HomeMy WebLinkAbout2019.10.01_City Council AgendaRECEIVED
PUBLIC NOTICE OF THE MEETING OF THE SEP 2 7 2019
OWASSO CITY COUNCIL City Clerk's Office
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, October 1, 2019 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor Ted Johnson of Bible Church of Owasso
3. Flag Salute
4. Roll Call
S. Presentation of the Character Trait of Initiative
Kevin Harper, A New Leaf
6. Presentation of Proclamation
Mayor Chris Kelley
The Mayor will present a proclamation declaring October 6 -12, 2019, as Fire Prevention
Week.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes of the September 17, 2019, Regular Meeting
B. Approve claims
C. Approve the request to receive Oklahoma Municipal Retirement Fund (OkMRF)
death benefits from the spouse of Karen Craig
D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of
$49,500.00 for management and operation of the Owasso Youth Court for 2019-
2020, and authorize the City Manager to execute all necessary documents
E. Accept public infrastructure improvements located at 9321 North Owasso
Expressway (Holiday Inn Express) - fire hydrant, fire line tap, storm drain, street
extension with curb and gutter, and a sanitary sewer manhole
8. Consideration and appropriate action relating to items removed from the Consent Agenda
9. Consideration and appropriate action relating to the acquisition of right -of -way for the East
116th Street North Roadway Improvements from Garnett Road to North 1291h East Avenue
Roger Stevens
Staff recommends authorization for payment to James J. Brooks and MaryAnn D. Brooks, in
the amount of $43,996.80, for the acquisition of right -of -way located at 11702 East 116th
Street North.
Owasso City Council
October 1, 2019
Page 2
10. Consideration and appropriate action relating to the acquisition of right -of -way and
easements for the Garnett Road Widening Project from East 106th Street North to East 1161h
Street North
Roger Stevens
Staff recommends authorization for payment to the Sam and Pat Orr Family Trust, in the
amount of $142,027.50, for the purchase of right of way, utility and drainage easements, and
compensation for damages for properties located at 10819 and 10915 North Garnett Road;
and approval of an agreement between the City of Owasso and Orr Family Trust.
11. Consideration and appropriate action relating to the purchase of a Dump Truck
Larry Escalanto
Staff recommends approval to purchase one (1) 2020 Freightliner 108SD Chassis dump truck
from Premier Truck Group of Tulsa, Oklahoma, in the amount of $145,992.00, per State of
Oklahoma approved contract SW035T.
12. Report from City Manager
• Monthly Public Works Project Status Report
13. Report from City Attorney
14. Report from City Councilors
15. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date September 14, 2019
• Health Care Self- Insurance Claims - dated as of September 26, 2019
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
17. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the
Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 27, 2019.
4W-LL
n M. Steven- y Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@citvofowasso.com
The City of Owasso, Oklahoma
WHEREAS, The City of Owasso, Oklahoma, is committed to ensuring the safety
and security of all those living in and visiting Owasso; and,
WHEREAS, fire is a serious public safety concern both locally and nationally,
and homes are the locations where people are atgreatest risk from fire; and,
WHEREAS, the majority of US fire deaths (4 out of S) occur at home each year
and when the smoke alarm sounds, occupants mayhave less than two minutes to escape
to safety; and,
WHEREAS, Owasso's residents should practice their home fire escape drill at
least twice a year, during the dayand at night; and,
WHEREAS, Owasso's residents should teach children to escape on their own in
case adults can't help them, practice using different ways to get out of the home, and
once they are out to stay out, never going back inside the home for people, pets, or
things; and
WHEREAS, the 2019 Fire prevention week theme, `Not Every Hero Wears a
Cape. Plan and Practice Your Escape!" effectively serves to remind as that we need to
take personal steps to increase our safety from fire.
NOW, THEREFORE, 1, CHRIS KELLEY, by virtue of the authority vested in
me as Mayor of the City of Owasso, do hereby proclaim October &12,2019, as.
2 ire evention Week f.
throughout this City, and urge all the people of Owasso to be aware of their
surroundings, look for available ways to get outside in the event of a fire or other
emergency, respond when the smoke alarm sounds by exiting the building immediately,
and to support the many public safety activities and efforts of Owasso's Fire and
Emergency Services during Fire Prevention Week 2019.
IIV WITNESS THEREOF, I, have hereunto
set my hand and caused the seal of the City
of Owasso to be affixed this I" day of
October, 2019.
Chris Kelley, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 17, 2019
The Owasso City Council met in regular session on Tuesday, September 17, 2019, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting
filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, September 13, 2019.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Doug Johnson of Beacon Hill Baptist Church
3. Flag Salute
Councilor Dunn led the flag salute.
4. Roll Call
Present
Mayor - Chris Kelley
Councilor - Doug Bonebrake
Councilor- Lyndell Dunn
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
Absent
Vice Mayor- Bill Bush
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda Is non - debatable.)
A. Approve minutes
• September 3, 2019, Regular Meeting
• September 10, 2019, Regular Meeting
B. Approve claims
C. Acceptance of the cost sharing Assistance to Firefighter Grant in the amount
of $54,508.00 and approval of a budget amendment in the General Fund,
increasing the estimate of revenues and the appropriation for expenditures in
the Fire Department Budget by $49,552.72 (federal share)
Mr. Bonebrake moved, seconded by Ms.
presented with claims totaling $528,712.16.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
Lewis to approve the Consent Agenda as
6. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
September 17, 2019
Page 2
Consideration and appropriate action relating to Resolution 2019 -18, establishing the
Economic Development Incentive Application Fee
Chelsea Levo Feary presented the item, recommending approval of Resolution 2019 -18.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve Resolution 2019 -18, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to a contract for the 2019 Community
Development Block Grant (CDBG) funding - Hale Acres Sanitary Sewer Improvement Project
Karl Fritschen presented the item, recommending authorization for the City Manager to
execute the 2019 CDBG Contract for Public Improvements between the City of Owasso and
Tulsa County in order to receive the allocation of CDBG funds.
There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Bonebrake
to authorize the City Manager to execute the contract, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to Specific Use Permit, SUP 19 -01, for property
located at 11515 East 96th Street North
Karl Fritschen presented the item, recommending approval of Specific Use Permit 19 -01, for
Time to Shine Car Wash, with the following conditions:
• The entire property shall be platted at one time, delineating all access points and
any mutual access easements, and
• Additional screening around site dumpster.
One person addressed the City Council. After discussion, Ms. Lewis moved, seconded by Mr.
Bonebrake to approve Specific Use Permit 19 -01, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to Ordinance 1153, rezoning approximately
0.24 acres, located at 202 East 3rd Avenue, from Residential Single - Family High Density (RS -3)
to Downtown Mixed (DM), as referenced in application OZ 19 -04
Morgan Pemberton presented the item, recommending adoption of Ordinance 1153.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to adopt Ordinance 1153, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
Owasso City Council
September 17, 2019
Page 3
11. Consideration and appropriate action relating to Ordinance 1154, amending Planned Unit
Development, OPUD 17 -01, and rezoning approximately 57 acres, located northeast of the
East 106th Street North and North Garnett Road intersection, from Commercial Shopping (CS),
Residential Multi - Family (RM), Residential Neighborhood Mixed (RNX),and Residential Single -
Family High Density (RS -3) to Commercial Shopping (CS), Residential Multi - Family (RM), and
Residential Single - Family High Density (RS -3), as referenced in application OPUD 17 -01A
(Parker Village) and OZ 19 -05
Morgan Pemberton presented the item, recommending adoption of Ordinance 1154.
One person addressed the City Council. After discussion, Mr. Bonebrake moved, seconded
by Mr. Dunn to adopt Ordinance 1154, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to the Project Maintenance, Financing and
Right -of -Way Agreement for the East 76th Street North Roadway Improvement Project (US
HWY 169 to North 1291h East Avenue)
Roger Stevens presented the item, recommending approval of Supplemental Agreement #1
to the Project Maintenance, Financing and Right -of -Way Agreement between the City of
Owasso and the Oklahoma Department of Transportation (ODOT), authorization for the
Mayor to execute the agreement, and authorization for payment to ODOT, in the amount of
$3,569,751, as the local match requirement for the construction phase.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve and authorize the Mayor to execute the agreement, and
authorize payment, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
13. Consideration and appropriate action relating to a Real Property Lease for property located
immediately south of 12150 East 96th Street North (North Lot 3, Block 1, of the RCB Center)
Brian Dempster presented the item, recommending approval of the Lease Agreement
between the City of Owasso, and the Owasso Land Trust, L.L.C., and authorization for the
City Manager to execute such Lease Agreement.
There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Dunn to
approve and authorize the City Manager to execute the lease agreement, as
recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
14. Consideration and appropriate action relating to Policy Statement 04 -2019, amending the
Personnel Manual by repealing and replacing Chapter 5: Fringe Benefits, Section 5 -3,
Vacation Leave and Section 5 -4, Sick Leave
Chris Garrett presented the item, recommending approval of Policy Statement 04 -2019.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Dunn to approve Policy Statement 04 -2019, as recommended.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0
Owasso City Council
September 17, 2019
Page 4
15. Report from City Manager
Warren Lehr advised that members of the Owasso Fire Department were recognized by St.
Francis Health System for their life- saving efforts during a vehicle crash; and Oklahoma
Governor Kevin Stitt was hosting a public forum on September 19, 2019, at the Tulsa Tech
Owasso Campus.
16. Report from City Afforney
None
17. Report from City Councilors
Councilor Bonebrake commented on Governor Stitt's visit to Owasso and 2019 Annual Block
Parties.
18. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date August 31, 2019
• Health Care Self- Insurance Claims - dated as of September 12, 2019
• Monthly Budget Status Report - August 2019
• Fiscal Year Ending 2019 Annual Financial Report Tax Increment District No. 1, City
of Owasso (Redbud TIF District)
• Oklahoma Department of Environmental Quality Construction Permit No.
