HomeMy WebLinkAbout1999.10.12_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, October 12, 1999
The Owasso City Council met in special session on Tuesday, September 14, 1999 in the Lower
Level Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 2:00 p.m. on Monday, October 11,1999.
ITEM 1: CALL TO ORDER
Mayor Wilken the meeting to order at 5 :45 p.m.
PRESENT
Mark Wilken, Mayor
Mary Lou Barnhouse, Vice Mayor
Denise Bode, Councilor
Melinda Voss, Councilor
H C "Will" Williams, Councilor
ABSENT
STAFF
Jeff Hancock, City Manager
Ronald D Cates, City Attomey
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25,
SECTION 307(B)(1).
Dr Bode moved, seconded by Ms Bamhouse, to enter into executive session for the stated
purpose.
AYE: Bode, Barnhouse, Voss, Williams, Wilken
NAY: None
Motion carried 5-0, and the Council went into executive session at 5:45 p.m.
Out of executive session at 7:25 p.m., at which time the Mayor declared a 15-minute recess. Dr
Bode out at 7:25 p.m. The meeting was reconvened at 7:40 p.m.
ITEM 3: UPDATE AND DISCUSSION RELATING TO 96th Street Traffic Study.
Mr Greg Simmons of Peters and Associates Engineers updated the Council on the traffic study
conducted in the area of E 96th St N and U.S. Highway 169, where Owasso Market will be
located.
Owasso City Council
October 12, 1999
ITEM 11: DISCUSSION RELATING TO PROPOSED AGREEMENT WITH SEA YCO.
Mr Cates discussed briefly a proposed development agreement with Seayco pertaining to
development at E 96th St N and U.S. Highway 169.
ITEM 4: UPDATE AND DISCUSSION RELATING TO CITY HALL/POLICE STATION.
Ms Kathleen Page presented architect renderings of the proposed city hall/police station. The
project is in the design development stage, and the drawing have not been finalized. Ms Page
said that a projected date for the completion of drawings and specifications is December 31,
1999.
ITEM 5: UPDATE AND DISCUSSION RELATING TO MAIN STREET TRAFFIC STUDY.
Mr Henderson discussed a traffic study conducted on Main Street from 76th St N to 86th St N.
He said that the firm conducting the study believes that the street should remain four lanes, based
on projected traffic counts. This item was discussed at some length, with the general feeling
that, until a public hearing can be scheduled and input received from citizens, the boulevard
concept should remain an option. Mr Henderson will schedule a public hearing on this issue.
ITEM 6: UPDATE AND DISCUSSION RELATING TO INSURANCE RENEWALS.
Ms Guthrie presented information relating to various routine insurance renewals.
ITEM 7: POLICE DEPARTMENT ISSUES.
A. Discussion Relating to Additional Dispatchers
B. Discussion Relating to a Funeral Escort Policy
C. Discussion Relating to the Amber Plan
Acting Chief Motto discussed a proposal for an additional dispatcher in the communication
division. Staff believes that it would be a better use of funds to hire an additional dispatcher
instead of a victims advocate. A victims advocate position was funded in the 1999-2000 police
department budget, and staff is proposing a budget amendment to transfer those funds to the
communication division to fund the additional dispatcher position. Chief Motto also discussed
providing escorts for funeral processions. He said that there is a problem with having the time or
available officers to provide these escorts. In order to allow the funeral homes to use a private
escort service for traffic control for funeral processions, we will need to adopt an ordinance
giving them that ability to provide traffic control. Also discussed was the "Amber Plan" which
will be instituted state-wide on January 1, 2000. This plan will allow local media to break into
regular programming when a kidnapping of a child occurs, and if it is believed that the child
might be seriously injured or killed.
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Owasso City Council
October 12, 1999
ITEM 9: DISCUSSION RELATING TO A SALES CONTRACT WITH PRECISION
COMPONENTS.
Mr McElrath said that an environmental assessment has been performed in the area of the street
division building, and that there are no adverse environmental conditions. The contract for the
sale of the building to Precision is not yet completed.
ITEM 10: DISCUSSION RELATING TO REMOVAL OF STRUCTURES AT CITY HALL
SITE.
The structures located on the site of the new city hall were bid out for removal. Mr McElrath
said that no bids were received and that ads were placed in local newspapers to see if someone
wanted them. One response was received by an individual who said he would remove the
structures at no cost to the city, and would accomplish the task within three months. The other
option is to hire someone to remove the structures, and a quote of $10,290 has been received for
their removal. Mr Cates will work with Mr McElrath and Ms Boutwell to develop a contract and
cover insurance required, under the first option.
ITEM 8: UPDATE ON COMPUTER SYSTEM.
Mr Rooney briefed the Council on the status of the computer system assessment and the steps
that have been taken to assure that all current problems are being addressed.
ITEM12: REPORT FROM ASSISTANT CITY MANAGER.
Mr Rooney discussed the comprehensive plan update. He said that there will be two public
hearings planned in November, and that the plan will be taken to the Planning Commission and
City Council for adoption in December. He reported that the Capital Improvements Committee
will hold another meeting on October 19th at 5 :00 p.m. in the Community Center. He also
discussed briefly a problem with the Three Lakes Drainage Easement.
ITEM 13: REPORT FROM CITY MANAGER.
Mr Hancock reported that Allan Harder will be attending a hearing in Oklahoma City on
Wednesday, October 13th relative to Rural Water Districts. Offer letters have been sent to
property owners for right-of-way for the 86th and Main St intersection and roadway project.
Plans are nearly completed for the reconfiguration of the intersection at 76th & Highway 169. It
is anticipated that a building permit for the Wal-Mart supercenter will be issued the middle of
December, with a projected opening date of August 2000.
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Owasso City Council
October 12, 1999
ITEM 14: ADJOURNMENT
Ms Voss moved, seconded by Mr Williams, to adjoum.
AYE: Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 4-0, and the meeting was adjoumed at 9:50 p.m.
Mark Wilken, Mayor
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Marci . outwell, CIty Clerk
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