASH NOTARY- MARICICH $25.00 GEN POLICE COMMUNICATIONS -Total NENA -MEMB DUES $632.35 JPMORGAN CHASE BANK KUBOTA -PARTS $26.68 JPMORGAN CHASE BANK NEXT LEVEL -HATS $304.00 JPMORGAN CHASE BANK OREILLY- FILTERS /OIL $35.98 JPMORGAN CHASE BANK OREILLY -OIL $17.99 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK STANDARD SPLY- FILTERS $16.87 JPMORGAN CHASE BANK TINT SHOP- TINTING $225.00 SPOK, INC. PAGER USE $65.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $191.20 GEN STORMWATER -Total $560.08 $1,053.70 AT &T CONSOLIDATED PHONE $46.70 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOCKE - SUPPLIES $102.30 JPMORGAN CHASE BANK LOWES- SUPPLIES $12.96 JPMORGAN CHASE BANK NENA -MEMB DUES $142.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $19.19 JPMORGAN CHASE BANK SAMS - SUPPLIES $113.38 JPMORGAN CHASE BANK SAV ON -CARDS $30.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $23.60 GEN SUPPORT SERVICES -Total $560.08 TREASURER PETTY CASH CC REFUND- GRAVIL $100.00 TREASURER PETTY CASH CC REFUND- RAIRDON $100.00 TREASURER PETTY CASH CC REFUND -REMKE $50.00 3 Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment HOTELTAX -Total Amount 01 GENERAL TREASURER PETTY CASH CC REFUND - ROBINSON $100.00 GENERAL -Total UNIFORM SERVICE $350.00 GENERAL -Total STORMWATER- STORMWATER -Total $33,912.13 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BASS PRO - STORAGE $86.36 34 VISION TAX JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $2,399.21 JPMORGAN CHASE BANK CAPITAL WASTE -SVC $320.00 JPMORGAN CHASE BANK CHINOOK MED -EQUIP $406.89 JPMORGAN CHASE BANK DETCO- SUPPLIES $180.22 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $2,582.88 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $2,096.25 JPMORGAN CHASE BANK MEDICTESTS- TRAINING $34.00 JPMORGAN CHASE BANK NATL EXAMS - TRAINING $79.95 JPMORGAN CHASE BANK OREILLY- HEADLIGHT $6.92 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $1,776.76 JPMORGAN CHASE BANK SUMMIT - REPAIRS $7,882.10 JPMORGAN CHASE BANK TECHNOPACK -TOOLS $1,392.50 JPMORGAN CHASE BANK ULINE- SUPPLIES $1,144.15 TREASURER PETTY CASH LICENSE - KIRSCHNER $210.00 TREASURER PETTY CASH PARAMEDIC LIC -HASTY $335.00 AMBULANCE •Total $20,933.19 AMBULANCE SERVICE •Total $20,933.19 21 E -911 COX COMMUNICATIONS MO SVC FEES T -1 CIRCUITS $244.83 INCOG -E911 ANNUAL INCOG MAPPING $5,850.54 FEES INCOG-E911 E911 ADMIN SVC FEES $8,08424 E911 COMMUNICATIONS •Total $14,179.61 E -911 -Total $14,179.61 25 HOTEL TAX JPMORGAN CHASE BANK GREAT SOUTHERN - WEBSIT $750.00 JPMORGAN CHASE BANK MEETING EXPENSE $69.82 JPMORGAN CHASE BANK WEIHAAS- WEBSITE MAINT $600.00 HOTEL TAX ECON DEV •Total $1,419.82 JPMORGAN CHASE BANK REASORS- SUPPLIES $11.16 TREASURER PETTY CASH MILEAGE REIMB $134.50 S STRONG NEIGHBORHOODS -Total $145.66 HOTELTAX -Total $1,565.48 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK LOWES- SUPPLIES $9.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $10.96 STORMWATER- STORMWATER -Total $20,94 STORMWATER MANAGEMENT -Total $20.94 34 VISION TAX WALTER P MOORE AND ASSOCIATES ENGINEERING DESIGN SERVIC $7,086.10 S Claims List - 913/2019 Fund Vendor Name Payable Description Payment Amount 34 VISION TAX VSN RECAP 129TH TO 169 • Total $7,086.10 VISION TAX -Total $7,086.10 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $37.09 DALE & LEES SERVICE, INC NEW HEAT PUMP FIRE STA. 3 $5,565.00 JPMORGAN CHASE BANK ACADEMY - UNIFORMS $67.49 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS $6.06 JPMORGAN CHASE BANK AMER WASTE -FEE $100.20 JPMORGAN CHASE BANK CASEYS -FUEL CAN $11.19 JPMORGAN CHASE BANK CONRAD -LIGHT $1,483.03 JPMORGAN CHASE BANK CONRAD -PARTS $35.57 JPMORGAN CHASE BANK CONSOL FLEET - TESTING $1,363.15 JPMORGAN CHASE BANK DELTA - BAGGAGE FEE $90.00 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $355.00 JPMORGAN CHASE BANK FIRE SVC- TRAINING $350.00 JPMORGAN CHASE BANK FLEET FEET - UNIFORMS $120.00 JPMORGAN CHASE BANK HOME DEPOT- BLOWER $218.98 JPMORGAN CHASE BANK HOME DEPOT - SPRAYER $85.47 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $17813 JPMORGAN CHASE BANK IMAGENET -FEE $440.17 JPMORGAN CHASE BANK LIBERTY -FLAG $310.00 JPMORGAN CHASE BANK LOCKE -FUSES $10.90 JPMORGAN CHASE BANK LOCKE -PARTS $9.63 JPMORGAN CHASE BANK LODGING EXPENSE $1,836.15 JPMORGAN CHASE BANK LOWES -FAN $95.14 JPMORGAN CHASE BANK LOWES- REPAIR $79.44 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $37.81 JPMORGAN CHASE BANK MINERVA- REPAIR $169.20 JPMORGAN CHASE BANK NAFECO- UNIFORMS $4,760.70 JPMORGAN CHASE BANK NFPA -DUES $1,575.00 JPMORGAN CHASE BANK NORTHERN SAFE -TOOLS $175.52 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $90.45 JPMORGAN CHASE BANK OK POLICE SPLY - UNIFOR $751.15 JPMORGAN CHASE BANK OREILLY- BATTERY $45.83 JPMORGAN CHASE BANK OREILLY -PARTS $7.24 JPMORGAN CHASE BANK OVERHEAD- REPAIR $163.50 JPMORGAN CHASE BANK PSM -FEE $9.74 JPMORGAN CHASE BANK SAMS- SUPPLIES $94.78 JPMORGAN CHASE BANK SHOE CARNIVAL #0220 -U $95.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $1,912.50 JPMORGAN CHASE BANK TRAVEL EXPENSE $1,092.39 JPMORGAN CHASE BANK WASH CO -WATER $354.00 5 Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE SALES TAX FUND -FIRE -Total $24,182.60 SALES TAX FIRE -Total $24,182.60 38 SALES TAX POLICE AT &T CONSOLIDATED PHONE $793.82 AT &T MOBILITY PUBLIC SAFETY WIRELES $73.55 DALE & LEES SERVICE, INC PLUMBING REPRS POLICE $338.00 JET TRUCKING, LLC YARD DIRT $110.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 JPMORGAN CHASE BANK CAMFIL USA - FILTERS $470.60 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $5.30 JPMORGAN CHASE BANK DITCH WITCH- REPAIR $250.00 JPMORGAN CHASE BANK LOWES- STANDS $73.81 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $180.00 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS $24.68 SUMNERONE INC COPIER LEASE $24.00 TREASURER PETTY CASH PARKING $13.00 TREASURER PETTY CASH TRAINING $50.00 TREASURER PETTY CASH VEHICLE TAG $45.50 SALES TAX FUND - POLICE -Total $2,542.26 SALES TAX POLICE -Total $2,542.26 39 SALES TAX STREETS JPMORGAN CHASE BANK BLACK &DECKER - REPAIR $72.01 JPMORGAN CHASE BANK BROWN FARMS -SOD $31.50 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $110.50 JPMORGAN CHASE BANK LOWES -TOOLS $130.40 JPMORGAN CHASE BANK LOWES- WHEELS $67.88 JPMORGAN CHASE BANK NEXT LEVEL -HATS $304.00 JPMORGAN CHASE BANK RED WING -BOOTS $139.49 JPMORGAN CHASE BANK TRANSTECTOR -EQUIP $321.59 JPMORGAN CHASE BANK WELSCO- RENTAL $11.90 JPMORGAN CHASE BANK WELSCO- SUPPLIES $12.13 KIMLEY -HORN AND ASSOCIATES INC ENGINEERING SERVICES $12,600.00 AGRE SIGNALTEK INC SWITCH $468.00 SPOK, INC. PAGER USE $232.98 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS $135.90 UNIFIRST HOLDINGS LP UNIFORM SERVICE $199.84 SALES TAX FUND-STREETS -Total $14,838.12 SALES TAX STREETS • Total $14,838,12 40 CAPITAL IMPROVEMENTS GROUND ZERO ROOFING & PD ROOF $53,625.00 CONSTRUCTION N -D -N WATERPROOFING & RESTORATION BLDG RE- CAULKING $19,000.00 CI - POLICE BLDG -Total $72,625.00 2 Claims List - 9/3/2019 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS CEC CORPORATION REDBUD FESTIVAL PARK - SP $465.00 CIP FESTIVAL PARK -Total CIP FIRE STATION #4 -Total $465.00 JPMORGAN CHASE BANK AMAZON -CLOCK $54.99 JPMORGAN CHASE BANK FIRE SVC- MATERIALS $1,075.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $22123 JPMORGAN CHASE BANK NSC -EQUIP $3,524.50 JPMORGAN CHASE BANK ULINE -EQUIP $3,061.79 7 CIP FIRE STATION #4 -Total $7,937.51 DOERNER, SAUNDERS, DANIEL & LEGAL ACTION $6,459.25 CIP GARN RD WIDE 106.116 -Total $6,459.25 CAPITAL IMPROVEMENTS -Total $87,486.76 70 CITY GARAGE AT &T CONSOLIDATED PHONE $16.14 AT &T MOBILITY WIRELESS SERIVCE $124.10 JPMORGAN CHASE BANK CLASSIC -PARTS $48.50 JPMORGAN CHASE BANK HESSELBEIN- REPAIR $148.00 JPMORGAN CHASE BANK P &K- HARDWARE $30.31 JPMORGAN CHASE BANK SAMS- SUPPLIES $61.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $55.26 CITY GARAGE -Total $483.57 CITY GARAGE -Total $483.57 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $7,776.45 SAS, LLC SELECT ACTUARIAL SERVICE WC- ACTUARIAL REPORT $3,750.00 WORKERS' COMP SELF -INS -Total $11,526.45 WORKERS' COMP SELF -INS -Total $11,526.45 City Grand Total $218,757,21 7 sd REAL Poople •REAL Character •REAL Lommuniry TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Kum & Go DATE: August 30, 2019 BACKGROUND: The subject commercial development is located at 13704 East 106th Street North. The public infrastructure improvements are sanitary sewer improvements and two concrete approaches. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in March 2019, by the Public Works Department, however an issue with the offsite utility easement for the sanitary sewer infrastructure delayed acceptance until August 2019. All standards for acceptance have now been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawing. RECOMMENDATION: Staff recommends acceptance of the following public infrastructure improvements located at 13704 East 106th Street North - sanitary sewer improvements and two concrete approaches. ATTACHMENTS: Location Map City Attorney bond approval letters and copy of bonds 4 v Kum & Go (106th) ..I Y LS L I a .t Y r N ti;x sett Kum & Go - --; a - 1 ? a �,S � • � b 554 4� it'nb: i. _ .e... z u ueu esr poi ,5 ;+� r I; 3u l e t �� *� �•, t —A 1" 2376 ft =Location Map 12/27/2018 This map may represents a visual display of related geographic informa.io n. D Bta provided hereon is not guarantee of acutual fieltl condirions. To be sure of complete accuracy, please contact the responsible staft for most up to date information. Farris, Earl From: Lombardi, Julie Sent: Wednesday, December 19, 2018 1:54 PM To: Eaton,Steven Cc: Farris, Earl Subject: RE: Kum & Go Steven, I have reviewed the maintenance bond for the Kum & Go sanitary sewer extension at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $42,838,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi yuGe Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: ilombardi(c citvofowasso.com www.citvofowasso.com sd People • REAL Character • REAL Community From: Eaton, Steven Sent: Wednesday, December 19, 20181:35 PM To: Lombardi, Julie <JLombardi@CitvOfOwasso.com> Cc: Farris, Earl <efarris()CityOfOwasso.com> Subject: Kum & Go Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: HICSW- 10 -A217 -0257 KNOW ALL MEN BY THESE PRESENTS, That we TULSA CIVIL CONTRACTORS, LLC as Principal (Developer and Contractor), and HUDSON INSURANCE COMPANY. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONE HUNDRED THIRTY -EIGHT THOUSAND, FIVE HUNDRED SEVENTY -FOUR DOLLARS AND 00 /100 ** * ** ($138,574,00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents, WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the SANITARY SEWER EXTENSION TO SERVE ICUM & GO #847, (HWY 169 & EAST 1061" N IN OWASSO, OK), a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: DECEMBER 19, 20I8 TULSA CIVIL CONTRA TORS, LLC, Principal BY: HUD N INSURANCE COMPANY, Surety Attorney -in -Fact Amy Lam Attach Power of Attorney Ho )so ..N HICSW -10 -A -217 -0257 Y INt:.iitAp;r)a;RC out': POWER OF ATTORNEY KNOW ALL MEN DY THESE PRESC;NTS: That HUDSON INSURANCE COMPANY, a corporation of ilia, State of Dclmvarn, with oflcoa at 100 William Strout, Now York, Now York, 10035, bus made, constituted and appointed, unit by those presents, does mukc, constitute and appoint Amy Lambert, liar" Herring, Carla Carter, Pant Slaton, Stmnnon Diane Nicholas, Vicky Lee Jarvis, Audray McCraw, Amundo Hunter of the State of Oklahoma Its true and lawld Ationoy(s) -in -Pact, at New York, New York, mach of item alone to have Cull power to not wilhont the other or others, to make, cxmer to and deliver on Its behalf, as Surety, bonds and undertakings gives for any and ail purposes, also to exu;ute and deliver on Its bobnif as aforesaid renewals, extensions, agreements, wuivors, consents or stipulations rolaling to such bonds or undertakings provided, hnwcvcr, (liar an single bond or undertaking sholl obligato said Company for any portion of the penal sum thereof in excess- of the sum of Ton Millian Dollars (SlOs000,000.00), Such bonds and und0iiuklnits when duly executed by said Attomoy(s) -in -Pam(, shall tin binding upon said Company as folly and to the $into extent as if signed by the President of said Company under its corporate seal alostod by its Secretory. .4 jil Witness Whereof, HUDSON INSURANCE COMPANY has caused ncoso presents to be of its Senior Vies Prosidan dwmnnto duly VtS 'igdra'Ijrihlzjia___day oF,Oetality_._._.,..,20..{q at New-York, New York. STAT:OF NGW YORK COUWIT OFNEW YORK. SS. HUDSON INSURANCL COMPANY -.'I,r .... ... .... Senior d CBone 1 Senior Vice l'rcaident 26_L7 before ihhparsppaily'cdnfv h(Ich:iol_P: C10knw ro,arc'klunvn •dtu:baii}g' b) <ine_duiq daiim did rNouviN Seep w .S; \0, PIj'di •• % l ' + • tnv m. nn,tsrn r Notary Fsuhiic, SIeIC of IV wi'Ut11 • !t Y :, ,'y'• •'1a, No.UIMU6067555 i?a �\f}'l, ;.,-� !_,• y0 \n _._. .,yF � ,! Qnalitnal in Nassau QutoN- Commission Rrplms Dccanlhcr l it, 2011 CERTIFICATION STATE O' NrW YORK " COUNrV OF NEW YORK SS. ' @e andardipmd Dian Dasknlakls herebycentftcs: That die wiginnl resolution, orwhim, the following Is a into and coral copy, was duly adopted by annnlnrons uxitca consent of the Board of Diroclms or Hudson bssnwmo Clunpany dated Ady27 °, 2007, and his noisincc been mvoked, ainctdcd or umdinal: "RESOLVBD, that the Prublent, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Pradents shall have the calamity and dGuNtlon, to appoint sash agent or agents, or untimay or mlotnoys -hi -fact, for tie purpose of carrying on this Company's MoviV basiocer, unit to empower such aguot or ogenis, or unanmy or allomeysdn -lam, to exocnto and deliver, under 0ds Company's scat or otherwise, bonds obiigagons, and rveognirxnc+x, whether mmtc by this Company as slimly thereon of odrcnvim, iallu n ly eo heel, caramels and codillares, and any and ell other canto ms and uodennkinge made In ttw cons of Ilds Company's surety business, and wuawnis, extensions, agmatnrnts, ualven, camcnls or stipulations roga llas andennkings so prude; and FURTHER RESOVIM, that the signnhue of any such Officer of the Company and the Company's read coy ha nf0xef by facsimile to any power of attorney of coltithalien given for ilia execution of oily bond, aodenaklog, amaynslammec contract of talamuity or other written ohil'galion In the alone, thereof or retired (haute, soon slgnatarn and soot When so used whether hewlorew or harenRer, being homby adopted by die Company as tiro oig)nnl aignmVw of such officer mid tie original sent if oo Company, to be valid and binding open the Conspeny Willi tie sane force lard Wait as 11wit h Insmmlly aUfxadl' THAT die above into foregoing is u Pill, tmeaud cannot oupy of Power of Attorney inea bysald Company, and of W. whole afthe original and that Ore lald Paver of Attorney la 1141 in ford tbrcc and ott'em and has not been revoked, and nruharmorc ohm lire Resolution or tile. Bead of DirCCWrs, set Ibnh in rho still Mct!9E9 }gncy is mow In fnrca. ��.•f1 f��p �y 5y Ktlness lit* band of the twdemiSeed aid thasatl ersaid Cogmwlion dais_, L dN(,Yfil���. y710tx.f.- G'.•dU_,..0 -J. il et /lNi.- ,:s.,., c %;;�'.: -, a.l.... y...... DInNUnsknlrtlds, Cbrynnata Secretary ' Cn \UmlmsaitinbAUnden}niter Piles`Sovety \Gniend SmmytPowars & ScalsTo wrsTOA leaoplatcAWord vemimdCemt MrA 10 8 2010 (vil)dou' Farris, Earl From: Lombardi, Julie Sent: Wednesday, December 19, 2018 3:52 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Kum & Go 2nd bond Steven, I have reviewed the maintenance bond for the Kum & Go public approaches at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $4,157,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi ,9u(k Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918- 376 -1599 Email: I lom bard i(a) c ityofowass o.com www.cityofowasso.com sd People • REAL Character • REAL Community From: Eaton, Steven Sent: Wednesday, December 19, 2018 3:49 PM To: Lombardi, Julie <JLombardi(@CityOfOwasso.com> Cc: Farris, Earl <efarris(@CitvOfOwasso.com> Subject: Kum & Go 2nd bond Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR41347 KNOW ALL MEN BY THESE PRESENTS, That we Hawk Building Company, LLC as Principal (Developer and Contractor), and Ganite Re, hie. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal suns of Fifteen Thouand & No /100 "* "DOLLARS ($15,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will famish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Public Approaches Kum & Go #0847 (13704 E. 1061h Street N. Owasso, OK 74055), a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: December 191h, 2018 Hawk Buildi rg om auy LLC Principal Granite Re, Inc., Surety Attorney -in -Fact r` 'Visa Sherman 't ".Otrnne VrtPtl,. Attach Power of Attorney seal, that At Was ScAlKed by order of the Board of Virmc;tpit of said Carporalig", :anti that'they signed their narn a thereto_ bx:Re orxlj;ves prak*hk My Gammis4jdn Expires:. August 8, 2N j��—y Public co ailrilssfori 41; 01013257 Certificate .'THE UNDERSIGNED ,- Wag the Only ahrOod and wurpr of-Grani.to. Re, Inc., an Ordng,Sd.crqWryjTrQa MFIES tfig the following resoludqa Is A true uqdGqfract ex cerpt e j 'tly e rpeqtlnq,pFthe,Board�qf Pb4ctqrsof.