SL000072190694 for the Glover Coffee Creek Sanitary Sewer Line Extension
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
20. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Lewis, Kelley
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:41 pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
Fund
01 GENERAL
Claims List - 101112019
Vendor Name
Payable Description Payment
Amount
AEP IPSO
ELECTRIC USE
$263.31
JPMORGAN
CHASE BANK
918 CONSTR- REPAIR
$300.00
JPMORGAN
CHASE BANK
AMAZON -AC UNIFORMS
$337.30
JPMORGAN
CHASE BANK
AMAZON- EQUIPMENT
$31.73
JPMORGAN
CHASE BANK
AMAZON- SUPPLIES
$298.72
JPMORGAN
CHASE BANK
AMAZON -TOOLS
$369.00
JPMORGAN
CHASE BANK
BEST BUY - SUPPLIES
$299.99
JPMORGAN
CHASE BANK
HOME DEPOT - SUPPLIES
$408.88
JPMORGAN
CHASE BANK
LOWES- SUPPLIES
$471.29
JPMORGAN
CHASE BANK
MIDWEST- SUPPLIES
$18.30
JPMORGAN
CHASE BANK
OFFICE DEPOT -TOOLS
$189.99
JPMORGAN
CHASE BANK
OREILLY - SUPPLIES
$50.61
JPMORGAN
CHASE BANK
SAFETYSIGN- SUPPLIES
$71.29
JPMORGAN
CHASE BANK
SPAY OK -SVC
$35.00
JPMORGAN
CHASE BANK
STROBES N MORE- SUPPLI
$196.40
JPMORGAN
CHASE BANK
TOMMIE COPPER - UNIFORM
$31.67
JPMORGAN
CHASE BANK
WATERSTONE- CLEANING
$42.00
RELIEF VETERINARY SERVICES
AC STERILIZATION SERVICES
$240.00
GEN ANIMAL CONTROL -Total
$3,655.48
AEP /PSO
ELECTRIC USE
$20.52
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$24.97
JPMORGAN CHASE BANK
QUALITY TIRE -TIRE
$106.00
SPOK, INC.
PAGER USE
$8.95
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$19.64
GEN CEMETERY -Total $180.08
KELCI BUSS CLASSES $120.00
RON D. LEWIS CLASSES $206.40
GEN COMM CTR DONATIONS - Total
$326.40
AEP /PSO
ELECTRIC USE
$1,722.76
B &L PAINTING LLC
PAINTING
$1,800.00
JPMORGAN CHASE BANK
ACCURATE -POWER WASHIN
$960.94
JPMORGAN CHASE BANK
AMAZON- TISSUES
$164.97
JPMORGAN CHASE BANK
AMAZON- TOWELS
$82.48
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$30.22
JPMORGAN CHASE BANK
COX - INTERNET
$69.00
JPMORGAN CHASE BANK
GIH- BULLETIN BOARD
$824.70
JPMORGAN CHASE BANK
LOWES -PARTS
$13.97
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$11.32
JPMORGAN CHASE BANK
NORTHERN TOOL - GUARDRA
$139.99
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
WILJO INTERIORS, INC
SERVICE
$3,296.00
1
Claims List - 101112019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN COMMUNITY CENTER -Total
$9,211.35
JPMORGAN CHASE BANK
BULLYABS - VARIDESK
$313.72
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$27.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$4.19
GEN COMMUNITY DEVELOPMENT - Total
$345.31
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$22.79
GEN CULTURE & RECREATION -Total
$22.79
AEP IPSO
ELECTRIC USE
$75.77
GEN EMERG PREPAREDNESS -Total
$75.77
OLT SOLUTIONS, LLC
AUTOCAD ANNUAL
$6,745.35
SUBSCRIPTI
JPMORGAN CHASE BANK
ACPA - WORKSHOP
$120.00
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$160.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$54.65
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$31.64
UNITED STATES CELLULAR CORPORATION
PW CELL PHONE SERVICE
$5.11
GEN ENGINEERING -Total
$7,117.73
JPMORGAN CHASE BANK
A -MAX -NAME PLATES
$102.00
JPMORGAN CHASE BANK
CDW- LAPTOP
$1,115.49
JPMORGAN CHASE BANK
CDW- MONITORS
$280.33
JPMORGAN CHASE BANK
COW -PCS
$2,824.33
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$2138
JPMORGAN CHASE BANK
SHI- SOFTWARE
$2,234.00
SUMNERONE INC
COPIER FEE
$45.00
GEN FINANCE -Total
$6,624.53
TREASURER PETTY CASH
VARIDESK
$86.76
GEN FIRE SERVICES -Total
$86.76
AEP /PSO
ELECTRIC USE
$5,072.90
DOERNER, SAUNDERS, DANIEL &
LEGAL SERVICES
$54.00
ELIZABETH ANNE CHILDS
ORDINANCE REVIEW
$1,905.00
IMPERIAL LLC
CITY HALL COFFEE SERVICE
$63.65
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$90.00
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$90.57
JPMORGAN CHASE BANK
TANNER CONSULTING -SVC
$4,187.50
MAILROOM FINANCE INC
POSTAGE
$729.00
RICOH USA, INC.
COPIER SERVICE
$152.70
SUMNERONE INC
COPIER SERVICE
$529.15
GEN GENERAL GOVERNMENT -Total
$12,874.47
AEP /PSO
ELECTRIC USE
$160.70
GEN HISTORICAL MUSEUM -Total
$160.70
01
Claims List - 10/1/2019
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.39
RICH & CARTMILL, INC BOND $114.00
GEN HUMAN RESOURCES -Total
$11939
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$80.08
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$68.00
JPMORGAN CHASE BANK
AMAZON - LABELS
$26.78
JPMORGAN CHASE BANK
AMAZON- REPAIR
$388.52
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$6.50
JPMORGAN CHASE BANK
COX - INTERNET
$1,539.00
JPMORGAN CHASE BANK
EBAY- REFUND
($8.38)
JPMORGAN CHASE BANK
EBAY- SUPPLIES
$10.25
JPMORGAN CHASE BANK
HOME DEPOT -GLUE
$1.53
JPMORGAN CHASE BANK
LAST MILE - REPAIR
$832.96
JPMORGAN CHASE BANK
LOWES- REPAIR
$15.16
JPMORGAN CHASE BANK
NDE WASTE- REFUND
($18.35)
JPMORGAN CHASE BANK
NDE WASTE- SUPPLIES
$18.35
JPMORGAN CHASE BANK
OFFICE DEPOT -EQUIP
$99.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$153.55
JPMORGAN CHASE BANK
PARTS4PROS- REFUND
($84.00)
JPMORGAN CHASE BANK
PARTS41PROS- SUPPLIES
$105.00
GEN INFORMATION TECH -Total
$3,234.93
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$39.57
JPMORGAN CHASE BANK
MEETING EXPENSE
$124.04
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$79.99
JPMORGAN CHASE BANK
UBER- REFUND
($16.71)
TREASURER PETTY CASH
MILEAGE REIMB - STEVENS
$135.72
GEN MANAGERIAL -Total
$362.61
JPMORGAN CHASE BANK
CDW- MONITORS
$560.66
JPMORGAN CHASE BANK
CDW -PCS
$1,599.98
JPMORGAN CHASE BANK
LOWES -PARTS
$15.92
JPMORGAN CHASE BANK
SHISOFTWARE
$966.00
YOUTH SERVICES OF TULSA
YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT -Total
$7,267.56
JPMORGAN CHASE BANK
PULSE TECH - RADARS
$7,660.00
GEN OT TRAFFIC GRANT -Total
$7,660.00
AEP /PSO
ELECTRIC USE
$1,624.00
BILL'S ELECTRIC
LAMP REPLACEMENTS
$1,326.84
SPORTS
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$2.84
JPMORGAN CHASE BANK
DOLESE- CONCRETE
$351.00
KLASSY CLEANING & SERVICES CO LLC
PARK RESTROOMS
$1,410.00
3
Claims List - 10/1/2019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL
JANITORIAL
$417.40
ROGERS COUNTY RURAL WATER
CENTENNIAL PARK WATER
$359.30
DISTRICT
SER
$180.00
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$57.07
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$104.44
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK WATER
$56.00
JPMORGAN CHASE BANK
SERVIC
$105.02
GEN PARKS -Total
$5,291.49
AEP /PSO
ELECTRIC USE
$417.40
DEPARTMENT OF PUBLIC SAFETY
OLETS
$350.00
JPMORGAN CHASE BANK
COMPUTER PROJE - PROFES
$180.00
JPMORGAN CHASE BANK
HOME DEPOT - REFUND
($34.84)
JPMORGAN CHASE BANK
HOME DEPOT - RENTAL
$100.00
JPMORGAN CHASE BANK
LANGUAGE LINE - TRANSLA
$23.09
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$105.02
JPMORGAN CHASE BANK
VISTA - SOFTWARE SUPPOR
$3,300.00
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$68.94
JPMORGAN CHASE BANK
WATERSTONE - CLEANING
$103.45
RICH & CARTMILL
NOTARY BOND MARICICH
$30.00
GEN POLICE COMMUNICATIONS -Total
$4,643.06
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$119.99
JPMORGAN CHASE BANK
CAVENDERS -BOOTS
$169.99
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$156.65
JPMORGAN CHASE BANK
LOWES -PPE
$79.97
JPMORGAN CHASE BANK
STANDARD SPLY -BELT
$36.89
JPMORGAN CHASE BANK
STANDARD SPLY- BLADES
$45.75
JPMORGAN CHASE BANK
STANDARD SPLY- BLADES/
$61.68
JPMORGAN CHASE BANK
TURF LAND -BELTS
$34.95
SPIRIT LANDSCAPE MANAGEMENT LLC
IRRIGATION REPAIR
$282.50
SPIRIT LANDSCAPE MANAGEMENT LLC
IRRIGATION SYSTEM REPAIRS
$1,075.59
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE
$626.25
SPOK, INC.
