HomeMy WebLinkAbout1997.09.16_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 16, 1997
The Owasso City Council met in regular session on Tuesday, September 16, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 12, 1997.
ITEM 1:
CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:05 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Robert Carr, Public Works Director.
ITEM 3:
FLAG SALUTE
Councilor Wilken led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Tracy Standridge, Vice Mayor
Michael Helm, Councilor
Denise Bode, Councilor
Mark Wilken, Councilor
ABSENT
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of September 2, 1997 Regular Meeting.
B. Approval of Claims.
C. Consideration and Appropriate Action Relating to the Acceptance of
Improvements to the Off Site Water System Constructed to Serve Bank of
the Lakes.
D. Consideration and Appropriate Action Relating to the Acceptance of
Improvements to the Off Site Water and Wastewater Systems Constructed
to Serve Lakeshore Greens, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
Owasso City Council September 16, 1997
E. Consideration and Appropriate Action Relating to the Acceptance of
Improvements to the Water and Sanitary Sewer Systems Constructed to
Serve Silver Creek I, an Addition to the City of Owasso, Tulsa County,
Oklahoma.
The consent agenda included minutes of the September 2, 1997 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) General
Fund $43,307.07; (2) Workers Comp Self-Insurance Plan $914.16; (3) Ambulance Service Fund
$2,365.10; (4) E-911 Fund $1,847.73; (5) City Garage $5,252.00; (6) Capital Improvements
$20.83; (7) Ambulance Service Capital Improvement $999.00; (8) Payroll $129,712.56; (9) City
Garage Payroll $3,369.56. Item C on the related to the acceptance of improvements to the off
site water system constructed to serve Bank of the Lakes. Item D was removed from the agenda
at the request of staff because maintenance bonds for water and sanitary sewer were not received
by 5:00 p.m. on the Council date. Acceptance of off site water and sanitary sewer systems
constructed to serve Silver Creek I was item E on the consent agenda. Dr Bode moved,
seconded by Mr Helm, to approve the consent agenda with the removal of Item D.
AYE: Bode, Helm, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 6:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF GENERAL LIABILITY. PUBLIC
OFFICIALS. LAW ENFORCEMENT. AUTOMOBILE. AND EMPLOYEE
BENEFITS ADMINISTRATION INSURANCE FOR 1997-98.
Ms Guthrie said that the City solicited and received quotes on general liability insurance
coverage. After reviewing the quotes and training offered by the vendors, the staff
recommended the purchase of general liability, public officials, law enforcement, automobile and
employee benefits administration insurance from National American Insurance Company at a
renewal premium of $49,296. Mr Helm moved, seconded by Mr Wilken to approve the
insurance renewal with National American Insurance Company at a renewal premium of
$49,296.
AYE: Helm, Wilken, Bode, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
September 16, 1997
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF THE DONATION OF A SOUND SYSTEM FOR THE
COMMUNITY CENTER.
An Owasso citizen has offered to donate a new sound system to the City to be utilized for City
Council and other City meetings. Ms Worley said that the current sound system in use was
installed when the community center was constructed in 1977. A staff team, whose members
are regular users of the system, reviewed quotes from three vendors, all of which were within
the same price range. Further review of the product offered, led the team to believe that Falcon
Audio offers the best system for the City's needs. Dr Bode moved, seconded by Mr Wilken,
to accept the donation of a sound system to be installed at the community center, such system
to be moved if the Council meeting room is moved, and that the system be purchased and
installed through Falcon Audio, with a one-year guarantee.
AYE: Bode, Wilken, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR CITY COUNCIL ADOPTION OF A FY 1997-98 CAPITAL
OUTLAY STREET REPAIR PROGRAM. AND AUTHORIZATION FOR THE
PUBLIC WORKS DEPARTMENT TO INITIATE THE PROJECTS
CONTAINED WITHIN THAT PROGRAM.
Mr Carr presented the 1997-98 Capital Outlay Street Repair Program. A total of 153 projects
were identified and costs determined for each project. Projects were prioritized, with various
options being evaluated. Several options were proposed, and the staff recommended approval
of Option #3, High Ranking and Least Cost. Mr Groth asked if the City has a permanent policy
against overlaying streets where curb & gutter is in place. Mr Carr said that the policy is to
chip and seal rather than overlay, so that there is not a buildup of surfacing material. Mr Helm
moved, seconded by Dr Bode, to adopt Option #3 for a FY 1997-98 street repair program as
funded in the Capital Outlay Budget, and to authorize the staff to initiate the actions necessary
to accomplish that program.
