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HomeMy WebLinkAbout1997.09.02_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 2, 1997 The Owasso City Council met in regular session on Tuesday, September 2, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 29, 1997. ITEM 1: CALL TO ORDER Mayor Barnhouse called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Larry Brinkley of the Owasso Church of the Nazarene. ITEM 3: FLAG SALUTE Mayor Barnhouse led in the flag salute. ITEM 4: ROLL CALL PRESENT Mary Lou Barnhouse, Mayor Tracy Standridge, Vice Mayor Michael Helm, Councilor Denise Bode, Councilor Mark Wilken, Councilor ABSENT STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 19, 1997 Regular Meeting. B. Approval of Claims. C. Action Relating to Ordinance #554, an Ordinance Providing for the Rezoning of a 50-Acre Tract Located West of the Southwest Corner of East 96th St N and Garnett Rd, Immediately North of Ator Heights IV, from AG (Agriculture) to RS-3 (Residential Single-Family High Density). D. Action Relating to Ordinance #555, an Ordinance Providing for the Rezoning of a 20-Acre Tract Located East of the Northeast Corner of East 96th St Nand 129th E Ave, from AG (Agriculture) to RS-2 (Residential Single-Family Medium Density). E. Action Relating to Ordinance #556, an Ordinance Renewing the Continued Collection of a Three Percent (3 %) 911 Service Fee. Owasso City Council September 2, 1997 The consent agenda included minutes of the August 19, 1997 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $19,204.72; (2) Workers Comp Self-Insurance Plan $9,471.93; (3) Ambulance Service Fund $473.34; (4) City Garage $2,532.26; (5) Capital Improvements $2,291.70; (6) Interfund Transfers $33,995.08; (7) Payroll $125,741.21; (8) City Garage Payroll $3,120.12. Item C on the consent agenda was Ordinance #554, an ordinance that formally adopted City Council action on August 19, 1997 rezoning a 50-acre tract of land from AG to RS-3. Item D on the consent agenda was Ordinance #555, an ordinance that formally adopted City Council action on August 19, 1997 rezoning a 20-acre tract of land from AG to RS-2. Approval of Ordinance #556 was Item E on the consent agenda. Ordinance #556 authorized renewing the continued collection of a 3 % 911 service fee. Mr Wilken moved, seconded by Dr Standridge, to approve the consent agenda. AYE: Wilken, Standridge, Helm, Bode, Barnhouse NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST TO AWARD A CONTRACT FOR THE PURCHASE OF FOUR VEHICLES BY THE OWASSO POLICE DEPARTMENT: AND EMERGENCY EQUIPMENT FOR THOSE VEHICLES: AND AUTHORIZATION FOR PAYMENT. The FY 1997-98 police department budget contains funding for the purchase of four new police vehicles and emergency equipment. Chief Alexander said that the state bid for full size police vehicles was awarded to Fed Jones Ford in Oklahoma City. The state bid cost for the 1997 Ford Crown Victoria police vehicle is $19,328 per vehicle. The department obtained quotes for the emergency equipment. The purchase of four new police vehicles will allow for all officers who live within the Owasso fence line and who have no active discipline issues, a take-home vehicle. No vehicles will be retired; some will be reassigned. Dr Bode moved, seconded by Dr Standridge, to award a contract for the purchase of four 1997 Ford Crown Victoria full size police vehicles to Fred Jones Ford of Oklahoma City, at a purchase price of $19,328 each ($77,312 total); the purchase of radios from L & B Electronics for $1750 and from New London Technology for $203.25; the purchase of emergency equipment from Tuxall for $3431.25; and $1084.32 to Trim-Rite for striping of three of the vehicles; and authorization for payment upon delivery of the equipment and submission of invoices. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. 2 Owasso City Council September 2, 1997 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR CONSTRUCTING AN ORNAMENTAL METAL FENCE AT THE MUNICIPAL CEMETERY. Mr Carr presented the item for consideration. The FY 1997-98 Cemetery Care Fund budget includes funds to replace fencing along the west side of the cemetery. The project consists of installing approximately 625' of ornamental metal fencing, specified to be 6' in height. The specifications indicated that the fence be equivalent to the ornamental fence constructed along the south side of the cemetery in 1994. Six bids were received and opened on August 13, 1997. Bids were reviewed by staff and references were checked. That review indicates that Mitchell Fence Co of Tulsa is the apparent low bidder. Mitchell Fence was the vendor that constructed the fence along the south side of the cemetery. Mayor Barnhouse asked about the possibility of