PAGER USE
$53.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$106.86
GEN STORMWATER -Total
$2,850.77
918 CONSTRUCTION, LLC
ROOF CLEANING & REPAIRS -
$6,100.00
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$43.91
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$12.74
TREASURER PETTY CASH
PARKING FEE
$5.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$23.60
GEN SUPPORT SERVICES -Total $6,255.20
4
Fund
O1 GENERAL
Claims List - 10/1/2019
Vendor Name
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
Payable Description Payment
Amount
CC REFUND - BALLARD $50.00
CC REFUND -MYERS $100.00
CC REFUND - RINNER $100.00
CC REFUND - WESTFALL $50.00
CC REFUND -WOLFE $50.00
CC REFUND -WORK $50.00
GENERAL -Total $400.00
GENERAL -Total $78,766.38
20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $2,392.50
21
25
PW
5
JPMORGAN CHASE BANK
CONRAD- SUPPLIES
$58.85
JPMORGAN CHASE BANK
GARYS TRUCK - REPAIRS
$361.85
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$896.60
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$512.42
JPMORGAN CHASE BANK
NSC- MONITOR
$183.00
JPMORGAN CHASE BANK
S ANESTHESIA -SUPPLIE
$689.84
JPMORGAN CHASE BANK
T &W TIRE -TIRES
$751.22
OKLAHOMA STATE UNIVERSITY -OKC
EMS COURSES
$943.00
AMBULANCE -Total
$6,789.28
TREASURER PETTY CASH
SR AMB REF -KERR
$20.40
AMBULANCE SERVICE -Total
$20.40
AMBULANCE SERVICE -Total
$6,809.68
E -911
JPMORGAN CHASE BANK
AT &T -E911 MAPPING FEE
$355.35
E911 COMMUNICATIONS -Total
$355.35
E -911 -Total
$355.35
HOTEL TAX
JPMORGAN CHASE BANK
SCOREBOARD - SHIRTS
$190.00
HOTELTAX -Total
$190.00
AEP /PSO
ELECTRIC USE
$20.60
HOTEL TAX ECON DEV - Total
$20.60
JPMORGAN CHASE BANK
SCOREBOARD - SHIRTS
$250.00
MAILROOM FINANCE INC
POSTAGE
$271.00
STRONG NEIGHBORHOODS -Total
$521.00
HOTEL TAX -Total
$731.60
STORMWATER MANAGEMENT
AEP /PSO
ELECTRIC USE
$293.15
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$89.94
JPMORGAN CHASE BANK
DEWBERRY -MOTOR
$3,986.00
JPMORGAN CHASE BANK
LOWES- MARKETING EXPEN
$17.98
JPMORGAN CHASE BANK
LOWES -RAGS
$12.96
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$58.55
JPMORGAN CHASE BANK
MEETING EXPENSE
$30.00
5
Claims List - 1011/2019
Fund
PARK DEV SPLASH PAD -Total
Vendor Name
Payable Description
Payment
$5,700.00
36 CAPITAL IMPROV GRANTS
BUILDERS UNLIMITED REDBUD FESTIVAL PARK
VSN 2025 FESTIVAL PARK - Total
$112,128.50
$112,128.50
Amount
27
STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
WALMART - FLASHLIGHT
$14.88
$45.99
JPMORGAN
JPMORGAN CHASE BANK
WALMART -PPE
$87.68
JPMORGAN
CHASE BANK
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWING
$6,932.00
CHASE BANK
ATWOODS- MATERIALS
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWING SERVICES
$823.02
BUMP2BUMP- MATERIALS
$77.96
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$4.70
$30.58
JPMORGAN
UNITED FORD SOUTH, LLC
2019 FORD F250
$43,005.00
JPMORGAN
CHASE BANK
UNITED STATES CELLULAR CORPORATION
PW CELL PHONE SERVICE
$5.11
CHASE BANK
DELTA - BAGGAGE FEE
STORMWATER - STORMWATER -Total
JPMORGAN
$55,360.97
EMTEC -PEST CONTROL
STORMWATER MANAGEMENT
-Total
CHASE BANK
$55,360.97
31
AMBULANCE CAPITAL
TREASURER PETTY CASH
SR AMB REF -KERR
$3.60
AMBULANCE CAPITAL -Total
$3.60
AMBULANCE CAPITAL -Total
$3.60
34
VISION TAX
BEACON HILL CHURCH
ROW /EASEMENT ACQUISITION
$18,770.36
VSN RECAP MINGO TO GARNET - Total
$18,770.36
VISION TAX -Total
$18,770.36
35
PARK DEVELOPMENT
FOG, INC.
5K HEALTHY TRAIL
$1,700.00
PARK DEV SK TRAIL - Total
$1,700.00
PDG, INC.
FEATURE SPLASH PAD
$4,000.00
JPMORGAN
PARK DEV SPLASH PAD -Total
$4,000.00
PARK DEVELOPMENT
-Total
$5,700.00
36 CAPITAL IMPROV GRANTS
BUILDERS UNLIMITED REDBUD FESTIVAL PARK
VSN 2025 FESTIVAL PARK - Total
$112,128.50
$112,128.50
CAPITAL IMPROV GRANTS
-Total
$112,128.50
37 SALES TAX FIRE
AEP /PSO ELECTRIC USE
INCOG STUDY
$7,381.63
$5,445.00
JPMORGAN
CHASE BANK
AMAZON- CASTERS
$239.90
JPMORGAN
CHASE BANK
AMAZON -DVR
$167.99
JPMORGAN
CHASE BANK
AMAZON -FAN
$18.50
JPMORGAN
CHASE BANK
AMAZON- FILTERS
$45.99
JPMORGAN
CHASE BANK
ATWOODS -BURN PROPS
$17.16
JPMORGAN
CHASE BANK
ATWOODS- EQUIPMENT
$89.98
JPMORGAN
CHASE BANK
ATWOODS- MATERIALS
$236.08
JPMORGAN
CHASE BANK
BUMP2BUMP- MATERIALS
$77.96
JPMORGAN
CHASE BANK
CORNERSTONE - MATERIALS
$30.58
JPMORGAN
CHASE BANK
CORNERSTONE- PROPANE
$15.99
JPMORGAN
CHASE BANK
CORNERSTONE -TOOLS
$76.94
JPMORGAN
CHASE BANK
DELTA - BAGGAGE FEE
$30.00
JPMORGAN
CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN
CHASE BANK
GARYS TRUCK - REPAIRS
$396.85
U
Claims List - 10/1/2019
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$14.50
JPMORGAN CHASE BANK
LODGING EXPENSE
$1,654.05
JPMORGAN CHASE BANK
LOWES- MATERIALS
$93.08
JPMORGAN CHASE BANK
LOWES -PARTS
$13.54
JPMORGAN CHASE BANK
LOWES- PRIMER
$11.15
JPMORGAN CHASE BANK
METAL PANELS -METAL AN
$114.80
JPMORGAN CHASE BANK
MINERVA -PPE REPAIR
$114.00
JPMORGAN CHASE BANK
OREILLY -FUSES
$4.29
JPMORGAN CHASE BANK
QUIZS SVCS -LAWN MAINT
$270.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$108.98
JPMORGAN CHASE BANK
SHORTYS AUTO -PARTS
$50.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$80.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
$23.79
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$450.15
JPMORGAN CHASE BANK
USPS- POSTAGE
$4.05
SALES TAX FUND -FIRE -Total
$17,361.93
SALES TAX FIRE - Total
$17,361.93
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$7,997.65
AT&T MOBILITY
PUBLIC SAFETY WIRELES
$135.60
COPY WORLD BUSINESS SOLUTIONS, LLC
COPIER MAINTENANCE
$105.00
JPMORGAN CHASE BANK
ACADEMY - SUPPLIES
$261.92
JPMORGAN CHASE BANK
ACADEMY -TOOLS
$653.45
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$792.71
JPMORGAN CHASE BANK
AMAZON -TOOLS
$1,779.61
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$304.57
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$109.54
JPMORGAN CHASE BANK
AMMO EMPIRE - FIREARMS
$2,595.00
JPMORGAN CHASE BANK
AT YR SVC- RENTAL
$160.00
JPMORGAN CHASE BANK
BFGC- FIREARMS
$2,560.00
JPMORGAN CHASE BANK
CDW- MONITORS
$560.66
JPMORGAN CHASE BANK
CDW -PCS
$2,102.44
JPMORGAN CHASE BANK
CHEWY- SUPPLIES
$7623
JPMORGAN CHASE BANK
COLLINSON ENT - AWARDS
$79.50
JPMORGAN CHASE BANK
DAVIS & STANTON -AWARD
$33100
JPMORGAN CHASE BANK
DELL- SCANNER
$4,517.24
JPMORGAN CHASE BANK
DEMAND PROJ - TRAINING
$75.00
JPMORGAN CHASE BANK
DOLLAR GENERAL - SUPPLI
$5.25
JPMORGAN CHASE BANK
EBAY -FEES
$4.78
JPMORGAN CHASE BANK
FAM ANIMAL MED- MEDICA
$218.50
JPMORGAN CHASE BANK
GALLS- UNIFORM
$488.08
JPMORGAN CHASE BANK
CLOCK PROF - TRAINING
$300.00
7
Claims List - 10/1/2019
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
GREEN COUNTRY -WASTE R
$130.00
JPMORGAN CHASE BANK
GT DIST- SUPPLIES
$1,772.65
JPMORGAN CHASE BANK
GT DISTR- FIREARMS SUP
$1,257.00
JPMORGAN CHASE BANK
HOUZZ INC- AWARDS
$383.88
JPMORGAN CHASE BANK
IQ CAR WASH -WASH
$14.00
JPMORGAN CHASE BANK
LAW ENFORCE - TRAINING
$350.00
JPMORGAN CHASE BANK
LODGING EXPENSE
$2,267.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$144.08
JPMORGAN CHASE BANK
PALACE ADV- TRAINING
$85.04
JPMORGAN CHASE BANK
PEPPERBALL- SUPPLIES
$818.00
JPMORGAN CHASE BANK
QT- SUPPLIES
$14.97
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$10.66
JPMORGAN CHASE BANK
REEVES - UNIFORM
$27.95
JPMORGAN CHASE BANK
ROTO ROOTER - SERVICE
$321.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$473.58
JPMORGAN CHASE BANK
SHELL -FUEL
$52.17
JPMORGAN CHASE BANK
SHELL- GASOLINE
$52.46
JPMORGAN CHASE BANK
SHI- SOFTWARE
$1,160.00
JPMORGAN CHASE BANK
SHREDDERS - SHREDDING
$15.00
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$62.24
JPMORGAN CHASE BANK
SOUTHERN RUBBER -STAMP
$49.40
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$2,645.22
JPMORGAN CHASE BANK
STAMPMAKER- AWARDS
$107.88
JPMORGAN CHASE BANK
STANDARD SPLY- REPAIRS
$168.89
JPMORGAN CHASE BANK
STOP STICK - SUPPLIES
$946.00
JPMORGAN CHASE BANK
SW BSA - TRAINING
