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2019.09.17_City Council Agenda
RECEIVED PUBLIC NOTICE OF THE MEETING OF THE SEP 13 2019 OWASSO CITY COUNCIL City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 17, 2019 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Pastor Doug Johnson of Beacon Hill Baptist Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 3, 2019, Regular Meeting • September 10, 2019, Regular Meeting B. Approve claims C. Acceptance of the cost sharing Assistance to Firefighter Grant in the amount of $54,508.00 and approval of a budget amendment in the General Fund, increasing the estimate of revenues and the appropriation for expenditures in the Fire Department Budget by $49,552.72 (federal share) 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to Resolution 2019 -18, establishing the Economic Development Incentive Application Fee Chelsea Levo Feary Staff recommends approval of Resolution 2019 -18. 8. Consideration and appropriate action relating to a contract for the 2019 Community Development Block Grant (CDBG) funding - Hale Acres Sanitary Sewer Improvement Project Karl Fritschen Staff recommends authorization for the City Manager to execute the 2019 CDBG Contract for Public Improvements between the City of Owasso and Tulsa County in order to receive the allocation of CDBG funds. 9. Consideration and appropriate action relating to Specific Use Permit, SUP 19 -01, for property located at 11515 East 96th Street North Karl Fritschen Staff recommends approval of Specific Use Permit 19 -01, for Time to Shine Car Wash, with the following conditions: • The entire property shall be platted at one time, delineating all access points and any mutual access easements, and • Additional screening around site dumpster. Owasso City Council September 17, 2019 Page 2 10. Consideration and appropriate action relating to Ordinance 1153, rezoning approximately 0.24 acres, located at 202 East 3rd Avenue, from Residential Single - Family High Density (RS -3) to Downtown Mixed (DM), as referenced in application OZ 19 -04 Morgan Pemberton Staff recommends adoption of Ordinance] 153. 11. Consideration and appropriate action relating to Ordinance 1154, amending Planned Unit Development, OPUD 17 -01, and rezoning approximately 57 acres, located northeast of the East 106th Street North and North Garnett Road intersection, from Commercial Shopping (CS), Residential Multi - Family (RM), Residential Neighborhood Mixed (RNX),and Residential Single - Family High Density (RS -3) to Commercial Shopping (CS), Residential Multi - Family (RM), and Residential Single - Family High Density (RS -3), as referenced in application OPUD 17 -OIA (Parker Village) and OZ 19 -05 Morgan Pemberton Staff recommends adoption of Ordinance 1 154. 12. Consideration and appropriate action relating to the Project Maintenance, Financing and Right -of -Way Agreement for the East 76th Street North Roadway Improvement Project (US HWY 169 to North 1291h East Avenue) Roger Stevens Staff recommends approval of Supplemental Agreement #1 to the Project Maintenance, Financing and Right -of -Way Agreement between the City of Owasso and the Oklahoma Department of Transportation (ODOT), authorization for the Mayor to execute the agreement, and authorization for payment to ODOT, in the amount of $3,569,751, as the local match requirement for the construction phase. 13. Consideration and appropriate action relating to a Real Property Lease for property located immediately south of 12150 East 96th Street North (North Lot 3, Block 1, of the RCB Center) Brian Dempster Staff recommends approval of the Lease Agreement between the City of Owasso, and the Owasso Land Trust, L.L.C., and authorization for the City Manager to execute such Lease Agreement. 14. Consideration and appropriate action relating to Policy Statement 04 -2019, amending the Personnel Manual by repealing and replacing Chapter 5: Fringe Benefits, Section 5 -3, Vacation Leave and Section 5 -4, Sick Leave Chris Garrett Staff recommends approval of Policy Statement 04 -2019. 15. Report from City Manager 16. Report from City Attorney 17. Report from City Councilors Owasso City Council September 17, 2019 Page 3 18. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date August 31, 2019 • Health Care Self- Insurance Claims - dated as of September 12, 2019 • Monthly Budget Status Report - August 2019 • Fiscal Year Ending 2019 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) • Oklahoma Department of Environmental Quality Construction Permit No. SL000072190694 for the Glover Coffee Creek Sanitary Sewer Line Extension 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 13, 2019. M. Stevens, CRV Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 3, 2019 The Owasso City Council met in regular session on Tuesday, September 3, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 30, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor David Payne of Christ's Church of Owasso. 3. Flag Salute Councilor Bill Bush led the flag salute. 4. Roll Call Present Absent Mayor -Chris Kelley None Vice Mayor - Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor- Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Character Trait Of Orderliness Michele Dempster, Character Council Member, presented the character trait for the month of September. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 20, 2019, Regular Meeting B. Approve claims C. Accept public infrastructure improvements at 13704 East 106th Street North (Kum & Go) - sanitary sewer improvements and two concrete approaches D. Accept public infrastructure improvements at 12301 North 132nd East Avenue (Morrow Elementary School) - three concrete approaches and sidewalk E. Accept a donation from the Owasso Community Foundation and approve a budget amendment in the Hotel Tax Fund increasing revenues and the appropriation for expenditures in the Strong Neighborhood budget by $750.00 F. Accept a donation from Keep Oklahoma Beautiful Fresh Paint and approve a budget amendment in the Hotel Tax Fund increasing revenues and the appropriation for expenditures in the Strong Neighborhood budget by $250.00 G. Approve Normal Retirement benefits for Arley Baker through the Oklahoma Municipal Retirement Fund (OkMRF) Owasso City Council September 3, 2019 Page 2 Mr. Bush moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with claims totaling $218,757.21. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to an agreement for engineering services for the East 761h Street North Traffic Signal Timing Study Larry Escalonta presented the item, recommending approval of the Agreement for Engineering Services with Kimley -Horn and Associates, Inc., of Oklahoma City, Oklahoma, in the amount of $49,200.00, and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Agreement and authorize the Mayor to execute, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Agreement and authorize the Mayor to execute, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the Owasso Expressway Service Road Realignment and Intersection Improvement Project (East 1061h Street North and North 137th East Avenue) Earl Farris presented the item, recommending acceptance of the project and authorization for final payment to Grade Line Construction, LLC, of Broken Arrow, Oklahoma, in the amount of $70,285.91. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to accept the project, and authorize final payment, as recommended. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 11. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and recognized staff efforts with litter pick -up.. 12. Report from City Attorney None Owasso City Council September 3, 2019 Page 3 13. Report from City Councilors Council Bonebrake recognized the Police Department for their efforts during the first days of the new school year. 14. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 17, 2019 • Health Care Self- Insurance Claims - dated as of August 29, 2019 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:02 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 10, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 10, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 6, 2019. 1. Call to Order /Roll Call Vice Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Vice Mayor /Vice Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Mayor /Chair - Chris Kelley Councilor /Trustee - Lyndell Dunn 2. Discussion relating to the installation of communication towers for Fire Station No. 2 and No. 3 Andrew Neyman presented the item and discussion was held. It was further explained that the item would be placed on the October 1, 2019, City Council Agenda for consideration and action. 3. Discussion relating to Economic Development items A. Annual Report - Economic Development Strategic Plan (EDSP) B. Proposed Resolution - Incentive Policy Application Fee Chelsea Levo -Feary presented both items and discussion was held. It was further explained that item B would be placed on the September 17, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a proposed change order to the construction contract for the Redbud Festival Park Larry Langford presented the item and discussion was held. It was further explained that the item would be placed on the September 17, 2019, City Council Agenda for consideration and action. 5. Discussion relating to Community Development items A. Request for the rezoning of approximately 0.24 acres, located at 202 East 31a Street - (OZ 19 -04) B. Request for a Planned Unit Development (Parker Village) and rezoning of approximately 57 acres, located northeast of the East 1061h Street North and North Garnett Road intersection - (OPUD 17 -01 A and OZ 19 -05) C. Request for a Specific Use Permit (Time to Shine Car Wash) for approximately 4 acres, located at 11515 East 961h Street North - (SUP 19 -01) D. Proposed contract - 2019 Community Development Block Grant (CDBG)funding for Hale Acres Sanitary Sewer Improvements E. Proposed amendment to the Real Property Lease, dated June 19, 2001, between the City and Owasso Land Trust, LLC Brian Dempster and Morgan Pemberton presented items A and B and discussion was held. Brian Dempster and Karl Fritschen presented Items C and D, and discussion was held. Brian Dempster and Julie Lombardi presented item E and discussion was held. It was further explained that each item would be placed on the September 17, 2019, City Council Agenda for consideration and action. Owasso City Council, OPWA & OPGA September 10, 2019 Page 2 6. Discussion relating to Public Works Department Items A. Proposed Supplemental Agreement with the Oklahoma Department of Transportation - East 76th Street North Roadway Improvement Project from US 169 to North 1291h East Avenue B. Review bids for the Public Works Department Building Renovation project - OPWA Roger Stevens presented both items and discussion was held. It was further explained that item A would be placed on the September 17, 2019, City Council Agenda, and item B would be placed on the September 17, 2019, Owasso Public Works Authority Agenda for consideration and action. Discussion relating to a proposed Owasso Public Works Authority budget amendment - Series 2019 Promissory Note to the Oklahoma Water Resources Board Jennifer Newman presented the item, it was further explained that the item would be placed on the September 17, 2019, Owasso Public Works Authority Agenda for consideration and action. 8. Discussion relating to City Manager items A. Proposed changes to the Personnel Policy - Vacation and Sick Leave B. Monthly sales tax report C. City Manager report Warren Lehr introduced Chris Garrett and Michele Dempster to present item A and discussion was held. It was further explained that the item would be placed on the September 17, 2019, City Council Agenda for consideration and action. Mr. Lehr introduced Jennifer Newman to present the monthly sales tax report and discussion was held. Under item C, Mr. Lehr advised the City received the Assistance to Firefighters Grant to purchase rescue equipment and would place an item on the September 17, 2019, City Council consent agenda for acceptance, and the City's Annual Block Party will be held Saturday, September 14th. 9. City Councilor /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 8:09 pm. Bill Bush, Vice Mayor /Vice Chair Juliann M. Stevens, City /Authority Clerk Fund 01 GENERAL Claims List - 9/17/2019 Vendor Name Payable Description Payment JPMORGAN CHASE BANK AMAZON - SUPPLIES Amount AT &T LONG DISTANCE PHONE $0.37 BLUE ENERGY FUELS, LLC CNG FUEL PORCH - AUGUST, $24.04 CITY GARAGE LABOR /OVERHEAD - SEPT. 20 $305.17 CITY GARAGE VEH PARTS PURCH - AUGUST, $216.69 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $113.10 JPMORGAN CHASE BANK AMAZON -EQUIP $77,87 JPMORGAN CHASE BANK AMAZON- SUPPLIES $458.40 JPMORGAN CHASE BANK CROWN AWARDS - SUPPLIES $154.78 JPMORGAN CHASE BANK FAMILY ANIMAL -MED $459.52 JPMORGAN CHASE BANK FLAGS UNL- SUPPLIES $136.85 JPMORGAN CHASE BANK RGR- REPAIR $370.00 JPMORGAN CHASE BANK SAFETY SIGN - SUPPLIES $38.99 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $56.85 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $196.25 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total TARGET- STORAGE $2,688.90 JPMORGAN CHASE BANK ATWOODS- SPRAYERS $29.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.64 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC $25.70 GEN CEMETERY -Total $75.32 JPMORGAN CHASE BANK AMAZON - SUPPLIES $46.33 JPMORGAN CHASE BANK SAMS - SUPPLIES $53.20 JPMORGAN CHASE BANK STAPLES - SUPPLIES $22.54 JPMORGAN CHASE BANK WALMART- SUPPLIES $97.92 GEN COMM CTR DONATIONS -Total $219.99 AT &T LONG DISTANCE PHONE $2.52 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES FOR AUGUST 2 $237.00 JPMORGAN CHASE BANK AMAZON -PAPER $46,77 JPMORGAN CHASE BANK AMAZON - SUPPLIES $387.54 JPMORGAN CHASE BANK DALE &LEES- SERVICE $132.00 JPMORGAN CHASE BANK LOWES -KEYS $4,76 JPMORGAN CHASE BANK LOWES- SUPPLIES $56.58 JPMORGAN CHASE BANK MY SR CNTR -CHECK IN $750.00 JPMORGAN CHASE BANK NORTHERN TOOL- SUPPLIE $189.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $23.07 JPMORGAN CHASE BANK OWASSO KEYS - REPAIRS $45.00 JPMORGAN CHASE BANK TARGET- STORAGE $27,98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $109.66 SUMNERONE INC COPIER SVC $285.42 GEN COMMUNITY CENTER -Total $2,298,29 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $81.63 L Fund O1 GENERAL Claims List - 9/17/2019 Vendor Name CITY GARAGE CITY GARAGE FLEETCOR TECHNOLOGIES HAROLD RANDALL PINNEY HAROLD RANDALL PINNEY KENNETH LIVINGSTON TULSA COUNTY CLERK VERIZON WIRELESS Payable Description Payment Amount LABORIOVERHEAD - SEPT. 20 $433.75 VEH PARTS PURCH - AUGUST, $16.75 FUELMAN EXPENSES -AUG, 2 $147.43 CODE ENFORCEMENT $800.00 MOWING VERIZON WIRELESS MOWING $400.00 MOWING $500.00 TULSA COUNTY FILINGS $130.00 WIRELESS CONNECTION $123.69 GEN COMMUNITY DEVELOPMENT -Total $2,633.25 JPMORGAN CHASE BANK CANVA- ADVERT $12.95 GEN CULTURE & RECREATION -Total $12.95 JPMORGAN CHASE BANK OK NEWS -SUB FEE $5.95 JPMORGAN CHASE BANK USPS - POSTAGE $7.35 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total OFFICE DEPOT - SUPPLIES $53.31 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $74.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $84.04 JPMORGAN CHASE BANK LODGING EXPENSE $106.93 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $94.65 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EM ERG PREPAREDNESS -Total $399.96 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $586.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $278.03 JPMORGAN CHASE BANK HOME DEPOT -TAPE MEASU $15.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $15.58 UNIFIRST HOLDINGS LP UNIFORM SERVICE $25.50 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ENGINEERING -Total $961.17 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $68.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $16.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $396.29 TREASURER PETTY CASH GFOAO WORKSHOP $50.00 WYCOM SYSTEMS SOFTWARE $320.00 GEN FINANCE -Total $850.56 AMERICANCHECKED, INC ATTN: BILLING SOLICITOR BACKGROUND $108.25 CHEC AT &T LONG DISTANCE PHONE $43.03 HALL, ESTILL, HARDWICK, GABLE, LEGAL - PERSONNEL $193.30 IMPERIAL LLC COFFEE SERVICE $93.75 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $60.00 2 Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK MAILFINANCE -LEASE $1,110.66 JPMORGAN CHASE BANK TANNER - SERVICE $747.50 MCAFEE & TAFT LEGAL $1,411.72 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION $162.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $139.00 RICOH USA, INC (DOWNSTAIRS) COPIER RENTA $199.49 TULSA COUNTY CLERK TULSA COUNTY FILINGS $17.00 GEN GENERAL GOVERNMENT -Total $4,285.93 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.85 GEN HISTORICAL MUSEUM -Total WIRELESS CONNECTION $36.85 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $434.55 BAILEY EVENT CENTER, INC. EMPLOYEE TRAINING $740.00 FLEXPLAN ADMINISTRATORS INC FLEX PLAN ADMINISTRATION $232.00 ICON ENTERPRISES, INC APPLICANT TRACKING SYSTEM $7,250.00 JPMORGAN CHASE BANK GIANT WORLDWIDE -TRAIN $1,500.00 JPMORGAN CHASE BANK ICIMS- APPLICANT TRACK $300.00 JPMORGAN CHASE BANK NEXTIVA -FAX SERVICE $72.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $14.96 JPMORGAN CHASE BANK STRATA - CHARACTER MAG $1,021.96 JPMORGAN CHASE BANK TRAINING EXPENSE $18.64 JRW INC DBA/FINANCIAL EQUIPMENT CO. FOLDING MACHINE LEASE $394.00 GEN HUMAN RESOURCES -Total $11,978.31 CITY GARAGE LABORIOVERHEAD - SEPT. 20 $68.08 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total OMUSA- TRAINING $268.13 CHRISTIAN MINISTERS ALLIANCE INC SAVING OUR KIDS $300.00 CITY GARAGE LABORIOVERHEAD - SEPT. 20 $89.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $50.83 JPMORGAN CHASE BANK CMAO -DUES $640.00 JPMORGAN CHASE BANK IMLA -DUES $625.00 JPMORGAN CHASE BANK MEETING EXPENSE $53.85 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $13.28 JPMORGAN CHASE BANK OWASSO CHAMBER -REGIS $225.00 JPMORGAN CHASE BANK PIKEPASS -FEES $16.40 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS $100.00 GEN MANAGERIAL -Total $2,114,28 FELKINS ENTERPRISES, LLC REMINDER SLIPS $86.32 JPMORGAN CHASE BANK BEST BUY - KEYBOARD $19.99 JPMORGAN CHASE BANK OMUSA- TRAINING $75.00 GEN MUNICIPAL COURT -Total $181,31 3 Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $80.31 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $1,636.83 CITY GARAGE VEH PARTS PURCH - AUGUST, $11.29 CITY OF OWASSO WATER $12,561.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG. 2 $431.05 FREDRICK COSTIN JR MOWING $530.00 JPMORGAN CHASE BANK P &K -PARTS $126.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.59 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $62.75 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total STREET LIGHTS $15,516.58 JPMORGAN CHASE BANK POLICE REC- TRAINING $390.00 JPMORGAN CHASE BANK WALMART- PRISON BOARD $66,46 GEN POLICE COMMUNICATIONS -Total $456.46 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $479.25 CITY GARAGE LABOR /OVERHEAD - SEPT. 20 $3,996.17 CITY GARAGE VEH PARTS PURCH - AUGUST, $1,257.65 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $549.40 JPMORGAN CHASE BANK LOWES -WATER CAN $24.98 JPMORGAN CHASE BANK MUSTANG MOWERS -PARTS $73.12 JPMORGAN CHASE BANK NEW HOLLAND - CLUTCH $259.52 JPMORGAN CHASE BANK P &K- SUPPLIES $166.47 JPMORGAN CHASE BANK PIKEPASS -FEES $12.00 JPMORGAN CHASE BANK QUALITY TIRE -TIRE REP $11.95 UNIFIRST HOLDINGS LP UNIFORM SERVICE $114.52 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $7,025.05 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $69.44 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $797.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $15.43 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $30.00 JPMORGAN CHASE BANK LOCKE- REPAIRS $16.32 JPMORGAN CHASE BANK LOWES -HOT WATER TANK $444.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $23.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 VISION AIR SERVICES HVAC UNIT $9,227.00 GEN SUPPORT SERVICES -Total $10,664.20 AEP /PSO STREET LIGHTS $9.00 TREASURER PETTY CASH CC REFUND - JOHNSON $50.00 GENERAL -Total $59.00 0 Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL -Total $62,779.80 20 AMBULANCE SERVICE CITY GARAGE LABORIOVERHEAD - SEPT. 20 $931.00 CITY GARAGE VEH PARTS PURCH - AUGUST, $671.40 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $2,887.33 JPMORGAN CHASE BANK BOUNDTREE- SUPPLIES $6,430.71 JPMORGAN CHASE BANK DELTA - AIRFARE $1,521.00 JPMORGAN CHASE BANK DELTA -FEE $94.95 JPMORGAN CHASE BANK GARYS- REPAIR $433.94 JPMORGAN CHASE BANK HENRY SCHEIN- RETURN ($30920) JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $1,239.80 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $832.62 JPMORGAN CHASE BANK LOCKE -LIGHT $5.09 JPMORGAN CHASE BANK LODGING EXPENSE $2,250.00 JPMORGAN CHASE BANK NORTHERN SAFETY -SENSO $672.00 JPMORGAN CHASE BANK TELEFLEX- SUPPLIES $1,943.50 JPMORGAN CHASE BANK ULINE- SUPPLIES $813.48 JPMORGAN CHASE BANK ZOLL- SUPPLIES $4,409.29 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $24,866.92 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $112.50 BLUE CROSS BLUE SHIELD OF OKLAHOMA AMBULANCE REFUND $301.59 JANE FISHER AMBULANCE REFUND $88.65 LINDA KIRK AMBULANCE REFUND $125.00 PHYLLIS YELDELL AMBULANCE REFUND $50.00 TRICARE HUMANA AMBULANCE REFUND $333.65 AMBULANCE SERVICE -Total $1,011.39 AMBULANCE SERVICE -Total $25,878.31 25 HOTEL TAX GIS WEBTECH LLC GIS DATA $7,500.00 JPMORGAN CHASE BANK MEETING EXPENSE $51.45 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $324.01 JPMORGAN CHASE BANK TULSA CHAMBER -DUES $17,500.00 JPMORGAN CHASE BANK TULSA CHAMBER -FEE $1,750.00 JPMORGAN CHASE BANK TULSA CHAMBER - RETURN ($300.00) RETAIL STRATEGIES LLC RETAIL MARKET STUDY $9,750.00 HOTEL TAX ECON DEV -Total $36,575.46 CITY GARAGE LABOR(OVERHEAD - SEPT. 20 $139.58 JPMORGAN CHASE BANK LONE STAR -FLAGS $120.00 JPMORGAN CHASE BANK OFFICE DEPOT - LABELS $14.29 JPMORGAN CHASE BANK PIKEPASS -FEES $18.76 STRONG NEIGHBORHOODS -Total $292.63 N Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment LOCKSET REPL $1,284.04 CITY GARAGE Amount 25 HOTELTAX -Total CITY GARAGE VEH PARTS PURCH - AUGUST, $36,868.09 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK BEST BUY - SUPPLIES $99.99 FUELMAN EXPENSES -AUG, 2 JPMORGAN CHASE BANK PHILLIPS 66 -FUEL $9.59 $99.99 UNIFIRST HOLDINGS LP UNIFORM SERVICE $7.83 JPMORGAN CHASE BANK VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMAZON- SIGNAGE STORMWATER- STORMWATER -Total JPMORGAN CHASE BANK $157,42 STORMWATER MANAGEMENT -Total AMAZON- UNIFORMS $157.42 34 VISION TAX BKL INCORPORATED ENGINEERING SERVICES - E $33,042.50 ATWOODS -TRASH CAN VSN RECAP 96TH/119 -129TH -Total JPMORGAN CHASE BANK $33,042.50 $113.00 BENCHMARK SURVEYING & LAND ROW ACQUISITION SURVEY - $225.00 JPMORGAN CHASE BANK SERVICES $46327 JPMORGAN CHASE BANK CONRAD -PARTS MICHELLE & WILLIAM HEATH ROW ACQUISITION $8,800.00 $229.47 TULSA COUNTY CLERK TULSA COUNTY FILINGS $168.00 VSN RECAP MINGO TO GARNET -Total $9,193.00 VISION TAX -Total $42,235.50 35 PARK DEVELOPMENT ALL MEDIA INTEGRATION LLC REDBUD FESTIVAL PARK - SO $38,943.25 PARK DEV REDBUD PARK -Total $38,943.25 PARK DEVELOPMENT -Total $38,94125 36 CAPITAL IMPROV GRANTS BUILDERS UNLIMITED REDBUD FESTIVAL PARK $108,969.62 VSN 2025 FESTIVAL PARK -Total $108,969.62 CAPITAL IMPROV GRANTS -Total $108,969.62 37 SALES TAX FIRE BERT PARSONS SECOND GENERATION LOCKSET REPL $1,284.04 CITY GARAGE LABORIOVERHEAD - SEPT. 20 $2,279.00 CITY GARAGE VEH PARTS PURCH - AUGUST, $1,225.19 CITY OF OWASSO WATER $192.