AYE: Helm, Bode, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
September 16, 1997
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF AN AMENDMENT TO THE NOTTINGHAM
ESTATES PLAT.
Mr Ray presented the item in the absence of Mr Rooney. The requested amendment involves
a change in the building line of a corner lot from the existing 30' on all yards fronting the streets
to 30' on the designated front yard and 25' on the corner side yard. Within an RS-2 zoning
district, all corner lots are required to have a minimum front setback of 30' and 15' on the side
yard. This request is in full compliance with the zoning code and subdivision regulations.
Approval for the amendment was received from 100% of the property owners in Nottingham
Estates. The Owasso Planning Commission approved the request at their September 8, 1997
meeting. Mr Wilken moved, seconded by Dr Standridge, to approve the plat amendment to
Nottingham Estates, changing the required building line on Lot 22, Block 2 to 30' on the front
yard and 25' on the corner side yard.
AYE: Wilken, Standridge, Helm, Bode, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO RE-BID THE CONSTRUCTION OF A RESTROOM FACILITY
A T THE OW ASSO SPORTS PARK.
In June of this year, bids were solicited for the construction of a restroom facility at the Owasso
Sports Park. Mr Ray said that only one bid was received, and that bid exceeded the allocated
amount by more than $25,000. As a result, the staff recommend that the City Council reject
the sole bid and allow the staff the review the bid documents to address the cost. Staff met with
several potential bidders, who all said that the construction industry is extremely busy and that
a fall-winter time frame would be much better for them. Documents have been prepared for a
re-bid of the project. Dr Standridge moved, seconded by Dr Bode, to authorize a re-bid for a
restroom facility at the Owasso Sports Park.
AYE: Standridge, Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
September 16, 1997
ITEM 11:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #97-11. A RESOLUTION REQUESTING STATE FUNDING
OF A SURFACE TRANSPORTATION PROGRAM PROJECT.
Mr Ray said that the City of Owasso has an opportunity to submit an application for a grant for
a portion of the Federal Aid - Surface Transportation Program funds. The grant application
requires a resolution from the City Council requesting the funds for a specific project and
pledging matching funds to the project. The City of Owasso would like to utilize the funds for
the 86th Street project and would be able to provide a 70 % match under the proposed bond issue
program. A 25 % match is required, and there should be extra incentive for this grant to be
awarded with the higher percentage of matching funds. Mr Wilken moved, seconded by
Dr Bode, to approve Resolution #97-11, requesting $750,000 in Federal Aid - Surface
Transportation Program funds for widening a portion of 86th Street North.
AYE: Wilken, Bode, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL AUTHORIZATION TO DECLARE
CERTAIN ITEMS OBSOLETE OR SURPLUS AND TO CONDUCT A PUBLIC
AUCTION FOR THE SALE OF SAID ITEMS.
Mr McElrath said that the City has not conducted an auction for the sale of surplus or obsolete
items since the spring of 1996. A number of items have been identified as surplus or obsolete,
and the police department has accumulated items either as evidence or through abandonment,
for which permission has been received through the court for the sale of those items. Since the
estimated value of the items is more than $500, they must be declared surplus by the City
Council before they can be sold at auction. Proceeds from the auction are deposited into the
General Fund. If approved, the auction will be held on September 27, 1997 at 9:00 a.m. at the
Community Center. Dr Bode moved, seconded by Dr Standridge, to declare the items listed in
the background information obsolete or surplus to the needs of the City, and to authorize the
City Manager to make appropriate arrangement for the sale of said items at a public auction.
AYE: Bode, Standridge, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso City Council
September 16, 1997
ITEM 13:
YMCA UPDATE AND STATUS REPORT.
Mr John Swift and Mr John Mikos gave a status report on the activities of the City-owned
Recreation Center, now leased to the YMCA.
ITEM 14:
REPORT FROM CITY MANAGER
Mr Ray reported on the Day of Caring, Block Parties, All British Car Show, and a proposed
family entertainment center.
ITEM 15:
REPORT FROM CITY ATTORNEY
No report.
ITEM 16:
REPORT FROM CITY COUNCILORS
Mayor Barnhouse thanked Warren Lehr for his help with the Sertoma golf tournament.
ITEM 17:
UNFINISHED BUSINESS
None.
ITEM 18:
NEW BUSINESS
None.
ITEM 19:
ADJOURNMENT
Dr Bode moved, seconded by Mr Wilken, to adjourn.
AYE: Bode, Wilken, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:47 p.m.
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