constructing a larger gate at the main entrance of the cemetery and utilizing the present gate in a different place. The staff will look in to that possibility; however, that will not be a part of the current project. Mr Wilken moved, seconded by Mr Helm, to award a contract for the construction of an ornamental fence along the west side of the cemetery to Mitchell Fence Co of Tulsa in the amount of $16,516.25 upon completion of the work and submission of an ll1VOlce. AYE: Wilken, Helm, Bode, Standridge, Barnhouse NA Y: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #97-10. A RESOLUTION ENDORSING THE IMPLEMENTATION OF A STRATEGIC ECONOMIC/COMMUNITY DEVELOPMENT PLAN FOR THE CITY OF OWASSO. OKLAHOMA. Mr Tobias presented a plan for future economic community development activities. Implementation of the plan includes accessing the community's strengths and weaknesses, developing a consensus and vision for the city, planning short and long-term strategies for fulfillment of the vision, establishing a mechanism for measuring the progress and success of each strategy, and establishing a process to provide for community input. The first step in the process is to obtain the support of the City Council through adoption of a resolution. Initial funding for the program will be provided by PSO. Dr Standridge moved, seconded by Dr Bode, to approve Resolution #97-10, endorsing and supporting the idea and activities of a community development process utilizing representative input from the Owasso Community. AYE: Standridge, Bode, Helm, Wilken, Barnhouse NAY: None Motion carried 5-0. 3 Owasso City Council September 2, 1997 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A ''CARRY-OVER'' BUDGET AND SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS WITHIN THE GENERAL FUND AND GARAGE FUND. Ms Bishop said that since 1993 the City Council has approved a carry-over supplemental budget appropriation, allowing unexpended funds to be carried over from one year to the next, thus encouraging economy and efficiency in the use of public funds. Department Directors have submitted their requests for carry-over funds from FY 1996-97 for 15 areas within the General Fund and for the City Garage Fund. Dr Bode moved, seconded by Dr Standridge, to approve the requested carry-over from Fy 1996-97 and the approval of a supplemental appropriation to the FY 1997-98 General Fund budget of $137,066 and Garage Fund budget of $5500. AYE: Bode, Standridge, Wilken, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A BUDGET AMENDMENT AND SUPPLEMENTAL APPROPRIATION INCREASING REVENUE IN THE GENERAL FUND BUDGET AND INCREASING EXPENDITURES IN THE COMMUNITY DEVELOPMENT AND SUPPORT SERVICES DEPARTMENTS. Ms Bishop presented the item, stating that at the time of his resignation Mike Knebel's salary and benefits were a part of the OPW A Administration budget. The funds that remain in that budget need to be reassigned to cover the functions of his job now being handled by other departments. It is proposed that the budget be amended to assign $12,000 to the Community Development Department to cover the cost of electrical inspections, and $25,000 to the Support Services Department for computer and phone operations costs. Mr Wilken moved, seconded by Mr Helm, to approve a supplemental appropriation to the General Fund budget, increasing the transfer of funds to the General Fund from the OPW A Fund by $37,000 and appropriating those funds by increasing the expenditures in the Community Development Department by $12,000 and increasing the expenditures in the Support Services Department by $25,000. AYE: Wilken, Helm, Bode, Standridge, Barnhouse NAY: None Motion carried 5-0. 4 Owasso City Council September 2, 1997 ITEM 11: REPORT FROM CITY MANAGER Mr Ray reported on three items: 1) The disposition of the last lawsuit against the City of Owasso occurred on June 25, 1996. Since then, there have been no lawsuits pending against the City. A lawsuit was received late last week resulting from a citizen stepping into a water meter can. The suit has been referred to the City's insurance carrier. 2) The staff is in the process of conducting informational Neighborhood Meetings relating to the upcoming bond election. 3) Fourteen block parties have been scheduled with the Community Development Department. ITEM 12: REPORT FROM CITY ATTORNEY No report. ITEM 13: REPORT FROM CITY COUNCILORS Mayor Barnhouse introduced Mark Lambert, a Boy Scout working on his Citizenship and Community merit badge. ITEM 14: UNFINISHED BUSINESS None. ITEM 15: NEW BUSINESS None. ITEM 16: ADJOURNMENT Dr Standridge moved, seconded by Mr Helm, to adjourn. AYE: Standridge, Helm, Bode, Wilken, Barnhouse NAY: None Motion carried 5-0, and the meeting was adjourned at 7:25 p.m. 5