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $2,588.85 JPMORGAN CHASE BANK ACADEMY - UNIFORMS $99.99 JPMORGAN CHASE BANK ADVANCE AUTO -BULB $4.54 JPMORGAN CHASE BANK AMAZON -MOP BUCKET $37.35 JPMORGAN CHASE BANK AMAZON- SIGNAGE $12.99 JPMORGAN CHASE BANK AMAZON - SUPPLIES $110.42 JPMORGAN CHASE BANK AMAZON- UNIFORMS $130.00 JPMORGAN CHASE BANK AMER WASTE -REF SVC $100.20 JPMORGAN CHASE BANK ATWOODS -TRASH CAN $22.66 JPMORGAN CHASE BANK BIG POPPYS- UNIFORMS $113.00 JPMORGAN CHASE BANK CHEWY.COM -K9 FOOD $55.57 JPMORGAN CHASE BANK COLLINS ELEC - REPAIR $46327 JPMORGAN CHASE BANK CONRAD -PARTS $128.78 JPMORGAN CHASE BANK CONRAD- REPAIRS $229.47 JPMORGAN CHASE BANK CORNERSTONE -CHAIN $24.99 11 Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK CORNERSTONE -OIL $11.77 JPMORGAN CHASE BANK CORNERSTONE -PAINT $14.22 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $8.50 JPMORGAN CHASE BANK CORNERSTONE -TOOLS $216.34 JPMORGAN CHASE BANK EQUIP ONE -PARTS $29.95 JPMORGAN CHASE BANK EZREGISTER -FEES $250.00 JPMORGAN CHASE BANK FIRE ENGINEER -CONF RE $2,508.00 JPMORGAN CHASE BANK FIRE PROTECT - MANUALS $986.40 JPMORGAN CHASE BANK FMAO -REGIS FEE $300.00 JPMORGAN CHASE BANK HOME DEPOT -CHAIN $1.84 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $216.36 JPMORGAN CHASE BANK /AFC- MEMBERSHIP $295.00 JPMORGAN CHASE BANK [CC-CODE BOOKS $678.08 JPMORGAN CHASE BANK IMAGENET- COPIER FEE $440.17 JPMORGAN CHASE BANK JOHN E REID -FEES $185.00 JPMORGAN CHASE BANK KEISER- HAMMERS $275.00 JPMORGAN CHASE BANK LODGING EXPENSE $1,221.81 JPMORGAN CHASE BANK MAGNA - SUPPLIES $236.07 JPMORGAN CHASE BANK NAFECO- UNIFORMS $4,676.45 JPMORGAN CHASE BANK NFPA- SUPPLIES $50.50 JPMORGAN CHASE BANK NORTHERN SAFETY -SAMPL $135.00 JPMORGAN CHASE BANK NORTHERN SAFETY -TOOLS $197.14 JPMORGAN CHASE BANK OKIAAI- TRAINING $200.00 JPMORGAN CHASE BANK OREILLY -EQUIP MAINT $6.99 JPMORGAN CHASE BANK OREILLY -OIL DRY $37.96 JPMORGAN CHASE BANK OREILLY -TIRE GAUGE $10.64 JPMORGAN CHASE BANK OREILLY -WIPER BLADE $27.72 JPMORGAN CHASE BANK P &K- SUPPLIES $27.99 JPMORGAN CHASE BANK PIKEPASS -FEES $31.75 JPMORGAN CHASE BANK QUIKSERVICE -PROPS $237.88 JPMORGAN CHASE BANK SAMS- SUPPLIES $493.68 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $144.00 JPMORGAN CHASE BANK STOLZ- REPAIR $640.00 JPMORGAN CHASE BANK TECHSMITH- SOFTWARE AG $44.75 JPMORGAN CHASE BANK TRACE ANALYTICS -SUPPL $61.34 JPMORGAN CHASE BANK TRAVEL EXPENSE $16.30 JPMORGAN CHASE BANK W &B SVC- REPAIR $467.01 JPMORGAN CHASE BANK WS DARLEY -TOOLS $290.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $364.26 VERIZON WIRELESS WIRELESS CONNECTION $960.24 SALES TAX FUND -FIRE -Total $26,099.26 7 Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE • Total $26,099.26 38 SALES TAX POLICE AT &T LONG DISTANCE PHONE $43.03 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $10,660.67 CITY GARAGE VEH PARTS PURCH - AUGUST, $2,502.39 CITY OF OWASSO WATER $56.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES -AUG, 2 $8,619.40 JPMORGAN CHASE BANK ACTION TARGETS- SUPPLI $307.48 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES $23.24 JPMORGAN CHASE BANK AMAZON- SUPPLIES $371.91 JPMORGAN CHASE BANK AT YR SVC- RENTAL $80.00 JPMORGAN CHASE BANK CALIBRE PRESS - TRAININ $159.00 JPMORGAN CHASE BANK CANINE UNLIMITED -TRAI $2,700.00 JPMORGAN CHASE BANK CENTER MASS- UNIFORM $199.24 JPMORGAN CHASE BANK FAMILY ANIMAL -MED $443.73 JPMORGAN CHASE BANK GOVX -TOOLS $748.56 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $13.48 JPMORGAN CHASE BANK 10 CAR WASH - SUPPLIES $16.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $15.36 JPMORGAN CHASE BANK MARLOW WHITE- UNIFORMS $78.00 JPMORGAN CHASE BANK NTOA- REFUND ($785.00) JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $9.55 JPMORGAN CHASE BANK OREILLY -PARTS $113.06 JPMORGAN CHASE BANK SAMS- REFUND ($31.88) JPMORGAN CHASE BANK SAMS - SUPPLIES $22.89 JPMORGAN CHASE BANK SPECIAL OPS- AWARDS $325.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $1,876.67 JPMORGAN CHASE BANK THEDEMANDPROJ- TRAININ $75.00 JPMORGAN CHASE BANK TINT SHOP- TINTING $225.00 JPMORGAN CHASE BANK TULSA LOCK - SUPPLIES $2.17 JPMORGAN CHASE BANK ZIEGLER- AWARDS $125.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $3,203.41 VERIZON WIRELESS WIRELESS CONNECTION $920.23 SALES TAX FUND- POLICE -Total $33,118.59 SALES TAX POLICE • Total $33,118.59 39 SALES TAX STREETS GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - F $80,797.50 FY19 STREET REHAB -Total $80,797.50 AEP /PSO STREET LIGHTS $6,869.21 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $231.40 CITY GARAGE LABOR/OVERHEAD - SEPT. 20 $2,975.17 CITY GARAGE VEH PARTS PURCH - AUGUST, $986.13 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - AUG, 2 $888.60 0 Fund 39 SALES TAX STREETS Claims List - 9117/2019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SIGNALTEK INC SIGNALTEK INC UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP VERDIGRIS VALLEY ELECTRIC COOP VERIZON WIRELESS Payable Description Payment Amount DUNHAMS- ASPHALT $252.00 INTERSTATE - BATTERIES $570.90 LOWES -KEYS $11.90 LOWES- LUMBER $43.56 LOWES -PAINT $55.97 LOW ES -PARTS $24.41 LOWES -SHOP TOWELS $11.48 LOWES- SUPPLIES $8.68 MAXWELL SPLY -PARTS $491.77 MAINTENANCE $1,405.00 SERVICE AGREEMENT, TRAFFI $1,111.85 UNIFORM SERVICE $180.58 CHAMPION STREET LIGHT $74.62 SECURITY LIGHT $6.03 WIRELESS CONNECTION $80.02 SALES TAX FUND- STREETS -Total $16,279.28 SALES TAX STREETS -Total $97,076.78 40 CAPITAL IMPROVEMENTS GARVER ENGINEERING SERVICES AGRE $29,830.07 CIP 106/129 INTERSECT IMP -Total $29,830.07 JPMORGAN CHASE BANK BROCO- BLADES $367.15 JPMORGAN CHASE BANK HOME DEPOT -EQUIP $1,061.98 CIP FIRE DEPT VEHICLES -Total $1,429.13 INTERIOR LANDSCAPES STATION 4 FF &E $902.46 JPMORGAN CHASE BANK AMAZON - SIGNAGE $12.56 JPMORGAN CHASE BANK NORTHERN SAFETY -EQUIP $634.33 CIP FIRE STATION #4 -Total $1,549.35 CAPITAL IMPROVEMENTS -Total $32,808.55 68 OPWA TIF JPMORGAN CHASE BANK WEIHAAS- WEBSITE MAINT $600.00 ECON DEV TIF -Total $600.00 OPWA TIF -Total $600.00 70 CITY GARAGE BLUE ENERGY FUELS, LLC CNG FUEL PURCH - AUGUST, $21.43 JPMORGAN CHASE BANK AMERIFLEX -PARTS $73.30 JPMORGAN CHASE BANK BLT HEADLIGHTS -PARTS $239.98 JPMORGAN CHASE BANK GOODYEAR - RECAPS $3,534.87 JPMORGAN CHASE BANK GOODYEAR -TIRES $1,936.50 JPMORGAN CHASE BANK HESSELBEIN -TIRES $726.96 JPMORGAN CHASE BANK INLAND TRUCK -PARTS $416.33 JPMORGAN CHASE BANK JIM GLOVER -PARTS $65.99 JPMORGAN CHASE BANK PROVISION -PARTS $914.52 JPMORGAN CHASE BANK PROVISION - RETURN ($324.00) 9 Fund 70 CITY GARAGE Claims List - 9/17/2019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP Payable Description Payment Amount PULSETECH -PARTS $337.58 SUMMIT -PARTS $32.23 UNITED FORD -PARTS $47.42 NATURAL GAS USAGE $89.53 UNIFORM RENTAL FEES $55.26 CITY GARAGE -Total $8,167.90 CITY GARAGE -Total $8,167.90 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $13,350.76 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF-INS -Total $15,009.09 WORKERS' COMP SELF -INS -Total $15,009.09 City Grand Total $528,712.16 10 flFAL poopla • REAL CFara<ler •REAL Commonly TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: Assistance to Firefighter Grant Award DATE: September 13, 2019 BACKGROUND: The Assistance to Firefighter Grant (AFG) is a federally funded cost share program designed to help first responders obtain critical items necessary to protect the public and emergency response personnel. The application period opened for 30 days in late summer of 2018. The program guidance indicated that only high priority items, as determined by the program committee, would be funded. The applications are electronically pre- scored, reviewed by a panel of peers, and program grant staff conducts a post panel review. The grant awards are 90% federal and 10% locally funded. Upon review of the grant program priorities, Fire staff determined that an application for confined space and trench rescue equipment would be favorably considered and submitted the completed application in the fall of 2018. On September 6, 2019, staff received official notification of grant award in the amount of $54,508.00, of which the federal share is $49,552.72 and the local share is $4,955.28, for the purchase of the confined space and trench rescue equipment to be utilized at the new Public Safety Training Center. BID PROCESS: A specification bid package will be developed and mailed to multiple vendors specializing in rescue equipment. Bid packages will be advertised in print and posted on the City of Owasso web site. The bid submittals will be reviewed for content and conformity to the specifications. After a thorough review is conducted staff will seek City Council approval to award the bid. FUNDING: Funding for the local cost share of $4,955.28, is included in the Fire Department Half -Penny Sales Tax Fund. RECOMMENDATION: Staff recommends acceptance of the Assistance to Firefighter Grant (AFG) award, in the amount of $54,508.00, and approval of a budget amendment in the General Fund, increasing revenues and the appropriation for expenditures in the Fire Department Budget, by $49,552.72 (federal share). ATTACHMENT: Award Letter Award Letter Arami Goldstein Owasso, City Of PO BOX 180 OWASSO, OK 74055 EMW- 2018 -FO -04580 Dear Arami Goldstein, U.S. Department of Homeland Security Washington, D.C. 20472 0_0 FEMA Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2018 Assistance to Firefighters Grant (AFG) funding opportunity has been approved in the amount of $49,552.72 in Federal funding. As a condition of this grant, you are required to contribute non - Federal funds equal to or greater than 10.00 percent of the Federal funds awarded, or $ 4,955.28 for a total approved budget of $ 54,508.00. Please see the FY 2018 AFG Notice of Funding Opportunity for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • 2018 AFG Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Bridget Bean Acting Assistant Administrator Grant Programs Directorate i� REAL P0001a -pEALC Adnr REAL COmmunlly TO: The Honorable Mayor and City Council FROM: Chelsea Levo Feary, CECD Economic Development Director SUBJECT: Resolution 2019 -18, Establishing the Economic Development Incentive Application Fee DATE: September 13, 2019 BACKGROUND: The Owasso City Council voted to adopt the Economic Development Incentives Policy on March 19, 2019. The purpose of this policy is to regulate the process that applicants follow when applying for economic development incentives from the City of Owasso, as well as to establish the consideration and approval processes for the City. Section 2 of the policy states a fee will be established with a resolution passed by the Owasso City Council for the Economic Development Incentive application process to afford the time and resources dedicated by the City to the review and consideration of economic development incentives. Staff proposed a $200 application fee during discussions at the March 12, and September 10, 2019, Council worksessions. A Resolution to establish the Economic Development Incentives application fee has been drafted and is being presented for Council consideration and action. RECOMMENDATION: Staff recommends approval of Resolution 2019 -18. ATTACHMENTS: Resolution 2019 -18 Economic Development Incentives Policy Economic Development Incentives Application CITY OF OWASSO, OKLAHOMA RESOLUTION 2019 -18 A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING AN ECONOMIC DEVELOPMENT INCENTIVE APPLICATION FEE AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the Economic Development Incentives Policy was recommended by the Owasso Economic Development Authority on February 14, 2019, and approved by the City Council on March 19, 2019. WHEREAS, Section 2 of the Economic Development Incentives Policy states that a fee shall be established with a resolution of the Owasso City Council for the Economic Development Incentive application. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: From and after the effective date of this Resolution, the following fee is established for the Economic Development Department: Economic Development Incentives Application Fee I Per application 1 $200 SECTION TWO: Provisions of this Resolution shall become effective within thirty (30) days of passage. ATTEST: Juliann M. Stevens, City Clerk PASSED AND APPROVED this 171h day of September, 2019 Chris Kelley, Mayor APPROVED AS TO FORM: Julie Lombardi, City Attorney POLICY 03 -2014 OWASSO CITY COUNCIL CITY OF OWASSO, OKLAHOMA ECONOMIC DEVELOPMENT INCENTIVES POLICY STATEMENT SECTION 1 - PURPOSE The purpose of this policy is to regulate the process that applicants follow when applying for economic development incentives from the City of Owasso, as well as to establish the consideration and approval processes for the City. SECTION 2 -FEES A fee will be established with a resolution passed by the Owasso City Council for the Economic Development Incentive application process to afford the time and resources dedicated by the City to the review and consideration of economic development incentives. SECTION 3 - REVIEW AND APPROVAL Economic Development Incentive applications shall be submitted to the Economic Development Department where they will undergo an initial review process at the staff level. Next, applications will be presented, with the Economic Development Department staff's recommendation, to the Owasso Economic Development Authority (OEDA) for their review, discussion, and recommendation. Finally, applications will be presented, with the Economic Development Department's recommendation and the OEDA's recommendation, to the Owasso City Council for review, discussion, and final action. Upon City Council approval of an application and agreed upon incentive award, staff will draft a Performance Agreement to incorporate obligations and terms set by the City Council. SECTION 4 -TARGET INDUSTRIES The City of Owasso's Target Industries are metal manufacturing, aircraft parts, destination and /or research and development (R &D) medical, office /headquarters, and information technology. The identification of Target Industries is not intended to exclude other economic projects. SECTION 5 - "BUT -FOR" DETERMINATION The "But -For" Determination is the final test in determining whether to grant incentives to a company that is considering a relocation or expansion outside the community or cannot expand inside the community "but for" the incentive in question. SECTION 6 - DISCLOSURE STATEMENT The City will not consider any incentive unless the applicant submits a full and complete application and provides any additional information as requested by the City. The accuracy of the information provided in the application shall be verified by the City or its designees, which may include third -party consultants or entities with expertise in the field of economic development. Any information provided by the applicant in the course of the application process will be returned to the applicant upon completion of the review process. Any applicant who provides incorrect or incomplete information, or allows their representative to do so, either in the economic incentive agreement application process or the annual compliance review of such an agreement, may cause the application to be declared null and void and shall be required to immediately repay the entire amount of the economic incentive agreement to the City of Owasso upon discovery of the false information. POLICY 03 -2019 OWASSO CITY COUNCIL ECONOMIC DEVELOPMENT INCENTIVES POLICY STATEMENT Page 2 of 2 SECTION 7 - DUE CONSIDERATION In addition to the policy set forth above, the following provisions should be noted by any applicant /developer seeking economic development financial assistance or technical assistance from the City of Owasso: • The adoption of this policy by the City Council should not be construed to mean that the provision of financial incentives is inherently approved for any applicant and /or project that may be able to comply with the policy as set forth herein. Each project will be approached as an entity to be independently evaluated. • The City reserves the right to amend, modify, or withdraw this policy; revise any requirement of this policy; require additional statements, sworn affidavits or other information from any applicant /developer, negotiate or hold discussions with any applicant /developer /and or project which does not completely conform to this policy as set forth above; waive any nonconformity with this policy; eliminate this policy in whole or in part , and waive any timetables established by ordinance, resolution, or motion if the City deems it is in its best interest to do so. • Submission of an application for economic development assistance that complies with the spirit and intent of this policy does not commit the City to approval of the development /redevelopment project associated with said application. • The City may exercise the foregoing rights at any time without notice and without liability to any applicant, developer, and /or project or any other party for its expenses incurred in the preparation of an application for economic development assistance. The preparation of any such application and related costs associated with responding to the City in its review of such application shall be the sole responsibility of the applicant /developer. PASSED AND APPRO]VE'D this I91h jd-ay of March, 2019. < <Ci Gti Y �r ATTES "Stevens, ity Clerk �� "��'_U r (SEAL) APPROVED AS TO FORM: 6vi g4 Julie i0mbardi, City Attorney Kelley, Mayor V CITY OF OWASSO " 200 South Main Owasso, OK 74055 Qua$opto • Rcai Characlot • Roal Community 918.376.1500 w .cityofowasso.com ECONOMIC DEVELOPMENT INCENTIVES APPLICATION General Information: Name of Business Business Address: City State Zip Code Phone: Name of Owner /Applicant: Owner Address: Email: City State Zip Code Phone: Name of Second Owner (if applicable): Owner Address: Email: City State Zip Code Phone: Email: Real People - Raal Chamclur • Roal Community Oklahoma Sales Tax Information (If Applicable): Permit Number: Type of Incentive Requested: New Retail Project CITY OF OWASSO Expiration Date: Primary Business Project Completed Pre - Application Meeting with Economic Development Department Staff: Yes E] No ❑ Enclosed $200 Application Fee ❑ 200 South Main Owasso, OK 74055 918.376.1500 www.cifyofowassocom Enclose all application documents (See Exhibit A for Retail Project and Exhibit B for Primary Business Project) Retail Project Documents ❑ Zip Code Analysis ❑ Market Analysis ❑ Feasibility Study ❑ Traffic Study Primary Business Project Documents ❑ A comprehensive description of the applicant listing of all officers, directors, members, and key personnel that control 20% or more of the shares or other controlling interest ❑ A comprehensive description of the products and services of the applicant and /or project. ❑ A Business Plan with comprehensive financial projections for not less than three successive years. ❑ Three years of corporate tax returns and financial statements. ❑ A detailed and well - articulated request of desired incentives including the amount requested and duration. ❑ A statement describing all direct and indirect benefits to the City for providing incentives which shall include, but not be limited to: • Estimated taxes paid fall) • Purchases from local vendors • Utilizing local contractors • Hiring from the City workforce • Congruity with the goals of this Policy • Skills and technology advancement • Expanded infrastructure capacity Roal Pooplo • Real Clmmdor Real Community CITY OF OWASSO 200 South Main Owasso, OK 74055 918.376.1500 www.c i tvo fowasso.co m ❑ If applicable, precise location of the site to be developed accompanied by legal description, Assessor's parcel number, and a preliminary title report with all easements plotted. ❑ If applicable, a copy of the Grant Deed or similar document showing ownership vested in the applicant or business requesting assistance. ❑ If leased, a copy of the fully- executed leases along with any specific rules, use, or occupancy restrictions. ❑ if applicable, a preliminary Site Plan in sufficient detail to evaluate appropriateness with City land use standards and zoning. ❑ If applicable, conceptual Building Plans with elevations (front, side, and rear). ❑ For speculative industrial development projects, a preliminary Master Plan in sufficient detail to conduct an Economic Impact Analysis (EIA) and determine marketability, absorption period, and viability of proposed financing structure. ❑ Infrastructure needs /requirement estimate or value of improvements to be made by project that represent excess capacity that will support future development. ❑ Total project costs. ❑ Must include all on -site and off -site plus soft costs including architectural and engineering fees (A &E), machinery and equipment, land cost (or annual lease expense), and any other costs that will support a thorough EA. ❑ Construction schedule, and if phased, a phasing plan. ❑ Estimated annual revenues. ❑ If applicable, current assessed valuation of the property and any improvements. ❑ Estimated post - development value of the property, equipment, and all other improvements (Cap Rate). ❑ Estimated annual sales, composition (taxable vs. non - taxable) and whether goods and services primarily serve local or out -of- city /state consumers and businesses. ❑ Estimated number of jobs created or retained by development, average wage per job, specific job classifications and minimum qualifications. ❑ Listing of incentives provided by other agencies, or jurisdictions, regardless of whether they are tax or financial and whether they are committed and any security instruments or covenants that could impact the City's incentive evaluation. ❑ Information required for an Economic Impact Analysis, a Credit Analysis, and a City Fiscal Impact Analysis. ❑ Any other information deemed necessary by the City to substantiate the incentive request. Disclosure Statement: The City will not consider any incentive unless the applicant submits a full and complete application and provides any additional information as requested by the City. The accuracy of the information provided in the application shall be verified by the City or its designees, which may include third -party consultants or entities with expertise in the field of economic development. Any information provided by the applicant in the course of the application process will be returned to the applicant upon completion of the review process. Any applicant who provides incorrect or incomplete information, or allows their representative to do so, either in the economic incentive agreement application process or the annual compliance review of such an agreement, may cause the application to be declared null and void and shall be required to immediately repay the entire amount of the economic incentive agreement to the City of Owasso upon discovery of the false information. (Applicant Initial) Roar F'ooplo • Real CNamptor• Real Community Due Consideration: 200 South Main Owasso, OK 74055 918.376.1500 www, ci tvofowasso.co m In addition to the policies set forth above, the following provisions should be noted by any applicant /developer seeking economic development financial assistance or technical assistance from the City of Owasso: • The adoption of these policies by the City Council in the form of a resolution should not be construed to mean that the provision of financial incentives is inherently approved for any applicant and /or project that may be able to comply with the policies as set forth herein. Each project