HomeMy WebLinkAbout1999.12.07_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 7, 1999
The Owasso City Council met in regular session on Tuesday, December 7, 1999 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 3, 1999, and Addendum
to Agenda posted on the City Hall bulletin board at 9:00 a.m. on Monday, December 6, 1999.
ITEM 1: CALL TO ORDER
Mayor Wilken called the meeting to order at 6:51 p.m.
ITEM 2: INVOCATION
The invocation was offered during the OPW A meeting preceding this meeting.
ITEM 3: FLAG SALUTE
The flag salute was given during the OPW A meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT
Mark Wilken, Mayor
Mary Lou Bamhouse, Vice Mayor
Denise Bode, Councilor
H C "Will" Williams, Councilor
ABSENT
Melinda Voss, Councilor
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attomey
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Wilken presented a proclamation to Brian Smith, naming his office of Edward Jones as
Business ofthe Quarter for the Fourth Quarter of 1999.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROV AL OF THE CONSENT AGENDA.
A. Approval ofthe Minutes of November 16, 1999 Regular Meeting.
B. Approval of Claims.
Owasso City Council
December 7, 1999
C. Action Relating to Ordinance #627, an Ordinance Providing for the Rezoning of
Property Generally Located on the East Side of Gamet Road, North of East 86th
Street North and North of Morton Marine; from AG (Agriculture) to CG
(Commercial General), Containing 7.06 Acres, More or Less.
D. Action Relating to Acceptance ofImprovements to the Water and Sanitary Sewer
Systems Constructed to Serve Nottingham Estates III, an Addition to the City of
Owasso, Tulsa County, Oklahoma.
E. Action Relating to Acceptance of Improvements to the Sanitary Sewer System
Constructed to Serve Preston Lakes I, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
The consent agenda included minutes of the November 16, 1999 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $58,837.37; (2) Workers Comp Self-Insurance Plan $11,125.12; (3) Ambulance Service
Fund $8,290.66; (4) City Garage $4,910.85; (5) Capital Improvements $31,996.00; (6) Bond
Projects Fund $73,504.90; (7) Interfund Transfers $44,731.27; (8) Interfund Transfers $3,988.86;
(9) Interfund Transfers $4,321.50; (10) Payroll $165,443.30; (11) City Garage Payroll $3,742.26.
Item C on the consent agenda requested approval of Ordinance #627, providing for the rezoning
of property generally located on the east side of Gamet Road, north of East 86th Street North and
north of Morton Marine; from AG (Agriculture) to CG (Commercial General). Item D requested
acceptance of improvements to the water and sanitary sewer systems constructed to serve
Nottingham Estates II1. Item E requested acceptance of improvements to the sanitary sewer
system constructed to serve Preston Lakes 1. Mr Williams moved, seconded by Ms Bamhouse,
to approve the consent agenda.
AYE: Williams, Bamhouse, Bode, Wilken
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID TO
PURCHASE SELF-CONTAINED BREATHING APPARATUS.
Deputy Chief Stuckey presented the item. He said that the FY 1999-2000 capital outlay budget
contains $11,500 for the purchase of self-contained breathing apparatus. Bids were prepared,
opened, and rejected because all bids exceeded the budgeted amount. The specifications were
reviewed and changed and the equipment was rebid. Three bids were received, all meeting the
specifications. Dr Bode moved, seconded by Mr Williams, to award the bid for four SCBA and
three additional cylinders to Orr Safety Corp, Louisville, KY in the amount of$11,443.
AYE: Bode, Williams, Bamhouse, Wilken
NAY: None
Motion carried 4-0.
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Owasso City Council
December 7, 1999
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE
3625, AN ORDINANCE PERTAINING TO MOTOR VEHICLE ESCORT
GUIDES, AND DECLARING AN EMERGENCY.