$120.00
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$1,155.66
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$146.42
JPMORGAN CHASE BANK
TROPHY &PLAQUE- AWARDS
$12.00
JPMORGAN CHASE BANK
ULTIMATE VEHICLE -LABO
$90.00
JPMORGAN CHASE BANK
US POSTAL - SHIPPING
$7.55
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$51.78
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,599.89
JPMORGAN CHASE BANK
ZIEGLER- AWARDS
$120.00
SOME'S UNIFORMS INC
AWARDS RECOGNITION
$132.00
SUMNERONE INC
COPIER LEASE
$537.90
THOMAS ALAN HOFFMANN
MMPI SERVICE
$750.00
TREASURER PETTY CASH
CLEET FEE
$150.00
TREASURER PETTY CASH
VEHICLE TAG
$44.50
SALES TAX FUND- POLICE - Total
$44,462.50
SALES TAX POLICE -Total
$44,462.50
A
Claims List - 10/1/2019
Fund Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,763.03
CONSOLIDATED TRAFFIC CONTROLS, INC
CROSSWALK CONTROL UNIT -
$2,001.00
HUTCHINSON SALT CO
SALT
$3,504.00
JPMORGAN CHASE BANK
" LOWES- SEALANT, MORTA
$17.38
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$994.35
JPMORGAN CHASE BANK
ATWOODS -PUMP
$59.99
JPMORGAN CHASE BANK
ATWOODS- SEALANT
$12.99
JPMORGAN CHASE BANK
BROWN CO -STAKE PULLE
$143.25
JPMORGAN CHASE BANK
BROWN CO- MATERIALS
$73.60
JPMORGAN CHASE BANK
BROWN CO -SAW BLADE
$289.00
JPMORGAN CHASE BANK
BROWN CO -SPRAY CAN
$120.00
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$145.20
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$52.50
JPMORGAN CHASE BANK
CONS TRAFFIC - REGULATO
$286.00
JPMORGAN CHASE BANK
CORNERSTONE -KIT
$26.91
JPMORGAN CHASE BANK
DUNHAMS- ASPHALT
$1,298.00
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$14.11
JPMORGAN CHASE BANK
LOCKE -PARTS
$36.64
JPMORGAN CHASE BANK
LOWES- BOARDS
$20.48
JPMORGAN CHASE BANK
LOWES- CONCRETE
$30.56
JPMORGAN CHASE BANK
LOWES - FITTING
$8.84
JPMORGAN CHASE BANK
LOWES - PIPENALVES
$50.14
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$24.86
JPMORGAN CHASE BANK
LOWES -TOOLS
$194.26
JPMORGAN CHASE BANK
MAXWELL- DOWELS
$17.81
JPMORGAN CHASE BANK
MAXWELL -WHEEL
$77.11
JPMORGAN CHASE BANK
RHOMAR -SEAL
$2,691.57
JPMORGAN CHASE BANK
SEMI TRUCK -WASH
$87.00
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$13,554.80
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$44.67
KIMLEY -HORN AND ASSOCIATES INC
ENGINEERING SERVICES
$1,800.00
AGRE
SPOK, INC.
PAGER USE
$212.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$180.58
SALES TAX FUND - STREETS -Total
$29,833.33
SALES TAX STREETS - Total
$29,833.33
40 CAPITAL IMPROVEMENTS CEC CORPORATION
REDBUD FESTIVAL PARK SPEC
$775.00
CIP FESTIVAL PARK - Total
$775.00
DOERNER, SAUNDERS, DANIEL &
LEGAL SERVICES
$7,918.69
CIP GARN RD WIDE 106.116 -Total
$7,918.69
BENCHMARK SURVEYING & LAND
SURVEY SERVICES
$3,300.00
vi
Claims List - 10/1/2019
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
SERVICES
CIP LAKERIDGEICNTL PARK -Total
$3,300.00
JOHN VANCE MOTORS, INC
PD VEHICLES
$29,199.00
JPMORGAN CHASE BANK
PULSE TECH- RADARS
$1,163.00
JPMORGAN CHASE BANK
TINT SHOP - TINTING
$465.00
CIP POLICE VEHICLES -Total
$30,827.00
CAPITAL IMPROVEMENTS
-Total
$42,820.69
70 CITY GARAGE
AEP IPSO
ELECTRIC USE
$428.88
AT &T MOBILITY
WIRELESS SERVICE
$62.05
JPMORGAN CHASE BANK
ARROWHEAD -PARTS
$112.00
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
$905.35
JPMORGAN CHASE BANK
CLASSIC- REFUND
($169.13)
JPMORGAN CHASE BANK
CLASSIC - REPAIRS
$494.13
JPMORGAN CHASE BANK
DANA SAFETY- REFUND
($823.00)
JPMORGAN CHASE BANK
ENVIROSPEC -PARTS
$40.84
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,028.00
JPMORGAN CHASE BANK
GRAINGER -PARTS
$22.40
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,262.64
JPMORGAN CHASE BANK
J.A.M. DIST -PARTS
$2,617.99
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$71.98
JPMORGAN CHASE BANK
KTEC -PARTS
$55.91
JPMORGAN CHASE BANK
LENOX- TOWING
$65.00
JPMORGAN CHASE BANK
MATTHEWSSERVICE
$257.90
JPMORGAN CHASE BANK
MYERS- RETURN
($118.49)
JPMORGAN CHASE BANK
MYERS- SUPPLIES
$269.16
JPMORGAN CHASE BANK
OPFMA -REGIS FEE
$245.00
JPMORGAN CHASE BANK
P &K- SERVICE
$658.36
JPMORGAN CHASE BANK
PROVISION- REFUND
($36.00)
JPMORGAN CHASE BANK
RAYALLEN -PARTS
$61.98
JPMORGAN CHASE BANK
ROUTE 66 -PARTS
$609.64
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$250.88
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$55.26
CITY GARAGE -Total $8,448.73
CITY GARAGE -Total $8,448.73
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $26,205.98
WORKERS' COMP SELF -INS -Total $26,205.98
WORKERS' COMP SELF -INS -Total $26,205.98
City Grand Total $447,759.60
10
sd
REAL V REAL Chera, •REAL CommuNty
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: September 27, 2019
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not
participate in the State Police or State Fire pension plans, requires the City Council acting as the
OkMRF Retirement Committee to approve applications for retirement. To be eligible for
retirement benefits through OkMRF an employee must have a minimum of five years of
employment.
Upon death of an active employee who is vested, the employee's spouse is entitled to 50% of
the employee's pension calculation, payable for life or until remarriage.
Karen Craig was an active employee and had been employed with the City for an excess of
five years when she passed away on September 12, 2019. Both of the necessary requirements
have been met for Ms. Craig's spouse to receive her monthly death benefit through OkMRF.
RECOMMENDATION:
Staff recommends approval of the request to receive Oklahoma Municipal Retirement Fund
death benefits from the spouse of Karen Craig.
REAL Pooplo • REAL Chtoodo, • REAL Community
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management
and Operation of the Owasso Youth Court
DATE: September 27, 2019
BACKGROUND:
The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and
operation of the Owasso Youth Court and the City Council has approved annual renewals of
the contract since that time. The current contract expired on September 30, 2019. The contract
provides that Youth Services will employ its specialized knowledge, skill and experience with
trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal
requires recruitment and training by Youth Services of both attorney advisors and teen
volunteers within the Owasso community. In addition, Youth Services employs a full -time
coordinator based in Owasso to manage the Youth Court and provides counseling services as
needed and used by both the Municipal and Youth Courts. Youth Services assumes all
responsibility for the Youth Court's scheduling, documentation and administrative operations
and is required to work closely with the Owasso Municipal Court and related staff to effectuate
these duties.
From August 1, 2018, through August 31, 2019, the Owasso Youth Court conducted 13 dockets
with numerous juvenile defendants on the dockets.
The Youth Court currently has several attorney advisors and approximately 30 youth volunteers.
All aspects of the Youth Court, including prosecution, defense and sentencing of the youth
offenders, continue to be conducted solely by teen volunteers from Owasso who receive
numerous hours of instruction and training prior to participation in court proceedings. Training for
new volunteers will begin in October, 2019.
Compensation for Youth Services in the proposed contract is $49,500 for 2019 -2020 which is
payable in twelve equal monthly payments beginning on October 1, 2019. The proposed
compensation is unchanged from the previous year. If renewed, the new contract will be
effective as of October 1, 2019, and will terminate on September 30, 2020. This item was
included in the approved Fiscal Year 2020 budget. Based upon the Owasso Youth Court
program's success and achievements in past years of operation, staff will recommend renewal
of the contract for an additional year.