will be approached as an entity to be independently evaluated. (Applicant Initial) • The City reserves the right to amend, modify, or withdraw these policies; revise any requirement of these policies; require additional statements, sworn affidavits or other information from any applicant /developer, to negotiate or hold discussions with any applicant /developer /and or project which does not completely conform to the policies as set forth above, to waive any nonconformity with these policies, to eliminate these policies in whole or in part, if the City deems it is in its best interest to do so, and to waive any timetables established by ordinance, resolution, or motion. (Applicant Initial) • Submission of an application for economic development assistance that complies with the spirit and intent of these policies does not commit the City to approval of the development /redevelopment project associated with said application. )Applicant Initial) • The City may exercise the foregoing rights at any time without notice and without liability to any applicant, developer, and /or project or any other party for its expenses incurred in the preparation of an application for economic development assistance. The preparation of any such application and related costs associated with responding to the City in its review of such application shall be the sole responsibility of the applicant /developer. (Applicant Initial) REAL Poopla •REAL CM1anclor • flEAL Community TO: The Honorable Mayor and City Council FROM: Karl Fritschen AICP, RLA Planning Manager SUBJECT: Contract Execution: 2019 -20 Community Development Block Grant funds for Hale Acres sanitary sewer lines DATE: September 13, 2019 BACKGROUND: On March 19, 2019, the Owasso City Council approved Resolution 2019 -10, identifying the continuation of the replacement of sanitary sewer lines in the Hale Acres subdivision for the 2019- 2020 Community Development Block Grant (CDBG) allocation and authorizing the Mayor to execute the CDBG funding application. As mentioned in the memo dated March 15, 2019 (attached), continuing the sewer line replacement work is a priority in this neighborhood to address the many infrastructure issues from below ground level upwards. Owasso is to be allocated $133,117 of CDBG funds for the project. CONTRACT EXECUTION: As part of the CDBG process, a contract guaranteeing completion of the work as outlined is required between Owasso and Tulsa County. The contract states that the City shall be responsible for the oversight of the project titled "Hale Acres Sanitary Sewer Line Rehabilitation" and to meet the objectives of the Community Development Block Grant program in accordance with the terms and conditions as set forth within the contract. Further,. the City agrees to perform those duties, obligations, and representations contained in the application to Tulsa County, and are bound by the provisions of its application, and all amendments to said contract. The contract must be signed by all parties prior to putting the project out to bid. On August 26, 2019, Indian Nations Council of Government (INCOG) provided the attached contract that requires a signature from the City Manager and City Attorney. Once signed, the contract is forwarded to INCOG, where the Chair of the Tulsa County Board of Commissioners signs the same document. RECOMMENDED ACTION: Staff recommends authorization for the City Manager to execute the 2019 CDBG Contract for Public Improvements between the City of Owasso and Tulsa County in order to receive the allocation of CDBG funds. ATTACHMENTS: Memo dated March 15, 2019, with Resolution 2019 -10 and signed application FY 2019 CDBG Contract Project Map 0REALP.P1.-REALCh...W-REAL Community APPROVED BY COUNCIL MAR 19 2019 TO: The Honorable Mayor and City Council FROM: Karl Fritschen, MRCP, AICP, RLA Planning Manager SUBJECT: Resolution 2019 -10, Project Application Community Development Block Grant (CDBG FY 2019) DATE: March 15, 2019 BACKGROUND: The primary objective of the national Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one (1) of the following national objectives: • Provide benefit to low and moderate income persons; • Aid in the prevention or elimination of slums or blight; and • Meet other community development needs having particular urgency or posing a serious or immediate threat to the health or welfare of a community. ANTICIPATED FUNDING: On January 28, 2019, the Indian Nation Council of Governments ( INCOG), provided information regarding the FY 2019 CDBG application cycle. A completed application, which includes a public hearing, resolution, and cooperation agreement, is due no later than April 5, 2019. Owasso will receive an allocation of approximately $138,377 for the FY 2019 CDBG funding cycle, which does not require local matching funds from the City. INCOG has also given staff permission to combine the FY 2018 allocation of $138,377 with the remaining balance from the FY 2017 allocation of approximately $5,200, providing a total available amount of $281,954 for the selected project. Staff believes that combining the funds into one larger project will result in better bids received. PAST CDBG PROJECTS: In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that determined if individuals and families qualified as a low to moderate income household. As a result, Owasso lost much of its former qualifying area in and around the original town, leaving only a small area around the Baptist Village. neighborhood. Owasso staff performed income surveys for smaller targeted geographic areas in the summer of 2015, qualifying the Hale Acres neighborhood near North Garnett Road and East 116th Street North for a five (5) year period. Since the Hale Acres neighborhood qualified for funding under the revised HUD income limits, the City has utilized CDBG funds from the FY 2016, 2017, and 2018 allocations for replacement of sanitary sewer lines in this neighborhood. PUBLIC HEARING: During the application phase for the CDBG grant, a public input meeting is required to solicit comments on possible projects. A public hearing was held on March 5, 2019, one citizen spoke in favor of continuing to use the funds in Hale Acres. PROPOSED FY 2019 PROJECT: The proposed project for FY 2019 CDBG funding cycle is for continued replacement of the sanitary sewer lines in the Hale Acres neighborhood. Continuing the sewer line replacement work is a priority in this neighborhood to address the many infrastructure issues from below ground level upwards. The project will be designed in -house by the Engineering Division of Public Works. The proposed FY 2019 Owasso CDBG project is continuation of the replacement of the deteriorated 8" clay tile sanitary sewer pipe between North 1061h East Avenue and North 112th East Avenue (approx.] 643 LFj and replacing it with a new 8" HDPE pipe. This work, which will be considered Phase II, will involve pipe bursting and replacement of the old clay pipe. Depending on how the bids come in, the work may include a partial replacement of the pipe running along North 1061h East Avenue This section, considered the first section of Phase III, will involve removal of the 8" clay pipe and replacing it with a new 12" HDPE pipe (approx. 500 LF). The work will continue to remedy many years of inflow and infiltration in this area of Owasso's collection system that was originally placed there in the 1960's. Staff has been told by INCOG that this survey used to qualify this neighborhood will expire in July 2020. This should allow the City to use two more allocations (FY 2019 and FY 2020) in this neighborhood before having to perform another survey in the fall of 2020. RECOMMENDATION: Staff recommends approval of Resolution 2019 -10, requesting assistance from the Tulsa County CDBG Urban County Program, approving an application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the FY 2019 funding cycle, and authorizing fhe Mayor to execute all related documents, ATTACHMENTS: Resolution 2019 -10 CDBG Application CITY OF OWASSO RESOLUTION 2019 -10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2019 TULSA COUNTY URBAN COUNTY WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93 -383 et seq.), (the "Act"), provides that Community Development Block Grant, ( "CDBG "), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93- 383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City of Owasso has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2018 -2019; and, NOW THEREFORE, BE IT RESOLVED that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this 190' day of March, 2019, at a regularlt//§ ct{�duf��eeting of the governing body, in com liance with the Open Meeting Act, 25 O.S.��jj1 -�// 2001) 411�' OF 0 4 . ,' ' `50 OFF,C�� (S E Add Attest: • _�p,� Clerk me March 19, 2019. Dr. Ctiris Kelley, Mayor TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Required Documents to be submitted with Applications ✓ W -9 Form ✓ Documentation of Current Registration in SAM ✓ Public Hearing Documentation: Affidavit of publication or certified posted notice. ✓ Application Summary Page which includes • Project Title • Detailed Project Description • Map with target area and Census Tract/BG clearly marked • Number of population served • Census Tract(s) and Block Groups(s) identified ✓ Application Certification ✓ Attachment A: Line Item Budget ✓ Attachment B: Income Survey Summary Form • Completed form if Income Survey • LM Percentage ( %) if using CT /BG data ✓ Attachment C: Other Project Funding Sources ✓ Attachment D: Certified Professional Cost Estimates /Engineering Report ✓ Attachment E: Resolution ✓ Attachment F: Project Timeline Application Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Page 1 of 2 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Name of Unit of Local Government City of Owasso, OK Mailing Address PO Box 180 Physical Address 200 South Main Owasso, OK Zip Code +4 74055 -0180 Phone Number 918.376.1515 Fax # 918.376.1597 FEW 73- 6069613 DUNS 013786215 Chief Elected Official Mayor Chris Kelly Clerk Ms. Julie Stevens 2. Name of Staff Contact Karl A. Fritschen Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com 3. Project Title, Detailed Description of Project (Attach additional detail as needed. Provide Map) Hale Acres Sewer Line Replacement The FY 19 Owasso CDBG project is continuation of the replacement of the deteriorated 8" clay tile sanitary sewer pipe between N 106th East Ave. and N 112'" East Ave. (approx.1643 LF) and replacing it with a new 8" HDPE pipe. This work, which will be considered Phase II, will involve pipe bursting and replacement of the old clay pipe. Depending on how the bids come in, the work may include a partial replacement of the pipe running along N 106th East Ave. This section, considered the first section of Phase III, will involve removal of the 8" clay pipe and replacing it with a new 12" HDPE pipe (approx. 500 LF). The work will continue to remedy many years of inflow and infiltration in this area of Owasso's collection system that was originally placed there in the 1960s. The attached map depicts the location of said projects. (See Attached Map) Engineering, design, bid advertisement, and construction inspections will take place with City personnel, so the entire grant amount plus any additional City portion will be used solely for installation of the new pipe. Upon environmental clearance, the City will bid the project in accordance with competitive bidding laws and requirements and Davis- Bacon. Based on past CDBG projects, it is expected that this project will be bid in the late fall or early winter of 2019. Application Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Page 2 of 2 4. Number of population served: ❑ Census Tract/Block Group # x Household Income Survey 5 Project Budget Summary: CDBG Funds (Combining FYI and FYI 9) Other Sources `Pending Council approval Application Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Page 3 of 2 Hale Acres FY 18 FY 19 Balance FY 17 `City of Owasso Total $ 138,377 $ 138,377 $ 5,200 $ 125,000 $ 406,954 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) I APPLICATION CERTIFICATION The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County /HUb during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. State of Oklahoma County of Attest: _I Subscribed and sworn to before me , 20. Application Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Page 4 of 2 Date 3)-M jq COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ATTACHMENT A 2019 TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: City of Owasso, OTC Construction Activity CDBG Grant City Other Expenditures Install approx. 2143 LF ofHDPE FYI $138,377 $125,000.00 sanitary sewer pipe FY19 $138,377 $ in the Hale Acres subdivision Bal FYI $5,200 Total Construction Activity $281,954 $125,000 $ _ Professional & Non Construction Engineering /Architect Funds $ Inspection Funds Other: Survey Other: Publishing Total Professional & Non Const. $ _ $ _ $ $ - Administrative Costs Public Administrative Funds $ - - - - - -- $ Direct Administrative Funds $ ------- Total Administrative Costs $ _ $ $ Total Project Costs $281,954.00 *$125,000 $406,954.00 *Pending Council approval Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM ATTACHMENT B Activity Name: Hale Acres Sanitary Sewer Line Replacement COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE H Total Number of Occupied Households /Homes in Activity Target Area = 218 Total Number of Persons in Activity Target Area = 816 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 171 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 154 Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 90.1 % I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City-wide LzM Level (For use on- ide benefit.) x Signature o (Seal] Subscribed and swom to before me C ommission Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B �q e 20 _ My commission expires Clerk/Notary Signature HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BG, ED or Tracts) 20 OUSEHOLD SURVEY IN EACH APPROrrruA i t COLUMN. Insert County Income Levels $37,600 $43,000 $48,350 $53,700 $58,000 $62,300 $66,600 $70,900 Number of People in Each Household 1 2 3 4 5 6 Below or Above the County 7 8 Income Levels Below Above Below Above Below Above Below Above Below Above Below Above Below Above Below Above Total Number Of Households 19 2 27 7 35 1 3 33 1 2 26 1 2 11 1 0 3 1 1 0 1 0 Total Number of Occupied Households /Homes in Activity Target Area = 218 Total Number of Persons in Activity Target Area = 816 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 171 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 154 Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 90.1 % I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City-wide LzM Level (For use on- ide benefit.) x Signature o (Seal] Subscribed and swom to before me C ommission Community Development Block Grant (CDBG) 2019 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B �q e 20 _ My commission expires Clerk/Notary Signature HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BG, ED or Tracts) 20 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Attachment C TULSA COUNTY URBAN COUNTY INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES Federal /State participation, if any (loans, grants, etc.) provide commitment letters. Agency Purpose Amount Present Status Comment Other sources and amount of project financing including applicant's local contribution, if any. Agency Purpose Amount Present Status Comment City of Owasso,OPWA Augment CDBG funds $125,000 Pending Council Approval x Other Funding Sources — Attachment C Community Development Block Grant 2019 Tulsa County Urban County Page I of i I q Date ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2019 TULSA COUNTY URBAN COUNTY Project Estimate 2018 Hale Acres CDBG Sewer Replacement Project Prepared By: Owasso Public Works 31512016 PAY ITEMS UNIT PRICE 01WOUR5i „�raa uxsx `QUA `� REM ITEM DESCRIPTION UNIT ! UNIT NUMBER PRICEOTAt 1 MOBILIZATION/ DEMOBILIZATION LS S15 ,00000^°'+x.,,.;,. ".;;OSp4(jy'p 2 STORM WATER POLLUTION PREVENTION LS 5 f 2,50000„,+1. Wtt,;A,�1dDo 3 CONSTRUCTION STAKING LS Siooa000 AA54W"°'^„ ., MRQ�' s0m4o cT„a�'y*,p,„�r z 4 TRAFFIC CONTROL AND WARNING SIGNS LS 5 INSURANCE AND PERMITS LS 5 500000 v 6 PRE CONSTRUCTION N INSPECTION LF S ! 5.00.. W-,> #uolw 7 REMOVAL AND DISPOSAL OF EXISTING SEWER LINE LF 5 z.0o ,.; .� TW „�;;" a 8 REMOVALANODISPOSALOFEXISTINGMANHOLE EA 9 8" PVC SDR -35 SEWER LINE OPEN TRENCH) LF S 5s 00 � 10 12" PVC SDR -35 SE'NER LINE, (OPEN TRENCH) LF 5= 7000'�s�"'`i? 11 8" HDPE (8" TO S" PIPE BURS LF 5 ; yo 00 � 12 12" HDPE (8" TO 12" PIPE BURST LF 5 ;; 11000 0-0^x, =,' 13 STD. 4' DIA. DOG HOUSE DROP MANHOLE f0-6' DEEP EA W —WO .�a 14 STD. 4' DIA. MANHOLE (0-6' DEEP EA s .' 500. 144,�sdO"� ja„� M 4600; 15 EXTRA DEPTH MANHOLE WALL VF 5 m.00 �,� ; a ao .. y Eux ; o0;i70 16 CONNECT TO EXISTING Pr1ANHOLE (CORE EA ,„yam, ;x;;:T (' 17 CONNECTT0 EXISTING LINE EA 5 500005rA "A1d WI7� ,Po 18 CUT AND PLUG EXISTING SEWER LINE EA W0 0, ,... , c r .g zw „ 19 4- SERVICE TAP (OPEN CUT) EA $ 40100 fisawam 20 4" SERVICE TAP (PIPE BURST EA 5 ! 75000 ftZAS.750"40 21 RECONNECT EXISTING SEWER LINE EA 22 CONCRETE (HES ) 6 "THICK (DRIVEWA SY s ' 70.00 23 ODOT AGGREGATE BASE, TYPE *A'(BACKFILL ATDRIVBNAYS) CY 5? 32.00 +L" 24 CHAIN LINK FENCE REMOVE REPLACE LF 5 ` loo0 .,'"a.. ` �'*' 25 PRIVACY FENCE REMOVE AND REPLACE LF S ? 1500 Via,;: ,,. „, g'k”- g" r,��°,`s,. Ham.- 2.,4;00 26 TREE REMOVAL GREATER THAN 4" UP TO 8" EA 5 i.0eaao. 5 .2,000,00 27 TREE REMOVAL GREATER THAN 8" UP TO 12- EA rWjZQ �„;.; MM WV 28 TREE REMOVAL GREATER THAN 12" UP TO 24" EA 5 .300000 ;,;; �. � ,ME mlkls 29 TREE REMOVAL GREATER THAT 24" UP TO 36" EA 5 5000.00 POW AGWOMM 7175a 30 TREE REMOVAL GREATER THAT 36" UP TO 43" EA s - 8000.00 31 SOLID SLAB SODDING Sy 5 3.aojx;;.Aq;:3 5 1,50000 "',,.A ,,`ice. -.,: M,0100 32 SEEDING Acre 33 AS -BUILT PLANS LS 5 s o0o ao�,. s >io 00000 n`' y?�5,000po 34 PROJECT ALLOWANCE LS '`Ewa`a.o,"ooD.ifo WI ^Wfig JUIAL HALE ACRES CDBG SANITARY SEWER REPLACEMENT North south PHASE iii 2012019 ITEM NUMBER ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL 1 MOBILVJITION/OEMOBILIZATION LIS -1 1 S 30,000.00 S 30.000.00 2 STORM WATER POLLUTION PREVENTION LS 1 S 3,000.00 S 3,00000 3 CONSTRUCTION STAKING LS 1 -b5,000.00 S 5,000.00 4 TRAFFIC CONTROL AND WARNING SIGNS LS 1 S 6.000.00 S 6,000.00 5 PRECONSTRUCTION INTERNAL PIPE TV INSPECTION LF 500 S 3.00 S 1,500.00 6 PIPE BURST 12' SEWER LINE LF 500 5 130.00 S 65.000.00 7 STD. 4' DV1. MANHOLE (04i' DEEP) EA 2 S 2200.00 S 4,400.00 8 EXTRA DEPTH MANHOLE WALL VF 13 S 150.00 $ 1,950.00 9 CONNECT TO EXISTING LINE EA 5 S 1,000.00 S 5.000,00 10 12'14' SERVICE TEE EA 21 S 30000 S 6,300.00 11 PRNACY FENCE REMOVE AND REPLACE LF 20 0 5 25.00 S 5,000.00 12 ITYPE I ASPHALT PATCH SY 57 is 55.00 S 3,135.00 13 SOLID SLAB SODDING I SY 340 I 5 5.00. S 1,700.00 TOTAL 5 137,985.00 Budget S 138,000.00 ATTACHMENT F COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2019 TULSA COUNTY URBAN COUNTY The sewer line replacement work between N 106th East Ave. and N 112th East Ave is designed and ready. Because the bids came in quite high last year, this section could not be completed. Staff believes that combining 2 years work of CDBG funds into one project will obtain better bids from contractors. The other portion of this year's work, which involves the north -south run of 500 LF of sewer line replacement, is under design. Both sections will be ready to bid by the time the environmental reviews are completed by I NCOG staff. City staff anticipates that the entire project will be bid in the late fall of 2019. Contract For Public Improvements For Community Development Block Grant Program This Contract for Community Development entered into this day of ( "COUNTY "), and the City of Owasso ( "CITY "). Block Grant ( "CDBG ") funds is made and _ 2019, by and between Tulsa County This Contract shall be in effect the 1st day of July, 2019 and shall be in effect through the 30th day of June, 2020. If the funds are not exhausted at the end of the contract period, the Contract period may be extended by mutual agreement of both parties. WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93 -383 et seq.), (the "Act "), provides that Community Development Block Grant, ( "CDBG "), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, a Cooperation Agreement between the County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2017 -2019; and, WHEREAS, the City desires to enter into a Contract with Tulsa County, as lead entity of the Tulsa County Community Development Block Grant Urban County Program (CFDA 14.218) pursuant to Title I of the Housing and Community Development Act of 1974, as amended; to receive an allocation of FY2019 Tulsa County CDBG Urban County funds for the purpose of public improvements (B- 19- UC-40- 0001); NOW THEREFORE, the parties do mutually agree as follows: I. Scope of Services The City shall be responsible for the oversight of a project titled Hale Acres Sanitary Sewer Line Rehabilitation- Phase III which proposes replacement of 1,700 LF of failing 8 -inch clay pipe sanitary sewer lines between N 106th East Ave. and N 112th East Ave. with new 8 -inch HDPE pipe. Based on construction costs, the project may include replacement of approximately 500 LF of 8 -inch clay pipe with 12 -inch HDPE pipe running along N 106th East Ave. This project will meet the objectives of the Community Development Block Grant program in accordance with the terms and conditions as set forth herein. The City agrees to perform those duties, obligations, and representations contained in its application to Tulsa County and to be bound by the provisions of its application, all amendments thereto and all correspondence relating thereto, which were submitted to and accepted by Tulsa County in contemplation of this contract, said application being incorporated herein and made a part hereof by reference. Budget The City shall be allocated $133,117 from Fiscal Year 2019 Tulsa County CDBG Urban County funds for infrastructure improvements. 