Acting Chief Motto presented the item. He said that the police department has provided funeral
escorts for many years. However, the rapid growth of the community has placed increased
demands on the department and they are often not available to provide this service. The City
Attomey has developed an ordinance that will allow Motor Vehicle Escort Guide agencies to
perform funeral escorts. This ordinance empowers them to direct and control traffic on any city
street while engaged in an escort. The ordinance also outlines the duties and authority of these
agencies while engaged in any escort function within the City of Owasso, and provides for the
Owasso Police Department to inspect, control and regulate any such agency operating within the
city limits. Dr Bode moved, seconded by Mr Williams, to approve Ordinance #625.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #625.
Chief Motto said that due to the absence of any code provisions pertaining to Motor Vehicle
Escort Guides and the immediate necessity for such provisions, an emergency clause has been
attached to Ordinance #625. If approved, the ordinance will become effective immediately upon
publication. Dr Bode moved, seconded by Ms Bamhouse, to approve the attachment of an
emergency clause to Ordinance #625.
AYE: Bode, Bamhouse, Williams, Wilken
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #99-08, A RESOLUTION AUTHORIZING THE POLICE
OFFICERS OF THE CITY OF OW ASSO POLICE DEPARTMENT TO PERFORM
POLICE FUNCTIONS OUTSIDE THE OW ASSO CITY LIMITS.
Acting Chief Motto presented the item. He said that the City of Owasso has mutual aid
agreements with the Oklahoma Highway Patrol and both the Tulsa and Rogers County Sheriffs'
Offices. These agreements authorize the police department to either request assistance from or
provide assistance to these law enforcement agencies. Since any law enforcement agency must
have a mutual aid agreement with any other agency where assistance is requested or provided,
the City Attomey has drafted a resolution granting and authorizing the Owasso Police
Department to assist or request assistance from any municipality within the State of Oklahoma.
Dr Bode moved, seconded by Mr Williams, to approve Resolution #99-08.
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Owasso City Council
December 7, 1999
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0.
ITEM 11 : CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO AWARD A CONTRACT FOR MANAGEMENT OF THE POLICE CHIEF
SELECTION PROCESS.
Mr Harder presented the item. The assessment center process is one of several selection devices
used to determine a candidate's qualifications for a particular supervisory or managerial position.
The persons who perform these services have been trained in group and interpersonal skills,
observation of behavior and the exercises used during the assessment process. Two proposals
were received from firms for the design and management of an assessment center for the
selection of the next police chief. Booth Research Group Inc has multiple clients and will
customize the assessment from a proven tested process. Human Resources Management
Services LLC has limited experience and will have to completely design the process. Booth also
has the lowest cost associated with the process. Forty-five applications have been received for
the position of police chief. That has been reduced to 31 through the elimination of candidates
who do not meet minimum requirements. That number will be further reduced by a management
panel review to 3-6. Those final applicants will be subjected to the assessment center process.
The final choice rests with the City Manager. Dr Bode moved, seconded by Mr Williams, to
award a contract to Booth Research Group Inc, Parker, CO in the amount of $10,500 plus
expenses for management of the police chief selection process.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE PURCHASE OF COMPUTER SOFTWARE.
Mr Rooney said that on November 16, 1999 the City Council authorized the staff to proceed with
purchasing necessary computer components for both the Public Works and Fire Department
facilities. Computer hardware and software is also needed for the Golf Department. Both the
Fire Department and the Golf Department require some specialized software. Equipment lists
have been developed by Mr McMurray of InfiNETe Technology Solutions and quotes have been
taken on the equipment. Dr Bode moved, seconded by Mr Williams, to approve the purchase of
Incident Tracking, Response Time, and Management Report Software from Fire House
Software, Inc. for $7680; Chemical Emergency Response Software from Cameo for $640; Pre-
Plan Mapping Software from Bode Research Group for $1126; Testing Software from Fire
Instructor Testing Software, Inc for $1083; and Hardware for Golf Course Software from Dell
Computer Corporation for $5539; Printers for the Golf Course from Hewlett-Packard for $900;
Two UPS Workstations from CDW for $250, and Hardware and Software from The Golf System
for $16,110. The total purchase of all hardware and software equipment is $33,328.