�raalpp Re, and ib.t said: Oownr'Ai F. Attqrpeyta.,snirt ba.im revp)ce�iitq Is now 16 full forceand effect. - that :thg,PrA`sIdu,'.t. pqn,y.Vlce President , It y, and any pssjsWt We jvave -Otqbpygy ip,.appplai: tr -aut hriftyjo I Of tifirbrothiOr with W _ gutguiartri bilhilfofthe 2cJj4,a1hyljdejj(yztnd surety bonds and 6thbr;4 qcuplent, q slmllar char, issued b yt .c;C' ompanyfi tbe. 6�fsioiirs business �ss 6a-nanylvtfrmAhl i signatures pay be afIxed by 0n any pt-p Po;�bqncvj objeitAlft; ctftbg 6,,ino4n�. rim seal a.bic,rinalf, tiveir4a':l rrin 09 Impres'se0ors M)MO of Ill any othft--'iq w, f;r,j ar.,g6squ,sh If -nut be necessary to the yandlty of any such , —TI Of has i ri 44. seal at the Corporation this 20 kyle Is. 6{C0.0nall A� EI CERTIFICATE OF LIABILITY INSURANCE DATE(MMARMYYYY) TYPE OFINSUMNCE x2/19/2018 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT; IC Conditions of policy, Fs erADDITIOies may URED, the endorsement must be endorsed. IF SUBROGATION 15 WAIVED, subject to the terms and of conditions oCuch policy, carman policies may require an andorsemenk A statement on lids certificate does not confer rights to the certificate holder in lieu of such entlprsemont {s). PRODUCER Insurance Agency of Mid America Inc 10009 S. Penn, Building B P (P0C E 1 (405) 691 -0016 tiC AmD Imv w1 -ass Ehl L ADDRESS: P. O. BOX 890300 Oklahoma City OK 73189 AFFORMNa COVERAGE INSURER A: Conl Casual Cc 20443 MSm80 Hawk Building Company LLC 13238 S Peoria is nouo INSURCR R: Conl Insurance Company 35209 1'�i]NSORERISJ INSURERC:Hatice Ina Co of Hartford 20478 INSURER et 5 100,000 INSURERC CWAI3MAOE QX OCCUR Bixby OK 74028 INSURERF: LSSR1LIiitll\lSIIIII4`i HIS IS TO CERTIFYTNATTHE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TOTHE INSURED NAMEDABOVE FOR THE POLICY PERIOD DICATED. NOTWITHSTANDING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V17TH RESPECTTO WHICH THIS ERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED By THE POLICIES DESCRIBED HEREIN IS SUBJECTTOALLTHE TERMS [EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWSN MAY HAVE BEEN REDUCED BY PAID CLAIMS. OR TYPE OFINSUMNCE 0 POLICY NUMBER IJINO�OYYFY INMU HYYY UNITS X COMMEROIALOENERALLIAOILITY EACH OCCURRENCE 5 1,000,000 PREM E9 aaw0onm 5 100,000 A CWAI3MAOE QX OCCUR MEG UP IAA, Ona paaen) S 1S,OOG X 6043247693 0125/2013 8125/2019 PERSONAL AAW INJURY 5 11000,000 OENLAOOREdRELWJTAPPUESPER: X PRO. POLICY JECT LOC GENERMAGOREGATE 5 2,000,000 PRODUCTS- COM %OPAGG $ 2,000,000 5 OTHER: AUTOMOBILELNBUTY COAT& aEOSINGLELIMR 5 1,000,000 OOMLY MNRY (Per w.nJ is B AtJYAUTO ANED AUTOSDU� AUTOS X 6043247712 012514016 0/25 /2019 SCOILY INJURY (Pare¢2en0 s X IIIREDAUTOS X A... let MOS Pp OPERTY W GE S -- S X UMORELLAUN, X seem EACH OCCURRENCE S 2 ODO 000 AGGGREGAW 5 2,000,000 B EXCE85UA8 CWMSAADE 400247160 0/2$/2018 8125/2019 UEp I X I RETENTION S 10.000 S X O VAJRKEHBCOMPENSAnON AND EMPLOYERS' UAW LITY YJN ANY PROPNETOWARTNER @%ECURVE OFFR:ERMEMBER IXCLWFni yy IMendatmYln NH) d. NIA $04324710 0/25/2018 0/25/2019 PER 7VIE OTH X E ST ILL EACH ACCIDENT $ 1,000 000 E.L OI6EA8E- FAEA4PLpVFE s L ODD 000 EL DI6FASE•PoLICV LIMIT 8 1 000 000 D'.. TIONOFpPERATIQY9 ptlwv OESCRIPBOR Or OPERATIONS DESCRIPTIDNGFCPERMIONSILOCATIDNSIVEMIGLES (AWROd01.AddlOonel Roma,k4Svhaduk,maybo tloehodilmwaepaael57a901md) RE: Kam & Go @OB47 B 13704 E 106th St S., Owasso, OX 74055 — Public Approaches. Kum is Go is hereby included as an additional insured under the commercial general liability, automobile, & umbrella policies on a primary & noncontributory basis, for both ongoing & completed operations. Coverage is Subject to the insuring agreements, conditions & exclusions in the policy forms. City of Owasso 301 IT. 2nd Ave. Owasso, ON 74055 SHOULD ANY OF THE ABOVE OESCBIBEO POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. McNeill /MHS ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD INS025 (201401) 6.1, GdiO sd REAL people •REAL Character •REAL Community TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure improvements at Morrow Elementary School DATE: August 30, 2019 BACKGROUND: The subject school development is located at 12301 North 132nd East Avenue. The public infrastructure improvements include installation of three concrete approaches and sidewalk FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in August of 2019, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Morrow Elementary School, located at 12301 North 132nd East Avenue, including three concrete approaches and sidewalk. ATTACHMENTS: Location Map City Attorney bond approval letters and copy of bond Morrow Elementary School From Lombardi. Julie To: Eaton. Steven Cc: Farris. Ead Subject: Re: Morrow School Bond Date: Friday, August 09, 2019 8:43:31 AM Steven, I have reviewed the maintenance bond for the concrete flat work for Morrow School at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $15,997,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Sent from my Whone On Aug 7, 2019, at 5:06 PM, Eaton, Steven <seatonQcityofowasso.com> wrote: Did you get a chance to look this bond over? From: Eaton, Steven Sent: Friday, August 02, 2019 7:23 AM To: Lombardi, Julie Cc: Farris, Earl Subject: Morrow School Bond Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector Seaton (aD citvofowasso.cnm Phone 918 - 272 -4959 Cell 918-693-3979 <20190802072426865.pdf> Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: [ 1020361 ] KNOW ALL MEN BY THESE PRESENTS, That we LOWRY CONSTRUCTION SERVICES INC. as Principal (Developer and Contractor), and Mid- Continent Casualty Company. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONE HUNDRED THOUSAND DOLLARS ($100,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Concrete Flat work in the right of way at Owasso Public School - MORROW ELEMENTARY SCHOOL 12301 N. 132nd E. Ave. Collinsville OK 74021, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed Public improvement which may become apparent during the said period. SIC NED, SEALED, AND DATED: July 31, 2019 Z `Q4�IRY CO STRUCT N SERVICES, INC., Principal BY: - -- Mid- inen asp t ipan Surety MID-.CONTINENT CASUALTY COMPANY, 1143 A74119 -918�68SA263 7 SOUTH BOULDER, SUITE 200 • TULSA; 9WS87-72211 • FAX ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the MID-CONTINENT CASUALTY COMPANY, a corporation organized and existing under and by virtue of the laws of the State of.Ohlo, does hereby rprialriate, constitute and appoint the person of persons named below, each Individually If more than one Is named, ts true and lawful attorney-in'Lfa,ot, for It.and]n [(a name, place and stead Wixabute oribehalVafthe satil',Cdnipiny, as surety, iany and all bonds, undertakings and contracts of suretyship, or otherwriltsit obligations hi the nalure'therboft. Travis ,t Bro.wri,"Jam le L Burris, Cathy Combs, John Kelly Deer, Vaughn P. Graham, Vaughn Paul Graham, Jr., Mark Edward Long, Stephen M. ',Poleptan and Michael J.,Swenlon, all of TULSA, OK IN WITNESS WHEREOF, the MID-CONTINENT CASUALTY COMPANY has caused these presents to be signed and attested by Its appropriate officers and its, corporate seAl,hercunto affixed thls,.,10 day of July W, -o 04-1' , SEAL lig- YCMOPANY CONTINENT CASUALT ATTEST: ,: FAR This Power of Attorney Is grinted by authority of the following resolutions adopted by the board of Directors of Mid-Continent Casualty Company by unanimous written consent dated September 25, 2009, RESOLVED: That the President, the Executive V66 pre'W Presidents several $enlol.Vica Presidents and VicaPr6s1donqr anyone of them,, has I and her I eby Is authorl t6d,frorn time to time, to appoint one or,mm4mcirneys-in-Fac(to execute -on behalf of the Company, a , a _ a , u , roty� , any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature IW46f; to pre scribe their respective dut fes iiridl the respective limits of their authority; and to revoke any such appointment at any time. RESOLVED. FURTHER: That the Company-seal and .the.signature of any of the - aforesaid officers and any Secretary or Assistant Secretary of the Company maybe affixed by facsimile to any powerofaftoffiiay iorG61klfkate of e-bx6cullonof any bond undertaking; contract of, suretyship, or other written obligation In the nature theriar, such aghatu4 and seal when soused being hereby adopted by ihe Company as the original signature of such officer and the original seal of the Company, to be vadidand binding upon thetompiny with the same'fore-imileffect as though manually affixed. CERTIFICATION-1 SHARON HACKL 86cretari; , of `,Mid- Continent Casualty Company, do hereby certifyy, , I I h 11 at the foregoing Power of Attorney and the Resolutions of the Board of Directors of September 25, 2009 have not been revoked and are now in full force and effect, jA tt`Signed and sealed.thl; &5dayof LOWRY -1 f►` oRi, CERTIFICATE OF LIABILITY INSURANCE P07 /3112 Y9 07!31/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 918 -743 -8811 RICH 8 CARTMILL, INC 2738 East 51st #400 o rgcT Carla Kroutter, CSR PHDxe 918 743 -8811 FAX Ne),918- 744 -8429 Af ac, No, E.�: '_ Tulsa, OK 74105 Jeffrey Lynch E-p AID ,c�troutter rcros.com X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE aOCCUR INSURERM AFFORDING COVERAGE NAIC# INSURER A: Continental Ins Co. 35288 INSURED Lowry Construuction Services, Inc. Tulsa OK 74919 INSURER B: National Fire Ins Co of Hart 20478 - - - -- -- INSURER C: -- — GEN'L AGGREGATE pLIRMoIT- APPLIES PER: POLICY � SM FI LOC HER: INSURER D: 2,000'000 INSURER E: 2,000,000 INSURER F; A AUTOMOBILE COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCE WOOL SUB FOUCYNUMBER POLICY Err POLICY EXP 04102/2020 LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE aOCCUR 6012656163 04/0212019 EACH OCCURRENCE $ 1,000,000 DAMAGE Sf RENTED 100,000 100000 MEDEXP(Anymememonj $ 15,000 PERSONAL SADVINJURY 1 11000,000 GEN'L AGGREGATE pLIRMoIT- APPLIES PER: POLICY � SM FI LOC HER: GENERAL AGGREGATE 2,000'000 PRODUCTS - COMPIOP AGO 2,000,000 A AUTOMOBILE ❑ iuw ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS Ep AUTOB ONLY AUTOS ONLY 6012656177 04/02/2019 04102/2020 COMBINED SINGLE LIMIT (E, mxIdenti 1.000,000 X BODILY INJURY Per arson BODILY INJURY Per acGdeM tRaOrattWml AMAGE UMBRELLA MB EXCESS LIAR OCCUR CLAIMSWADE FACHOCCURRENCE AGGREGATE DELI I I RETENTIONS B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Ap�.F.Cr[ RIETOR EXCLUDED? ECUnVE (MFenGslayln NH) �UOEOT Y If es, descnbeunder D SC IPTION 0 F o, NIA 612656146 0410212019 04102/2020 X PER