111. Performance Measurement The project must be under construction with a Notice To Proceed issued no later than 180 days from the date of approval of this contract by the County. Failure to commence construction within the timeframe may result in withdrawal of CDBG funds by the County for noncompliance of timely expenditure of funds. IV. Method Of Payment a. Payment will be made to the City on either a reimbursement of paid invoices basis or submission of actual payable invoices. The City shall submit a 'Request for Funds" form to the program administrator, INCOG, for approval and payment by Tulsa County. City will maintain proper financial records for the project, which the County reserves the right to inspect on a periodic basis. c. In no event will the total compensation to be paid hereunder exceed the expressly agreed maximum sum of One Hundred Thirty -Three Thousand One Hundred Seventeen Dollars ($133,117) for all services required. V. Reversion of Assets After reconciliation of the project books and submittal of remaining unpaid claims to the County, the City shall return any unused CDBG funds within 30 days of the date this agreement terminates or expires. GENERAL TERMS AND CONDITIONS Subcontract Notification Provision None of the work and services covered by this contract may be subcontracted without written consent of the County. Any work or services subcontracted hereunder shall be specified by written agreement and shall be subject to each provision of this agreement. In no event will the City incur any obligation on the part of the County. Modification This contract is subject to such modification as may be required by federal or state law or regulations. The work and services to be performed and the total contract amount may be modified only upon written agreement of both parties. Disputes, Interpretation, Remedies a. In the event the parties fail to agree on interpretations of this contract, the details of such disagreement shall be forwarded to the legal counsels of both parties for review and recommendation and such recommendations forwarded to HUD, who shall make the final determination. b. Neither forbearance nor payment by the County shall be construed to constitute waiver of any remedies for any default or breach by the City that exists then or occurs later. Severability Clause If any provision under this contract or its application to any person or circumstance is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract or its application that can be given effect without the invalid provision or application. Hold Harmless Clause City shall, within limitations placed on such entities by any law, hold harmless the United States government, its agents, officers, and employees and the County, its agents, officers, and employees from all claims and actions, and all expenses defending same, that are brought as a result of any injury or damage sustained by any person or property which injury or damage is legally determined to be caused by any act or omission of City committed within the performance of its duties under this contract. City shall, within limitations placed on such entity by any law, hold harmless the United States government, its agents, officers, and employees and the County, its agents, officers and employees from any claim or amount recovered as a result of infringement of patent trademark, copyright, or from any claim or amounts arising or recovered under Workers' Compensation Laws, to the extent such claims arise out of acts committed in furtherance of this contract. In any agreement with any sub - recipient or any agent for City, City will specify that such sub - recipient or agents shall hold harmless the United States government, its agents, officers, and employees, and the County its agents, officers and employees for all the herein before described expenses, claims, actions, or amounts recovered, which is legally determined to be caused by this sub - recipient or agent in the performance of their duties relating to this contract. Personnel a. The City represents that it will secure all personnel required in performing the services under this contract. Such personnel shall not be employees of or have any contractual relationship with the County. b. The City has full responsibility for payment of worker's compensation insurance, unemployment insurance, social security, state and federal income tax and any other deductions required by law for its employees. C. All of the services required hereunder will be performed by the City or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. Termination of Contract for Cause If, through any cause, the City shall fail to fulfill in a timely and proper manner his /her obligations under this contract, or if the City shall violate any of the covenants, agreements, or stipulations of this contract, the County shall thereupon have the right to terminate this contract by giving written notice to the City of such termination and specifying the effective date thereof, at least 15 days before the effective date of such termination. In such event, the City shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Not withstanding the above, the City shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the City. Termination of Contract for Convenience Either the City or the County may terminate this contract at any time by giving at least 15 days notice in writing to the other party. If the contract is terminated as provided herein, the City will be paid for the services provided and all allowable expenses incurred up to the termination date. Conflict of Interest No member of the governing body of the City, and no other officer, employee, or agent of the City who exercises any function or responsibility in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this agreement, and the City shall take appropriate steps to assure compliance. Interest of City and Employees The City covenants that it presently has no interest indirect, in the project area or any parcels therein or any manner or degree with the performance of hi covenants that in the performance of this agreement be employed. Reports and Information and shall not acquire interest, direct or any other interest which would conflict in s services hereunder. The City further no person having any such interest shall The City, at such times and in such forms as the County may require, shall furnish the County such periodic reports as it may request pertaining to the work or services undertaken pursuant to the contract, costs and obligations incurred or to be incurred in connection there with and any other matters covered by this contract. City shall furnish the County narrative reports and financial reports related to the elements of this contract in the forms and at such times as may be required by the County or federal grantor agencies. Compliance with Local Laws The City shall comply with all applicable laws, ordinances and codes of the state and local governments. Copyright No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the City. Records and Audits City shall retain all books, documents, papers, records, and other materials involving all activities and transactions related to this contract for at least five (5) years from the date of submission of the final expenditure report or until all audit findings have been resolved, whichever is later. City shall, as often as deemed necessary by the County, permit authorized representatives of the County and its Auditors, the U.S. Department of Housing and Urban Development, the federal or state Department of Labor and the U.S. Comptroller General to have full access to and the right to fully examine all such materials. The City shall comply with 2 CFR Part 200 requirements, where applicable. The OMB guidance is hereby made a part of this contract. The City shall provide a copy of its annual audit to the County for the periods of these CDBG funds within the earlier of 30 days after the City's receipt of the auditor's report or nine months after the end of the audit period. Federal Funds in Excess of $750,000 If the City expends $750,000 or more in a year in Federal awards from all sources, the City shall comply with 2 CFR 200 Subpart F requirements and have a Single Audit conducted. The OMB guidance is hereby made a part of this contract. The City shall provide a copy of its Single Audit to the County for the periods of these CDBG funds within the earlier of 30 days after the City's receipt of the auditor's report or nine months after the end of the audit period. Anti - Kickback Regulations The City shall comply with all applicable anti - kickback regulations covered under the Department of Labor Regulation 29 CFR, Part III. Equal Employment Opportunity The City shall comply with the following equal opportunity requirements as part of CDBG assurances: a. Civil Rights Act of 1964, Title VI City shall comply with Title VI of the Civil Rights Act of 1964, which provides that no person in the United States shall on the grounds of race, religion, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance. b. Housing and Community Development Act of 1974, Section 109 City shall comply with Section 109 of the Housing and Community Development Act of 1974, which provides that no person in the United States shall on the grounds of race, color, religion, national origin or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded under the Act. C. Housing and Urban Development Act of 1968, Section 3 City shall comply with Section 3, which provides that to the greatest extent feasible, training and employment opportunities shall be made available to lower- income residents of the unit of local government or metropolitan area (or non - metropolitan county) in which the project is located and that contracts be awarded to small businesses located within or owned in substantial part by residents of the same metropolitan area (or non - metropolitan county) as the project. Affirmative Action City shall take affirmative actions steps to contract with small and minority owned firms and women business enterprises in a part of the requirements of 24 CFR Part 85.36 or 24 CFR Part 570, Sub -part J. Affirmative Actions steps include, but are not limited to, the following: Including qualified small, minority and women business enterprises on solicitation lists. 2. Assuring that small, minority and women business enterprises are solicited whenever they are potential sources. 3. When economically feasible, dividing total requirements into smaller tasks or quantities to permit maximum small, minority and women business enterprises participation. 4. Where the requirement permits, will encourage participation by enterprises. establishing delivery schedules which small, minority and women business Using the services and assistance of the Small Business Administration, the Office of Minority Business Enterprise of the U.S. Department of Commerce and the local minority business development center that assists with management and technical aspects and maintains a directory of minority contractors, suppliers and vendors. Labor Standards a. The City shall comply with the requirements of Davis -Bacon Act (40 USC Section 276a- 276a -5), which requires payment of the prevailing wage for the locality to workers on construction contracts over $2,000. Housing rehabilitation projects of fewer than eight units are exempt. Regulations are at 29 CFR, Part 5. The City further certifies that it shall include in its bidders' packages the U.S. Department of Labor Wage Determination List and a statement that the Contractor and any subcontractors must comply with these wage rates in performance of the work required. b. Copeland (Anti- Kickback) Act (18 USC Section 874, 40 USC Section 176c), which applies to all contracts covered by Davis -Bacon and provides that workers must be paid weekly, with only permissible deductions allowed. Regulations are at 29 CFR, Part 3; c. Contract Work Hours and Safety Standards Act (40 USC Section 327, et seq.) which requires overtime compensation. Regulations are at 29 CFR, Part 5. Acquisition and Relocation Uniform Relocation Assistance and real Property Acquisition Policies Act of 1970, as amended (P.L. 91 -646, P.L. 100 -17) Section 305 of Title III and Section 210 of Title II require State and local recipients to comply with real property acquisition and relocation requirements set forth in said Act. Regulations are at 49 CFR, Part 24. Age Discrimination Act of 1975 City shall comply with the provisions of the Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services and benefits supported by federal funds. Americans With Disabilities Act of 1990 City shall comply to the extent required with the provisions of the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabled status in any publicly funded program and activity. Rehabilitation Act of 1973, Section 504 City shall comply with the provisions of Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of handicap in any programs or activities receiving federal financial assistance. IN WITNESS WHEREOF, the City and County have executed this contract as of the date first written above. City of Owasso, Oklahoma By Warren Lehr , City Manager ATTEST: City Clerk, Juliann M. Stevens Approved: City Attorney, Julie Lombardi Tulsa County Board of Commissioners By Chair ATTEST: County Clerk Approved: District Attorney Proposed Project Location sd HEAL Peopla HEAL LHilaElaf • HEAL Lominunlly TO: The Honorable Mayor and City Council FROM: Karl Fritschen RLA, AICP Planning Manager SUBJECT: Specific Use Permit (SUP 19 -01) —Time to Shine Car Wash DATE: September 13, 2019 BACKGROUND: The City of Owasso received an application for review and approval of a Specific Use Permit for Time to Shine Car Wash. The property is located at 11515 East 96th Street North. A Braum's Ice Cream and Dairy store lies to the west and Tulsa Teachers Credit Union to the east of the subject property. The total property area is approximately 4.09 acres, but only the southern 1.26 acres of the property would be used for the car wash facility. The entire 4.09 acres was annexed into City limits and assigned a zoning of Commercial Shopping (CS) with Council's approval of Ordinance 1148 in May of this year. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North Agriculture AG Undeveloped Commercial Tulsa County South A riculture AG Undeveloped Commercial City of Owasso East Commercial Shopping CS Financial Institution Commercial City of Owasso West Commercial General CG Commercial /Retail Commercial Ci of Owasso SUBJECT PROPERTY /PROJECT DATA: Properly Size 4.091 acres +/- (Total Lot Area) 1.26 acres +/- Car Wash Area Current Zoning Commercial Shopping CS Proposed Use Commercial Within PUD? No Within Overlay District? Yes; US -169 Overlay Water Provider City of Owasso Applicable Paybacks Storm Siren Fee of $35.00 per acre Garnett Regional Detention Fee of $30,7 37 per acre ANALYSIS: A specific use permit (SUP) is required in certain zoning districts for uses that may be considered more intensive than what is allowed by right through the City of Owasso Zoning Code. The subject property is located within the US -169 Overlay District which does not allow for Auto Wash developments unless submitted with a Specific Use Permit. The subject property is surrounded by existing commercial developments, and the GrOwasso Land Use Master Plan identifies this area for commercial uses. Considering the Land Use Master Plan and the existing zoning of CS on the subject property, staff determined that a commercial land use, such as a car wash, may be appropriate if the correct controls are utilized with an SUP. The applicant has worked with staff to design the site and structure in an appropriate manner that conforms to the design requirements of the Zoning Code, The vacuum stations will be located along the frontage of East 96th Street North, which will serve to mitigate excessive noise should an office use be developed to the north of the property. The applicant has indicated that this property will be divided into two separate tracts. The car wash will occupy the southern portion, while the remaining northern portion of the property, consisting of approximately 2.83 acres, will remain undeveloped. However, access needs to be ensured to this tract, as it will not have direct access to a public street. For this reason, staff recommends that the entirety of the property be platted at one time and that a mutual access easement (MAE) be recorded between the car wash lot and the underdeveloped tract where the site plan currently indicates a private drive. This property lies within the regional detention area drainage basin and thus qualifies for utilizing this facility, which is located behind the Caudle Commercial Center to the southwest of the site. There is a payback for use of the facility, but the developer may fully utilize their site by not having to provide on -site detention. This particular car wash facility operates as a tunnel wash with several vacuum bays along the south side of the structure. These vacuum bays will be covered with a canopy structure to provide shade for the customer. Ample stacking space on the north side of the building will mitigate any traffic issues. The building fagade will consist of both split -faced block and hardboard siding, with metal seamless steel roofing, all of which meet the US -169 Overlay District standards. The conceptual site plan shows a private drive running along the northern boundary of the car wash lot connecting the lot to the east and the Braum's lot to the west. Additionally, a connection point has been shown with the private drive to the east that connects to East 96th Street North. By virtue of these drives and connection points, there will not be another curb cut introduced on 961h Street North. PLANNING COMMISSION: During the meeting of September 9, 2019, staff presented the SUP application and recommended two additional conditions related to platting and additional screening. The Owasso Planning Commission voted 3 -0 to recommend approval of the SUP with staff's recommended conditions. RECOMMENDATION: Staff recommends approval of Specific Use Permit 19 -01, for Time to Shine Car Wash, with the following conditions: • The entire property shall be platted at one time, delineating all access points and any mutual access easements, and • Additional screening around site dumpster. ATTACHMENTS: Aerial Map Zoning Map Land Use Master Plan Map SUP Site Plan Package SUP 19 -01 i10,. 9 ?•l6 . 11202 � �e�F'�,,k'�u \' , n y Axa,�,��t�{ w -•: - �9714 ' ! 1 9703 9709 R 9705 9707 r , saoo laa5 970U 1 110 Gw - - '` I11M7 46 100 R T'u �' 1 n tIL rj!x l 1 113 � 16„' 1 'I� -- ° e.,•_ ? ' 4II 1201 a .jIp'i� i :F 'il i. {'�) i I�''1 - Y1'Yl•1i''.0.- t�l�.�rA 1. .. 4sCtA W� F�' .� FA!ll�l`7S ItJ ��++ - 'fin • ,. 'b" �, i a I • .. Y.µ� •- z e.,{x - �' 11 I ilyil' i t III JI'. :��� , 1 x {.. �95H11 r � rn� _ 't i �1 ? p f�t'i •I' -1 _u ', 1 �i �4 .T. 1�1 m i` �. �+4 kf a ]{Lt A��ip f111 t r1t , •• I•fi+ 1 I \ I•f Hr1 '5. ✓.y R�:" . ..0 :p �l Elf -... la i p(� 11 � r � �� '':i'1• }y1,. �.:. i I � ('I \ 1 I.It -,17 t ", , � �rl)111ti�1 IkL'i'--�Is ;txznle�'i it OI •, 530 'I A 9423 •,.- g04 [,' 1" = 376 ft Time to Shine, Car Wash 08/19/2019 ay reppresents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contactthe siaftfor most up to date information. Zoning Ma 9£301 11515 I I tiF141 I i 11125 rM SUBJECT PROPERTY E 96T" St N 12-01 11901 17 91 I � E'96th Si N 1 !:180 SUP 19 -01 G) 1106 •1714 Q 9713 )6 9711 z 1701 9703 9709 y 9711 9705 970" Z" Z 103 771x5; _ On- 9700 9£301 11515 I I tiF141 I i 11125 rM SUBJECT PROPERTY E 96T" St N 12-01 11901 17 91 I � E'96th Si N 1 !:180 Land Use Master Plan Map SUP 19 -01 _.. IT) !li {ill ,O 9721 Z D Z 9705 117 � I 1 i +.Ci I 9700 11tH 96 Sl' - N 11fi1S `_600 0 ! 11213 1111..5 IIIIJ�I � I m I a E96thStN z -- i N I � I .1 i 4asaR1 B�. ewBe:a uu ,5© vn$osm vBwPw mB:zretr R -14 E TIME TO SHINE CAR WASH DETAIL SITE PLAN CITY OF OWASSO, OKLAHOMA t&caibn Meq �mm lOiKIDi IICk I. ¢ate VaE9{H1WliFP B16M WI1XNI61mMEB/.Y p �°",r 'E+AYWl3(CB)�0.Pf itY`f039V5F8 NROWhW BILOPLQMI ABW�{flp�A « W NMJN &1# SE19V: %flMI1PtE➢: 1P fpq.1 PXff111Y 1Ag 6F911mE1PNY5A a'L n 3$MF9.8�YyN0.41 NPI8186YNKYnM %IWC6mPNIXBq BPKiYMK DflSLAIfl $ILE9 t WJCI(•N $p£ ]1 VMIl:.O18U9 Pmaa er o�,E AlOIK P(1�$/h5pAV8 PPpYNEDfFACIN(M{E1.y�µ� µPA: R WASryAp 6lPFkT %VOIIpAFARf�lll6'111fkT M1'pT1! 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"•r. i+:• .._•'.:•r:::`•::.:�:: ?yy:..✓.'+/ � :'::K e >;n,. • y / Ile�'it i >}:q.•.•.•.•.•'%s�' : v ... _. vs• r X11 N a vvv d- aggs b� SITE LIGHTING FIXTURE SCHEDULE Wr�[�gy mcoxr ,a nx„ wnnre mwv $a FtM EALCONNIER ' Mi xWr a^ a EXPRESS CARWASH SITE PLAIN. LIGHTING SE -100 E 'ae p✓1, m ox o.f oa n+ oa -e.o f an bx • . bD u m 'an ¢o P •• ea of ' n, I ID u na � bA pf f fa Sp' bs viz 'u av b' Sf 'v 5 oe nv tf a ya 'f.v b 5D ,D u u u ie ad q as v xa a nmx+++n / o, n,m wnrzc uw+n tl 9 a n o fs f 'a 5s u U fa fA 'as lu v u u Yo a 15 t. 'v u ax b u p I'oe bA pa 'af •x. ze •ax m z �v+ ----------------------------- oe {iz ve BYO l4n ifY e - �il'ryT ni'3F�.3 �S IIf '�'Yl� 2!�'xi- _____ T 7�-� •T Se fs ml'¢e p X 7 Ib.e 0 'n m = z: uIl 'a 4s u u xa v aoll as ip to ,a as a I m 9 ez� a A 'v D va ze v n n � v 1a t s Sa j •2e _v oa �a a Y¢ 'v v Za 'v v u f.e a +v fe +a n n n v z+ v v v xv az a •u '0 C •ze 'u •axl 'xa l'af a 'fa 'm� •n a b Ya a u ', •a 'xf -0 5_f �S°•u� •m 'zx a Y -m�'x. 'a � •a. e •.v ba b, 'a •u "53-'i.i'S.0 'zf' i3' u- zi zT'Ye-'fb'YP r -b' Tr-Ya-^)a -i2- ZP- 3D- YP -^Q -ZO 'Tf -1x 'T +A SzOb Ib> e 'nD o fo f f, a oe a 6e O ne SITE LIGHTING FIXTURE SCHEDULE nmx+++n n,m wnrzc uw+n 5s �ifss+yat � nfpc i v® Engineers, Inc. SUE PtAN- iLLUMINATION SE -101 as4 ■ (* S f F REAL Peoplo •REAL L�nrector •REAL Lommunity TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton City Planner SUBJECT: Ordinance 1 153 - Rezoning (OZ 19 -04) - 202 East 3rd Avenue DATE: September 13, 2019 BACKGROUND: The Community Development Department received a rezoning request for property located at 202 East 31d Avenue. The subject property is approximately 0.24 acres in size and currently zoned Residential Single - Family High Density (RS -3).. The property is also located in the Downtown Overlay District. The applicant is requesting a rezoning to Downtown Mixed (DM). SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Downtown Mixed (DM) Residential Downtown City of Number of Lots 1 Within PUD? Development District Owasso South Residential Single - Family Residential Downtown City of High Density (RS -3) Development District Owasso East Residential Single - Family Residential Downtown City of High Density (RS -3) Development District Owasso West Commercial General (CG) Commercial Downtown City of Development District Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 0.24 acres +/- Current Zoning RS -3 Proposed Zoning DM Present Use Residential Land Use Master Plan Downtown Development District Number of Lots 1 Within PUD? No Within Overlay District? Yes; Downtown Overlay District ANALYSIS: The applicant is requesting a rezoning from RS -3 to DM for property located in the Downtown Overlay District. The DM zoning category was created with the approval of the new Owasso Zoning Code in 2018. The intention of the DM zoning district is to allow for a mix of uses, such as commercial and residential, to be located on a single lot. The DM zoning district is specific only to the Downtown District. The proposed use of the property is unknown at this time. The subject property falls under the Downtown Development District on the GrOwasso 2030 Land Use Master Plan. The Downtown Development District does not call for any specific land uses on the Master Plan. Rather, it identifies the District as an area of targeted investment with a mixture of land uses, including single - family homes, multi - family housing, office, and commercial uses. The DM zoning district allows the variety of land uses described above for the Downtown Development District. Staff determined that the rezoning request is appropriate, based on its conformity with the Land Use Master Plan and the stated intent of the Downtown Overlay District. Also, the DM zoning designation would encourage development on this property that would be in step with the mixed -use development trends occurring in the immediate vicinity. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval at their meeting on September 9, 2019. RECOMMENDATION: Staff recommends adoption of Ordinance 1153. ATTACHMENTS: Ordinance 1153 Zoning Map GrOwasso 2030 Land Use Master Plan Map Plat of Survey CITY OF OWASSO, OKLAHOMA ORDINANCE 1153 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 19 -04 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described as 202 East 3rd Avenue, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in Application OZ 19 -04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as 202 East 3rd Avenue, said tract more particularly described as follows: The west 75 feet of Lot 3, Block 31, Owasso Original Town, a subdivision in the City of Owasso, Tulsa County. The some is hereby rezoned from Residential Single - Family High Density (RS -3) to Downtown Mixed (DM). SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION S. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. ATTEST: PASSED AND APPROVED this 17th day of September, 2019 Chris Kelley, Mayor Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1153 Page 1 of 2 Ordinance 1153 Page 2 of 2 12871W 1081 , 1107 02 206 • 106 �-I 108 I 1 411 ZOnin- Map 123 I a 105 �- - - 118 10901 �0�209 307 Z 19 -04 XP� 109 € 03 l l9 I OS E 76TH St NE 2nd Ave — -E -2nd Ave — 1' 3 p � 201 202 � t� to i m �' o D - 1 200 Dr`f' I —j �;� 202 _I 502 basso Fxpy, W. -0 Fi I CL a 1 I 213 502 0:> I -05 80 -- 7590 !!! W 3rd Ave� -- - 3rd Ave - - .. -! PF 213 Iy 11 108 106 302 303 202 206 210 309 308 31 1 31'1 '317 -- 107 107 105 3011 315 209 213 1120 _ :i 19101 201 c S - _- RIA 1 1 - SUBJECT PROPERTY alt, Ave 4th 401 402 401 I 404 RS-3 202 206 '10J . . -- I 10 +I 402 102 ` 70l 1081 x1103 404 403 QQfl w 406 �� 405 406 405 tA _ - i10 n 409 908 407 408 407 4 = 410 414 -' I 4 1:1 _ _ . Land Use Master Plan Map OZ 19 -04 16$ 411 105 -.. fd 118 1 D5 109D1 : ?OS 209 3U7 j S0 �� �, 109105 129 E 2nd'Ave -J[ 1 _ A 202 202 a is 200 = y 502 �sssq Ex 202 f 213 502 105 1, - :.Ol 7590 W 3rd Me E 3rd Ave � I 213 301 102 108 1DR 30< 305 304 202 206 210 M� 304 308 - -' 311 312 317 - 10; 107 165 i0fl 315 - -- 209 2131 � 320 319101 201. _ 41h Ave E 4th 404 m f202 2061102- it'401 102 101 101 402 w 102 401 404 x403 404 11)3 µ 408 4:06 ;..405 401. 405 SUBJECT PROPERTY 409 ` j 40s 1�'�s 411 410 414 f jj GENEIVl NOTES �aL��.x�.�i���. PLAT OF SURVEY N i4m r.°raaumum,xann xaeasoirwuuaNl. W E L n.woa�aunim lwA�mnan:osam»a, >aa°.xa L llivi�oWnYM [WMMipn41g1e1p14M1ipe•1WNYYiET. OF: The West 75 Feet of LatThree (3), BlotkThlFry-0ne (31, Paw4,.mareau.lam ; rolL OWASSO ORIGINALTOWN,a Subdivision in the City of Owasso, Tulsa County, State of Oklahoma c. rwl,.oLmmycw Nm:4 rou. 5 o ®s 202 EAST 3flD STREET, OWAS50, OKLAHOMA /j/ \ unree snmrrnm E. 3rd AVE, g Asoxrr ri xrumc ,VZ,,nr S BBN 9'54" W — 74.971 (Grid) m hors ]noon 'vam 4w_. 775.00' (Plat) i -, roil LOCATpN MAP k � •- seam.- .- - _ LEGAL DESCRIPTION OF THE PEAL PROPERTY �i ` c' /J Mwevx Fm WLa ihae lal. am6nMGn OU, owX300NCNU lOwn.a �Mmn a se aN a Rx>.n rww coon. sm a nwema +®a.a w v< LmMN[i / NWttlw ®L / 61' 1NTe NOTES v s's:w Imr+e11 v vFnmt v 5~CSVwy aesW can M4�mn 5.>aa m yylay N °�r+A�a a raii4a b m. cumw. sua br° > nNmum br imM1aenw = i 1 i� WnemNwesvavv O m? °a o AM c o �v � i I 0 i loo 30 c o b Su"IFYORSCERIIFIGTE O � 0 O LNUNntl"II[eeq Ye S.ns KOIYMwy wnL��a�rrMerv�LVwrv, b O wiodsn IwebeMlaa�m.tl.. u.,..n>.+pVt',FZwagK, c.m> sswn SYMBOL LEGFNO .o' onMSSaaaNUa sP oNVr. rasa '".� .xvlb ti Imo.. .• GP. � +' _ =o _ :Mw ':mn sNxaPr+aasti 5 BB'S9 51 w rrL,,,amFi�.ie HARDE v,: ` s+.xw....wa 75.00' (Grid) ��c..., 4iL/rA BASSO /Yf4fnnsTST �'nnwiry WASS mnul.wkEs °minww ,gam unaas� wm_c.0 aor PLAT DF SORVEYu�µ �nmv°u e.u.e +a.s i e REAL Ppoplo •REAL Chorocler •REAL CpmmunlFj TO: The Honorable Mayor and City Council FROM: Morgan M. Pemberton City Planner SUBJECT: Ordinance 1154 - OPUD 17 -01 A /OZ 19 -05 - Parker Village DATE: September 13, 2019 BACKGROUND: The Community Development Department received a planned unit development (PUD) amendment application (OPUD 17 -01 A) for Parker Village, a proposed commercial, multi- family, and single - family housing development. The subject property is generally located northeast of the intersection of East 106th Street North and North Garnett Road and is approximately 57.536 acres in size. The property is currently zoned Commercial Shopping (CS), Residential Multi - Family (RM), Residential Neighborhood Mixed (RNX), and Residential Single - Family High Density (RS -3). The proposed amendment would make several significant changes to the existing PUD. SURROUNDING LAND USE: Direction I. Zoning Use Land Use Plan Jurisdiction Development Area B = 16.366 acres +/- Agriculture (AG) Development Area C = 37.484 acres +/- Commercial City of Owasso North Residential Single - Family High Density (RS 3) Residential Transitional Tulsa County Development Area C = Single - Family Residential Proposed Zonings CS, RM, RS -3 Residential Commercial, Transitional, Residential Within PUD? - Commercial Shopping (CS) Within Overlay District? No Water Provider South Agriculture (AG) Residential Commercial City of Owasso Applicable Paybacks /Fees Residential Single - Family Estate (RE) Transitional Tulsa County East Agriculture Res Single - Family Rural (AGR) Residential Transitional Tulsa County Residential West Agriculture (AG) Residential Commercial Tulsa County SUBJECT PROPERTY /PROJECT DATA: Total Development = 57.536 acres +/- Property Size Development Area A = 3.687 acres +/- Development Area B = 16.366 acres +/- Development Area C = 37.484 acres +/- Current Zonings CS, RM, RNX, RS -3 Development Area A = Commercial /Office Proposed Uses Development Area B = Multi- Family Residential Development Area C = Single - Family Residential Proposed Zonings CS, RM, RS -3 Land Use Master Plan Commercial, Transitional, Residential Within PUD? - Yes; OPUD 17 -01 Within Overlay District? No Water Provider City of Owasso (West Half) Washington County Rural Water District #3 (East Half) Storm Siren Fee ($50.00 per acre) Applicable Paybacks /Fees Ranch Creek Sewer Service Assessment Area ($610.33 per acre) Meadowcrest Sewer Relief Area ($867.00 per acre) CONCEPT OF A PUD: A planned unit development, also known as a PUD, is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. For example, PUDs often allow developers to mix different zonings and land uses together or adjacent to each other. Developers may also utilize a PUD to allow more flexibility in certain aspects of development, such as varying the building setbacks, building heights, or lot widths, which may differ from the more restrictive base zoning district standards. However, a PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, the Owasso Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council. PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. According to the Owasso Zoning Code, PUD amendments can take one of two forms. A minor amendment can be administratively approved for any small changes proposed for an existing PUD that still meet the intent of the approved ordinance, do not increase the density greater than 10 %, are consistent with the surrounding development patterns, and do not pose a threat to the health, safety, or welfare of the citizens of Owasso. The second type of PUD is a major amendment, which must be approved by the City Council. A major amendment is described as a significant change that increases the density, intensifies the use, redistributes uses, or creates inconsistencies with the character of the PUD that was initially approved. After meeting with the applicant and discussing their development plans, staff determined that the proposed changes would fall within the parameters of a major amendment. ANALYSIS: In 2017, the Owasso City Council approved Ordinance 1104 for OPUD 17 -01 and the accompanying rezoning application (OZ 17-04) for Emery Village, a development that proposed commercial and residential land uses of varying densities. The applicant is requesting a major amendment to the Emery Village PUD, with several specific changes outlined in detail below. The majority of the subject property in which OPUD 17 -01 lies was annexed with Ordinance 559 in 1997. In July of this year, a smaller parcel of land approximately 2.5 acres in size with frontage on East 1061h Street North was annexed with Ordinance 1151. The applicant seeks to add that parcel to OPUD 17 -01 which will increase the overall size and scope of the PUD. One change to note is that the title of the development has changed from Emery Village to Parker Village. Another significant change to the PUD is the size and placement of each of the development areas and their respective zonings. Originally, the entirety of the subject property's frontage on North Garnett Road was identified for commercial or office land uses with an underling zoning of CS. The applicant is now requesting that the commercially -zoned area of the PUD be reduced to the southern half of the Garnett frontage. It is proposed that the RM zoning area identified in the original PUD be extended west to Garnett Road. The RNX zoning in the original PUD is being removed and is proposed to be rezoned to RS -3 with this amendment. The overall conceptual development plan for the PUD is being changed from 5 defined development areas to 3 development areas. The amended PUD proposes 3 development areas with different zonings and proposed land uses which are summarized in the following table: Area Proposed Zoning: Proposed Land Use Proposed Gross Acreage Development Area A CS Commercial and /or Office 3.687+/- Development Area B RM Apartment Complex 16.366+/- Development Area C RS -3 Single - Family Housing 37.484+/- The original PUD showed two major access points into the development: one on Garnett Road and one on East 106th Street North. This arrangement will not change with this PUD amendment, and the public collector road that runs through the development between these two main access points will also remain. One additional curb cut is proposed for the apartment complex in Development Area B. This curb cut will function as a right -in /right -out access point because once Garnett Road is widened and improved, there will be a landscaped median preventing left turn movements at this location. The other two major access points will be full access points, with a break in the landscaped median on Garnett Road aligning with the proposed access point for the collector road shown on the conceptual site plan for Parker Village. The final location of the private and public streets within the development will be officially established when the development is platted. It is important to note, that the proposed amendment to the PUD does not increase the intensity of the land uses proposed along the northern property line where the development abuts an existing residential subdivision as well as residential property in Tulsa County. In fact, the proposed amendment decreases the potential for more intense land uses to locate near the north property line as the commercial zoning in the northwest area of the development has been removed and would be rezoned to RM. In a planning context, commercial land uses are inherently more intense than residential land uses. While the development area where the apartment complex is proposed has increased in its gross acreage, the PUD amendment is not proposing to increase the maximum number of units that could be constructed. Essentially, the apartment complex land area is expanding but the dwelling units per acre for the complex is actually decreasing. One of the main issues that has been raised by nearby property owners, both when the PUD was originally proposed in 2017 and with this proposed PUD amendment, is the height of the apartment complex buildings near the northern property line. The property owners along that boundary have expressed concerns that a 3 -story building adjacent to their property would create a negative impact and be detrimental to their enjoyment of their property. To address these concerns, staff required increased setbacks when the PUD was originally proposed, specifically for the units that would be along the northern property line. These enhanced setbacks remain the same in the amended PUD as it was originally approved. Structures adjacent to the northern property line are required to be built a minimum of 37.5 feet from the northern property line. In addition, all structures over 15 feet in height must be set back an additional 2 feet for each 1 foot that the building goes above 15 feet in height. For example, if a 3 -story building totaling 30 feet in height was proposed to be located along the northern property line, then it would have to be setback at least 67.5 feet. Since the PUD was originally approved, a review process has taken place with the Army Corps of Engineers regarding the wooded area on the eastern end of Development Area B. This review was to determine whether a wetland and /or regulatory stream existed in this area. After the review was completed, the Corps determined that an area near the northern property line was a designated wetland and would need to be protected if development was to take place in this area. The applicant has incorporated this requirement into the new conceptual site plan for the development by showing the area to be left open space to remain in its natural state. By virtue of this, the residents to the north are gaining a significant natural buffer. There are multiple amenities proposed for the Parker Village development, both for the residential single - family housing area and the apartment complex. The potential amenities to be provided include pools, various sport courts, and playgrounds. A significant amenity to the development will be incorporated into the required stormwater detention area (Reserve Area B) in the form of a trail that runs around the reserve. This trail will also be a part of a sidewalk and trail system that will allow for easy walkability through the entirety of Parker Village. The maintenance for all reserve areas within the PUD will be the responsibility of the Homeowners' Association established for the single - family housing neighborhood. All amenities within the apartment complex will be the responsibility of the apart ment complex owner. The language regarding the permitted uses in Development Area A is the some as the original PUD. Development Area A will be zoned CS and will allow all by right CS land uses to locate there. A narrow selection of uses allowed with a specific use permit (SUP) in CS zoning are allowed by right with this PUD document, including carpet stores, copying services, greenhouses (retail), and printing and publishing services. Office land uses would also be allowed within the CS zoned area. Self - storage is listed as a possible land use for Development Area A, but staff is recommending a requirement that any self- storage be restricted to the eastern portion this development area and not be allowed to have frontage on Garnett Road. Another change of note is the minimum lot width requirement for Development Area C where the single - family housing area is proposed. The original PUD called for 55 foot wide lots, whereas the amended PUD proposes a significantly wider lot minimum of 64 feet. All trash areas and mechanical equipment must be screened as per the Owasso Zoning Code. All lighting and architectural standards set by the Zoning Code must also be met. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS to the property. Water service is split between Washington County Rural Water District #3 and the City of Owasso. Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: After considering the existing zoning and land uses on the surrounding properties, staff has determined that the proposed amended PUD is appropriate for this location. The proposed development places the commercial and residential land uses in appropriate locations in relation to the surrounding existing land uses and follows the principals of the GrOwasso 2030 Land Use Master Plan. It also employs enhanced protective measures, such as the increased setback requirements from the northern boundary and the preservation of a large natural area, both of which serve to protect surrounding existing land uses. GROWASSO 2030 LAND USE MASTER PLAN CONSISTENCY: The GrOwasso 2030 Land Use Master Plan is a document that acts as a moderately flexible tool for evaluating development proposals. The Land Use Master Plan calls out for 3 different categories of land uses on the subject property: commercial, transitional, and residential. Each development area in the proposed PUD amendment closely lines up with the Land Use Master Plan designations. Therefore, staff has determined that the proposed amended PUD and its development areas are in compliance with the Land Use Master Plan. NEIGHBORHOOD INFORMATIONAL MEETING: On August 29, 2019, the applicants held an informational meeting for property owners nearby the proposed amended PUD. Letters were sent out to all property owners within 300' of the development to inform them of the meeting. The meeting was a chance for the applicants to explain in detail what the proposed amendments were, and it also gave the nearby property owners the opportunity to express concerns and ask questions. At the meeting, in addition to the applicants and members of City staff, there were 8 citizens in attendance. The main concerns expressed by the property owners were focused on the placement and height of the apartment complex buildings and the protection of the wetland area. There were also questions regarding how utilities would be provided to the development and where they would go. PLANNING COMMISSION & COUNCIL CONSIDERATION: When evaluating a PUD amendment, future planning issues must be considered. According to the Owasso Zoning Code, the Planning Commission and City Council shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the GrOwasso 2030 Land Use Master Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD Ordinance, which are: a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. PLANNING COMMISSION: The Owasso Planning Commission voted 3-0 to recommend approval at their meeting on September 9, 2019. RECOMMENDATION: Staff recommends adoption of Ordinance] 154. ATTACHMENTS: Ordinance 1154 Parker Village PUD Amended Proposal Land Use Master Plan Map Zoning Map CITY OF OWASSO, OKLAHOMA ORDINANCE 1154 AN ORDINANCE AMENDING PLANNED UNIT DEVELOPMENT OPUD 17 -01, AS REFERENCED IN APPLICATION OPUD 17 -OIA AND ZONING APPLICATION OZ 19 -05 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, the Owasso City Council approved planned unit development application 17- 01 and zoning application OZ 17 -04 in 2017, and WHEREAS, an application has been submitted for a planned unit development amendment to OPUD 17 -01 as referenced in application OPUD 17 -OIA and zoning application OZ 19 -05 to amend the existing planned unit development document and the underlying zoning, and WHEREAS, public hearings have been held regarding the request for rezoning and planned unit development of the property described below; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application OPUD 17 -01 A and rezoning application OZ 19 -05. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as follows: A TRACT OF LAND THAT IS A PART OF THE SOUTH HALF OF THE SOUTHWEST QUARTER (S /2 SW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION 8; THENCE SOUTH 88 04311 WEST AND ALONG THE SOUTH LINE OF SAID SW /4, FOR A DISTANCE OF 314.60 FEE! TO THE POINT OF BEGINNING; THENCE SOUTH 88 °43'11" WEST AND CONTINUING ALONG SAID SOUTH LINE, FOR A DISTANCE OF 1007.49 FEET TO A POINT AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SE /4 SW /4) OF SAID SECTION 8;THENCE NORTH 1 °21'10" WEST AND ALONG THE WEST LINE OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW /4 SE /4 SW /4) OF SAID SECTION 8, FOR A DISTANCE OF 660.06 FEET TO A POINT AT THE SOUTHEAST CORNER OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 SW /4 SW /4) OF SAID SECTION 8, THENCE SOUTH 88 °43'45" WEST AND ALONG THE SOUTH LINE OF SAID N /2, FOR A DISTANCE OF 1322.76 FEET TO A POINT AT THE SOUTHWEST CORNER OF SAID NORTH HALF; THENCE NORTH 1 024'41" WEST AND ALONG THE WEST LINE OF SAID NORTH HALF, FOR A DISTANCE OF 660.29 FEET TO A POINT AT THE NORTHWEST CORNER OF SAID NORTH HALF; THENCE NORTH 88 044'14" EAST AND ALONG THE NORTH LINE OF SAID NORTH HALF, FOR A DISTANCE OF 1323.44 FEET TO A POINT AT THE NORTHEAST CORNER OF SAID NORTH HALF, SAID POINT ALSO BEING ON THE SOUTH LINE OF BLOCK 5, "MAPLE GLEN II ", ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6365); THENCE NORTH 88 04414" EAST AND ALONG THE SOUTH LINE OF SAID BLOCK 5, THE SOUTH LINE OF BLOCK 4, "MAPLE GLEN III ", AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6474), AND THE SOUTH Ordinance 1154 Page 1 of 5 LINE OF BLOCK 2, "MAPLE GLEN IV% AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6519), FOR A DISTANCE OF 1323.44 FEET TO A POINT AT THE SOUTHEAST CORNER OF SAID BLOCK 2; THENCE SOUTH 1 01739" EAST AND ALONG THE EAST LINE OF THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION 8, FOR A DISTANCE OF 959.80 FEET; THENCE SOUTH 88 °43'11" WEST FOR A DISTANCE OF 314.60 FEET; THENCE SOUTH 1017'39" EAST FOR A DISTANCE OF 360.00 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINS 2,506,261 SQUARE FEET OR 57.536 ACRES. The same is hereby approved as OPUD 17 -01 A. The Site Development Plan and Statement of Intent shall be followed for any development of the described property. SECTION 2. A tract of land described as follows: A PART OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 SW/4 SW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SW /4 OF SAID SECTION 8; THENCE N 01024'41" W ALONG THE WESTERLY LINE THEREOF FOR A DISTANCE OF 660.32 FEET TO THE SOUTHWEST CORNER OF THE N/2 OF THE SW /4 OF THE SW /4 AND THE POINT OF BEGINNING; THENCE CONTINUING N 01024'41" W ALONG SAID WESTERLY LINE FOR A DISTANCE OF 232.73 FEET; THENCE N 88 035'19" E FOR A DISTANCE OF 400.27 FEET TO A POINT OF CURVE TO THE RIGHT; THENCE ALONG SAID CURVE TO THE RIGHT HAVING A RADIUS OF 200.00 FEET AND A CENTRAL ANGLE OF 43 056'17" FOR AN ARC DISTANCE OF 153.37 FEET AND A CHORD WHICH BEARS S 69 026'32" E FOR A DISTANCE OF 149.64 FEET; THENCE S 47 °28'23" E FOR A DISTANCE OF 133.49 FEET TO A POINT OF CURVE TO THE LEFT; THENCE ALONG SAID CURVE TO THE LEFT HAVING A RADIUS OF 200.00 FEET AND A CENTRAL ANGLE OF 43 047'52" FOR AN ARC DISTANCE OF 152.88 FEET AND A CHORD WHICH BEARS S 69 022'19" E FOR A DISTANCE OF 149.19 FEET; THENCE N 88 °43'45" E FOR A DISTANCE OF 404.24 FEET TO A POINT OF CURVE TO THE LEFT; THENCE ALONG SAID CURVE TO THE LEFT HAVING A RADIUS OF 250.00 FEET AND A CENTRAL ANGLE OF 16 015'37" FOR AN ARC DISTANCE OF 70.95 FEET AND A CHORD WHICH BEARS N 80 035'56" E FOR A DISTANCE OF 70.71 FEET TO A POINT OF REVERSE CURVE TO THE RIGHT; THENCE ALONG SAID CURVE TO THE RIGHT HAVING A RADIUS OF 250.00 FEET AND A CENTRAL ANGLE OF 16 015'37" FOR AN ARC DISTANCE OF 70.95 FEET AND A CHORD WHICH BEARS N 80 035'56" E FOR A DISTANCE OF 70.71 FEET; THENCE N 880 43'45" E FOR A DISTANCE OF 5.07 FEET TO A POINT ON THE EASTERLY LINE OF THE N/2 OF THE SW /4 OF THE SW /4; THENCE S 01021'10 E ALONG SAID EASTERLY LINE FOR A DISTANCE OF 50.04 FEET TO THE SOUTHEAST CORNER OF SAID N/2 OF THE SW /4 OF THE SW /4; THENCE S 88 °43'45" W ALONG THE SOUTHERLY LINE OF SAID N/2 OF THE SW /4 OF THE SW /4 FOR A DISTANCE OF 1322.76 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 160,621 SQUARE FEET OR 3.687 ACRES MORE OR LESS. The same is hereby zoned from Commercial Shopping (CS) and Residential Multi - Family (RIM) to Commercial Shopping (CS) with a PUD overlay. The Site Development Plan and Statement of Intent as referenced in application OPUD 17 -01A shall be followed for any development of the described property. Ordinance 1154 Page 2 of 5 SECTION 3. A tract of land described as follows: A TRACT OF LAND THAT IS A PART OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 SW /4 SW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SW /4 OF SAID SECTION 8; THENCE N 01024'41" W ALONG THE WESTERLY LINE THEREOF FOR A DISTANCE OF 893.01 FEET TO THE POINT OF BEGINNING: THENCE CONTINUING N 01024'41" W ALONG SAID WESTERLY LINE FOR A