RECOMMENDATION:
Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of
$49,500 for 2019 -2020, and authorization be given to the City Manager to execute the contract
as well as any additional documentation required.
ATTACHMENT:
Proposed contract with Youth Services, Inc. for 2019 -2020
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND
OPERATION OF THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa,
Inc. (hereinafter referred to as "Youth Services ") agree as follows:
The City determined in 2008 that there was a need to provide an alternative to prosecution for
first time, non - violent and non - felony juvenile offenders who have committed offenses which
would normally be heard in the City of Owasso's Municipal Court. The City recognizes that
Youth Services has significant experience implementing and facilitating alternative venues
known as Youth Courts within Tulsa County, and that Youth Services is comprised of
knowledgeable people having many years experience in this field who are able to operate a
Youth Court. Based upon the need faced by the City of Owasso to provide prosecution
alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the
expertise and ability of Youth Services to establish and operate youth courts, the City and Youth
Services hereby agree to mutually execute a contract to continue funding and operation of a
juvenile court program. The Owasso Youth Court will be conducted by youth peers who have
successfully completed the mandatory training program conducted by Youth Services. All
aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution,
defense and sentencing.
The terms of this Agreement shall be effective as of October 1, 2019, and shall expire on
September 30, 2020. This Agreement shall not renew automatically.
The City shall pay Youth Services forty -nine thousand, five hundred dollars ($49,500) as total
compensation for operation of a Youth Court for one (1) year, including the employment of a
frill -time coordinator who will oversee and manage the daily operations of the Owasso Youth
Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal
monthly payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services. As partial compensation for this Agreement, the City shall provide two (2)
office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth
Court and a counselor.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
1
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any purpose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
darnage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willfrrl misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liability
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof.
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
2
same or of any other covenant, condition, term or agreement herein contained, nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the 1 st day of October, 2019.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO: YOUTH SERVICES:
Warren Lehr
City Manager
Attest:
Juliann M. Stevens
City Clerk
Approved as to Form:
Julie Lombardi
City Attorney
3
David C. Grewe
Executive Director
s�
REAL Pvvply • REAL Cherectvr •REAL Lvmmunlry
TO:
The Honorable Mayor and City Council
FROM:
Earl Farris
Project Administrator
SUBJECT:
Acceptance of Infrastructure Improvements at Holiday Inn Express
DATE:
September 27, 2019
BACKGROUND:
The subject commercial development is located at 9321 North Owasso Expressway. The public
infrastructure improvements include a fire hydrant, fire line tap, storm drain, street extension with
curb and gutter, and a sanitary sewer manhole.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in August 2019 by the Public
Works Department. All standards for acceptance have now been met. Additionally, the
construction contractor and design engineer have supplied the necessary two -year
maintenance bond and required as -built drawing.
RECOMMENDATION:
Staff recommends acceptance of the following public infrastructure improvements located at
9321 North Owasso Expressway: a fire hydrant, fire line tap, storm drain, street extension with curb
and gutter, and a sanitary sewer manhole.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bond
Buffalo Wild Wings
Holiday Inn Express
ZA,
I , wvv:.,
-ATyann Plaza,
Farris, Earl
From:
Lombardi, Julie
Sent:
Monday, July 22, 201910:52 AM
To:
Eaton, Steven
Cc:
Farris, Earl
Subject:
RE: Holiday Inn
Steven,
I have reviewed the Holiday Inn Express maintenance bond for the fire hydrant, fire line tap, storm drain, street
extension with curb /gutter and sanitary manhole at your request. The attorney -in -fact signature is authorized, the
surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $91,269,000
underwriting limitation. Therefore, the bond is approved.
Julie Lombardi
7u(k ?rout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918 - 376 -1599
Email: I lom ba rd i (c).cityofowasso. com
www.citvofowasso.com
sd
People • REAL Character • REAL Community
From: Eaton, Steven
Sent: Monday, July 22, 2019 10:37 AM
To: Lombardi, Julie <JLombardi(aCitvOfOwasso.com>
Cc: Farris, Earl <efarrisCaaDCitvOfOwasso.com>
Subject: Holiday Inn
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thank you,
Steven Eaton
City of Owasso
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No; SU 1159261
KNOW ALL MEN BY THESE PRESENTS, That we INTEGRITY CONSTRUCTION
OF ARKANSAS, INC, as Principal (Developer and Contractor), and ARCH
INSURANCE COMPANY. as Surety, are held and firmly bound unto the City of
Owasso, Oklahoma, as Obligee, in the penal sum of THIRTY SIX THOUSAND FIVE
HUNDRED FIFTY AND 00/100 DOLLARS ($36,550.00) to which payment will and
truly to be made, we do bind ourselves, and each of our heirs, executors, administrators,
successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the HOLIDAY INN EXPRESS, 9321 N. OWASSO
EXPRESSWAY, OWASSO, OK 74055, FIRE HYDRANT, FIRE LINE TAP, STORM
DRAIN, STREET EXTENSION WITH CURB /GUTTER, SANITARY MANHOLE a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso; Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: JULY 17, 2019
INTEGRITY CONSTRUCTION OF ARKANSAS, INC., Principal
BY;� --
ARCH INSURANCE COMPANY, Surety
BY: !/I /� Attorney -in -Fact
William H. Griffin IV
AIC 0000263100
In Testimony Whereof, the Company has caused this instrument to be signed and Its corporate seal to be affixed by their authorized
officers, this I& day of Jam, 20191
Attested and Certified
Petrick K. Nails, Seor� eta ry
STATE OF PENNSYLVANIA SS
COUNTY OF PHILADELPHIA SS
Arch Insurance Company
WKIUNAEE 'f1
srAE
i9n
David M. Fin e stein, Executive Vice President
I, Michele Trlpodi, a Notary Public, do hereby certify that Patrick K. Nails and David M. Finkelstein personally {mown to me to be the
same persons whose names are respectively as Secretary and Executive Vice President of the Arch Insurance Company, a
Corporation organized and existing under the laws of the State of Missouri, subscribed to the foregoing Instrument, appeared before me
this day in person and severally acknowledged that they being thereunto duly authorized signed, sealed with the corporate seal and
delivered the said Instrument as the free and voluntary act of said corporation and as their own free and voluntary acts for the uses and
purposes therein set forth.
FeIeMONWkAI'R1 eFPStfNlY4A'ANLA �
NOTAAIAI SEAL
MItNEU TWPPPL Notary Wbik
toy Vr PnBadElPNa, Pnfta, county � �r.i
MY 4anmiaiM Expkes Juty ?1,1021
Mlchot Trip dl, Notary Public
My come Ission expires 07/31 2021
CERTIFICATION
I, Patrick K. Nells, Secretary of the Arch Insurance Company, do hereby certify that the attached Power of Attorney dated July 110, 2019
on behalf of the person(s) as listed above is a true and correct copy and that the same has been In full force and effect since the date
thereof and Is in full force and effect on the date of this cer0llcate; and I do further certify that the said David M. Finkelstein, who
executed the Power of Attorney as Executive Vice President, was on the date of execution of the attached Power of Attorney the duly
elected Executive Vice President of the Arch Insurance Company.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the Arch Insurance Company on
this I I day of JJ _. 20_q_
Patrick K. Nails, Secretary
This Power of Attorney limits the acts of those named therein to the bonds and undertakings specifically named therein and they have
no authority to bind the Company except in the manner and to the extent herein stated.
PLEASE SEND ALL CLAIM INQUIRIES RELATING TO THIS BOND TO THE FOLLOWING ADDRESS:
Arch Insurance — Surety Division
3 Parkway, Suite 1500
Philadelphia, PA 19102
WKKNAU
sm
ten
OOML0013 00 03 03 Page 2 of 2 Printed in U.S.A.
RP., -- -! ,- REAL QaplTUnlly
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition
East 116th Street North Roadway Improvements from Garnett Road to North 129th
East Avenue
DATE: September 27, 2019
V_1161 'SC1 :1919 � I b
City staff is currently involved in the acquisition of right -of -way and easement for East 116th Street
North Roadway improvements from Garnett Road to North 129th East Avenue. Negotiations with
the Brooks Family for the purchase of 14,665.60 square feet of right -of -way, located at 11702 East
116th Street North, have been successfully completed and staff is seeking City Council
authorization to purchase the land.
DESCRIPTION /PURCHASE PRICE:
The offer for the right -of -way is $3.00 per square foot, for the purchase price of $43,996.80. In
addition to the right -of -way, the Brooks Family will provide 300 square feet of temporary
construction easement at no cost to the City.
FUNDING:
Funding for this purchase is included in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends authorization for payment to James J. Brooks and MaryAnn D. Brooks, in the
amount of $43,996.80, for the acquisition of right -of -way located at 11702 East 116th Street North.
ATTACHMENTS:
Letter of Agreement
Site Map
August 19, 2019
James J. & MaryAnn D. Brooks
11702 East 11611 Street North
Collinsville, OK 74021
RE: City of Owasso
1161i North Road Widening Project
Parcel 2
Terra Acquisition Services is working under Contract with the City of Owasso to acquire
the right of way and easements for improving 11601 Street. I apologize for providing the
incorrect initial on my previous correspondence.
Based on the area valuation, the City of Owasso is offer to pay to you the amount of
$43,996.80 for the needed right of way and easements for this project. This offer reflects
the 14,665.60 s.f. of right of way and 300.00 s.f. of temporary easement. I will also need
to obtain a partial release of mortgage.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the check
can be processed. It will take about three weeks in order to obtain the check.
I look forward to meeting with you to discuss the project and please feel free to contact
meat 918 - 605 -1436.
