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Home My WebLink About1999.11.16_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 16, 1999 The Owasso City Council met in regular session on Tuesday, November 16, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 12, 1999. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:46 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the OPW A meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Bamhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ABSENT STAFF Jeff Hancock, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attomey A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 2, 1999 Regular Meeting and November 9, 1999 Special Meeting. B. Approval of Claims. The consent agenda included minutes of the November 2, 1999 regular meeting and November 9, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $66,710.45; (2) Collision Self-Insurance $3,369.99; (3) Workers Comp Self-Insurance Plan $3,902.95; (4) Juvenile Court Fund $75.00; (5) Ambulance Service Fund $1,771.94; (6) E-911 $1,897.00; (7) City Garage $2,851.85; (8) Capital Improvements $11,553.41; (9) Bond Projects Fund $15,837.95; (10) Interfund Transfers $311,431.80; (11) Payroll $165,453.56; (12) City Garage Payroll $3,709.82. Mr Williams moved, seconded by Ms Voss, to approve the consent agenda. Owasso City Council November 16, 1999 AYE: Williams, Voss, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR INTERSECTION AND SIGNALIZATION PROJECTS. BALLOT. Mr Henderson presented the item. He said that the 1997 bond issue included funding for street and intersection improvements. Included as a phase of the intersection improvements is the reconstruction and signalization of several intersections, as well as the rehabilitation of a major arterial roadway. These projects -- widening and signalizing E 76th St N & N 129th EAve, widening and reconstructing E 116th St N & N Gamett Rd, signalizing E 86th St N & N 123rd E Ave, and rehabilitation of E 86th St N between Mingo & Main Sts -- were combined into one project for bidding and construction. Bids were opened on November 5, 1999, with three bids being received. Horizon Construction is the apparent low bidder. Ms Voss moved, seconded by Dr Bode, to award a contract for the intersection and signalization projects to Horizon Construction, Owasso, OK in the amount of$1,268,129.64. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM B: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURCHASE OF A VEHICLE FOR THE ENGINEERING DEPARTMENT AND A VEHICLE FOR THE STREETS DEPARTMENT. Mr Roberts presented the item. The FY 1999-2000 street department budget includes funds for the purchase of a utility tractor, and the engineering department budget includes funds for the purchase of a pickup truck. Bid specifications were prepared, bids were advertised, and proposal packets were sent to local vendors. Bids were opened on November 4, 1999, with four bids being received for the utility tractor and four bids for the pickup. Dodge Town USA is the apparent low bidder for the pickup. The low bidder for the utility tractor did not meet all the listed specifications, and staff recommended that the bid be awarded to the second low bidder, Bolt Equipment, which was $251 higher than the low bid. Ms Voss moved, seconded by Mr Williams, to award the bid to Dodge Town USA, Oklahoma City, OK for the purchase of a current model Dodge Dakota 4WD Club Cab pickup truck in the amount of$17,575; and to Bolt Equipment Co, Broken Arrow, OK for the purchase of a current model Kubota M5400D utility tractor $17,495; and authorization for payment for both vehicles. - 2 - Owasso City Council November 16,1999 AYE: Voss, Williams, Bode, Bamhouse, Wilken NA Y: None Motion carried 5-0. ITEM 7: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A REQUEST TO REZONE PROPERTY LOCATED ON THE EAST SIDE OF GARNETT ROAD, NORTH OF EAST 86TH STREET NORTH AND NORTH OF MORTON MARINE; FROM AG (AGRICULTURE) TO CG (COMMERCIAL GENERAL), CONTAINING 7.06 ACRES, MORE OR LESS. Mr Warlick said that the owner's agent, David Chamey, is requesting a zoning change from AG to CG for the above property. The property contains six homes and is surrounded by property that is already zoned for commercial use. Surrounding property owners have been notified of the zoning request and no public comments have been received. The Owasso Planning Commission unanimously recommended approval at their November 9, 1999 regular meeting. Dr Bode moved, seconded by Ms Voss, to approve the requested zoning. AYE: Bode, Voss, Williams, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR EXTENSION OF AN AGREEMENT FOR COMPUTER SERVICES. Mr Rooney presented the item. He said that the City Council awarded a contract to Mr Rusty McMurray of InfiNETe Technology Soluctions on October 5, 1999 to provide immediate assistance to the City in the evaluation of computer networking problems and to help identify and address power surge/lightening strike damage. The contract with Mr McMurray was for an amount not to exceed $10,000. This amount has not yet been exceed, but other areas have been identified where assistance is needed, particularly related to the new software and training, as well as networking in the public works building and fire station. Funding is available in the General Fund. Ms Voss moved, seconded by Dr Bode, to approve the extension of an agreement with InfiNETe Technology Solutions to provide information system support in an amount not to exceed an additional $20,000. AYE: Vass, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. - 3 - Owasso City Council November 16, 1999 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF COMPUTER HARDWARE. Mr Rooney said that in order to allow for the successful roll-out of both the Public Works and Fire Department networking ability, and to provide necessary equipment for printing and replacement of existing computer work stations, the purchase of two network servers, two network printers, three network switches, two replacement work stations, and one large-volume paper holder is necessary. Funding for these purchases is available in the Computerization Project line item in the Capital Improvements Budget. Quotes have been requested and received on these items. Ms Voss moved, seconded by Dr Bode, to approve the purchase of two network servers and two workstations from Dell Computer Corporation for $11,414; three network switches, two network LaserJet printers and one large-volume paper tray from CDW-G for $7000; for a total price of $18,414 for all equipment. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #623, AN ORDINANCE APPROVING THE SALE OF CITY OF OW ASSO REAL PROPERTY. Mr Hancock said that this ordinance approves the sale of City property located near 96th St Nand U.S. Highway 169. The ordinance expressly approves the sale of the property for a purchase price of $58,000, and authorizes the Mayor and City Clerk to execute any documentation necessary to consummate the sale. Dr Bode moved, seconded by Mr Williams, to approve Ordinance #623. AYE: Bode, Williams, Voss, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REAL ESTATE PURCHASE CONTRACT. Mr Hancock presented the item. The property proposed for sale to RCB Bank is located near 96th St N & U.S. Highway 169. The City acquired the land in June of 1984 from JelTY Enterline and Gary Adams to allow the City access to the water tower and a potential future fire station. The fire station has since been constructed at another location. Sale of this property would still allow the City access to the water tower and would also require that RCB provide an all weather surface roadway. The propeliy has been appraised at $58,000, and the purchaser will pay all costs associated with the transaction, including appraisal and survey fees in an amount not to exceed $2000. Ms Voss moved, seconded by Dr Bode, to approve the sale of real estate located - 4 - Owasso City Council November 16, 1999 immediately south ofE 96th St N and west of U.S. Highway 169, containing .7087 acres, more or less, to RCB Bank for the purchase price of $58,000. AYE: Voss, Bode, Williams, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE GENERAL FUND BUDGET. Ms Bishop said that the police department generator and other equipment were damaged during a electrical storm in August of this year. All damaged equipment has been repaired or replaced and the claim has been settled with the City's insurance carrier, and the insurance settlement receipted into the General Fund. All expenses associated with the loss have been paid from the police department budget. In order to reimburse the police department budget with the insurance settlement, a budget supplement is needed. Dr Bode moved, seconded by Ms Voss, to approve a supplemental appropriation to the General Fund, increasing miscellaneous revenue and increasing the police department expenditures by $9519. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF AN ALTERNATE REPRESENTATIVE TO THE TULSA METROPOLITAN TRANSPORTATION AUTHORITY - POLICY COMMITTEE. Mayor Wilken requested and moved that Assistant City Manager Tim Rooney be appointed and confirmed as the altemate representative to the Tulsa Metropolitan Transportation Authority- Policy Committee, replacing Karl Fritschen, who is no longer employed with the City of Owasso. Motion seconded by Mr Williams. AYE: Wilken, Williams, Bode, Voss, Barnhouse NAY: None Motion carried 5-0. - 5 - Owasso City Council November 16, 1999 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #624, AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A UTILITY EASEMENT LOCATED ON LOTS 34 & 35, BLOCK 7, AT OR HEIGHTS FOURTH ADDITION. Mr Warlick presented the item. The City of Owasso has received a request to close a portion of a utility easement on Lots 34 & 35, Block 7, Ator Heights Fourth Addition. A recent survey of the property revealed that a portion of a semi-detached garage is located on an existing sewer line and sewer easement. Since that survey, the applicant has relocated the sewer line. Dr Bode moved, seconded by Ms Voss, to approve the requested easement closing, and approve Ordinance #624, formally closing the easement. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A UTILITY EASEMENT LOCATED ON LOTS 34 & 35, BLOCK 7, AT OR HEIGHTS FOURTH ADDITION, AND AUTHORIZATION FOR THE MAY TO EXECUTE THE DOCUMENT. Mr Warlick said that the sewer line that was relocated on Lots 34 & 35, Block 7, Ator Heights Fourth Addition must be dedicated to the public to protect the line, and the City further needs to accept the sewer line easement. Ms Voss moved, seconded by Ms Barnhouse, to accept a utility easement from David E Carr and Sherrie A Carr, and authorize the Mayor to execute the document. AYE: Voss, Barnhouse, Bode, Williams, Wilken NAY: None Motion carried 5-0. ITEM 16: REPORT FROM CITY MANAGER Mr Hancock reminded everyone present that the City Manager's Report appears on the city's web site. He also recognized Owasso High School students in attendance at the meeting. ITEM 17: REPORT FROM CITY ATTORNEY. No report. ITEM 18: REPORT FROM CITY COUNCILORS. Council Williams recognized members of the Barrington Estates Homeowners Association, who will be meeting with Mr Carr and Mr Lutz following the City Council meeting. - 6 - Owasso City Council November 16, 1999 ITEM 19: NEW BUSINESS. None. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF REAL PROPERTY RELATED TO THE 86TH STREET NORTH & MAIN STREET INTERSECTION AND ROADWAY PROJECT, SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(3). Dr Bode moved, seconded by Ms Voss, to enter into executive session for the purpose stated. AYE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0, and the Council entered into executive session at 7:10 p.m. Out of executive session at 7:35 p.m. ITEM 21: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjoum. AYE: Bode, Williams, Voss, Bamhouse, Wilken NAY: None Motion carried 5-0, and the meeting was adjoumed at 7:35 p.m. .~;;~ Mark Wilken, Mayor - 7 -