DISTANCE OF 427.56 FEET TO THE NORTHWEST CORNER OF SAID N/2 OF THE SW /4 OF THE SW /4; THENCE N 88044'14" E FOR A DISTANCE OF 1323.44 TO THE NORTHEAST CORNER OF SAID N/2 OF THE SW /4 OF THE SW /4; THENCE S 01 °21'10" E ALONG THE EASTERLY LINE THEREOF FOR A DISTANCE 610.06 FEET; THENCE S 88° 43'45" W FOR A DISTANCE OF 5.07 FEET TO A POINT OF CURVE TO THE LEFT; THENCE ALONG SAID CURVE TO THE LEFT HAVING A RADIUS OF 250.00 FEET AND A CENTRAL ANGLE OF 16 015'37" FOR AN ARC DISTANCE OF 70.95 FEET AND A CHORD WHICH BEARS S 80 035'56" W FOR A DISTANCE OF 70.71 FEET TO A POINT OF REVERSE CURVE TO THE RIGHT; THENCE ALONG SAID CURVE TO THE RIGHT HAVING A RADIUS OF 250.00 FEET AND A CENTRAL ANGLE OF 16 015'37" FOR AN ARC DISTANCE OF 70.95 FEET AND A CHORD WHICH BEARS S 80 035'56" W FOR A DISTANCE OF 70.71 FEET; THENCE S 88 °43'45" W FOR A DISTANCE OF 404.24 FEET TO A POINT OF CURVE TO THE RIGHT; THENCE ALONG SAID CURVE TO THE RIGHT HAVING A RADIUS OF 200.00 FEET AND A CENTRAL ANGLE OF 43 047'52" FOR AN ARC DISTANCE OF 152.88 FEET AND A CHORD WHICH BEARS N 69 022'19" W FOR A DISTANCE OF 149.19 FEET; THENCE N 47 °28'23" W FOR A DISTANCE OF 133.49 FEET TO A POINT OF CURVE TO THE LEFT; THENCE ALONG SAID CURVE TO THE LEFT HAVING A RADIUS OF 200.00 FEET AND A CENTRAL ANGLE OF 43 056'17" FOR AN ARC DISTANCE OF 153.37 FEET AND A CHORD WHICH BEARS N 69 026'32" W FOR A DISTANCE OF 149.64 FEET; THENCE S 88035'19" W FOR A DISTANCE OF 400.27 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 712,881 SQUARE FEET OR 16.366 ACRES MORE OR LESS. The same is hereby zoned from Commercial Shopping (CS) and Residential Multi - Family (RM) to Residential Multi - Family (RM) with a PUD overlay. The Site Development Plan and Statement of Intent as referenced in application OPUD 17 -OIA shall be followed for any development of the described property. SECTION 4. A tract of land described as follows: A TRACT OF LAND THAT IS A PART OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SE /4 SW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 8; THENCE S 88 °43'11" W AND ALONG THE SOUTHERLY LINE OF SAID SW /4 FOR A DISTANCE OF 314.60 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING S 88 °43'11" W ALONG SAID SOUTHERLY LINE FOR A DISTANCE OF 1007.49 FEET TO THE SOUTHWEST CORNER OF THE SE /4 OF THE SW /4 OF SAID SECTION 8; THENCE N 01°21'10" W ALONG THE WESTERLY LINE OF THE SE /4 OF THE SW /4 OF SAID SECTION 8 FOR A DISTANCE OF 1320.21 FEET TO THE NORTHWEST CORNER OF SAID SE /4 OF THE SW /4, SAID POINT ALSO BEING ON THE SOUTH LINE OF BLOCK 5, "MAPLE GLEN II", ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6365); THENCE NORTH 88 044'14" E AND ALONG THE Ordinance 1154 Page 3 of 5 NORTH LINE OF THE SE /4 OF THE SW /4 OF SAID SECTION 8, SAID LINE ALSO BEING THE SOUTHERLY LINE OF SAID BLOCK 5" MAPLE GLEN II" AND THE SOUTHERLY LINE OF BLOCK 4, "MAPLE GLEN III ", AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6474), AND THE SOUTHERLY LINE OF BLOCK 2, "MAPLE GLEN IV', AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6519), FOR A DISTANCE OF 1323.44 FEET TO THE SOUTHEAST CORNER OF SAID BLOCK 2 AND THE NORTHEAST CORNER OF SAID SE /4 OF THE SW /4 OF SAID SECTION 8; THENCE S 0101739" E ALONG THE EASTERLY LINE OF THE SW /4 OF SAID SECTION 8, FOR A DISTANCE OF 959.80 FEET; THENCE S880431 1 " W FOR A DISTANCE OF 314.60 FEET; THENCE S 01017'39" E FOR A DISTANCE OF 360.00 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 1,632,801 SQUARE FEET OR 37.484 ACRES. The some is hereby zoned from RNX Residential Neighborhood Mixed (RNX) and Residential Single- Family High Density (RS -3) to Residential Single- Family High Density (RS -3) with a PUD overlay. The Site Development Plan and Statement of Intent as referenced in application OPUD 17 -01A shall be followed for any development of the described property. SECTION 5. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 6. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 7. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 8. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 17th day of September, 2019 Chris Kelley, Mayor Attest: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1154 Page 4 of 5 Aerial Photo OPUD 17-01A/OZ 19-05 7, 44 )w AM ra AL spT .Raw 7�1 Ordinance 1154 Page 5 of 5 Zoning Map OPUD 17- 10A /0Z 19 -05 i;.L a L7 t i St iv E 106T" St N E 106 — E 1 L z D a z m y ti M v 1 SUBJECT PROPERTY 1 106th Sj s Land Use Master Plan Map ,, r OPUD 17-01A/0Z 19 -05 SiN E106THStN E1 m i i I Z D a Z v 1- It 41.11 RI N ,11Cth Pi it SUBJECT PROPERTY ,7 m n x ' E 106 *1 106th S N r: c: I I ji Sl i ., �. APPROXIMATELY 57.54 ACRES �. 106TH STREET NORTH & GARNETT ROAD OWASSO, OKLAHOMA FIRST APPROVED JULY, 2017 AMENDED AUGUST, 2019 APPLICANT / OWNER: BAK DEVELOPMENT, LLC c/o BILL EMERY 2404 E. 26TH PL. TULSA, OK 74114 -4302 williard.a.emerv@gmaii.com 918 - 663 -0671 ENGINEERING CONSULTANT: TUTTLE & ASSOCIATES, INC P.O. BOX 471313 TULSA, OK 74147 tuttle- associates@sbcglobai.net 918 - 663 -5567 JEFFREY i ARTHUR G) TUTTLE _ 12887 a�� M TABLE OF CONTENTS 1. PROPERTY DESCRIPTION......... IL DESIGN AND INTENT STATEMENT...................... .................. .............................................. ....... 3 -5 EXHIBIT LIST: Exhibit A: Aerial Photography & Boundary Depiction ................................... ..............................6 ExhibitB: PUD Site Plan ..................................................................................... ..............................7 III. DEVELOPMENT STANDARDS: Development area A ................ Development area B ................ Development area C ................. IV. GENERAL PROVISIONS AND DEVELOPMENT STANDARDS.. ............................................. A1-13 W.A. Access and Circulation ............................................................................. .............................11 IV.B. Siens........... IV.C. Utilities and Drainage ............................................................................... .............................12 IV.D. Environmental Analysis and Topography .............................................. .............................12 IV.E. Existing Zoning and Land Use .................................................................. .............................12 IV.F. Platting and Site Plan Requirements.. ............. ................................................................... 12 IV.G. Landscaping and Screening Requirements... .................. .................................................. 13 IV.H. Additional Development Standards ....................................................... .............................13 IV.I. Schedule of Development ......................................................................... .............................13 EXHIBIT LIST: Exhibit C: Development Exhibit D: Existing Utiliti ExhibitE: Existing Soils ....................................................... ............................... .............................1E Exhibit F: Existing Zoning Map...... ......................... .............. .............. ............ ........................... 17 Exhibit G: Proposed Zoning Map ..................................................................... .............................18 Exhibit H: Proposed Decorative Entry Wall ................................................... .............................19 1 OPUD 17- 01A /OZ 19 -05 TUTFLE & ASSOCIATES INC, CERTIFICATE OF AUTHORIZATION NO. CA 465 JULY 2019 P.O. BOX 471313, TULSA, OK 74147 918- 663 -5567 PARKER VILLAGE PUD 17 -01 A / OZ 19 -05 1. PROPERTY DESCRIPTION Parker Village consists of 57.536 acres located north and east of the intersection of 106th St. N. and Garnett Rd., in the City of Owasso, Oklahoma, and is more particularly described within the following statement: A TRACT OF LAND THAT IS A PART OF THE SOUTH HALF OF THE SOUTHWEST QUARTER (S /2 SW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER (SW 14) OF SAID SECTION 8; THENCE SOUTH 88 043'11 WEST AND ALONG THE SOUTH LINE OF SAID SW /4, FOR A DISTANCE OF 314.60 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 88 °43'11" WEST AND CONTINUING ALONG SAID SOUTH LINE, FOR A DISTANCE OF 1007.49 FEET TO A POINT AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW 14 SE/4 SW 14) OF SAID SECTION 8; THENCE NORTH 1 02110" WEST AND ALONG THE WEST LINE OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER (SW/4 SEA SW /4) OF SAID SECTION 8, FOR A DISTANCE OF 660.06 FEET TO A POINT AT THE SOUTHEAST CORNER OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 SW /4 SW 14) OF SAID SECTION 8, THENCE SOUTH 88 °43'45" WEST AND ALONG THE SOUTH LINE OF SAID N /2, FOR A DISTANCE OF 1322.76 FEET TO A POINT AT THE SOUTHWEST CORNER OF SAID NORTH HALF; THENCE NORTH 1 °24'41" WEST AND ALONG THE WEST LINE OF SAID NORTH HALF, FOR A DISTANCE OF 66029 FEET TO A POINT AT THE NORTHWEST CORNER OF SAID NORTH HALF; THENCE NORTH 88 044'14" EAST AND ALONG THE NORTH LINE OF SAID NORTH HALF, FOR A DISTANCE OF 1323.44 FEET TO A POINTAT THE NORTHEAST CORNER OF SAID NORTH HALF, SAID POINT ALSO BEING ON THE SOUTH LINE OF BLOCK 5, "MAPLE GLEN II ", ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6365); THENCE NORTH 88 044'14" EASTAND ALONG THE SOUTH LINE OF SAID BLOCK 5, THE SOUTH LINE OF BLOCK 4, "MAPLE GLEN III ", AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6474), AND THE SOUTH LINE OF BLOCK 2, "MAPLE GLEN IV', AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF (PLAT NO. 6519), FOR A DISTANCE OF 1323.44 FEET TO A POINTATTHE SOUTHEAST CORNER OF SAID BLOCK 2; THENCE SOUTH 1 °17'39" EAST AND ALONG THE EAST LINE OF THE SOUTHWEST QUARTER (SW /4) OF SAID SECTION 8, FOR A DISTANCE OF 959.80 FEET; THENCE SOUTH 88 °43'11" WEST FOR A DISTANCE OF 314.60 FEET; THENCE SOUTH 1 °17'39" EAST FOR A DISTANCE OF 360.00 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINS 2,506,261 SQUARE FEET OR 57.536 ACRES The above described property will hereinafter be referred to as the "Site" or "Subject Property" and is depicted on Exhibit A, "Aerial Photography & Boundary Depiction." 2. OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 II. DESIGN AND INTENT STATEMENT Parker Village is a major amendment to OPUD 17 -01 approved July 11, 2017 as a mixed -use Planned Unit Development (PUD) proposing commercial and residential development of 57.536 acres located north and east of the intersection of 106th St. N. and Garnett Rd., in the City of Owasso, Oklahoma. The project was originally approved as Emery Village and is being re -named Parker Village. The major amendment is required as an additional 2.5 acre parcel has been added to the project (SW /4 SW /4 SE /4 SW /4). The project proposes a variety of uses, with a commercial area along N. Garnett Rd adjacent to Wheels and Thrills, a Multi - Family neighborhood north of the Commercial Area and Single - Family detached subdivision on the east 37.5 acres. The original PUD had 4.77 acres of Retail /Office use, 13.57 acres of Multi - Family use, 7.52 acres of Attached Single - Family use, and 27.46 acres of Single - Family Detached use. (Gross Acres) The amendment proposes 3.69 acres Retail /Office /Self Storage, 16.37 acres of Multi - Family (of which, 2.070 acres is Wooded Natural Terrain left as Open Space), and 37.484 acres of Single - Family Detached residential. Streets and pedestrian access ways, consisting of sidewalks and /or trails, will connect each neighborhood to the next, and the Multi - Family community to the commercial development area. Parker Village will provide a mix of uses, each transitioning appropriately to the next in an integrated community setting, which community will become its own neighborhood within Owasso and will relate to other neighborhoods and the City as a whole. Parker Village will be endowed with ample open spaces, amenities, and development standards to ensure a strong neighborhood with unique character and quality of life for generations to come. The locations of land use and proposed underlying zoning districts, streets, amenities, and open spaces have been designed to buffer and transition between differing land uses and land use intensities. Traffic calming measures will be utilized along the public collector street. These will be established at the time of platting. By its design, as outlined in the Owasso Zoning Code, this PUD is intended to: provide a unified treatment of the development possibilities of the project site; encourage creative development of land; promote project design that is often unseen in conventional development; serve as a tool for intelligent, well - planned, and quality developments that fit within Owasso's existing neighborhoods of the surrounding area; provide flexibility to allow for the development of properties with unique physical characteristics by promoting innovative design and providing guidelines which ensure that development is beneficial to the City of Owasso's future growth. Further, this PUD has been prepared to achieve the 10 specific goals listed in the Owasso Zoning Code: 1. Maintain and Enhance the Quality of Life in Owasso. 2. Provide Opportunities for Urban Infill. 3. Maintain and Promote a Sense of Community. 4. Encourage Development That Otherwise Could Not Occur on the Site. 5. Preserve and Provide Meaningful Open Space. 6. Promote Connectivity and Compatibility with Surrounding Development. 7. Inspire Unique and Thoughtful Development. 3. OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 8. Support the Development of Strong Neighborhoods. 9. Provide Amenities Beyond Conventional Development. 10. Preserve the Physical Characteristics of the Land. The subject property is presently zoned CS Commercial Shopping Center District, RM Multi - Family Residential District, RNX Residential District, and RS -3 Residential District. In order to permit the desired land uses and intensities proposed by this PUD, an accompanying application OZ 19 -05 is being filed to rezone all the RNX to RS3 and transfer some CS to RM. This PUD proposes retaining existing CS zoning to support commercial uses within commercial development area A. Development Areas are generally depicted on Exhibit C "Development Areas." Commercial Development Area A is planned for retail- oriented businesses, commercial, office, and /or self- storage business use. Self- storage shall only be allowed within Development Area A, as long as, it does not have frontage on Garnett Rd. By this PUD, the self- storage business use shall be allowed in the CS district, limited to Development Area A. The two (2) residential development areas (B and C) propose different neighborhoods including Multi - Family and detached Single - Family. Each neighborhood will feature its own unique designs and neighborhood amenities. Land and specific features will be sited and designed during the platting phases. Amenities will be constructed and shall include at least one (1) amenity from each of the four (4) categories specified in Zoning Code Table 9 -1. As reflected on the "Illustrative Site Plan ", neighborhood amenities may include such uses as pools, clubhouses, pond water features with fountains, trails, gazebos or other shelter structures, and open spaces, and the large, central common area containing the detention pond could host additional amenities such as playgrounds, sport courts, courses, or fields, picnic areas, gardens, etc. The neighborhood amenities in the RM district (Area B) will be maintained by the owner of the apartment complex. Amenities in Reserve Areas A, B, C and D will be maintained by a neighborhood Home Owner's association to be formed by the Deed of Dedication and Restrictive Covenants of a subdivision plat. Should multiple such associations be formed by separate subdivisions, all will be obligated to maintain, in pro -rata share or as otherwise specified by applicable agreements or bylaws, all neighborhood amenities to which they have access. As represented on Exhibit B, a public street is conceptually proposed to connect all development areas to Garnett Rd. and 106th St. N. Public streets serving Parker Village shall be constructed to meet the standards of the City of Owasso for public streets. Any gates serving private streets or drives shall be designed according to the Fire Code adopted by the City of Owasso and be approved by the Owasso Fire Marshal during the platting stage. Multi - Family use requires RM Residential Multi- Family District zoning to support Multi - Family dwelling units. Beyond the CS and RM districts, the balance of the site is proposed to be rezoned to RS -3 Residential Single- Family High- Density District. The GrOwasso 2030 Land Use Master Plan provides that the existing CS zoning (which will be retained) is allowed within the Commercial designation and the requested RS -3 zoning is allowed within the Residential designation. The requested RM is understood to be consistent with the Master Plan. All proposed underlying zoning districts correspond with the Master Plan designations. Existing and proposed zoning are reflected on Exhibits F and G, respectively. Q OPUD 17-01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 The PUD will allow the most efficient use of the land which is harmonious with the surrounding land uses, as represented on Exhibit A, "Aerial Photography & Boundary Depiction." A conceptual development plan depicting the Development Areas and design features is provided on Exhibit B "Illustrative Site Plan ". Final Development Area boundaries and areas shall be established by required PUD subdivision plats. The PUD shall be developed in accordance with the use and development regulations of the City of Owasso Zoning Code, except as otherwise specified herein. Bulk and area standards within the proposed Development Standards generally follow those of the proposed underlying zoning districts. Where exceptions are proposed for design flexibility, the concerned bulk and area standard is designated with a "t" symbol in the tables that follow in Section III of this PUD. Although the Owasso Zoning Code, and current existing PUD, would permit more dwelling units in the proposed underlying RM and RS -3 zoning districts, this PUD will restrict the residential development areas to 418 total dwelling units, including 300 Multi - Family and 118 detached Single - Family dwelling units. In addition to lowering the density otherwise permitted, this PUD will impose higher development standards than if developed with straight residential zoning. This PUD has been prepared by Tuttle & Associates, LLC of Tulsa on behalf of the owner, BAK Development, LLC. Due to the scale of the property, the mix of land uses proposed, and the anticipated time horizon to ultimate build -out, this PUD proposes to establish a conceptual development plan with designation of development areas, allocation of uses and intensity of uses and development standards and conditions, to be followed by more specific subdivision plats and commercial detailed site plans for each phase of development. Development of the project is expected to commence and be phased and completed as market conditions permit. Development within Area C is anticipated to be the first phase. M OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 MAJOR AMENDMENT TO OPUD 17 -01 PARKER VILLAGE EXHIBIT A AERIAL PHOTOGRAPHY & BOUNDARY DEPICTION WITH ADJACENT DEVELOPMENTS LABELED OPUD 1709 v JULY201B 'N E8ASSOCRT S.INC CER71MCATION OF AUTHORIZATION NO CA 465 P.O. BOX 471717. TULSA OK 74147 910-6675 %7 NORTH OMER/OEI&LOPER: ILLUSTPATIVE SITE PLAIN PARKER VILLAGE PARKER VILLAGE THE PROJECT CONSISTS OF 57.52 ACRES LOCATED NORTH AND EAST OF THE INTERSECTION OF 106TH ST, N, AND GARNETT RD., IN THE CITY ENGINEER: OF OWASSO, OnAROMA T.M. & A"Ocl.t.,S' I.C. p OPUD 0 17-01 P.O. BOX 4713$3 ixlw OkIM o - 74147-1313 Pharr (918) M-5567 CFOTFXAIE OF AMOR" CA 411 "j, ENPIRA`PON 6-30-21 21 3'1 @F 2149 z4 E Qf" '11,31,35 ST. xi Lfi - Iz Li 11B, 1,; Al 1 IF 7 sly r' r. '-pw DEVE'-'OPMW 'w IS Zi� IN F i --7-7 --A IS Iz 20 mw 3 -1-, LEGEND Exotarr 15" --7 Ill. DEVELOPMENT STANDARDS DEVELOPMENT AREA A Gross Land Area: 160,621 SF 3.69 AC Net Land Area: 102,485 SF 2.35 AC Proposed Zoning: CS Permitted Uses: Uses permitted as a matter of right in the CS Zoning District, uses permitted by Specific Use Permit and /or PUD including only carpet store, copying services, greenhouse (retail), and printing and publishing, office, self- storage, and uses customarily accessory to permitted uses. All uses classified as "sexually oriented" within the City of Owasso Zoning Code (Section 650), self - storage, and all open -air storage uses are prohibited. Maximum Floor Area Ratio: 0.61 Maximum Building Height: 50 FT Minimum Public or Private Street Frontage: 150 FT Minimum Building Setbacks: - From Non - Arterial Street Right -of -Way: 10 FT - From South PUD Boundary: 15 FT - From All Other Boundaries: 0 FT - B/L Setback Along North Garnett Road: 35 FT - Minimum Parking Ratio: 1 per 175 SF building floor area * ** Minimum Bicycle Parking: As per Zoning Code Table 9.1 Other Bulk and Area Requirements: As required within CS District * Any interior lot having no street frontage shall be provided access to a public street by access easement(s) approved by the City of Owasso during platting review. ** Plus 2 feet of setback for each 1 -foot building height exceeding 15 feet if the abutting property is within a RE, RS, RD or RTH District. * ** To be reduced to 1 per 200 SF building flood area upon development of Development Area B (excluding self- storage use) with mandatory mutual parking privileges as provided in this PUD. OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 DEVELOPMENT AREA B Gross Land Area: 712,881 SF 16.37 AC Net Land Area: 637,279 SF 14.63 AC Proposed Zoning: RM Permitted Uses: Uses permitted by right in the RM District, including multi - family dwelling, duplex dwellings, and customary accessory uses, including private common area facilities such as clubhouse, swimming pool, playground, and recreational open space. Maximum Dwelling Units / Per Acre: 300/18.33 Minimum Lot Width: 100 FT * Minimum Lot Size: 7,000 SF Maximum Building Height: 3 Stories and 50 FT ** Minimum Parking Ratio: As per Zoning Code Minimum Bicycle Parking: As per Zoning Code Minimum Livability Space: 800 SF * ** Minimum Yard Setbacks (Multi - Family): - Yard Abutting a Public or Private Street: 20 FT - From North PUD Boundary: 37.5 FT * * ** - From Development Area C Boundary: 37.5 FT - From All Other Boundaries: 0 FT - B/L setback along North Garnett Road: 35 FT Minimum Yard Setbacks (Other Uses): As required within the RM District Other Bulk and Area Requirements (Multi - Family): As required within the RM District Other Bulk and Area Requirements (Other Uses): As required within RM District * Applies to Multi - Family lots; Any interior Multi- Family lot having less than the minimum required street frontage shall be provided access to a public street by access easement(s) approved by the City of Owasso during platting review. ** Uses other than multi - family are restricted to 2 stories and 35'. * ** Livability space may be located on a lot or contained within common open space of the development. * * ** Or 20' of setback for each 1' building height over 15' if abutting property is within an R District, whichever is greater; provided, however, that no building over 2 stories in height shall be allowed within 50' of the norther property line, regardless of abutting zoning. a OPUD 17 -OIA / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 DEVELOPMENT AREA C Gross Land Area: 1,632,801 SF 37.48 AC Net Land Area: 