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Home My WebLink About2019.09.17_OPGA AgendaRECEIVED SEP 13 2019 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 17, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 3, 2019, Regular Meeting • September 10, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date August 31, 2019 • Monthly Budget Status Report - August 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at '00 pm on Friday, Septem er 13, 2019. m J ann M. Stevens, City erk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowclsso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, September 3, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 3, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 30, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:06 pm. 2. Roll Call Present Absent Chair- Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes August 20, 2019, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $46,915.14. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Reports - Pay Period Ending Date August 17, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority September 3, 2019 Page 2 Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 10, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 10, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 6, 2019. 1. Call to Order /Roll Call Vice Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Vice Mayor /Vice Chair - Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Kelly Lewis A quorum was declared present. Absent Mayor /Chair - Chris Kelley Councilor /Trustee - Lyndell Dunn 2. Discussion relating to the installation of communication towers for Fire Station No. 2 and No. 3 Andrew Neyman presented the item and discussion was held. It was further explained that the item would be placed on the October 1, 2019, City Council Agenda for consideration and action. 3. Discussion relating to Economic Development items A. Annual Report - Economic Development Strategic Plan (EDSP) B. Proposed Resolution - Incentive Policy Application Fee Chelsea Levo -Feary presented both items and discussion was held. It was further explained that item B would be placed on the September 17, 2019, City Council Agenda for consideration and action. 4. Discussion relating to a proposed change order to the construction contract for the Redbud Festival Park Larry Langford presented the item and discussion was held. It was further explained that the item would be placed on the September 17, 2019, City Council Agenda for consideration and action. 5. Discussion relating to Community Development items A. Request for the rezoning of approximately 0.24 acres, located at 202 East 31d Street - (OZ 19 -04) B. Request for a Planned Unit Development (Parker Village) and rezoning of approximately 57 acres, located northeast of the East 106th Street North and North Garnett Road intersection - (OPUD 17 -01 A and OZ 19 -05) C. Request for a Specific Use Permit (Time to Shine Car Wash) for approximately 4 acres, located at 11515 East 961h Street North - (SUP 19 -01) D. Proposed contract - 2019 Community Development Block Grant (CDBG)funding for Hale Acres Sanitary Sewer Improvements E. Proposed amendment to the Real Property Lease, dated June 19, 2001, between the City and Owasso Land Trust, LLC Brian Dempster and Morgan Pemberton presented items A and B and discussion was held. Brian Dempster and Karl Fritschen presented Items C and D, and discussion was held. Brian Dempster and Julie Lombardi presented item E and discussion was held. It was further explained that each item would be placed on the September 17, 2019, City Council Agenda for consideration and action. Owasso City Council, OPWA & OPGA September 10, 2019 Page 2 6. Discussion relating to Public Works Department items A. Proposed Supplemental Agreement with the Oklahoma Department of Transportation - East 761h Street North Roadway Improvement Project from US 169 to North 129th East Avenue B. Review bids for the Public Works Department Building Renovation project- OPWA Roger Stevens presented both items and discussion was held. It was further explained that item A would be placed on the September 17, 2019, City Council Agenda, and item B would be placed on the September 17, 2019, Owasso Public Works Authority Agenda for consideration and action. Discussion relating to a proposed Owasso Public Works Authority budget amendment - Series 2019 Promissory Note to the Oklahoma Water Resources Board Jennifer Newman presented the item, it was further explained that the item would be placed on the September 17, 2019, Owasso Public Works Authority Agenda for consideration and action. 