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Owasso City Council
December 7, 1999
AYE: Bode, Williams, Bamhouse, Wilken
NAY: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
OW ASSO SPORTS PARK FOUR PLEX I SOCCER FIELD PROJECT, BETWEEN
THE CITY OF OW ASSO AND FRIX AND FOSTER CONSTRUCTION CO INC,
AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RET AINAGE.
Mr Henderson presented the item. On February 17, 1999 the City Council awarded a contract to
Frix & Foster Construction Co Inc of Muskogee, OK for the purpose of constructing the new
four-plex at the Owasso Sports Park. The total contract amount for the improvements was
$267,308.00. On April 20, 1999 Change Order #1 was approved by the City Council to increase
the contract amount by $7000 for the removal and replacement of unsuitable material on the site.
The final net cost for that removal and replacement was $4725. On July 20, 1999 Change Order
#2 was approved by the City Council to add the construction of a new soccer field to the
contract. This increased the contract cost by $30,000. On September 21, 1999 Change Order #3
was approved, which added 45 weather days to the project due to the wet spring. The final
contract amount with all change orders is $302,033.00. Final inspection was held on October 15,
1999 and a punch list of items was prepared. The contractor has completed the items on the
punch list to the satisfaction of City staff. A one-year Maintenance Bond has been provided for
the construction and will begin the day of final acceptance. Dr Bode moved, seconded by Ms
Barnhouse, to approve final acceptance of the Sports Park Four-Plex I Soccer Project and
authorize final payment in the amount of $17,381.65 to Frix and Foster Construction Co Inc,
Muskogee, OK.
AYE: Bode, Bamhouse, Williams, Wilken
NAY: None
Motion carried 4-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #4, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF
OW ASSO AND HORIZON CONSTRUCTION CO INC FOR THE STREET
REHABILIT A nON PROJECT.
Mr Henderson said that Change Order #4 to a contract for the street rehabilitation project allows
for some drainage work at 3rd & Carlsbad, allows for the relocation of a 12" water line, and
reconciles final construction quantities. The amount of the change order is $65,630.86. Dr Bode
moved, seconded by Mr .Williams, to approve Change Order #4 to a contract with Horizon
Construction Co Inc for the street rehabilitation project.
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Owasso City Council
December 7, 1999
AYE: Bode, Williams, Bamhouse, Wilken
NAY: None
Motion carried 4-0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR STREET
REHABILITATION PROJECT, BETWEEN THE CITY OF OWASOS AND
HORIZON CONSTRUCTION CO INC, AND AUTHORIZATION FOR FINAL
PAYMENT AND RELEASE OF RET AINAGE.
Mr Henderson said that on October 20, 1998 the City Council awarded a contract to Horizon
Construction Co Inc, Owasso, Ok for the purpose of reconstruction of several streets. The total
contract amount for the improvements was $836,954.95. Change Order #1 was approved on
December 15, 1998 in the amount of $19,270.94 for the use of quick-set flowable fill to stabilize
the sub grade under 11 th St because of sub grade problems. On May 4, 1999 change Order #2 was
approved in the amount of $81,023.78 to reconcile the quantities on 11th St; add fabric
reinforcement, replace deteriorated storm drainage and reduce roadway repairs on Atlanta; and
reroute storm drainage from 3rd St and Carls bad to the ease side of the golf course. Change
Order #3 was approved on June 15, 1999 in the amount of$27,726.18 to add the walkbridge and
sidewalk to the east side of N 129th east Ave from the High School to Camden Park. Change
Order #4, approved in the last item, added $65,630.86 to the cost of the project and relocated a
12" water line, provided for some storm drainage work, and reconciled final construction
quantities. The final contract amount is $1,030,203.54. A final inspection was held on October
22, 1999, and a punch list of items was prepared. The contractor has completed the punch list to
the satisfaction of City staff, and has provided a one-year Maintenance Bond. Mr Williams
moved, seconded by Ms Barnhouse, to accept the work performed under a contract with Horizon
Construct Co Inc for street rehabilitation project, and authorize final payment, including
retainage, in the amount of$51,123.