OTH- E.L. EACH ACCIDENT 1,000,000 EL. DISEASE- EA EMPLOYEE 1,000,000 .L DISEASE -POLICY LIMIT 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, AdtlU1eM1 Remake Schedule, may be aXached if mom apace Is required) CITY212 City of Owasso 200 S Main Owasso, OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED ACORD 25 (2016103) ©1988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD REAL people - RE Commonly TO: The Honorable Mayor and City Council FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Owasso Strong Neighborhood Initiative (OSNI) DATE: August 30, 2019 BACKGROUND: Verizon Foundation's Volunteers Program supports communities and causes that are most important to their employees. The Volunteers Program affords employees the opportunity to earn funding for organizations where they volunteer 50 or more hours in a calendar year. During 2018, Owasso resident and Verizon employee, Tim Raines, volunteered over 50 hours to OSNI - Owasso CARES and submitted confirmation of volunteer service. The Verizon Foundation awarded a grant in the amount of $750 to the Owasso Community Foundation for the benefit of OSNI - Owasso CARES. The Owasso Community Foundation is now remitting these funds to OSNI- Owasso CARES. The donated funds will be combined with monies included in the FY 2020 approved OSNI budget to purchase equipment to be used at OSNI- Owasso CARES Day of Service and other volunteer events. RECOMMENDATION: Staff recommends acceptance of a donation from the Owasso Community Foundation and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues and increasing the appropriation for expenditures in the Strong Neighborhood budget by $750. s� REAL People • REAL CM1emcbr • REAL Commonly TO: The Honorable Mayor and City Council FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Donation - Keep Oklahoma Beautiful DATE: August 30, 2019 BACKGROUND: Keep Oklahoma Beautiful (KOB) offers Fresh Paint Days, annually in September, which is a KOB project designed to encourage volunteers to seek out community structures and renovate them With the creative use of resources. Volunteers will make use of paint donated by H -I -S Coatings of Oklahoma City, Oklahoma, and a stipend for supplies provided by the Public Service Company of Oklahoma to transform structures over a period of a few days with just the application of fresh paint and "elbow grease." Owasso Strong Neighborhood Initiative, in partnership with the Owasso Community Center, submitted an application to KOB to receive a donation of paint for a project to paint the outside walls of the Community Center. Keep Oklahoma Beautiful notified staff that the project was approved. The donation will be in the form of sufficient paint for the project at the Community Center, and a stipend of $250, as needed for supplies. GRANT FUNDING: There is no match requirement for the grant award. RECOMMENDATION: Staff recommends acceptance of the Keep Oklahoma Beautiful Fresh Paint donation in the form of paint and stipend of $250, and approval of a budget amendment in the Hotel Tax Fund, increasing the estimated revenues and increasing the appropriation for expenditures in the Strong Neighborhood budget by $250. on EAL Charam•REAL Community TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: August 30, 2019 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not participate in the State Police or State Fire pension plans, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3. Deferred Retirement is available to a vested employee under the age of 55. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. September 1, 2019, is the last day of employment for Arley Baker of the Public Works Department. Mr. Baker was a participant in the OkMRF retirement plan while employed with the City since September 1997, and has applied for, and meets the prerequisites for Normal Retirement. RECOMMENDATION: Staff recommends approval of Normal Retirement benefits for Arley Baker. REALPeople- REALC ages -REAL Community TO: The Honorable Mayor and City Council FROM: Larry Escalanto General Services Superintendent SUBJECT: Engineering Services - East 76th Street North Traffic Signal Timing Study DATE: August 30, 2019 BACKGROUND: In August 2009, a timing study plan was performed on the East 761h Street North corridor. Traffic volumes and patterns have changed over the years and a new, optimized timing plan needs to be developed. The study would cover (7) seven intersections, along the East 76th Street North corridor. The intersections are as follows: • East 76th Street North & South Main Street • East 76th Street North & North Forest Drive • East 76th Street North & Southbound US 169 (West Intersection) • East 76th Street North & Northbound US 169 (East Intersection) • East 76th Street North & North 1 15th East Avenue • East 76th Street North & North 126th East Avenue • East 76th Street North & North 129th East Avenue In the fall of 2017, the City of Owasso hired Kimley -Horn and Associates, Inc., to study the traffic signal timings on East 86th Street North at the four (4) intersections of Garnett Road, the east and west frontage roads of US Hwy 169, and at North 117th East Avenue. In May of 2019, Kimley -Horn was hired again to study the remaining intersections along the East 86th Street North corridor and to develop a coordination plan from East 86th Street North and Mingo Road to East 86th Street North and North 145th East Avenue. City staff has been pleased with the results of Kimley- Horn's timing plans and the quality of customer service they have provided. SCOPE OF SERVICES: The project will consist of traffic data collection, model development and analysis, development of draft timing plans, final optimized timing plans, and coordinated timing plans for the corridor. Upon completion of the plans, Kimley -Horn will provide field implementation, evaluation, and adjustments necessary to field traffic conditions. FUNDING: Funding is included in the FY 2019 -2020 Streets Division Budget. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services with Kimley -Horn and Associates, Inc. of Oklahoma City, Oklahoma, in the amount of $49,200.00, and authorization for the Mayor to execute the agreement. ATTACHMENT: Agreement for Engineering Services - Phase 3 East 76th North Traffic Signal Timing Study AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 • TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST. N. THIS AGREEMENT, made and entered into this day of . 2019 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Kimley -Horn and Associates, Inc. hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to develop and implement optimized traffic signal timing plans for seven (7) signalized intersections, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Street Sales Tax Fund Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment D. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.DOC G1 than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. OPINIONS OF COST AND SCHEDULE. 7.1. ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 7.2. ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 8. LIABILITY AND INDEMNIFICATION. 8.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 8.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 9. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 10. INSURANCE. 10.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 10.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 10.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 10.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.DOC C.2 10.1.4. Professional Liability Insurance to remain in effect during the PROJECT and the term of any legal liability. Professional Liability coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 10.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 11. OWNERSHIP AND REUSE OF DOCUMENTS. 11.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 11.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 12. TERMINATION OF AGREEMENT. 12.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 12.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 13. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: 14101 Wireless Way, Building A, Suite 150 Oklahoma City, OK, 73134 Attention: Luke Schmidt, P.E. To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 13.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.DOC C3 14. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 15. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 16. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 17. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 18. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 19. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or connected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and will be available for public meetings and City of Owasso presentations. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY-HORN - 20190825DOC C-4 20. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Luke Schmidt. P.E. as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: City Clerk, Juliann M. Stevens APPROVED AS TO FORM: City Attorney, Julie Lombardi KIMLEY -HORN AND ASSOCIATES. INC. By. ,- i Eric Z Smith, Assistant Secretary Date eh-1.1 Gh � CITY OF OWASSO, OKLAHOMA Mayor, Chris Kelley Date DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY - HORN - 20190525.DOC C5 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 - TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST N. Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of traffic engineering SERVICES described as follows: The ENGINEER shall provide Coordinated Traffic Signal Timing Improvements at seven (7) intersections within the City of Owasso. The intersections to be evaluated are the following: • East 76th Street & S Main Street • East 76th Street North & N Forest Drive • East 76th Street North & Southbound US 169 (West Intersection) • East 76th Street North & Northbound US 169 (East Intersection) • East 76th Street North & N 115th E Avenue • East 76th Street North & N 126th E Avenue • East 76th Street North & N 1290, E Avenue More specifically, the ENGINEER will perform a field visit to assess the current traffic signal operations and necessary equipment upgrades, evaluate and provide optimized /field fine - tuned coordinated traffic signal timing and coordination plans, evaluate before and after travel time runs, and provide a brief memo documenting the process and recommendations. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT- KIMLEY -HORN - 20190025.DOC G6 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 • TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST N. Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing traffic engineering services for the SERVICES presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: Task 1. Data Collection Field Visit: ENGINEER staff will perform in -field observations of intersection operations and traffic patterns during weekday AM, Midday, PM, and Saturday peak periods at the study intersections. These observations will take place at up to two (2) different days, to identify and understand current challenges along the corridors. During these observations, the ENGINEER will also collect pertinent intersection geometry and control information for developing updated Synchro models. Peak Period Turning Movement Counts The ENGINEER will identify peak periods in the weekday (Tuesday - Thursday) morning, midday, evening, and Saturday for which collect turning- movement count data will be collected at the following seven (7) project intersections: • East 76th Street & S Main Street • East 76th Street North & N Forest Drive • East 76th Street North & Southbound US 169 (West Intersection) • East 76th Street North & Northbound US 169 (East Intersection) • East 76th Street North & N 115th E Avenue • East 76th Street North & N 126th E Avenue • East 76th Street North & N 129th E Avenue The data will include pedestrian counts for each crossing. The data is anticipated to be collected on a weekday between the following peak times: • AM Peak - 7:00 AM & 9:00 AM • Midday Peak -11:00 AM & 1:00 PM DRAFT PH 3 ENGINEERING SERVICES AGREEMENT- KIMLEY-HORN - 20190825.DOC C.7 • PM Peak - 4:00 PM & 6:30 PM, and • Saturday Peak -11:30 AM & 1:30 PM. Assemble Existing Data The ENGINEER will obtain from the CITY the current local controller and coordination timing for all project intersections. It is anticipated that this information will be provided in the form of printouts in PDF format. This information must include the following: • Phase orientation; • Local controller timing parameters; • Minimum and maximum green times; • Vehicular clearances (e.g. yellow and all -red); • Pedestrian timing (e.g. walk and flashing-don't-walk); • Phase sequences; • Local special functions; • Coordination timing; • Cycle lengths, offsets, splits, and phase sequences; • Time -of -day, day -of -week (TOD /DOW) schedules; • Special events timing; and • System- commanded special functions. Travel Time Runs "Before" and "after" travel time runs will be made during each of the peak periods for which TMC data was collected. These runs may be supplemented or replaced using available travel time run crowd - sourced data. If collected manually in the field, travel time runs will be made using "floating car techniques" (i.e., the driver of the test vehicle car will travel at the pace set by other traffic). The crowd source data will be collected using Google data analytics and /or INRIX data analytics. The "before" runs will be made prior to the implementation of any changes to the existing signal timing. These runs will establish baseline conditions (speeds, delay, and number of stops), to assist in the determination of appropriate progression speeds, and to identify areas where queue management is critical and areas where recurrent congestion may affect progressive traffic movement. Following the implementation and fine - tuning of the new signal timing, the "after" runs/ data collection will be made to quantify the degree of improvement. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT- KIMLEY -HORN - 20190825.000 0.$ Task 2. Equipment Assessment and Recommendations The ENGINEER will review the existing traffic signal equipment at each of the following intersections and make hardware recommnedations that will be required to implement coordinated traffic signal timings: • East 76th Sheet & S Main Street • East 76th Street North & N Forest Drive • East 76th Street North & Southbound US 169 (West Intersection) • East 76th Street North & Northbound US 169 (East Intersection) • East 76th Street North & N 115th E Avenue • East 76th Street North & N 126H, E Avenue • East 76th Street North & N 129th E Avenue Recommendations may include, but are not limited to replacing the following traffic signal components: • GPS clocks; • Controller; • Conflict monitor; • Cabinet; • Wireless antenna for communication; and • Flashing yellow arrow implementation (wiring, signal heads, load switches, etc.). Task 3. Preparation of New Timing Strategies Timing development will be limited to the one (1) project corridor and the seven (7) project intersections. Proposed cycle lengths and time -of -day (TOD) plan schedules for the project corridors will be determined by the ENGINEER. The following timing plans will be developed for this project: Weekday AM, Midday, PM, and Saturday. Tlus subtask is further broken down as follows: 1) Develop Current Condition Synchro Models Using the information gathered in previous tasks, the ENGINEER will develop the current condition Synchro model for each timing plan period identified above. These models and the before travel time runs will be used to summarize the existing (i.e., before) conditions. 2) Development ofOptin ized Signal Timing Plan Synchro Models a) Using the current conditions Synchro models, the ENGINEER will create Synchro models for each time periods identified above. These models will have timing plans (force offs, offsets, phase sequence, etc.) optimized to maximize the bandwidth on the arterials and keep side street delays to an appropriate level. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.DOC C.9 b) The ENGINEER will perform an "on- screen' review of each plan as it was initially produced by means of the Synchro optimization. As an initial enhancement, the ENGINEER will make refinements that will improve the actual on- street progression. Using these enhanced models, the ENGINEER will generate each of the new signal timing plans. Review of Recommended Timing with CITY Staff Once the timing plans have been developed, the ENGINEER will meet with the CITY to present the proposed timings. The ENGINEER will be prepared to present the following: 1) For various project intersections, the proposed boundaries of the control groups; 2) For each project intersection, the recommended timing plan data (which will include cycle length, offset, force -offs, phase sequence, and basic timing intervals); 3) A summary of Synchro's measures of effectiveness for vehicle delay, stops, fuel consumption, queue length, and emissions; and, 4) Any obstacles to implementation that may be encountered. Through interactive discussion, consensus will be reached regarding modifications that need to be made prior to implementation of the new timing plans. The ENGINEER will then finalize each timing plan, incorporating the changes that were agreed to during the review meeting. Task 4. Timing Plan Implementation and Fine - Tuning It is assumed and understood that the ENGINEER's Subconsultant (SignalTEK) will load the new timing plans into the local controllers in the field as part of this project. During this process, the ENGINEER will be onsite to make signal timing modifications or adjustments. On mutually agreed -upon days, ENGINEER staff will observe new timing as it is made operational in the field. The ENGINEER will then perform on- street fine tuning for the four (4) peak period periods. Task 5. Project Documentation The ENGINEER will prepare a brief technical memorandum of the overall project, incorporating appropriate material from the previous tasks. The report will include tables that will provide overall summaries of the following: • Net changes in travel times, stops, and signal delay as actually measured by means of the before and after floating car travel time runs; and • Comparisons of