1,583,315 SF 36.35 AC Proposed Zoning: RS -3 Permitted Uses: Detached residential dwellings and customary accessory uses, including private common area facilities such as recreational open space. Maximum Dwelling Units / Per Acre: 118/3.21 Minimum Lot Width: 64 FT t Minimum Lot Size: 7,000 SF tt Maximum Building Height: 2 Stories and 35 FT Minimum Off - street Parking: Two (2) enclosed off- street parking spaces required per dwelling unit (can include garage) Minimum Livability Space: 4,000 SF ** ttt Minimum Yard Setbacks: * ** - Front Yard: 20 FT tttt - Rear Yard: 20 FT - Side Yard Abutting a Street: 15 FT - Side Yard Not Abutting a Street: 5 FT One Side, 5 FT Other - B/L setback along East 1W' Street North: 35 FT Other Bulk and Area Requirements: As required within the RS -3 District * Architectural features may extend a max. of five (5) feet above maximum permitted building height. ** Livability space may be located on a lot or contained within common open space of the development. * ** Front -entry garages shall set back not less than 25', and side -entry garages shall be set back not less than 20 feet. t cf. 65FT Zoning Code page 13- 4.5.1 —Table 4.7 tt cf. 7,000 SF Zoning Code page 13 — 4.5.1 —Table 4.7 tt cf. 25FT Zoning Code page 13- 4.5.1 —Table 4.7 ttt cf. 4,000 SF Zoning Code page 13 — 4.5.1 —Table 4.7 tttt cf. 25 FT from Garage per City of Owasso 10. OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 IV. GENERAL PROVISIONS AND DEVELOPMENT STANDARDS IV.A. ACCESS AND CIRCULATION: An interconnected street network will connect the various development areas within Parker Village to Garnett Rd. and 106th Street North. A traffic study has been conducted and the report was been filed along with the previous PUD application. Public streets serving Parker Village shall be constructed to meet the standards of the City of Owasso for public streets. Private drives and parking lots in Development Areas A & B streets shall be maintained by the owner of the lot. Any gates serving private streets or drives shall be designed according to the Fire Code adopted by the City of Owasso and be approved by the Owasso Fire Marshal during the platting stage. One Commercial driveway connection to N. Garnett Rd. is allowed for Development Area B and will be right turn in /right turn out only. Pedestrian and bicycle connectivity between neighborhoods within Parker Village and to adjacent areas will be planned and included in development designs during the platting process. Sidewalks, including both internal and along exterior street frontages, shall be constructed by the developer or individual lot owners in accordance with the Owasso Subdivision Regulations. Sidewalks which are proposed outside of public or private street rights -of -way shall be placed in a sidewalk easement. Limits of No Access (LNA) will be imposed by the future plat(s) along arterial street frontages, except at approved street intersections. IV.B. SIGNS: Businesses within commercial Development Area A having no frontage on Garnett Rd. and the Multi - Family development within Development Area B, may be served by ground signs along Garnett Rd. and located within Development Area A and B, which ground sign(s) shall be allowed in addition to the ground sign(s) serving the host lot as otherwise permitted. Within commercial Development Area A, businesses having no frontage on Garnett Rd. may additionally be served by ground sign(s) along the collector street. The maximum number, height, display surface area, and design standards for signs located within Development Areas A and B shall be established by a Unified Sign Plan (USP) to be approved by the City of Owasso as outlined within the Owasso Zoning Code. To identify residential uses within Development Areas B and C, one (1) entrance sign shall be permitted along 106' St. N. and N Garnett Road, located in a reserve area in, or adjacent to, the collector street. The sign shall be restricted to 6 feet in height and 100 square feet in display surface area, Development standards for signage serving Development Areas B and C may be modified if included with the Unified Sign Plan (USP) as stated above. Except as otherwise outlined herein and except as may be approved as part of the Unified Sign Plan (USP), all signage shall comply with the Owasso Zoning Code, and any changes to signage requirements must be approved by the Community Development Department. ISO OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 IV.C. UTILITIES AND DRAINAGE: Per information furnished by the City of Owasso, the westerly approximately 20 acres of the subject property is within the City of Owasso water service area; the balance of the site is within the Washington County Rural Water District# 3 (RWD) water service area. The westerly approximately 20 acres of the subject property will be served by a 12" waterline along the west side of Garnett Rd., and the balance of the site will be served by customary extensions of the existing RWD waterlines in the area. The site is served by an existing eight (8) inch sanitary sewer line along the east side of Garnett Rd., which has adequate capacity. Sanitary sewer and waterline extensions to and throughout the project will be required and will be designed during the platting stage. New sanitary sewer lines will be extended within the development in order to provide all lots with service. Waterlines shall be looped within the interior of the subdivision to provide water service and fire protection. Fire hydrant locations shall be coordinated with and approved by the Owasso Fire Marshal during platting and commercial site plan stages. The site is moderately sloped and drains northwesterly through onsite farm ponds to an upstream tributary of Bird Creek. An internal stormwater collection and detention system will be designed and constructed to drain the site. Early concepts for drainage indicate a detention facility planned to be constructed in Reserve Area A will provide detention storage for the entire project. IV.D. ENVIRONMENTAL ANALYSIS AND TOPOGRAPHY: The site is moderately sloped and drains northwesterly through onsite farm ponds to an upstream tributary of Bird Creek. There are no FEMA- designated Special Flood Hazard Areas within or adjacent to the subject property. The Soil Survey of Tulsa County, Oklahoma was used to help identify soils types and possible constraints to development. The site primarily contains Dennis - Paroah silt loam (3 to 5% slopes; 64.6% of site area), with the balance containing Okemah silt loam (0-1% slopes; 26.5% of site area), Dennis - Radley Complex (0 to 12% slopes; 4.5% of site area), and Okema- Parsons - Pharoah Complex (0-1% slopes; 4.4% of site area). Development constraints associated with these soil types will be addressed in the engineering design phase of the project. Priorto construction, a geotechnical report will be performed to recommend paving sections and subgrade design. Soil types and associated slopes are shown on Exhibit "E" and topography is represented on Exhibit "C" of this PUD. IV.E. EXISTING ZONING AND LAND USE: Consisting of four (4) existing parcels; former houses, barns, and accessory buildings have been removed. The site is generally vacant / agricultural and contains two (2) ponds and a stand of trees. Commercial Development Area A is presently zoned CS, Development Area B is presently zoned CS and RM, Development Area C is presently zoned RNX and RS -3. IV-F. PLATTING AND SITE PLAN REQUIREMENTS: No building permit shall be issued until a subdivision plat has been submitted to and approved by the Owasso Planning Commission and the Owasso City Council and duly filed of record. The required subdivision play shall include covenants of record implementing the development standards of the approved PUD and the City of Owasso shall be a beneficiary thereof. The plat will also serve as the site plan for all residential lot contained within the plat. Nonresidential buildings within Development Areas A and B, and any neighborhood amenities requiring a building permit, shall submit and receive Owasso Community Development staff approval of a site plan application. 12. OPUD 17 -01A / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 IV.G. LANDSCAPING AND SCREENING REQUIREMENTS: Landscaping and screening shall meet or exceed the requirements of the Owasso Zoning Code. A screening fence not less than 6 feet in height shall be installed: * Along the southern portion of Development Area A adjacent to Wheels and Thrills. * Along the Northernly portion of Development Area B, except where Reserve Area A is located (there will be no fences installed on the north line of Reserve Area A). * On the west side of Area C adjacent to existing large tracts. * The entire east side of Development Area C. * The whole northernly side of Development Area C (including the North side of Reserve Area B), unless the existing fences are in good repair. No fences will be installed on the South side of the arterial road between Development Area A and Development Area C. The PUD will meet the 20% open space requirement as described in Owasso Zoning Code. Decorative fencing shall be installed and maintained along N. Garnett Rd. and 106`" St. N. frontage, which shall be contained in a Reserve Area or easement as established by the subdivision plat. If wood fencing is to be used, decorative columns of rock, brick, split face block, or similar permanent material shall be used at regular intervals. The property owners' association formed by the Deed of Dedication and Restrictive Covenants of the subdivision plat shall be responsible for maintain this fence. See Exhibit H for concept drawing of entry walls. IV.H. ADDITIONAL DEVELOPMENT STANDARDS: Within commercial Development Area A, the subdivision plats shall contain restrictive covenants (1) providing for mutual parking privileges, so that all lots may allow their excess parking spaces to be used by patrons of adjacent lots (self- storage businesses shall be exempt), (2) lot maintenance covenants requiring such lots to be maintained clear of trash and debris, and (3) requiring full screening for outdoor heating, ventilation, and air conditioning (HVAC) equipment. Within commercial Development Area A, no metal exterior surfaces shall be allowed for commercial buildings, no metal exterior surfaces shall be allowed for exterior building facades facing streets or lot boundaries. Within residential Development Area C, (1) detached Single - Family dwellings must have at least fifty (50) percent fagade coverage of brick, stone, or another similar type of material, and (2) all subdivision plats shall contain restrictive covenants providing for minimum dwelling size and masonry content. Within residential Development Areas B and C, no HVAC or other mechanical equipment shall be permitted within the five (5) foot side yard setback areas. [V.I. SCHEDULE OF DEVELOPMENT: Development of the project is expected to commence and be phased and completed as market conditions permit. Development within Development Area Cis anticipated to be the first phase. 13. OPUD 17 -OIA / OZ 19 -05 TUTTLE & ASSOCIATES, INC AUGUST 2019 P.O. BOX 471313, TULSA, OK 74147 / 918.663.5567 MAJOR AMENDMENT TO OPUD 17 -01 PARKER VILLAGE EXHIBIT C DEVELOPMENT AREAS OPUD 17 -01 l q JULY 2019 TUTTLE & ASSOCIATES, INC CERTIFICATION OF AUTHORIZATION NO CA465 • P.O- BOX 471313, TULSA 01474147918- 663-5567 NORTH MAJOR AMENDMENT TO OPUD 77 -01 PARKER VILLAGE EXHIBIT D EXISTING UTILITIES EXISTING UTILITIES PER CITY OF OWASSO ATLAS DATA OpUD i7fi1 7ULY2U }g TUTRE 8 ASSOCIATES, INC CERTIFICATION OFFUTHOMMON NO CA 465 P.O. BOX 471313, TULSAOH 74147 3184934%j NORTH lS MAJOR AMENDMENT TO DAU® 97 - -01 PARKER VILLAGE EXISTING SOILS SOIL DATA FROM USDA WEB SOIL SURVEY, ACCESSED FEBRUARY 20, 2017 OA110 ,7911 YULY 20 TUTTLE S ASSOCIATES, ANC CERTIFICATION OF AUTHORIZATION NO CA 465 P.O. BOX 179313, TULSA 01C 74157 91$- 653.6567 NORTH E MAJOR AMENDMENT To OPUD 17 -a7 PARKER VILLAGE EXHIBIT F EXISITING ZONING MAP PER CITY OF OWASSO GIS, MODIFIED PER INCOG DATAACCESSED JUNE 01, 2017 QPUDTT-0T ./ULY 2039 � NAMQ 8 FAU01 0M ,INC P.O,B X4r12N. A .OK 41"gl NO CA {55 2.0.80%4Ty3y3. TL)LSppK ]{tbl9f8- 6ol$56! NORTH 11 MAJOR AMENDMENT TO OPUD 17 -01 PARKER VILLAGE EXHIBIT G PROPOSED ZONING OPUD i7 -6i JULY ?Oi5 1UiM TLE 8 ASSOCIATES. FAU0 2A70N N0Ckd65 P.O- OCATION.T TULSA Oft PO. BO %Cltffi3.7U�6A Oft 74147 S18463-55677 NORTH 0 1 PARKER VILLAGE IN REAL Peoplo •REAL Ll,araclar •REAL Communlly TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: East 76th Street North Roadway Improvements from US Highway 169 to North 129th East Avenue - Supplemental Agreement # 1for the Construction Phase and Construction Invoice DATE: September 13, 2019 BACKGROUND: In 2011, East 76th Street North from US HWY 169 to North 129th East Avenue was selected by the Indian Nations Council of Governments ( INCOG) to receive Surface Transportation Program (STP) funds to widen the roadway to a five -lane road. The road will be equipped with extended lanes for multi -modal traffic and landscape medians to direct traffic flow conforming to the City of Owasso Complete Streets Policy. In May 2013, City Council approved an engineering agreement with Poe & Associates, Inc., and the Oklahoma Department of Transportation (ODOT). In 2016, the engineering design and environmental studies were complete and approved by ODOT. Since then, land acquisition and utility relocation has been ongoing and is expected to be complete by October 1, 2019. As a result, ODOT has provided a project agreement outlining the federal and local funding responsibilities for the construction phase of the project. SUPPLEMENTAL AGREEMENT: In March 2016, City Council approved the Project Maintenance, Financing and Right -of -Way Agreement with ODOT with an estimated roadway construction cost of $4.7 million. Based on the Engineer's project estimate, INCOG approved an 80% Federal / 20% City cost sharing, of which the Federal share at $3.8 million and City of Owasso's share at $950,000. In August 2019, City staff received a proposed supplemental agreement with a revised funding breakdown from ODOT based on the updated Engineer's construction estimate and inspection fee. The following table is a breakdown of the proposed supplemental agreement: Project Segment Estimate ODOT Portion City of Owasso Roadway Construction $ 9,547,543 $4,050,000 $5,497,543 Construction Administration $ 953,400 $0 $ 953,400 Total Project Cost $10,500,942 $4,050,000 $6,450,943 The City of Owasso was requested to pay approximately 60% ($6,450,943) of the updated project cost, rather than 20% ($2,100,188). INCOG cited the 2011 STP application language, stating "no single project or entity will be allocated more than 50% of the remaining balance of Owasso Funding Share East 76 Street North Roadway Improvements from Highway 169 to North 129 East Avenue Page 2 of 2 STP Urbanized Area funds available per year." Staff challenged INCOG and ODOT on this funding proposal. After further review, the initial Project Maintenance, Finance, and Right -of -Way Agreement approved by City Council and ODOT does not specify any cap on the amount of Federal funds for the East 76th Street North Widening Project. As a result, staff had multiple discussions with INCOG and ODOT representatives to address the concerns of all parties. Shortly thereafter, the entities agreed on the funding break down as shown in the following table: Project Segment Estimate ODOT Portion City of Owasso Roadway Construction $ 9,547,543 $ 6,027,475 $ 3,379,071 Construction Administration $ 953,400 $ 762,720 $ 190,680 ROW - Transfer Remaining Funds $ 140,997 Total Project Cost $10,500,943 $6,790,195 $ 3,710,748 Based on negotiations, the City's share has decreased by $2,740,196 and the Federal share has increased by the same dollar amount. However, in comparison to the original agreement and increase in the engineering estimate, the City's share is greater than before by $1,610,556. CONSTRUCTION INVOICE: The City of Owasso's portion is $3,710,748; however, ODOT has a remaining balance of $140,997 from the land acquisition phase, which will be transferred to the construction phase. As result, the total invoice from ODOT for construction is $3,569,751. FUNDING: Funding is available in the project budget within the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Supplemental Agreement #1 to the Project Maintenance, Financing and Right -of -Way Agreement between the City of Owasso and the Oklahoma Department of Transportation and authorization for the Mayor to execute the agreement. Staff further recommends authorization for payment to ODOT, in the amount of $3,569,751, as the local match requirement for the construction phase. ATTACHMENTS: Site Map Agreement Construction Invoice __Lj -PROJECT _ LOCATION E 76th. PROPOSED ROADWAY IMPROVEMENTS 4111,2013 PROJECT LIMITS 0 North IfIls NIAP I' 1`11TINT1 1-1(>N P[ )RP0N[7, I )NL 1' AND Is NI I- fNFGN I, I R R 12s ' NI AN At C Lik %tr IN'll IRL F si-Al I- LIIFI�If7 Tills ;Ap I, %V :I ITRAF,f I I 11R ill I-R, sl I I I 1 1 "lf 1111 If, 1. CITY OF OWASSO I I I N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 PROJECT AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AND THE CITY OF OWASSO SUPPLEMENTAL AGREEMENT #1 This Supplemental and Modification Agreement, made the day and year last written below, by and between the City of OWASSO, hereinafter referred to as the CITY, and the Department of Transportation of the State of Oklahoma, hereinafter referred to as the Department, said parties being the same who executed the original Project Agreement, for the following intents and purposes and subject to the following terms and conditions, to wit: WITNESSETH )P No. I Project No. Work Type I Description 29326(04) )2- 9326(004)IG GRADE, DRAIN, BRIDGE, OWASSO: 76TFI STREET NORTH -FROM US169 TO N 129TH E I _ SURFACE AVENUE(CONSTRUCTION) 29376(06) STP 272B(131)IG RIGHT OF WAY OWASSO: 76TI I STREET NORTH - FROM US169 TO N 129TH E AVENUE(RW FOR 293260 4) 29326(07) 32- 9326(007)IG I UTILITIES OWASSO: 76TH STREET NORTH - FROM US169 TO N 129TH E AVENUF(UT FOR 2937604) WHEREAS, It is deemed necessary by the Department and CITY, to revise the scope of the original Project Agreement to adjust finding allocated to the project; and, WHEREAS, said revisions shall be reduced to a written supplemental agreement and executed by the Department and CITY; NOW, THEREFORE: the Department and CITY, in consideration of the mutual covenants and stipulations as set forth herein, do mutually promise and agree as follows: SECTION Li is hereby replaced in its entirety from the original Project Agreement as defined below, in order to reflect the revised estimated total construction and 10% contract administration cost of $10,500,943 and revised funding split. 15. A) 29326(04) - ELIGIBLE CONSTRUCTION COSTS Based on estimated total construction cost and assumed 10% contract administration costs of Ten - Million- Five - Hundred- Thousand- Nine - Hundred -Forty -Three Dollars ($10,500,943): - 75% Federal STP funds allocated to INCOG, currently estimated at Six - Million- Seven - Hundred - Ninety- Thousand - One - Hundred - Ninety -Five Dollars ($6,790,195) shall be provided for eligible, federally participating construction and contract administration costs. Federal participation is CAPPED at Six- Million- Seven - Hundred- Ninety - Thousand- One - Hundred - Ninety -Five Dollars ($6,790,195). - 25% City funds provided by the City of OWASSO, estimated at Two- Million -Two- Hundred- Sixty- Three - Thousand- Tl2ree- Hundred- Nineiy -Nine Dollars ($2,263,399). The SPONSOR shall also provide 100% of any federally non - participating costs, estimated at One- Million - Four - Hundred - Forty- Seven - Thousand- Tlzree- Hundred- Forty- Nine Dollars ($1,447,349). Total Sponsor funds are currently estimated at Tltree- Million- Seven- Hutzdred- Ten - Thousand- Seven - Hun(tred- Forty-Eight Dollars ($3,710,748). The estimated Sponsor funds shall be placed on deposit with the DEPARTMENT upon execution of this agreement and receipt of the Department's invoice, prior to advertising the project for bid. B) 29326(06) — ELIGIBLE RIGHT -Or -WAY COSTS Based on estimated Right- of -Wav Acquisition costs of Eight- Hundred- hn7epi- Five- Thousond- Seventeen Dollars ($895,017): - 80% Federal STP fiords allocated to INCOG, currently estimated at Seven- Hzrndred- Sixteen- Thousand- Fourteen Dollars ($716,014) shall be provided for eligible, federally participating Right -of -Way costs. - 20% City funds provided by the City of OWASSO, estimated at One - Hundred - Seventh Nine - Thousand -Three Dollars ($179,003) shall be provided as matching funds for the eligible federally participating Right -of -Way costs. The CITY shall also provide 100% of any non- participating Right -of -Way costs, estimated at Zero Dollars (SO). Total City funds are currently estimated at One -l- hundred Seventy- Nine- 'I'hotrsand- Three Dollars ($179,003). Estimated City funds shall be placed on deposit with the DEPARTMENT upon execution of this agreement and upon receipt by the CITY of the DEPARTMENT's invoice. C)29326(07) — ELIGIBLE UTILITY RELOCATION COSTS Based on estimated Utility Relocation costs of Zero Dollars ($0): — 80% Federal STP funds allocated to [NCOG, currently estimated at Zero Dollars (SO) shall be provided for eligible, federally participating Utility Relocation costs. - 20% City funds provided by the City of OWASSO, estimated at Zero Dollars ($0) shall be provided as matching funds for the eligible federally participating Utility Relocation costs. The CITY shall also provide 100% of any non- participating Utility Relocation costs, estimated at Zero Dollars (N). Total City funds are currently estimated at Zero Dollars ($0). Estimated City funds shall be placed on deposit with the DEPARTMENT upon execution of this agreement and upon receipt by the CITY of the DEPARTMENT's invoice. WHEREAS, the original Project Agreement is hereby modified as above described, said agreement in all other respects shall remain unchanged and in full force and effect. REMAINDER OF PAGE INTENTIONALLY BLANK IN WITNESS WHEREOF, the Deputy Director of the Department of Transportation, pursuant to authority vested in him by the State Transportation Commission, has hereunto subscribed his name as Deputy Director of the Department of Transportation and the City has executed same pursuant to authority prescribed by law for the City. The City, on this of day of 20 (SEAL) ATTEST: Juliann M. Stevens, City Clerk Approved as to Form and Legality: Julie Lombardi, City Attorney 20_, and the Department on the The City of OWASSO, an Oklahoma Municipal Corporation Chris Kelley, Mayor STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION Local Government Division Manager APPROVED AS TO FORM AND LEGALITY General Counsel Recommended for Approval Director of Capital Programs APPROVED Deputy Director OKLAHOMA DEPARTMENT OF TRANSPORTATION INVOICE FOR CONSTRUCTION SERVICES Make check PAYABLE, and MAIL TO: Oklahoma Department of Transportation Comptroller Division 200 N.E. 21St Street Oklahoma City, Oklahoma 73105 -3204 To: The City of Owasso Department Invoice No 29326(04) -1 August 29, 2019 Project Type i Div..i County JP No 1 Project 3 WorkType Description v No. CITY STREET ! 