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HomeMy WebLinkAbout1997.11.18_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 18, 1997 The Owasso City Council met in regular session on Tuesday, November 18, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 14, 1997. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:04 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Andrew Rankin of Freedom Baptist Church. ITEM 3: FLAG SALUTE Councilor Wilken led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Michael Helm, Councilor Denise Bode, Councilor Mark Wilken, Councilor ABSENT STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: SPECIAL EMPLOYEE RECOGNITION Mr Ray recognized the following employees for contributions they have made to the city, and certificates were presented to them by Mayor Barnhouse: Chief Maria Alexander for chairing the most successful United Way campaign in the history of Owasso; Janet Jackson and Marsha Hensley for co-chairing the City of Owasso employees United Way campaign; and Michele Dempster and Tim Rooney for acting as Team Captains for the first Owasso American Cancer Society Relay for Life. Owasso City Council ITEM 6: November 18, 1997 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 4, 1997 Regular Meeting and November 13, 1997 Special Meeting. B. Approval of Claims. C. Request Approval to Close a Portion of a Utility Easement Located on Lot 8, Block 1, The Fairways at Bailey Ranch. D. Action Relating to Ordinance #557, an Ordinance Amending Part 13, Chapter Three, Section 15-308 of the City of Owasso Code of Ordinances, Relating to Mandatory Seatbelt Use. E. Action Relating to Ordinance #561, an Ordinance Amending Part Eight, Chapter One, Section 8-104 and 8-106 of the City of Owasso Code of Ordinance, Relating to a Hearing Officer for the Abatement of Nuisances. The consent agenda included minutes of the November 4, 1997 regular meeting and November 13, 1997 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $40,983.78; (2) Workers' Comp Self- Insurance Fund $1,506.23; (3) Ambulance Service Fund $2,981.90; (4) E-911 Fund $1,872.14; (5) Cemetery Care Fund $2,963.00; (6) City Garage $1,428.44; (7) Capital Improvements $4,500.00; (8) Interfund Transfers $4,591.89; (9) Payroll $133,223.19; (10) City Garage Payroll $2,870.44. Item C requested approval of an easement closing as recommended by the Owasso Planning Commission. Item D requested approval of Ordinance #557, relating to mandatory seatbelt use, formally adopting the City Council's action of November 4, 1997. Item D requested approval of Ordinance #561, relating to the appointment of a hearing officer for the abatement of nuisances, formally adopting the City Council's action of November 4, 1997. Dr Standridge moved, seconded by Mr Wilken, to approve the consent agenda. AYE: Standridge, Wilken, Helm, Bode, Barnhouse NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS' COMPENSATION CLAIM AGAINST THE CITY OF OWASSO BY KENNETH YOUNT. Ms Guthrie presented the item. She said that Officer Yount was injured in an automobile accident on September 25, 1996, while riding in a Tulsa County sheriff's vehicle assisting Tulsa County. Officer Yount has reached the maximum medical improvement and has been evaluated as having a 10 % disability rating. All parties involved have agreed that this disability should be settled by Joint Petition Agreement, which will close the claim. Dr Bode moved, seconded 2 Owasso City Council November 18, 1997 by Dr Standridge, to approve a negotiated settlement by joint petition with Officer Kenneth Yount wherein the city would pay $9231. 39 for injuries received in an accident on September 25, 1996, and that such payment be in return for complete elimination of future medical claims against the city of those injuries, and to authorize payment for the claim. She further moved to accept a payment of $3293.91 from Landmark American Insurance Company in payment of a subrogated claim relating to the injuries. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE DETACHMENT OF PROPERTY FROM THE CITY LIMITS OF OW ASSO. Mr Rooney said that Mr Allen Robinson has submitted a request to the City of Owasso for the detachment of a portion of his property from the city limits in order to construct a billboard on the property. Billboards are not permitted in the city limits. The property is located at the extreme southern boundary of the existing city limits. The request has been reviewed by the Technical Advisory Committee, the Annexation Committee, and the Planning Commission. All have unanimously recommended approval of the request. Dr Bode moved, seconded by Mr Helm, to approve the request from Mr Allen Robinson for the detachment of property as requested. AYE: Bode, Helm, Standridge, Barnhouse NAY: Wilken Motion carried 4-1. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID TO CONSTRUCT A RESTROOM F ACILITY AT THE SPORTS PARK. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND BUDGET. Items #9 & 10 were explained together. Mr Rooney said that the 1997-98 budget contains an appropriation for the construction of a restroom facility at the Sports Parle Bid specifications were developed and available to prospective bidders in late June. Only one bid was received, 3 Owasso City Council November 18, 1997 and that bid exceeded the budgeted amount. Therefore, the City Council rejected the bid. New bid documents with revised specifications were made available to prospective bidders in October. Five contractors submitted bids, with amounts ranging from $85,405 to $106,553. The lowest bid exceeds the budgeted amount by $20,405. Two possible options are available concerning the construction of the restroom: downsize the restroom, which would require a new set of drawings and a rebid of the project; or allocate the additional funds necessary to construct the facility as bid. The additional funds could be allocated to the project through the availability of excess, unbudgeted revenues that have accrued within the Capital Improvements Fund. The staff recommended that the contract for the construction of a restroom facility at the Sports Park be awarded to Pettijohn Construction in the amount of $85,405. Ms Bishop explained that, during the budget process, the staff estimates revenues based on previous collections and sales tax trends. That generally results in an underestimate of the actual year-end revenue. At the end of the 1996-97 fiscal year, the ending Capital Improvements fund balance was $7995 greater than projected, and actual collection of revenue was $10,271 more than projected. The accrued interest on the fund balance was $20,000 more than budgeted, through October 1997. The total additional revenue available to the fund is $38,266. In order for a contract to be awarded for the construction of a restroom facility, a supplemental appropriation to the Sports Park line item is a legal requirement. The staff recommended Council action to amend the FY 1997-98 Capital Improvements Fund budget by increasing estimated revenues by $38,266 and increasing appropriations to the Sports Park line item by $20,861, the amount by which the Sports Park restroom bid exceeds the budget. The Council voted on item #10 and then on item #9. ITEM #10: Mr Wilken moved, seconded by Dr Standridge, to approve an amendment to the Capital Improvements Fund budget, increasing estimated revenues by $38,266 and increasing expenditures in the Sports Park line item by $20,405. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM #9: Mr Wilken moved, seconded by Dr Standridge, to award a contract for the construction of a restroom facility at the Sports Park to Pettijohn Construction, Owasso, OK, in the amount of $85,405. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5-0. 4 Owasso City Council November 18, 1997 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID FOR THE PURCHASE OF VEHICLES FOR THE STREET DEPARTMENT AND ENGINEERING DEPARTMENT. Mr Carr said that bid documents were sent to fourteen potential vendors on October 1 for the purchase of the above-named vehicles. All bids received exceeded the budgeted amount. After analyzing the bids, staff believes the purchases should be delayed until the state bid list is available (around December 10th), and recommends the rejection of all bids. Dr Bode moved, seconded by Mr Wilken, to reject all bids received for the purchase of vehicles for the Street Department and the Engineering Department. AYE: Bode, Wilken, Helm, Standridge, Barnhouse NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #97-12. A RESOLUTION STATING THE POSITION OF THE OWASSO CITY COUNCIL REGARDING THE STATE HIGHWAY 20 CORRIDOR STUDY BEING CONDUCTED BY THE OKLAHOMA DEPARTMENT OF TRANSPORTATION. Mr Ray said that the Owasso Chamber of Commerce and the Owasso Economic Development Authority have adopted positions regarding the future alignment of State Highway 20. That position statement by the Chamber and Resolution adopted by the OEDA is that the future alignment of the highway should, within the Owasso fenceline, be consistent with its existing alignment. Resolution #97-12 takes the same stand as a position of the Owasso City Council. Mr Wilken moved, seconded by Dr Standridge, to approve Resolution #97-12, adopting a position that the alignment/route of SH20 should remain on its existing alignment and that the construction of improvements to the highway should not be delayed beyond the current schedule of funding. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 5-0. REPORT FROM CITY MANAGER ITEM 13: Mr Ray said that the 1996-97 audit is complete and a draft document should arrive by Friday. He also said that the special audit is progressing. 5 OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, November 13, 1997 The Owasso City Council met in special session on Thursday, November 13, 1997 in the Lower Level Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin Board at 4:00 p.m. on Monday, November 10, 1997. ITEM 1: CALL TO ORDER AND ROLL CALL. Mayor Barnhouse called the meeting to order at 6:35 p.m. Councilors present: Mary Lou Barnhouse, Mayor; Tracy Standridge, Vice Mayor; Denise Bode, Councilor; Mark Wilken, Councilor. Staff present: Rodney J Ray, City Manager; Ronald D Cates, City Attorney; Tim Rooney, Community Development Director; Robert Carr, Public Works Director; Sherry Bishop, Director of Finance; Karl Fritschen, Comprehensive Planner; Allan Harder, Human Resources Director. A quorum was declared present. ITEM 2: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. A general discussion of several issues of importance to the City of Owasso took place. No formal action was requested and no vote taken on any item. ITEM 3: ADJOURNMENT Mr Wilken moved, seconded by Dr Bode to adjourn. AYE: NAY: Wilken, Bode, Standridge, Barnhouse None Motion carried 4-0 and the meeting was adjourned at 8: 15 p.m.