before and after measures of effectiveness (MOEs) as estimated by the Synchro model (whenever practical, nationally accepted standards for MOEs such as those established by the latest edition of the Highway Capacihj Manual should be used for the comparisons). DRAFT PH 3 ENGINEERING SERVICES AGREEMENT- KIMLEY -HORN - 20190825.DOC C -10 The ENGINEER will submit electronic copies (Microsoft Word document and Excel Spreadsheets and PDF format) of the preliminary report. The ENGINEER will then meet with the CITY either in person or via conference call to receive comments. Following this meeting, the ENGINEER will submit an electronic copy (Microsoft Word document and Excel Spreadsheets and PDF format) of the final report. Task 6. Meetings The following meetings are anticipated as part of this project: • Project kickoff/ progress meeting (in person); • Review of traffic signal timing parameter recommendations and timing plans (in person); • Meeting to review documentation memo and findings (conference call); and • Up to three (3) project status and coordination meetings (conference call). Additional Services Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates, or as lump -sum services as part of negotiated additional scope. Other additional services we can provide include, but are not limited to, the following: • Presentations and /or additional meetings • Development of additional coordinated traffic signal timing plans • Additional intersections • Additional peak or off -peak periods • Additional special school- related timing • Coordination with other Cities, contractors, or ODOT • Additional in -field fine tuning efforts DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.DOC C.1 1 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 - TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST N. Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C_l Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.l.l Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C_2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. DRAFT PH 3 ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20190825.00C C-12 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 • TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST N. Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable montlily as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon percent complete at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of percent complete. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be $49,200 which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing wiflun thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. 13 D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 14 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 2019 PHASE 3 - TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION FOR 76TH ST N. Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: F.2. Substantial Completion: Anticipated schedule shown below, completion is estimated within 19 weeks of notice to proceed. City of Owasso - Traffic Signal Timing Schedule 2019 Key Task Name ■ . - • • WK II ■_ 2 3 1 4 5 6 T17 8 9 1 10 11 12 1 13 14 15 1 16 17 18 1 19 20 ■_ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ Traffic Counts _ Field verification Qualita(iw Assessment Arterial Segment Assessment Model Nevelopment and Analysis ■ ■ ■ ■At__- J ■ ■ ■ ■ ■ ■ ■ ■■ Count late Adjustments Existing Traffic Signal Timing and Phasing Cycle Length Assessment Progression Speeds ■ ■ ■ ■ ■_ ■ ■ ■ ■ ■� : :. 1 ■■ Controller Inteml Timing ■ ■ ■ ■ ■ ■__ ■ ■ ■`�����J ■■ Left-Tum Operations Submit Timing Flans to City for Remew "i5efore" ComdorT-a%I Time Runs Revise Initial Timings Based on Comments Field Implementation Fine Tuning and Documentation ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■L��� -��J Field Adjustments "Aftei"TraI,el Runs Documentation Report ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ = =E ------------- - - - - -- 15 REAL Pooplo • REAL Cheodor •REAL Commvniry TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Agreement for Engineering Services for FY 2019 -2020 Miscellaneous Stormwater and Erosion Control Engineering Projects DATE: August 30, 2019 BACKGROUND: For many years, the City of Owasso's rapid development has been monitored by the City Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial properties throughout the City to make sure streets, storm water conveyance systems, and water and sewer lines are designed and constructed to City standards. Stormwater detention and erosion control are critical aspects of development within the City of Owasso. With the constantly changing regulations, an annual contract with a consulting firm specializing in Stormwater management was established in 2007 to review stormwater plans in order to protect the interests of the City. The consultant works on an "as needed" basis and charges are based on an hourly rate schedule. The City Engineer's office determines plans that can be reviewed "in- house" and those that need analysis by the expert consultant. Since 2007, a firm has been retained annually on a contractual basis to provide these services for the fiscal year. Engineering selection for these services has been quality based with emphasis on past performance. Meshek & Associates, LLC performed these services in 2007, and from 2009 to present. The Benham Companies provided these services in 2008. With the expiration of the existing agreement, the annual contract to retain Meshek and Associates for the Miscellaneous Stormwater and Erosion Control Engineering Projects for FY 2019 -2020 is recommended for consideration. If approved, the expiration date will be June 30, 2020. FUNDING: Funding for engineering services has been allocated in the FY 2019 -2020 Stormwater Fund budget. RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization for the Mayor execute the agreement. ATTACHMENT: Agreement for Engineering Services - Miscellaneous Stormwater and Erosion Control AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS THIS AGREEMENT, made and entered into this _ day of 2019 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to analyze various stormwater or erosion control issues for existing infrastructure, to review existing ordinances for possible revision, to provide stormwater reviews of development projects and to assist the City in general stormwater review or design services, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2019 -2020 Stormwater Management Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All PAGE 1 OF 13 engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall PAGE 2 OF 13 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the ENGINEER, its employees and its consultants in the performance of professional services under this Agreement. The ENGINEER's duty to indemnify the CITY under this provision shall be limited to the available proceeds of insurance coverage. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. PAGE 3 OF 13 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. 12.2. ENGINEER shall furnish CITY updated certificates of insurance upon request at anytime throughout the duration of the contract. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate tlus AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, LLC 1437 S. Boulder Ave. Suite 1550 Tulsa, OK 74119 Attention: Chris Duncan, PE, CFM To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: PAGE 4 OF 13 fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the Consultant, this contract may be extended for three (3) successive, one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate changes from the consultant and maximum contract are subject to change. This extention is the first extention of a maximum of three (3) extentions. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Chris Duncan as Project Manager for the PROJECT. ENGINEER agrees PAGE 5 OF 13 that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: City Clerk, Juliann M. Stevens APPROVED AS TO FORM: City Attorney, Julie Lombardi Meshek & Associates LLC hris Duncan, E, C "P FM Date 08/08/2019 CITY OF OWASSO, OKLAHOMA Mayor, Chris Kelley Date PAGE 6 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Review of hydrology and hydraulic reports and studies for development projects; 2. Assistance in the development of policies and ordinances related to stormwater, erosion control or the Municipal Separate Stormsewer System (MS -4); 3. Specific assignments related to hydrology and hydraulics that may arise with regard to existing installed infrastructure or proposed development projects; 4. Review of hydrology and hydraulic reports for developments as they relate to the City of Owasso Master Drainage Plan; 5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and 6. Any other Stormwater or erosion control issues that the City requests assistance. PAGE 7 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A, as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.l.a) Provide miscellaneous stormwater engineering review of development projects as directed by the City. The work will include: B.l.a) 1. General review of engineering plans and reports for compliance with City criteria and policies. B.l.a) 2. If specifically directed by the CITY, to model a proposed development or other infrastructure project in the applicable HEC -HMS and HEC -RAS watershed model for the City of Owasso. B.1.b) Provide analysis and conceptual design of stormwater or erosion control improvements, when directed individually by the City. The work will generally include the following elements: B.1.b)1. Preparation of detailed hydrologic and hydraulic models of PAGE 8 OF 13 localized areas. B.l.b) 2. Preparation of conceptual plans to deal with the flooding problems. B.1.b) 3. Prepare of conceptual cost estimates for budget purposes. B.l.b) 4. Preparation of a letter report documenting findings. B.1.b) 5. Review of existing city ordinances or preparation of new city ordinances addressing stormwater or erosion control issues. PAGE 8 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: CA Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing'. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. ivzhxz•30M AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Fifty Thousand Dollars and no cents ($50,000.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub - consultants shall be authorized in advance by CITY. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. PAGE 11 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS 2019 Billing Rate Sheet Attachment E Allowance for Office Work: $ 0.08 /each 8- 1/2'x11" color Project Principal II $ 240 1hour Project Principal 1 $ 210 /hour Project Manager $ 125 /hour Project Engineer $ 115 /hour Engineer Intern $ 105 /hour Engineering Technician $ 70 /hour Design CAD Technician $ 95 /hour Grant Project Manager $ 120 /hour Planner II $ 120 /hour Planner 1 $ 95 1hour ROW Project Manager $ 160 /hour Acquisition /Relocation Agent II $ 125 /hour Acquisition /Relocation Agent 1 $ 115 /hour Real Estate Trainee $ 90 /hour LiDAR Survey Manager $ 150 /hour LOAR Survey Crew $ 250 /hour LiDAR Data Specialist $ 125 /hour 3 Man Survey Crew $ 200 /hour 2 Man Survey Crew $ 175 /hour Survey Manager $ 130 /hour Survey Crew Chief II $ 125 /hour Survey Crew Chief 1 $ 85 /hour Survey Crew Technician $ 70 /hour Survey CAD Technician $ 90 /hour GIS Project Principal $ 175 /hour GIS Project Manager $ 130 /hour GIS Specialist 11 $ 130 /hour GIS Specialist 1 $ 105 1hour GIS Analyst $ 90 1hour GIS Technician $ 65 /hour GPS Field Technician $ 60 /hour Contract Administrator $ 130 /hour Clerical $ 70 /hour Allowance for Travel: Total mileage traveled for field and office visits @ Current IRS rate. Reproduction costs: In -house reproduction 8- 1/2'x11" black/white $ 0.08 /each 8- 1/2'x11" color $ 0.15 /each 8- 1/2'x14" black/white $ 0.10 /each 8 -1/2 "x14" color $ 0.17 /each 11'x17" black /white $ 0.20 /each 11'x17" color $ 0.35 /each Black and White Plots $ 2.00 /each Color Plot $ 5.00 /each USB Flash Drive $ 10.00 /each Per Diem — Meals @ Current GSA Rate Per Diem — Lodging @ Current GSA Rate Miscellaneous outside expenses and fees: Cost plus 5% PAGE 12 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Schedule Attachment F F. SCHEDULE. The schedule for engineering services for the fiscal year 2019 -2020 PROJECT is provided as follows: F.1. Notice to Proceed: July 1, 2019 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2020 F.3. Project reviews shall be completed in 10 working days by ENGINEER FA. Schedule for other assignments to be established at the time assignment is made to ENGINEER. PAGE 13 OF 13 REAL Poaple •REAL Cbnadr• REAL CeTTnnliy TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Owasso Expressway Service Road Realignment and Intersection Improvement Project and Authorization for Final Payment DATE: August 30, 2019 BACKGROUND: The Owasso Expressway, also known as North 137th East Avenue, serves as the eastern frontage road of US HWY 169. The north and south segments of the road did not align at East 106th Street North. Realigning the frontage roads and improving the intersection with turn lanes and a traffic signal provided for a safer interchange for traffic movements on both frontage roads onto and off of East 106th Street North. In December 2018, Council approved a construction contract with Grade Line Construction LLC, in the amount of $1,146,541.90 to complete the realignment work. The construction contract included preparation of subgrade, underground storm drainage, curb and gutter installation, relocation of a Washington County rural water line, white fencing and asphalt installation for the roadway as well as turn lanes and traffic control signals at the intersection. In August 2019, Grade Line Construction LLC, completed all work required within the contract. City staff inspected the improvements and agree that all requirements and standards have been met. The final payment of $70,285.91 to Grade Line Construction will result in a final contract amount of $1,116,528.70, a contract underrun of $30,013.20. FUNDING: Funding is available within the Capital Improvements Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $70,285.91. ATTACHMENTS: Final pay documents Location Map do -3 ,00 _ 15'_7 - SLialO APPLICATION AND CERTIFICATE FOR PAYMENT AIAL TO City of Owasso FROM Grade Line Construction, LLC CONTRACT FOR: 137^ Intersection Im CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY APPLICATION PERIOD TO: 08/19/19 KA# Change Orders approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS Approved this Month $ 0.00 3. Number Date Approved 4. TOTAL COMPLETED & STORED TO DATE ................ TOTALS Net change by Change Orders ($0.00) The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the Work covered by this Application for payment has been completed in accordance with the Contract Documents, that all previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: State of: Oklahoma Counlyob Tulsa Subscribed and sw rn tt beI m this 19 day of August ,2019 Notary Public: My Commission expires: 11114/2020 Twelve M- P A-1 CONTRACT DATE: January 3, 2019 Application Is made for Payment, as shop Sheet, AIA Document G702, is attached. PAGE 1 OF 2 PAGES Distribution to: _ OWNER _ ARCHITECT _CONTRACTOR INSPECTOR 1. ORIGINAL CONTRACT SUM ........ ............................... $ 1.146.541.90 2. Net change by Change Orders ...... ............................... $ 0.00 3. CONTRACT SUM TO DATE (Line 1 +2) ........................ $ 1.146.541.90 4. TOTAL COMPLETED & STORED TO DATE ................ $1.116.528 (Column G on G702) 5. RETAINAGE: a. 5 % of Completed Work $ 0.00 (Column D +E) b. 5 % of Stored Material $ 0.00 (Column F on G703) Total Retainage (Line 5a + 5b or Total in Column 1 of G702 ........... ............................... $ 0.00 6. TOTAL EARNED LESS RETAINAGE ............................ $ 1,116.528.70 (Line 4 less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate ) .................... $ 1,046.242.79 C°� 8. CURRENT PAYMENT DUE .............. ............................... $ 70.285.91 CC____ 9. BALANCE TO FINISH, PLUS RETAINAGE .................. $ 30.013.20 (Line 3 less Line 6) CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising the above application, the Architecttinspector certifies to the Owner that to the best of the his/her knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. 08/19/2019 Inspector: Date: ProjeclManacer Date: This Certificate Is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AMOUNT CERTIFIED ........................... ............................... $ -To (Attach explanation if amount certified differs from the amount applied for:) AFFIDAVIT FOR CONTRACTS & PAYMENTS STATE OF OKLAHOMA )SS COUNTY OF TULSA The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly swom, on oath says that this contract is true and correct. Affant further states that the (work, services or materials) will be (completed or supplied) in accordance with the plans, specifications, orders or requests furnished the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the State of Oklahoma, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order. Grade Line Construction, LLC BUSINESS NAME OF CONTRACTOR, ARCHITECT, SUPPLIER OR ENGINEER BY before me this 19 day of August ,2019. ATTESTED BY Farm 1208 (Rev. 2-04) 3A8114MI (1993)(ruL C.nry) CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project:° El..^ R..nI a.M [m��oa7w Name: Grade Line Construction LLC Address: 200 South Main Owasso OK 74055 City Stale Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: Po Box 2528 Broken Arrow OK 74013 City Slate Zip Code Contractor Licence: Contract Date: 12/ 4 /2018 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of seventy thousand two hundred eighty five and 91/100 UOliars ($ 1u.2i1b.91 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Dated this A day of 20 Grade Line Construct on, LLC Cont r ctor By: Title: Page 1 of 1 Print Form CONTINUATION SHEET AIA DOCUMENTG703 PAGE 2 OF 2 PAGES AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. In Tabulations below, amounts are stated to the nearest dollar. Use Column 1 on Contracts where variable retainage for fine items may apply. ETED APPLICATION NUMBER: Twelve APPLICATION DATE: 08 -19-19 PERIOD TO: 08 -19 -19 A B C D E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE FROM PREVIOUS THIS PERIOD MATERIALS PRESENTLY TOTAL COMPLETED % (G +C) BALANCETO FINISH RETAINAGE APPLICATION STORED ANDSTORED (C -G) (D + E) (NOT IN D OR TO DATE E ) (D +E +F See Attached Sheets APPLICATION FOR PAYMENT #12 AND FINAL City Of Owasso Owasso Expressway Realignment And Intersection Improvements Item Description Unit Unit Price Work Completed Quantifies to Date (' = Scheduled $ Amount To Date Total Previous Applications Total This Application Quantity $Amount Quantity $Amount Final Q) Quantity Base Bid Roadway 1 Clearing &Grubbing LS S 30,000.00 I $ 30,000.00 $ $ 30,000.00 1 1 2 Earthwork LS $ 60.000.00 1 S 60,000.00 S - $ 60,000.00 1 1 3 SWPPP Documentation And Management LS S 15.000,00 1 $ 15,000.00 $ S 15,000.00 1 1 4 Solid Slab Sodding SY S 360 . 