8� TULSA 29326(04) 1STP -272B (GRADE, DRAIN IOWAS50: 76TH STREET NORTH - FROM U5169 TON 1(277)IG BRIDGE, SURFACE 129TH E AVENUE (CONSTRUCTION) CONSTRUCTION 1P# 29326(04) Description — Explanation of Charge Total Federal Sponsor Due Date: Upon Receipt Total Estimate for Project Construction including assumed 10% Construction Management Cost: $ 10,500,943.00 $ 6,790,195.00 $ 3,710,748.00 Remaining Previous Deposit (29326(06)) ($140,997) Accounting Use Only Invoice Total $ 3,569,751.00 Distribution: City Remit with Payment Division Project File Comptroller Division REAL Pooplo •REAL Choreobr• REAL Commuulty TO: The Honorable Mayor and City Council FROM: Brian Dempster Community Development Director SUBJECT: Real Property Lease, between the City of Owasso and Owasso Land Trust, LLC. DATE: September 13, 2019 BACKGROUND: Over the course of the last few months, City staff has been working with Owasso Land Trust, L.L.C., for the lease of land immediately south of 12150 East 961h Street, North lot 3, Block 1, of the RCB Center. The land will be used to provide additional parking for the office /commercial development on the referenced property. RECOMMENDATION: Staff recommends approval of the Lease Agreement between the City of Owasso, and the Owasso Land Trust, L.L.C. and authorization for the City Manager to execute such Lease Agreement. ATTACHMENTS: Proposed Lease Agreement Site Plan Aerial Map REAL PROPERTY LEASE STATE OF OKLAHOMA ) ) ss COUNTY OF TULSA ) KNOW ALL PERSONS BY THESE PRESENTS: This _17 "i_ day of _September_, 2019, ( "Effective Date ") by and between, City of Owasso, Oklahoma ( "Lessor "), and Owasso Land Building, L.L.C., its successors and/or assigns ("Lessee "). WITNESSETH: That the Lessor, for and in consideration of past payments previously paid by Lessee on behalf of Lessor and in further consideration of the covenants and agreements hereinafter contained, does and by these presents, demise, lease and let, for a period of twenty (20) years from the Effective Date, to the Lessee, the following described property, situated in the City of Owasso, Tulsa County. State of Oklahoma, to -wit: SEE ATTACHED EXHIBIT "A ( "the Property ") The Lessee, for and in consideration of the use and possession of said premises for said period, does hereby agree to pay unto the Lessor, the sum of Five Hundred ($500.00) Dollars per annum, said sum to be paid on the Effective Date, with a like payment due on the anniversary of the Effective Date of each year thereafter during the primary term or any option term of this lease. IT IS FURTHER AGREED that upon expiration of the primary term of this lease, the same shall automatically be extended for a period of ten (10) years upon the same terms and conditions unless Lessee, or its legal assigns, shall give notice to the Lessor, in writing, of the termination of the lease before expiration of the primary term. Upon the termination of such ten (10) year option period, if applicable, Lessor shall offer to the Lessee, or it lawful successors or assigns, the first option to lease the premises at an annual rental amount to be agreed upon between the parties based upon fair and reasonable market terms at that time. IT IS FURTHER AGREED that the Lessee's purpose in leasing the Property is to use the property for parking, driveway and other lawful purposes appurtenant to an office building owned by the Lessee adjacent to the property. All repairs and maintenance on the property during any term hereof shall be the responsibility of the Lessee. Lessee shall pave the Property within forty -eight (48) months from the date of this lease. All paving plans shall be submitted to the Owasso Public Works Department for review prior to commencement of work. IT IS FURTHER AGREED that the lessee shall not assign this lease or sub -let the premises, or any part thereof, without the written consent of the Lessor, which consent shall not be unreasonably withheld. And it is also agreed that upon the failure to pay the rentals or any part thereof as herein provided, or to otherwise comply with the terms and conditions of this lease, then, upon thirty (30) days advanced written notice to lessee to cure such non - payment or other wrongful act, and if Lessee fails to cure same, the Lessor may declare this lease at an end and void, and re -enter and take possession of said premises, as provided by law. IT IS FURTHER AGREED that at the end of this lease, or sooner termination thereof, the Lessee shall give peaceful possession of the premises to the Lessor in as good condition as of now, normal wear and tear and damages excepted. And upon the non- payment of the rent, or any part thereof, and after the time to cure above specified has lapsed, Lessor may distrain for rent due and declare this lease at an end and void, re -enter and recover possession by forcible entry and detainer. IT IS FURTHER AGREED that the Lessee grants to the Lessor, for so long as this Lease or any extension thereof is in effect, the right of ingress and egress over and across the leased Property so that Lessor may have unobstructed access to Lessor's land located to the south and east of the leased property, providing access to the water tower and cell tower, respectively. Provided, that, Lessee shall have the right, at Lessee's expense, to construct and maintain landscaping, landscape irrigation systems, gravel and/or asphalt driveways, parking lots, covered parking, sidewalks, roadways, fences, signs and related amenities, located on the Premises, all as Lessee determines in its own discretion, to fully realize the purpose of this Lease. IT IS FURTHER AGREED that, in the event the twelve (12) inch water transmission line located on the Property should require repair by the Lessor, the Lessee shall refill the resulting trench with gravel and the Lessee shall replace the asphalt covering that area. IT IS FURTHER AGREED that this Lease contains the complete agreements between the parties and cannot be varied except by the written agreement of the parties. The parties agree that there are no oral agreements, understandings or warranties which are not expressly set forth herewith. The parties further agree that that Real Property Lease recorded July 3, 2001, as rerecorded and/or amended, is hereby terminated and superseded by this Lease Agreement. IT IS FURTHER AGREED that this Lease may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall constitute one and the same agreement with the same effect as if all parties had signed the same original. Any signature page of this Lease may be detached from any counterpart of this Agreement and reattached to any other counterpart of this Agreement identical in form hereto but having attached to it one or more additional signature pages. IT IS FURTHER AGREED that if, on account of any breach or default by either party to this Lease, it shall become necessary or appropriate for the other party to employ or consult with an attorney concerning or to enforce or defend any of the non - breaching party's rights or remedies arising under this Lease, the breaching party agrees to pay all of the non - breaching party's reasonable attorney's fees so incurred. In any action or proceeding to enforce any provision hereof which proceeds to final judgment in a court of law, the prevailing party shall be entitled to reasonable attorneys' fees. IT IS FURTHER AGREED THAT the captions or headings of sections in this Lease are inserted for convenience only, and shall not be considered in construing the provisions hereof if any questions of intent shall arise. The covenants and agreements of this Lease shall extend to and be binding upon the heirs, executors and assigns of the parties hereto. "Lessor" City of Owasso, Oklahoma By: Name: Chris Kelley, Mayor Approved as to Form: Julie Lombardi, City Attorney STATE OF OKLAHOMA ) ) ss. COUNTY OF TULSA ) The forgoing instrument was acknowledged before me this day of 2019, by as Mayor of the City of Owasso, an Oklahoma municipal corporation, Lessor. Juliann M. Stevens, City Clerk / Notary Public #00013339 My commission expires August 11, 2020 "Lessee" Owasso Land Building, L.L.C. an Oklahoma limited liability company STATE OF OKLAHOMA ) ) ss. COUNTY OF TULSA ) David E. Charney, Manager The forgoing instrument was acknowledged before me this day of , 2019, by David E. Charney, as Manager of Owasso Land Building, L.L.C., an Oklahoma limited liability company, Lessee. NOTARY PUBLIC My commission expires EXHIBIT "A" SITE PLAN EXHIBIT "A" SITE PLAN At IVIR F woox- a C lJ ff . f o o _ 0 4 L or f I rr j` I d I 1 f f Y, r. I ` / r _J _!116 "Y 661IAn _____'__- __ __ w _ I c A6 i hj at± _Y r ^�� ii Sa REAL PooPlo • REAL C�oraclor • REAL Communlly TO: The Honorable Mayor and City Council FROM: Christopher A. Garrett Assistant City Manager SUBJECT: Policy Statement 04 -2019, Civilian Employees' Vacation and Sick Accrual Rates DATE: September 13, 2019 BACKGROUND: Last fall, an employee team consisting of Roger Stevens, Scott Chambless, Andrew Neyman, Josh Quigley, and Mark Stuckey, researched civilian (non- union) employee's vacation accruals to compare Owasso's non -union employees' leave benefit to other cities' benefits. The team's research consisted of obtaining vacation accrual data from eight other Oklahoma cities and comparing them to Owasso's vacation accrual. Cities included were Ardmore, Bartlesville, Bixby, Broken Arrow, Edmond, Norman, Stillwater, and Tulsa. ANALYSIS: Findings indicated that Owasso's initial vacation accrual of two weeks is the norm in five out of the eight communities reviewed. However, the study showed that after five years of service, Owasso's vacation accrual became less and less competitive. The team also reviewed vacation maximums, which is the amount of vacation an employee can have accrued at any given time. Data shows that Owasso's maximums are comparable with almost half of the cities in the comparison and lower than the other half. In addition to the data reviewed by the employee team, Human Resources compared the vacation accrual and vacation maximums of police and fire union employees to that of the civilian employees, comparing hours earned to the percentage of hours worked. Similar to the comparison with other cities, the non -union employees' vacation accrual has fallen behind that of Owasso's union employees. Staff has prepared a proposal increasing the civilian vacation accrual to be more in line with the percentage of time off compared to the hours worked of the union employees and vacation maximums of the union employees. This adjustment also meets the goal of increasing the competitiveness of the civilian vacation accrual to that of other communities. In addition, the method of accrual was also reviewed. Currently, civilian employees accrue vacation and sick leave once a month. The 2019 -20 contract with the fire union included converting monthly accruals to every pay period to assist employees in monitoring their vacation balance compared to their vacation maximum. The proposal being presented includes converting all civilian leave accrual from once a month to every pay period, as well as minor language changes relating to sick and vacation. RECOMMENDATION: Staff recommends approval of Policy Statement 04 -2019, repealing and replacing Chapter 5: Fringe Benefits, Section 5 -3, Vacation Leave and Section 5 -4, Sick Leave. ATTACHMENT: Policy Statement 04 -2019 Current Proposed Current Proposed Years of Service Yearly Yearly Maximum Maximum Accrual Accrual Accrual Accrual 6 months - 4 years 80.04 80.08 120.16 190 5 - 9 years 96 110.24 136.16 210 10 - 14 years 120 130 160.16 230 15 - 19 years 136.08 150.02 176.08 250 20 - 24 years 160.08 170.04 200.96 270 25 and over 160.08 190.06 200.96 290 RECOMMENDATION: Staff recommends approval of Policy Statement 04 -2019, repealing and replacing Chapter 5: Fringe Benefits, Section 5 -3, Vacation Leave and Section 5 -4, Sick Leave. ATTACHMENT: Policy Statement 04 -2019 OWASSO CITY COUNCIL POLICY STATEMENT 04 -2019 Amending the Personnel Manual The expressed purpose of this statement is to formalize an amendment to the Personnel Manual. This policy repeals and replaces, Chapter 5: Fringe Benefits, Section 5 -3, Vacation Leave and Section 5 -4, Sick Leave, to read as follows: 5 -3 VACATION LEAVE Vacation time is intended to benefit the employee and serve as a time of mental and physical refreshment. Therefore, employees are encouraged to use their vacation time. A. ELIGIBILITY Except for those employees covered by a contractual agreement, an employee is eligible to take 40 hours of vacation leave after completion of six (6) months of continuous full -time employment and successful completion of probationary period. After that time, vacation leave shall be accrued on a monthly basis. Increases in accrual will occur after the employee has completed 4 years, 9 years, 14 years and 19 years, and 24 years of service. B. EXPENDITURE Vacation leave shall not be expended in less than 15 minute increments for hourly employees and one day increments for salaried /overtime exempt employees. Vacation leave shall not be expended for more than the actual number of hours available. It is the responsibility of the employee and Department Director to ensure vacation leave used by each employee is reported on the timesheet and submitted to payroll. C. ACCRUAL 1. The following chart indicates the amount of vacation time that accrues for City employees. As reflected in the chart, vacation time shall not accumulate for more than the "Maximum Limit" at any given time during the year. Years of Service 6 months - 4 years 5 -9 years 10 -14 years 15 -19 years 20 -24 years 25 and over Monthly Accrual 3.08 hours 4.24 hours 5.00 hours 5.77 hours 6.54 hours 7.31 hours Yearly Total 80.08 hours 110.24 130.00 150.02 170.04 190.06 Maximum Limit 190 hours 210 hours 230 hours 250 hours 270 hours 290 hours 2. Vacation accrual for employees whose regular shift is less than 80 hours per pay period, and who are eligible for leave benefits, will be prorated. The proration factor is calculated through a formula that divides the regular pay period hours by 80 hours. For example: an employee with one year of service who works a regular pay period of 60 hours will have a proration factor of 0.75 (60 divided by 80). In this example the employee's vacation leave accrual would be calculated by multiplying 3.08 hours X 0.75 for a total pay period accrual of 2.31 hours of vacation leave. D. EXPENDITURE Vacations will be scheduled by the Department Director to meet the operating requirements of the City and, whenever possible, the preference of the employee. Requests for vacation leave should be submitted to the Department Director a minimum of ten (10) working days in advance of proposed vacation. 5 -4 SICK LEAVE An employee may accumulate sick leave beginning with the first payroll processed. A. ELIGIBILITY An employee is eligible to take sick leave for one of the following reasons: 1. Personal illness or physical incapacity other than incurred on the job, including medical, dental, or optical diagnosis or treatment, and pregnancy. 2. Serious illness of a member of the employee's immediate family requiring the employee's personal care or attention. Immediate family shall include husband or wife, father or mother of the employee, sister or brother of employee, children or legally adopted children of husband or wife both, or any other person whose relationship could justify the employee's absence, providing special approval by the Department Director is first obtained. 3. Exposure to a contagious disease that, in the opinion of the attending physician, could jeopardize the health of others. B. EXPENDITURE Sick leave may be expended in units of no less than 15 minute increments for hourly employees and one day increments for salaried /overtime exempt employees. Sick leave shall not be expended in more than the actual number of hours available. Any sick leave extending for part of three (3) consecutive days or three (3) days in any three (3) consecutive months may require a physician's statement attesting to the illness that prevented the employee reporting to work. Any abuse of sick leave is justification for disciplinary action and possible dismissal. 1. An employee who is unable to report for work due to one of the above reasons shall report his absence to his supervisor within one hour of the time he /she is expected to report for work. C. ACCRUAL 1. Sick leave is accrued in units of 3.70 hours per pay period. 2. Sick leave accrual for employees whose regular shift is less than 80 hours per pay period, and who are eligible for leave benefits, will be prorated. The proration factor is calculated through a formula that divides the regular pay period hours by 80 hours. For example: an employee who works a regular pay period of 60 hours will have a proration factor of 0.75 (60 divided by 80). In this example the employee's sick leave accrual would be calculated by 3.7 hours X 0.75 for a total pay period accrual of 2.78 hours of sick leave. D. ACCUMULATION Sick leave may be accumulated to a maximum of 1000 hours. E. SEPARATION Upon separation, an employee shall not be compensated for any unused sick leave. APPROVED this _ day of September, 2019. Chris Kelley, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/31119 Department Payroll Expenses Total Expenses 105 Municipal Court 6,162.55 8,427.90 110 Managerial 21,681.32 29,914.78 120 Finance 18,624.13 27,107.24 130 Human Resources 9,120.80 13,369.78 160 Community Development 18,105.51 27,354.82 170 Engineering 18,324.18 27,926.14 175 Information Systems 15,158.14 22,957.35 181 Support Services 9,090.75 13,577.01 190 Cemetery 1,464.50 2,600.17 201 Police Grant Overtime 4,364.57 4,421.99 215 Central Dispatch 24,838.99 41,664.96 221 Animal Control 3,941.50 5,840.70 250 Fire Safer Grant 25,339.49 39,300.14 280 Emergency Preparedness 2,189.94 3,476.87 370 Stormwater /ROW Maint. 16,807.68 21,113.31 515 Park Maintenance 7,048.16 11,179.89 520 Culture /Recreation 7,835.34 13,169.90 550 Community- Senior Center 5,659.62 7,591.19 580 Historical Museum 671.20 754.42 710 Economic Development 3,778.71 5,648.60 General Fund Total 220,207.08 327,397.16 185 Garage Fund Total 7,432.35 12 183.44 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 169,131.52 249,904.12 201 Police Fund 38 Total 166,656.10 248,954.49 300 Streets Fund 39 Total 16,826.53 27,700.72 370 Stormwater Fund 27 Total 3,741.99 5,651.23 150 Worker's Compensation Total 1,423.20 1,717.52 720 Strong Neighborhoods Total 4,622.91 6,553.86 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/12/19 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 35,323.15 60,662.40 51,393.32 147,378.87 6,236.52 6,676.90 12,913.42 4,624.92 4,624.92 164,917.21 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenditures As of August 31, 2019 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay Deferred Budget - Grant not awarded TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out TOTAL TRANSFERS NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance C:\Users\jennifer—ross\Documents\Book1 $ (1,231,014) 7,328,676 7,328,676 $ 7,247,351 $ 6,538,713 PERCENT OF BUDGET 17.09% 24.03% 11.32 %, 13.76% 14.19% 46.78% 16.97% 14.49% 9.49% 13.85% 0.33% 13.00% 16.91% 16.36% 15.37% MONTH YEAR TO -DATE TO -DATE BUDGET $ 2,913,812 $ 5,797,076 $ 33,926,288 29,268 47,269 196,676 80,497 195,774 1,729,846 52,461 110,039 799,871 24,231 47,367 333,843 86,117 126,533 270,459 $ 3,186,385 $ 6,324,058 $ 37,256,983 $ (1,581,740) $ (3,212,238) $ (22,161,866) (72,818) (118,576) (1,249,007) (158,650) (350,791) (2,532,785) (6,768) (8,131) (2,443,852) (3,689,737) $ (28,387,510) $ 1,366,410 $ 2,634,321 $ 8,869,473 $ 1,450,964 $ 2,918,594 $ 17,255,727 (2,188,515) (4,403,226) (26,915,163) $ (737,551) $ (1,484,632) $ (9,659,436) $ 628,858 $ 1,149,689 $ (789,963) $ (1,231,014) 7,328,676 7,328,676 $ 7,247,351 $ 6,538,713 PERCENT OF BUDGET 17.09% 24.03% 11.32 %, 13.76% 14.19% 46.78% 16.97% 14.49% 9.49% 13.85% 0.33% 13.00% 16.91% 16.36% 15.37% PUBLIC NOTICE The following is a summary of relevant financial information for Increment City of Owasso, for the fiscal year indicated herein. The report is available during business hours in the office of the City Clerk, 200 S. Main St.,� s INCREMENT DISTRICT NO. 1, CITY OF OWASSO, FYE 2019 e` ky': 1 t f k 11 *1 �i" K Cfr 0 .' � ''. RS�rT_w _ tZ A Base Assessed Value $ 7,115,628.00 Increment Assessed Value $ 301,345.00 Total Assessed Base and Increment $ 7,416,973.00 Base Sales Tax $ Sales Tax Increment (Collected to Date) $ 104,275.47 Total Sales Tax Base and Increment $ 104.275.47 TIF #1 FINANCIAL REPORT AS OF JUNE 30, 201St Fiscal Year to Date Total to Date TIF Related Revenues Sales Tax Increment Collected $ 76,321.22 $ 104,275.47 Ad Valorem Increment Collected $ 30,992.31 $ 47,406.10 Interest Collected $ 176.98 $ 312.00 $ 107,490.51 $ 151,993.57 TIF Related Expenditures Land Acquisition and Development Financing Assistance $ 10,508.71 $ 10,508.71 Public Infrastructure and Facilities Improvements $ - $ _ Project Implementation and Administration g $ $ 10.508.71 $ 10,508.71 Advancements Eligible for Reimbursementtt Project Implementation and Administration $ 180.00 $ 85,996.85 Interest and Financing Expenditures $ $ Total Advancements Eligible for Reimbursementtt $ S 85,996.85 Interest on Indebtednesst t t $ - $ _ Outstanding Debt Principal as of June 30, 2019 S - $ - TIF #1 PROJECT BUDGET EXPENDITURES AS OF JUNE 30, 2019 Total Budget TIF #1 Expenditures Remaining to Date Budget Land Acquisition and Development Final $ 13,800,000.00 $ 10,508.71 $ 13,789,491.29 Public Infrastructure and Facilities Imprc $ 3,000,000.00 $ $ 3,000,000.00 Project Administration $ 200,000.00 $ $ 20D,000.00 TOTAL $ 17,000,000.00 S 10.508.71 $ 16.989,491.29 Person in charge of project plan implementation: Warren Lehr Interests Disclosed Pursuant to 62 O.S. § 857: NONE t Amounts are unaudited and subject to adjustment and /or reclassification t t Advances of TIF- eligible costs from City General Fund may be reimbursed with future increment revenues t t t Interest on indebtedness paid directly from Increment revenues. T OL l 0 K L A 11 0 M A OERARIMENI Or ENVIRONMENTAL 0UA1111 Executive Direector ctor SCOTT A. TH OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY August 30, 2019 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072190694 Glover Coffee Creek Sanitary Sewer Line Extension Facility No. S -21310 Dear Mr. Stevens: KEVIN STITT Governor Enclosed is Permit No. SL000072190694 for the construction of 200 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Glover Coffee Creek, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on August 30, 2019. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, $C.ns,�'Ikmn P.E. Permit Section Water Quality Division QRK/RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Justin P. Morgan, P.E., Tanner Engineering 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 pdnled on recyde paper VAIN soy Ink 0 O K L A H O M A SCOTT A. THOMPSON aF /ARIU[NI Of fNYIRONIAINMI OVAlI1Y KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072190694 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT August 30, 2019 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 200 linear feet of eight (8) Inch PVC sanitary sewer line and all appurtenances to serve the Glover Coffee Creek, located in Section 16, T -19 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved August 30, 2019. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101.1611 printed on recyciad paper with soy Ink 0 O K L A H O M A SCOTT A. THOMPSON DVA4IAIFN10f ❑lYlAONNlNIAI OUAIIIY KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No.SL000072190694 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 - 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Water Quality Division 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 pAnle0 w recyded paper wDN say Ink 0