Sincerely,
Mike Craddock
Terra Acquisition Services
Agreed to:
7� ,LO.
mike @terraacquisition.com • 918.605.1436 • 8468 S. Colleqe Avenue • Tulsa. OK 74137
Land Acquisition - E 116 St from Garnett Road to North 129th East Avenue
sd
REAL Paopl• • REAL ChAraetcr • REAL Canmunity
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Acquisition for Garnett Road Widening Project from East 106th Street
North to East 1 16th Street North
DATE: September 27, 2019
BACKGROUND:
City staff is in the final stage of obtaining right -of -way and easements for the Garnett Road
Widening Project from East 106th Street North to East 1 16th Street North. As a part of the project,
negotiations with the Orr Family Trust for the purchase of 14,927 square feet of right -of -way, 6,602
square feet of utility easement, 2,904 square feet of drainage easement, and compensation for
damages, have been successfully completed for properties located at 10819 and 10915 North
Garnett Road.
DESCRIPTION /PURCHASE PRICE:
The offer for the right -of -way is $3.50 per square foot, for a purchase price of $77,423.50. In
addition, staff negotiated compensation for utility and drainage easements and damages, in
the amount of $64,604.00, for a total offer of $142,027.50. An agreement that includes the
realignment of the access points, from the two properties to Garnett Road, is also proposed to
be included as part of the roadway construction project (see Attachment).
FUNDING:
Funding for this purchase is included the project budget within the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends authorization for payment to the Sam and Pat Orr Family Trust, in the amount
of $142,027.50, for the purchase of right of way, utility and drainage easements, and
compensation for damages for properties located at 10819 and 10915 North Garnett Road; and
approval of an agreement between the City of Owasso and Orr Family Trust.
ATTACHMENTS:
Agreement
Site Map
October 1, 2019
Stephen A. Schuller
GableGotwals
1100 ONEOK Plaza
100 West 5`h Street
Tulsa, Oklahoma 74103 -4217
Dear Mr. Schuller,
This letter shall serve as confirmation of the City of Owasso's agreement for the purchase of Right -of-
Way, a utility easement, a drainage easement and payment for damages to the remainder for properties
located at 10819 N. Garnett Road and 10915 N. Garnett Road. Both properties are owned by the Sam
and Pat Orr Family Trust dated the 2nd Day of February, 2002.
The terms of the purchase including the terms and conditions of dedications from the property owner, a
detailing of the total payment in the amount of $142,027.50, and all tasks to be performed by the City of
Owasso are set forth in the document appended hereto and titled as "Agreement Points." All
references to exhibits within this document are contained in the appraisal of the property dated
. In addition, all trees to be removed are denoted in the document appended hereto
and titled as "Landscape along Right of Way /Easements."
For the Sam and Pat Orr Family Trust dated the 2 "d Day of February, 2002:
Stephen A. Schuller, Attorney
Samuel E. Orr, Trustee
For the City of Owasso:
Chris Kelley, Mayor
Sam and Pat Orr Family Trust
City of Owasso — Garnett Road Expansion
Agreement Points 1 8 May 2019
o Right -of -way dedications' to City from Orr Family Trust (executed and delivered at time of
payments described below)
o Additional right -of -way land along entire Garnett Road frontage measuring 50 feet
from Section line /center of existing road right -of -way (encompassing existing 16%-
foot right -of -way), for street/road purposes; attach proposed dedication instrument'
plus "Exhibits `A -1' and `A -2 "'
o Additional 10- foot -wide utility easement along entire Garnett Road frontage for
utilities along additional street/road dedication; attach proposed dedication
instrument' plus "Exhibits `C -1' and `C -2 "'
o Drainage easement adjacent to 10 -foot utility easement, measuring 88 feet in length
and 33 feet in depth within southern Orr tract; attach proposed dedication instrument'
plus "Exhibit `E "'
o City re- routes drainage channel properly engineered within new drainage easement to
align it with new concrete bridge box/culvert crossing underneath Garnett Road —
banks and edges of re- routed channel not to be edged or reinforced with riprap
o Consideration for street/road/easement dedications
Payments to Orr Family Trust (paid at time of execution/delivery of dedication
instruments listed above)
$ 142,027.50 which is sum of:
• $ 77,423.50 for City's acquisition of additional 33% -foot streetroad
right -of -way (22,121 sq. ft. @ $3.50 /sq. ft.)
• $ 9,903.00 for City's acquisition of 10' utility easement (6,602 sq.
ft. @ $1.50 /sq. ft.)
• $ 4,356.00 for City's acquisition of 88' x 33' drainage easement
(2,904 sq. ft. @ $1.50 /sq. ft.)
a $ 50,345.00 for damages to (or effect upon) remainder of Orr
property, including temporary workspace easement, temporary and
In lieu of deeds of entire "fee simple" title to street/road rights -of -way.
2 Stated consideration for dedication instruments must expressly include payments described plus execution and satisfactory
completion of other components of agreement for construction of re -routed drainage channel, re- routed interior driveway,
bridge over drainage channel, relocation of mailboxes and water meters, post - project cleanup, etc.
11892986;81 Page I of 3
permanent access limitations, loss of mature trees along road,
replacement of existing landscaped sound/privacy barrier'
o Payment detail to reflect each component of project
o City constructs new private access driveways along and parallel to Garnett
Road frontage
o Located as shown on attached drawing' and expressly subject to points
listed below
• Access point directly opposite and aligned with 109th Street entrance to
Meadow Crest subdivision
• Paved width at Garnett Road pavement edge: 25 feet
• Paved 20 -foot turning radius at each side of driveway
• Extends East 60 feet from property line to T- intersection with
interior re- routed driveways
30 -foot length from property line paved in concrete
o Concrete grade /quality — same as adjacent roadway; slope for
adjacent roadway to interior driveway not to exceed 5%
o Interior re- routed private driveways extending North and South, each
10 feet in width
Asphalt paving'
20 -foot turning radius for each driveway at West side of T-
intersection, and 20 -foot inside turning radius for intersections
with existing driveways
o Low -water crossing over re- routed drainage channel as shown
on attached plan4 and specifications'; pipes with concrete
headwalls, same width as driveway
a Attach "Landscape along Right of Way / Easements— Orr Property' (Sources: Noble Research Institute and Purdue
University Cooperative Extension, Tree Appraisal, May 2018)
9 Attach revised, updated "Garnett Road Improvement Project — Orr Driveway Plan" [G:\Streets \Garnett 106th to
116th \Orr\Orr Driveway Design Survey 5- 21- 18.dwg]
6 Type C asphalt grade or better, standard 4 -inch depth or greater; compacted fill (aggregate base) for driveways crossing
floodplain area
6 Low -water crossing structure to include provision for two large pipes for water flow, in rock base with asphalt section on
top, with concrete placed around pipes on both influent and effluent sides of structure to prevent water from penetrating
around pipes
11892986;8) Page 2 of 3
0 All to accommodate trucks with hay trailers that cannot safely
make sharp turns nor bottom out on drainage channel crossing
o City's temporary work space easement is for use only in constructing
the drainage channel which will take 30 -45 days to complete. Will not
be used for staging equipment for entire road project (shown on
attached plan')
o Mailboxes promptly relocated and properly re- installed; mailboxes must remain in
place during project
0 Water meters relocated at outside edge of new utility easement
o Existing driveways not to be eliminated and remain in place and fully accessible?
from Garnett Road during' and after construction; concrete paving where they
intersect with Garnett Road at same grade/quality as adjacent roadway as set forth
above
No debris, mud, obstructions in driveways or at driveway entrances
0 Post - construction clean-up within 45 days of project completion
0 Replace comer fence -posts removed during previous project, fence stretched tight'
o Manhole tops must be flush with ground
o Rock, wood, construction debris removed
o Area constituting temporary work space easement including owners' property
alongside entire construction project must be restored to same or better than original
condition, with sod on grass areas
0 One year maintenance bond contract including any issues with private driveways and low -
water crossing
0 All documents subject to prior approval by counsel
7 Right -turn in, right -turn out
8 Recognizing either of driveways may have to be temporarily inaccessible due to construction activities, not more than 6
hours at any one time, conditioned upon (a) at least 24 hours' advance notice and (b) vehicular accessibility in any event
before 9:00 AM and after 7:00 PM. In any event, at least one of the two driveways will be accessible at all times.
9 Steel -pipe braced corner fence post with agriculture woven wire fence attached, with single barbed -wire strand along top,
same as existing fence, stretched taut to conform to existing fence; comer post placed in concrete base not farther from road
than actual right of way dedication line
( 1892986;8) Page 3 of 3
Landscape along Right of Way /Easements
Orr Property
16 less and a 48 fact row of shrubs.
Shrub mw has been planted for sound berrler, separation from Oernett Rd and privacy.
M meate habitat for wildlife, prevent sail erosion, provide shade. Mulberries provide a source of food to vildllfe.
45' Elm was planted approx. 70 years ago
26' Maple is oppx 10- l5 yeom old
25' F.Im oppx 40 yews old
Ices in creek were not included, not knmm if Right of Way or casements embark on this wen.
Slows storm water runoff.
L
109th]
Maple
25'
Elm
25'
Hatkborry Heckberry
14' 9'
Huckberry, Slat
Haekbeery 14'
11' 18'
Elm Bradford
16, 13'
X
X
X j a
X [ D vel
�J
X
X(Crk)X X X
X X
X
X0000000OX [Drive]
X
X
Mulberry Elm
Mulberry
Elm Shrubs Hoekbcrty
Elm
Mulberry
M
33' 14'
31'
45' 48' 20'
21'
16 less and a 48 fact row of shrubs.
Shrub mw has been planted for sound berrler, separation from Oernett Rd and privacy.
M meate habitat for wildlife, prevent sail erosion, provide shade. Mulberries provide a source of food to vildllfe.
45' Elm was planted approx. 70 years ago
26' Maple is oppx 10- l5 yeom old
25' F.Im oppx 40 yews old
Ices in creek were not included, not knmm if Right of Way or casements embark on this wen.
Slows storm water runoff.