2613.33 $ 9 ,407.99 $ - $ 9,407.99 2613.33 3091 5 Seedin Method A g Acres S 3,045.00 2.05 $ 6,242.25 $ - $ 6,242.25 2.05 0.9 6 Sub grade Method B g SY S 2.00 4667 $ 9,334.00 $ - $ 9,334.00 4667 4667 7 Asp all Concrete SY S 63.00 4046 $ 254,898.00 S $ 2541898 00 4046 4046 6 Cold Milling Pavement SY S 15.00 160.55 $ 2,408.25 $ - $ 2,408.25 ODOT Portland Cement Concrete, Class AA, 4000 PSI 160.55 323 9 (Headwall, Wingwall, Flume) CY S 4.000.00 0 $ - $ $ - 0 0.74 10 As -Built Survey y LS 800.00 0 $ - 1.00 $ 800.00 $ 800.00 1 1 i t 4" Concrete Sidewalk & 4" A ire ate Bedding S g SY S 45.00 193.88 $ 6,724.60 $ - S 8,724.60 193.88 126 12 Inlet CDI RCP Des. I EA $ 2,900.00 I $ 2,900.00 $ $ 2,900.00 1 I 13 15" R.C. Pipe Class III LF $ 110.00 0 S - S - $ - c 8 14 18" R.C. Pipe Class III LF S 95.00 167.67 $ 15,928.65 $ - $ 15,928.65 167.67 170 15 24" R.C. Pipe Class 111 LF $ 90.00 402.71 $ 36,243.90 $ $ 36,243.90 402.71 406 16 22" af3" R.C. Pipe Arch Class A -III LF $ 105.00 77 $ 8,085.00 $ - $ 8,085.00 77 77 17 4" Edge Drain Conduit - Perforated LF $ 10.00 1435 $ 14,350.00 $ - $ 14,350.00 1435 1,435 18 Tye A4 Culvert End Treatment EA $ 1,750.00 1 $ 1,750.00 $ - S 1,750.00 1 1 19 Type A6 Culvert End Treatment FA S 1.850.00 1 $ 1,850.00 1 1 20 Mobilzation LS S 82,000.00 I $ 82,000.00 S - $ 82,000.00 1 ) 21 Construction Staking evel II g LS S 8,000.00 I S 8,000.00 $ _ S 8,000.00 1 I 22 Misc. Sheet Aluminum Signs EA $ 300.00 13 $ 3,900.00 1.00 S 300.00 $ 4,200.00 14 10 23 Traffic Stripe (Multi- Poly.)(24" Wide)(WhileSto Qar) LF S 10.50 84 $ 882.00 $ - S 882.00 24 1 e ( 1[c rosswa 84 91 Line) LF $ 4'20 446 $ 1,873.20 $ - 446 397 $ 1,873.20 25 Traffic Stripe (Multi- Poly.)(8" Wide) (Yellow Gore) LF $ 4.20 268 $ 1,125.60 S $ 1.125.60 268 414 26 Traffic Stripe (Multi- Poly.)(4" Wide) (Yellow) LF $ 0.80 8028 $ 6,422.40 S $ 6,422.40 8028 8,001 27 Traffic Stripe (Multi-Poly J(4 "Wide)(White) LF $ 0.80 7538 $ 6,030.40 $ - S 6,030.40 7538 5,344 28 Traffic Stripe (Multi -Pot .)(Arrows) EA S 130.00 37 S 4,810.00 $ - $ 4,810.00 37 37 29 Construction Traffic Control LS S 10.000.00 1 $ 10,000.00 S _ $ 10,000.00 1 I 30 Cast Iron Curb Inlet, Des.2 EA S 3,800.00 I $ 3,800.00 $ - $ 3,800.00 1 1 31 Cast Iron Curb Inlet, Des.2 B ( ) EA S 4,700. 00 S 9,400.00 $ $ 9,400.00 ? 2 32 Cast Iron Curb Inlet, Des.2(2A) With Junction Box EA S 7,400.00 1 $ 7,400.00 $ - $ 7,400.00 1 I 33 Vinyl Fence (White) LF $ 15.50 1000 S 15,500.00 911.00 $ 14,120.50 $ 29,620.50 34 Concrete ( ass A) riveway on oc an 1811 1 091 Separator Fabric SY S 65.00 267 $ 17,355.00 $ - $ 17,355.00 267 767 35 91 -2" Combined Curb & Gutter (Barrier) LF $ 20.00 1799 $ 35,960.00 $ - S 35,980.00 1799 1 761 36 Curb Ramp with Tactile Warnin Device EA $ 1,000.00 $ 8,000.00 $ - $ 8,000.00 8 8 8 37 4' Diameter Junction MH EA S 2.600.00 4.25 $ 11,050.00 $ - $ 11,050.00 4.25 3 38 Project Allowance LS S 100,000.00 0 $ _ $ S _ 0 I Waterline A 101 12" PVC Pipe, ASTM D2241. DIZ -21 LP S •15.00 405.56 $ 16,250.20 $ - S 18,250.20 405.56 1 380 102 112" Gate Valve, In Place, R.J. EA S 2,400.00 1 $ 2,400.00 $ - $ 2,400.00 1 I 103 I �" PLG X MJ Adapters BA S 620.00 $ 2,480.00 $ - $ 2,480.00 4 4 3 104 12" Midco Restraints EA S 260.00 6 S 1,560.00 $ - $ 1,560.00 6 3 105 17" Blind e Flan g BA S 550.00 I $ 550.00 1 I Traffic T1 2" PVC Sch. 40 Plastic Conduit Trenched LF' S 11.50 $ 632.50 $ - $ 632.50 55 55 55 T2 3" PVC Sch. 40 Plastic Conduit Trenched LF $ 1550 $ 542.50 $ - $ 542.50 35 35 35 T3 3" High Density PE Pipe Bored LF 45.00 $ 29,790.00 $ $ 29,790.00 662 662 585 T4 Pull Box (Size 1) EA S 750.00 $ 2,250.00 $ - $ 2,250.00 I 3 3 3 T5 Pull Box (Size 11) EA S 800.00 $ 800.00 $ - $ 800.00 1 1 1 T6 Ground Box (G1336) EA S 2,000.00 $ 8.000.00 $ - $ 8,000.00 4 4 4 T7 Structural Concrete CY S 940.00 $ 10,622.00 $ - $ 10,622.00 11.3 11.3 11.3 T8 Reinforcing g Steel LB S 2.05 1726 $ 3,538.30 $ - $ 3,538.30 1726 1,736 T9 32' MI] Pole 35' TS & 10' LMA (G. STL.) EA S 16,000.00 $ 16,000.00 $ - $ 16,000.00 1 1 1 T10 32' MH Pole 40' TS & 10' LMA (G. STL.) EA S 17,800.00 $ 17,800.00 $ - S 17,800.00 1 1 I T11 32' MH Pole 45' TS & 10' LMA (G. STL.) EA S 2-L000.00 $ 22,000.00 $ - S 22,000.00 I 1 1 T12 32' MIi Pole 30' TS & 10' LMA (G. STL.) EA S 15.000.00 $ 15,000.00 $ - $ 15,000.00 I 1 1 T13 Roadway uminaire Y EA $ 1.250.00 $ 5,000.00 S - $ 5.000.00 4 4 4 T14 Service Pole EA $ 800.00 $ 800.00 S - S 800.00 1 1 I T15 IBC No. G Electrical Conductor LF $ 2.05 200 $ 410.00 $ - $ 410.00 200 200 T16 11C No. 10 Electrical Conductor LF $ 1.00 S 910.00 $ - $ 910.00 910 910 910 T17 Traffic Signal Controller Assembly EA S 32.500.00 5 32,500.00 $ - $ 32,500.00 I 1 1 T18 Pesestrian Push Button Ep $ 1,200. 00 $ 9,600.00 S - $ 9,600.00 g 8 8 T19 I Wa 3sec. Ad'. Sig. HD.S -G Y' EA $ 725.00 $ 5,075.00 $ - $ 5,075.00 7 7 7 T20 I Wa 3sec. Adj. Sig. HD.S -12 EA $ 750.00 1 $ 1,500.00 $ - $ 1,500.00 2 T21 1 Wa 4sec. Ad'. Sig, HD.S -13 S EA $ 825. 00 $ 1,650.00 $ _ $ 1,850.00 2 2 T22 IWa 5sec. Adj. Sig. HD.S -19 EA $ 1.150.00 $ 1,150.00 $ - $ 1,150.00 I 1 1 T23 I Wa 2sec. Ad'. Pcd. Sig. HD.S -20 EA 550.00 $ 4,400.00 $ - $ 4,400dOO $ 6 8 T24 Back Tale EA S 230.00 13 $ 12 12 T25 51C Traffic Signal Electrical Cable S LF S 2.05 770 $ 1,578.50 $ - $ 1,578.50 770 770 T26 7/C Traffic Signal Electrical Cable LF $ 2.25 $ 618.75 $ $ 618.75 75 275 275 T27 21 /C Traffic Signal Electrical Cable LF S 620 400 $ 2,480.00 $ - $ 2,480.00 400 400 T28 2/C Shielded Loop Detector Lead -In Cable LF $ 2.15 $ 107.50 $ - $ 107.50 50 50 50 T29 Mast Ann Mounted Signs (Aluminum) SF S 36.00 30 $ 1,080.00 $ - $ 1,080.00 30 15 T30 (PL) Traffic Items (Radar Vehicle Detection) LS $ 34,000.00 1 $ 34,000.00 $ - $ 34,000.00 1 I T31 (PL) Traffic Items (Radio Communications) LS $ 4.800.00 S 4,800.00 $ - $ 4,800.00 I 1 1 T32 (PL) Traffic Items (GPS Timeclock) LS S 1,500.00 1 $ 1,500.00 $ - $ 1,500.00 1 1 T33 (PL) Traffic Items (Internally Illuminated Signs) SF S 220.00 $ 18,920.00 $ - $ 18,920.00 S6 86 86 Alternate Bid ALT1 Su c ave, Type S4 PG 70 -28 OK p rP Y ( ) SY S 13.00 6313 $ 82,069.00 $ - $ 82,069.00 6313 3,660 ALT2 Cold Milling avement g SY S 4.15 6152.46 $ 25,532.71 $ - $ 25,532.71 6152.46 3,337 Stored Materials S $ - $ $ - 0 0 0 Total: $ 1,101,308.20 Total: $ 15,220.50 Total: $ 1,116,528.70 inticales Mal quantity The undersigned Contractor cedifies that all work in this Application for Payment has been completed in accordance wit the Contract Documents, and that he has paid all obligations for previously completed work on which payments have been issued. Contractor I've inspected the project and applicable stored materials and construction qualities requested in this payment are true and correct, and all work he been performed in accordance with the project plans and specifications. Construction Inspector Date 8/192019 Date 137TH ROAD REALIGNMENT PROJECT EAST 106TH STREET NORTH � K DAL Gr!MHNTY 77 Kure 9 G Ao Y � L CITY OF OwASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08117119 Department Payroll Expenses Total Expenses 105 Municipal Court 6,001.48 8,272.41 110 Managerial 21,983.60 30,253.01 120 Finance 18,664.13 27,150.31 130 Human Resources 9,205.67 13,467.14 160 Community Development 18,158.28 27,416.09 170 Engineering 18,289.41 27,885.77 175 Information Systems 15,283.14 23,091.92 181 Support Services 9,233.11 13,744.63 190 Cemetery 1,160.00 2,243.54 201 Police Grant Overtime 4,235.70 4,291.78 215 Central Dispatch 25,504.65 42,438.44 221 Animal Control 3,919.36 5,817.07 250 Fire Safer Grant 23,958.43 37,646.61 280 Emergency Preparedness 2,189.94 3,476.87 370 Stormwater /ROW Maint. 9,096.06 12,702.43 515 Park Maintenance 6,056.36 9,575.96 520 Culture /Recreation 9,331.55 15,339.17 550 Community- Senior Center 5,591.59 7,514.00 580 Historical Museum 671.20 754.42 710 Economic Development 3,828.71 5,702.42 General Fund Total 212,362.37 318,783.99 185 Garage Fund Total 7,432.35 12 183 43 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 164,438.66 246,281.98 201 Police Fund 38 Total 159,460.64 239,526.24 300 Streets Fund 39 Total 17,963.29 29,498.78 370 Stormwater Fund 27 Total 3,841.79 6,406.74 150 Worker's Compensation Total 1,423.20 1,717.52 720 Strong Neighborhoods Total 4,663.95 6 598 79 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8129119 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 24,297.34 72,882.94 34,351.60 27, 671.06 75,743.32 13,931.05 48,513.55 297,390.86 8,604.30 5,627.20 14,231.50 1,714.53 1,714.53 HEALTHCARE SELF INSURANCE FUND TOTAL 313,336.89