AYE: Williams, Bamhouse. Bode, Wilken
NAY: None
Motion carried 4-0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT FOR THE RELOCATION OF A GAS LINE AT 76TH STREET
NORTH AND 129 TH EAST AVENUE INTERSECTION.
Because of the absence of one Councilor and two Councilors having to recuse themselves from
this item, it was withdrawn from the agenda.
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Owasso City Council
December 7, 1999
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT FOR THE RELOCATIONS OF A POWER POLE AT 76TH STREET
NORTH AND 129TH EAST AVENUE INTERSECTION.
Mr Henderson said that as a part of the bond issue for capital improvement projects, the
intersection at 76th St N & N 129th East Ave will be expanded to one through lane and a left tum
lane in each direction. A right tum lane will accommodate southbound traffic tuming west, and
signalization will be included at this intersection. The construction of the right tum lane for
southbound traffic tuming west requires the moving of one Grand River Dam Authority pole.
An agreement has been worked out with GRDA for them to relocate the pole at a cost of $4160.
Dr Bode moved, seconded by Mr Williams, to approve an agreement with Grand River Dam
Authority for the relocation of a power pole at 76th St Nand 129th East Ave at a cost not to
exceed $4160, and authorization for the Mayor to execute the agreement.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
DETERMINATION OF A SOLE SOURCE FOR REPLACEMENT OF FOLDING
PARTITIONS AT THE OWASSO COMMUNITY CENTER, AND AWARD OF A
CONTRACT FOR SAME.
Mr Henderson said that costs to replace the roof and carpet at the Community Center were lower
than budgeted. The staff developed a list of items at the Community Center that need repair or
replacement. One of those items is replacement of the partitions between the dining room and
recreation room. The staff determined that it would be in the best interest of the City to retain
the existing framework and roller system, and replace only the partitions themselves. Murray
Womble is the only company in the area that carries these partitions. Any other company would
have to remove the existing roller system and install their own with the partitions. The City
Attomey reviewed the issue and agreed that, because the City wants to retain the existing
framework and roller system, Murray Womble would be considered a sole source for the
product. Dr Bode moved, seconded by Mr Williams, to award a contract in the amount of
$13,101 to Murray Womble Inc, Owasso, OK, through the utilization ofa sole source quotation,
for the replacement of folding partitions at the Community Center.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0.
ITEM 19 REPORT FROM CITY MANAGER
No report.
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Owasso City Council
December 7, 1999
ITEM 20: REPORT FROM CITY ATTORNEY.
No report.
ITEM 21: REPORT FROM CITY COUNCILORS.
Dr Bode commented on the annual City Award's Banquet, and thanked Tim Rooney for his work
in pulling everything together.
ITEM 22: NEW BUSINESS.
None.
ITEM 23: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
NEGOTIATIONS BETWEEN REPRESENTATIVES OF THE CITY OF OWASSO,
OKLAHOMA AND THE FRATERNAL ORDER OF POLICE LODGE #149,
REGARDING THE COLLECTIVE BARGAINING AGREEMENT FOR FISCAL
YEAR 1999-2000, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S.,
SECTION 307-B(2).
Dr Bode moved, seconded by Mr Williams, to enter into executive session for the purpose stated.
AYE: Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0, and the Council entered into executive session at 7 :20 p.m. Out of executive
session and the meeting reconvened at 8: 17 p.m.
ITEM 24: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF
OW ASSO AND FOP LODGE #149.
No motion was made, therefore, no action was taken.
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Owasso City Council
December 7, 1999
ITEM 25: ADJOURNMENT
Dr Bode moved, seconded by Mr Williams, to adjoum.
AYE: Bode, Williams, Bamhouse, Wilken
NAY: None
Motion carried 4-0, and the meeting was adjoumed at 8:18 p.m.
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Mark Wilken, Mayor
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