Doeerlotlon
Olamelerin Inches
Re'locCment C
Baso Price: ( Aswml"4'CaitpufwlaMMRepfomment)
Adjusted Trunk Ale, Value
Adjusted Tmslk MMaeement Value
Cendlllon Stating Value
LwaWn MaOnB Value
SPedles Rating Val.
Appraised Value
Mature Trea Pr1cm from Ha Mnchurtaro
HaPfo
Mulberry
Elm
11.6ba" (Est at 1/2 of Maple Trea)
Bradford
AVerege PMCe
Shipping
Labor 2 people at 550 1hr for 3h0urs each
Total
Tree Vbluatlon Calculation
August 9, 2018
Tree As
Maple
26
Tfea02
Mulberry
16
Tram 03
Elm
2S
Tress #4
Mackberry
l4
TN. v5
Hackbeny
9
TTresV
Hadberry
Is
Trod #2
Elm
13
Trod #8
Mulberry,
33
iffi91aR
Mm
14
$835.00
$785.00
$799.25
$770.00
1770.00
$720.00
S79%25
5705.OD
$799.25
$66.45
962.47
$63.60
$61.27
$61.27
$61.27
56160
$62.47
$63.60
530.93
201.08
490.07
153.94
63.62
201.06
132.73
855.30
153.94
12.57
12.57
12.57
12.57
12.57
12.57
12.57
12.57
12.57
0.65
0.6s
0.55
0.65
OAS
OAS
0.65
0165
OAS
0.65
0.65
0.65
0.65
0.65
0.6S
0.65
0.65
0.65
0.40
0.40
0.70
0.70
0.70
0.70
0.70
OAD
0.70
6 6S6.0D
$2,77S.00
1 19,796.00
$3,332.00
1695.00
$4,186.00
$3,059.00
$9,682.00
1 S3,4 ,8.00
400
300
Mature Shrub Prices from Brinht,rDlaama .cam Shrub Shloolno tabor Tree TV"
Boxwood! (Price per foal) 19.95 10.00 100.00 129.95
Total by
Trod
ShloPino
Labor
Tres Taw
135.00
400.00
300.00
035.00
05.00
40D.00
300.00
705.00
99.25
400.00
300.00
799.25
70.00
400.00
300.00
770.00
04.99
400.00
300.00
784.99
94.05
400.00
300.00
794.05
400
300
Mature Shrub Prices from Brinht,rDlaama .cam Shrub Shloolno tabor Tree TV"
Boxwood! (Price per foal) 19.95 10.00 100.00 129.95
Description
Tree
l r I Sde
O
amelen ]aches
Replacement Gast
Base Price; (assuming 4' Gallpec for largest fl plocament)
Mjusted Trunk Ama Value
Adjusted Trunk Replacement Value
eaMltlOn Rattail Value
Laatlon Raating Value
Spedes Rating Value
Appalsed Value
Maturo Tina PA[oa from HewMU[hlfitaw
Maple
Mulberry
Elm
MadbUry (Eat at 172 of Maple Traci
Bradford
Average Pace
5hipping
mbar 2 People at $501hr Mr Shaun each
Total
Mature Shrub P[Ices from BrlahtmAlaams cum
Boxwood (Pa<e pU Paot)
Trop 010
Mackberry
31
Sect VIA
Mulberry
45
Trna 012
Elm
48
True 413
Mackbem7
899 014
Elm
21
Tram #15
Elm
11
Tres _#16
Brodrord
1
$770.00
$705.00
$799.25
$770.00
$799.25
$799.25
$704.99
$61.27
$62.47
$63.60
$61.27
$63.60
$63.60
$62.47
754.77
1,590.43
1,809.56
314.16
346.36
95.03
254.47
12.5]
12.57
12.57
12.57
12.57
12.57
12.57
0.65
0.65
0.65
0.65
0.65
OAS
0.6$
0.65
0.65
0.65
GAS
0.65
0.65
0.65
0.70
0.40
0.711
0.70
0.70
0.70
0.50
$14.219.00
$17.443.00
1 S34.600.01)
6235.00
$7.078.00
$1.873.00
1 t3.977.00
Total
AIIT,.
30 064.00
Tree Specllf
nlameMrin Inches
Ropla chasm Celt
Bass Prim: (ASSurri-I- Caliper ter lorgest Replacement)
Mpoidd Trunk Area Valve
AdjuHdd Trunk Replacement Value
Condition Rating Value
Location Rooting, Valve
Species Ruling Music
ApVmised Mod
Mature Than Prices from Ho Mucc (slFosO
Hope
Mulberry
Elm
Ha@berly (fat at 1/2 of Haile Tlee)
Bradford
Average PAm
Shipping
Labor 2 People at $50 /hr for 31hours QW,
Total
ClHour durff2_PE perrout BL(yISE LtP9rPS cv
[bmootl (PH[e per loot)
Total All
Shrub e
Tmas & Shur, bs
aB
$129.95
510.31
1,000.00
2.00
0.50
0.65
0.05
300-1.00
$13306x.00
EXHIBIT A
R S R
OW _.d 1H II6TXEEI IIORIH
SAMUEL E. AND PATRICIA A. ORR gg
(TRUSTEES) g t
MAILING ADDRESS: '
o x
OWAS N OK GARNETT
7405 RD II
OWAS50, OK 74055
STATEMENT OF BEARINGS
BEARINGS ON THIS PLAT OF SURVEY LAST 10M STREET KMIPI
ARE BASED UPON THE OKLAHOMA STATE LOCATION MAP
PLANE COORDINATE SYSTEM.
II EAST 110TH STREET NORTH
I�
II
1�
JI PROPERTYUW
N88' 44' 54 "E
III 33.50'
EvsT /N R TO Y
Q II
1
r I I N r 24' 42'w
G� III 429.32'
ma Z
[L' I STING ZO'ss E9SEh1ENT
Q
� I z
St' 24' 42 "E
p
429.32' it
o
Z I 7 PROPOSED RIGHT OF WAY i
xrs
TINSACONNTYASSESSO
III IRAQ N91tOH- /G- OR -6gO0
11 ex/5 i )S' ssFAsrwnr
I�j t s8. 44' 28 "w
33.50' pgOpERTY LINE
r4r -,
POINTIOF BEGINNING
O /NT P
sWTMVEST CORNER
sEQlO- 00, TdI -K R - /L-E
GRAPHIC SCALE.
McCLaLAN0 PARCEL: DATE ll 1 2016
mCECCNSlRTING REV' MAWNRY: C.D.G.
SCALE: 1:100
ur r .. ENGI EERS INC. CBECKED OY: S.M.H.
EXHIBIT B
7) PROPOSED RIGHT OF WAY
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Southwest Quarter (SW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 42" W along the west line of said Southwest Quarter (SW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 1551.54 feet; thence. N 88' 35' 18" E a distance of 16.50 feet
to the point of beginning; thence, N O1' 24' 42" W a distance of 429.32 feet;
thence, N 88' 44' 54" E a distance of 33.50 feet; thence. S 01' 24' 42" E a
distance of 429.32 feet; thence, S 88' 44' 28" W a distance of 33.50 feet to
the point of beginning. Said area containing 14382.21 square feet (033 acres),
more or less.
CONSULTING
EXHIBIT C
OWNER:
SAMUEL E. AND PATRICIA A. ORR
(TRUSTEES)
MAILING ADDRESS: '
a
10819 N GARNETT RD "
OWASSO. OK 74055
STATEMENT. OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
ARE BASED UPON THE OKLAHOMA STATE
PLANE COORDINATE SYSTEM.
J
STREET ORTH P=pRopmrraW
F\-N88' 44' 54 "E
I 10.00'
EX/ST/NGq/GNTOf WA
II S7' 24' 42 "E
429.32'
HI I igACT R 9160/- 14- / /�6< >//
0
Z I� .1 PROPOSED UTIUTY EASEMENT
I
N1' 24' 42 "W
429.32'
I I S88' 44' 28 "W
1, /-1 0.00'
r --I
O� Of CONH VCEMfNT
SN CORNER
SECDOCTMN 08, r-21-9 R -14-E
CONSULTING
LOCATION MAP
W
2
a
I
` GRAPHIC SCALE,
Ironnl
EXHIBIT D
7.1) PROPOSED UTILITY EASEMENT
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Southwest Quarter (SW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 42" W along the west line of said Southwest Quarter (SW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 1551.54 feet; thence. N 88' 35' 18" E a distance of 50.00 Feet
to the point of beginning; thence, N 01' 24' 42" W a distance of 429.32 feet;
thence, N 88' 44' 54" E a distance of 10.00 feet; thence, S 01' 24' 42" E o
distance of 429.32 feet; thence, S 88' 44' 28" W o distance of 10.00 feet to
the point of beginning. Said area containing 4293.17 square feet (0.10 acres),
more or less.
CONSULTING
EXHIBIT A.1
0 N
SAMUEL E. AND PATRICIA A. ORR
(TRUSTEES) i
MAILING ADDRESS: '\
10819 N GARNETT RO 11TH
OWASSO. OR 74055
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
ARE BASED UPON THE OKLAHOMA STATE
PLANE COORDINATE SYSTEM.
I I I , ` S88' 35' 18 "W
33.50'
PO /NT Of OEQ /NA
I I it
I�I it
I I it
N V
SOUTH ✓EST CO.VNCR
SEETION 00, T -2f -/y a-)6 -E
CONSULTING
LOCATION MAP
CRAPtOC SCAiB
Im.'RI
f we.�mp
I
II'
I
lil
I
I
III
III N88' 44' 28 "E
I 33.50'
PROPER tY LINE
p
- r / ITOPI r
Q
TfK ¢A COUNTYASSESSOR
III
TRAFTtl9fb0O- I<- 006<]60
yl- 24' 42 "W
III 31.00'
z
I
<
II 6 PROPOSED RIGHT OF WAY
III I S1' 24' 43 "E
am
230.91'
ZII
] 5 S PROPERTYLR
I I I , ` S88' 35' 18 "W
33.50'
PO /NT Of OEQ /NA
I I it
I�I it
I I it
N V
SOUTH ✓EST CO.VNCR
SEETION 00, T -2f -/y a-)6 -E
CONSULTING
LOCATION MAP
CRAPtOC SCAiB
Im.'RI
f we.�mp
EXHIBIT B.1
6) PROPOSED RIGHT OF WAY
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North.