8. Discussion relating to City Manager items A. Proposed changes to the Personnel Policy- Vacation and Sick Leave B. Monthly sales tax report C. City Manager report Warren Lehr introduced Chris Garrett and Michele Dempster to present item A and discussion was held. It was further explained that the item would be placed on the September 17, 2019, City Council Agenda for consideration and action. Mr. Lehr introduced Jennifer Newman to present the monthly sales tax report and discussion was held. Under item C, Mr. Lehr advised the City received the Assistance to Firefighters Grant to purchase rescue equipment and would place an item on the September 17, 2019, City Council consent agenda for acceptance, and the City's Annual Block Party will be held Saturday, September 14th. 9. City Councilor /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 8:09 pm. Bill Bush, Vice Mayor /Vice Chair Juliann M. Stevens, City /Authority Clerk Claims List - 9/17/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIRS $63.99 CART OPERATIONS -Total SYSCO -MOP HEADS $63.99 CITY GARAGE LABORIOVERHEAD - SEPT. 20 $68.08 HOLLIDAY SAND & GRAVEL CO SAND $25415 JPMORGAN CHASE BANK CERT LABORATORIES -PAR $335.95 JPMORGAN CHASE BANK IBT- BEARINGS /SEALS $160.44 JPMORGAN CHASE BANK KANSAS GOLF- BEDKNIVES $291.35 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $96.98 JPMORGAN CHASE BANK LOCKE -VALVE $18.46 JPMORGAN CHASE BANK OREILLY- BATTERY $98.31 JPMORGAN CHASE BANK OREILLY- FILTERS $51.43 JPMORGAN CHASE BANK OREILLY- RETURN ($23.45) JPMORGAN CHASE BANK OREILLY- SUPPLIES $24.59 JPMORGAN CHASE BANK PRO TURF PROD -TINES $189.14 JPMORGAN CHASE BANK RR PROD -TINES $185.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $40.98 TCF NATIONAL BANK EQUIPMENT LEASE $5,058.28 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $32.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $13.80 UNIFIRST HOLDINGS LP SUPPLIES $45.48 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 VERIZON WIRELESS WIRELESS CONNECTION $40.91 COURSE MAINT -Total $1,235.27 $7,028.32 JPMORGAN CHASE BANK SAMS- SUPPLIES $28.74 JPMORGAN CHASE BANK SYSCO -MOP HEADS $29.80 JPMORGAN CHASE BANK SYSCO- SUPPLIES $93.61 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $60.26 JPMORGAN CHASE BANK WALMART- SUPPLIES $2.94 FOOD & BEV -Total $1,235.27 $215.35 AT &T LONG DISTANCE PHONE $0.68 FELKINS ENTERPRISES, LLC CARDS $100.00 GPS TECHNOLOGIES, INC CART GPS $630.00 JPMORGAN CHASE BANK GODADDY- DOMAIN FEE $18.17 JPMORGAN CHASE BANK MURPHY - SUPPLIES $87.30 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $210.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $189.12 GOLF ADMIN -Total $1,235.27 BGR DAILY ACCT. REIMB GOLF PETTY CASH $2,666.65 CALLAWAY GOLF SALES COMPANY MERCHANDISE $494.13 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 51,098.24 L' Claims List - 9/17/2019 Fund Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount CCSWB - BEVERAGES $432.04 IMPERIAL- COFFEE $53.90 NIKEGOLF- MERCHANDISE $987.32 SAMS -FOOD $269.08 SYSCO -FOOD $364.94 SYSCO- RETURN ($166.22) WALMART -FOOD $39.83 OPGA -Total $6,239.91 OPGA -Total $14,782.84 OPGA Grand Total $14,782.84 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/31119 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 3,777.95 5,969.77 605 Cart Operations 2,605.76 2,928.87 610 Golf Course Operations 14,937.30 20,809.07 670 Food & Beverage 2,103.00 3,523.56 690 General & Administration 3,435.80 5,202.73 FUND TOTAL 26,859.81 38,434.00 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018.2019 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 53,952 $ 120,299 $ 492,510 24.43% Merchandise sales 18,349 34,138 146,433 23.31% COS -- merchandise (12,103) (22,798) (110,068) 20.71% Cart Rental 17,830 40,572 132,610 30.6037 Food & beverage 13,600 32,896 131,399 25.04% COS — food & beverage (5,879) (16,088) (60,034) 26.80% TOTAL OPERATING REVENUES $ 85,749 $ 189,020 $ 732,850 25.79% OPERATING EXPENSES: Golf Shop $ (14,612) $ (26.278) $ (211,726) 12.41% Cart Operations (12.081) (28.522) (114,398) 24.93% Golf Course Maintenance (76,749) (136,749) (721.311) 18.96% Food & Beverage (16,137) (26,998) (134,805) 20.03% Golf Administration (21,339) (38,220) (232,883) 16.41% TOTAL OPERATING EXPENSES $ (140,919) $ (256,766) $ (1,415,123) 18.147 OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (55,169) $ (67,746) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General $ - $ - $ 881,573 0.00% Transfer from OPWA - - 326,201 0.00% Other revenues/ (expenses) 9 10 700 152.07% TOTAL NONOPERATING REVENUES (EXPENSES: $ 9 $—T0 $ 1,208,474 0.00% NET INCOME (LOSS) $ (55,160) $ (67,737) $ 526,201 ENCUMBRANCES OUTSTANDING $ (122,393) FUND BALANCE (Budgetary Basis) Beginning Balance (2,290,489) (2,290,489) Ending Balance $ (2,480,618) $ (1,764,288)