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Southwest Quarter (SW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 42" W along the west line of said Southwest Quarter (SW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 1320.45 feet; thence. N 88' 35' 18" E a distance of 16.50 feet
to the point of beginning; thence, N 01' 24' 42" W a distance of 231.00;
thence, N 88' 44' 28" E a distance of 33.50 feet; thence. S 01' 24' 43" E a
distance of 230.91; thence, S 88' 44' 28" W o distance of 33.50 feet to the
point of beginning. Said area containing 7737.04 square feet (0.18 acres), more
or less.
CONSULTING
EXHIBIT C.1
--
SAMUEL E. AND PATRICIA A. ORR
(TRUSTEES)
MAILING , DDS RESS: it
10819 N GARNETT RD "
OWASSO, OK 74055
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY
ARE BASED UPON THE OKLAHOMA STATE
PLANE COORDINATE SYSTEM.
I �1
I i
N88' 44' WE
I il!�10.00'
r
mool
10
PROPERTY LINE
COUNTYASS SOR
#914 08-4 -08 -6{700
24' 42 "W
.91'
PROPOSED UTIUTY EASEMENT
24' 42 "E
44' 42 "W
\ POINT OY NEG/NA
I I it
III ii
I_LI �i
P INT !N£N(£FI£NT
SONT#W£ST CORNER
S££T10N 01, T -7t -I( R -14 -£
CONSULTING
LOCATION MAP
1
GRAPHIC SCAIX
(Wr[nl
[mm -imn
EXHIBIT D.1
6.1) PROPOSED UTILITY EASEMENT
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing ai the southwest corner of the Southwest Quarter (SW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N 01' 24' 42" W along the west line of said Southwest Quarter (SW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 1320.45 feet; thence, N 88' 35' 18" E a distance of 50.00 feet
to the point of beginning; thence, N 01' 24' 42" W o distance of 230.91;
thence, N 88' 44' 28" E a distance of 10.00 feet; thence, S 01' 24' 42" E a
distance of 230.91; thence, S 88' 44' 28" W a distance of 10.00 feet to the
point of beginning. Said area containing 2309.11 square feet (0.05 acres), more
or less.
CONSULTING
EXHIBITI' "E"
OWNER: MST I ISVI STREET AORTIT
SAMUEL E. AND PATRICIA A ORR $ 3
(TRUSTEES)
MAILING ADDRESS: �� g
10819 N GARNETT RO R
OWASSO. OK 74055
S
STATEMENT OF BEARINGS
ALL BEARINGS ON THIS PLAT OF SURVEY usr Ia6uI sw[[1 uomR.
ARE BASED UPON THE OKLAHOMA STATE LOCATION MAP
PLANE COORDINATE SYSTEM.
I II'
I lil
ti
III NGSA[OUNTYASSESSOR
III TMICT891400-04-08-64760
II sae' 35' 18'W
III 65.00'
PROPERTY LINE
N1' 24' 42'W
O 175.37'
D:
t S1' 24' 42 "E j
z 175.37'
q N88' 35' 18 "E i
co 65.00'
y6.3 PROPOSED DRAINAGE EASEMENT
z
Z II PROP£RTYLN/f
O/N OFREG/NN/NG
I II
I I II
I I II
III II
I_LI it
R R N CE ENT
SOUTNN EA
COpH
SECT /ON m& O6, T -i1 -N, q -Id -E
GRAPHIC SCALE
Tmrz,n
McCLELLAND DATE: 2016
REV: DRAWN 9Y: C.O.G.
CONSULilNG suuE: LuT>o
. n"6rd ENGINEERS 6 hutoB : S.M.H.
EXHIBIT 91F,53
6.3) -PROPOSED DRAINAGE EASEMENT
LEGAL DESCRIPTION
A strip, piece or parcel of land lying in part of Section 8, Township 21 North,
Range 14 East, IM, Tulsa County, Oklahoma. Said Parcel of land being described
by metes and bounds as follows:
Commencing at the southwest corner of the Southwest Quarter (SW /4) of
Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East;
thence, N Ot' 24' 42" W along the west line of said Southwest Quarter (SW /4)
of Section Eight (8), Township Twenty —one (21) North, Range Fourteen (14) East
a distance of 1354.89 feet; thence, N 88' 35' 18" E a distance of 60.00 feet
to the point of beginning: thence. N 01' 24' 42" W a distance of 175.37 feet;
thence, N 88' 35' 18" E a distance of 65.00 feet; thence. S 01' 24' 42" E a
distance of 175.37; thence, 5 88' 35' 18" W a distance of 65.00 feet to the
point of beginning. Said area containing 11399.26 square feet (0.26 acres),
more or less.
McCLELLAND PARCEL: 6 DATE 111 2016
IRrECONSULTING REV ME 1.1 CD.G.
SCALE: I BT:
ENGINEERS, INC. cnEacsoev: s.m.u.
41 iL
a l
OR
�20' R
10619
20' R
ONCRETE EROSION 20' R�
ROTECTION
�O
?) REINFORCED 'y3
ONC ARCH PIPE
10915 - •�
E-qq
EI
s�
REAL Paoplo • REAL Lhamcter •REAL Community
TO: The Honorable Mayor and City Council
FROM: Larry Escalanta
General Services Superintendent
SUBJECT: Dump Truck Purchase
DATE: September 27, 2019
BACKGROUND:
Staff is proposing to purchase a new dump truck, utilizing a State of Oklahoma approved
vendor. The new dump truck will be used primarily by the Stormwater and Streets Divisions for
hauling material for infrastructure maintenance and repairs. Additionally, the proposed new
dump truck will be utilized to assist with the snow and ice control program.
FUNDING:
Funding is included in the FY 2020 Stormwater Fund Budget for the procurement of a dump
truck.
RECOMMENDATION:
Staff recommends approval to purchase one (1) 2020 Freightliner 108SD Chassis dump truck from
Premier Truck Group of Tulsa, Oklahoma, in the amount of $145,992.00, per State of Oklahoma
approved contract SW035T.
ATTACHMENT:
Vehicle Description - Premier Truck Group
PREMIER TRUCK GROUP TULSA A
rxur- rccoun
5104 West 60th Tulsa Oklahoma 74107 -8816
(800)725 -5312 (918)445 -5300
END USER: City Of Owasso
CONTACT: Larry Escalanta
PHONE: 918- 272 -4959
FAX
EMAIL: Iescalanta O)gjt ofowaSSO.Com
CONTRACT NAME
STATEWIDE TRUCK
PRODUCT DESCRIPTION
2020 Freightliner 108SD Chassis
M. FUtlUI N!,U UP I IONS (itemized Below)
I
UPgrade to 350 HP @ 1050LB FT
-
968.00
2
Air Cleaner with Snow Door
782.00
3
0.00
4
120" CA
341.00
5
40,000LB Articulating susp
732.00
s
3 Person Seating
(6.00)
7
Ergonomic Panel
320.00
e
Visor Over Windshield
195.00
s
Air Cab Blower
125.00
to
Tires for 18000 Lb Axle
775.00
11
Front Tow Hooks
75.00
12
Trailer Tow Pack
818.00
13
0.00
14
0.00
15
Toolbox
470.00
9.00
Shields 156.00
ATC REP:
DIRECT L
MOBILE:
FAX'.
EMAIL:
DATE
9/19/2019
BID SERIES A. BASE PRICE
SW035T $88,483.00
80
Aluminum Side Boards 577.00
TOTAL OF OFF- MENU OTPTIONS: $52,384.00
D. CONTRACT PRICE ADJUSTMENT:
E. DELIVERY CHARGES: Miles: Per Mile
F. TOTAL OF A, B, C. D, E:
G. QUANTITY ORDERED:
H. ADMINISTRATIVE FEE:
I. NON - EQUIPMENT CHARGES & CREDITS:
J. TOTAL PURCHASE PRICE INCLUDING FEES, CHARGES, & CREDITS
$0.00
$145,992.00
$145,992.00
$145,992.00
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09/14/19
Department Payroll_ Expenses Total Expenses
105 Municipal Court
6,299.14
8,558.28
110 Managerial
21,801.32
30,049.42
120 Finance
19,46414
28,117.27
130 Human Resources
9,133.43
13,381.89
160 Community Development
18,105.51
27,354.84
170 Engineering
18,289.41
27,885.76
175 Information Systems
15,283.14
23,091.92
181 Support Services
9,452.77
13,981.02
190 Cemetery
1,203.50
2,294.50
201 Police Grant Overtime
5,451.28
5,521.14
215 Central Dispatch
25,725.01
42,704.04
221 Animal Control
4,082.53
6,002.67
250 Fire Safer Grant
24,669.89
38,507.86
280 Emergency Preparedness
2,189.94
3,476.87
370 Stormwater /ROW Maint.
7,061.95
10,292.09
515 Park Maintenance
5,150.76
8,065.22
520 Culture /Recreation
8,797.54
14,325.64
550 Community- Senior Center
5,737.62
7,678.15
580 Historical Museum
671.20
754.42
710 Economic Development
3,828.71
5,702.42
General Fund Total
212,398.79
317,745.42
185 Garage Fund Total 7,432.35 12,183.45
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 172,554.42 253,119.44
201 Police Fund 38 Total 163,411.84 245,225.19
300 Streets Fund 39 Total 15,789.11 25,415.74
370 Stormwater Fund 27 Total 4,903.41 8,151.30
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,311.15 6,248 75
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9126/19
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
28,007.71
32,616.60
80,121.52
24,435.91
13,878.48
48,330.48
227,390.70
6,169.62
6,169.62
233,560.32