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HomeMy WebLinkAbout1999.10.05_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 5, 1999 The Owasso City Council met in regular session on Tuesday, October 5, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 1, 1999, and Addendum to Agenda posted on the City Hall bulletin board at 4:30 p.m. on Monday, October 4, 1999. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Pat Hudson of the Into All the World Church. ITEM 3: FLAG SALUTE Cub Scout Pack #840 presented the colors and led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor H C "Will" Williams, Councilor ABSENT Melinda Voss, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attomey Marcia Boutwell, City Clerk A quorum was declared present. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 21, 1999 Regular Meeting. B. Approval of Claims. C. Action Relating to Ordinance #618, an Ordinance Providing for the Annexation of Two Adjacent 15.4 Acre Tracts Generally Located on the Northeast Comer of North 9ih East Ave and East 106th St N, Between Mingo Road & the SKO Railroad Right-of-Way. D. Action Relating to Ordinance #619, an Ordinance Providing for the Annexation of Portions of the Public Right-of-Way in Tulsa County, Oklahoma, Located at the Intersections of East 76th St N & 129th East Ave, East 86th St N & N Mingo Rd, and East 116th St N & N Gamett Rd. Owasso City Council October 5, 1999 The consent agenda included minutes of the September 21, 1999 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $51,729.94; (2) Collision Self-Insurance $895.00; (3) Workers Comp Self-Insurance Plan $2,824.87; (4) Ambulance Service Fund $5,907.04; (5) City Garage $4,615.11; (6) Capital Improvements $3,904.07; (7) Bond Projects Fund $13,500.00. Item C requested City Council approval of Ordinance #618, based on previous Council action approving the annexation of two adjacent 15.4 acre tracts generally located on the northeast comer ofN 97th East Ave & E 106th St N. Item D requested Council approval of Ordinance #619, based on previous Council action approving the right-of-way annexation Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REQUEST FOR RELEASE OF FUNDS AND REQUIREMENTS AS REQUIRED BY CONTRACT NUMBER 8095 CDBG 97 TO GAIN A RELEASE OF FUNDS FOR THE COMMUNITIY CENTER CARPET PROJECT. Mr Henderson said that this is a housekeeping item necessary in order to receive the grant funds awarded by ODOC for Community Center renovation. These funds will be used for carpet replacement. The project has been bid, and bids have been opened. Before the bid can be awarded, it is necessary to obtain the release of funds. Mr Williams moved, seconded by Ms Bamhouse, to approve the release of funds for the ODOC grant and authorize the Mayor to execute the document. AYE: Williams, Barnhouse, Bode, Wilken NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A BID TO PURCHASE SELF-CONTAINED BREATHING APPARATUS. Assistant Chief StV,ckey presented the item. He said that specifications were developed and mailed to dealers in August for self-contained breathing apparatus. Two bids were received, both above the budgeted amount. Staff, therefore, recommended that the bids be rejected and the scope of the project be reduced and re-bid. Dr Bode moved, seconded by Mr Williams, to reject all bids for the purchase of self-contained breathing apparatus and to authorize that the project be re-bid. - 2 - Owasso City Council October 5, 1999 AYE: Bode, Williams, Bamhouse Wilken NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF AN EMERGENCY GENERA TOR FOR THE POLICE DEPARTMENT. Acting Chief Motto said that the Police Department's emergency generator was struck by lightening during a recent thunderstorm. The generator was damaged beyond repair and has been declared a total loss by the City's insurance carrier. This generator was 20 years old and is of insufficient wattage to power all of the required Police Department equipment. Staff researched purchasing a new generator and leamed that a diesel rather than a natural gas unit is recommended by the power companies. It was also recommended that a generator with no less than a 20KW rating be used to ensure adequate power for all of the equipment. Staff contacted three power companies and requested quotes on a tum-key operation for an emergency generator. Quotes were received from all three for a generator, but only one company could provide a tum-key operation. The cost for replacing the generator is not in the Police Department budget for fiscal year 1999-2000, and any costs not covered by insurance will need to come from the department's operating budget. A supplemental appropriation will be requested at the end of the fiscal year if a deficit occurs. Dr Bode moved, seconded by Mr Williams, to approve the purchase and installation of a 20KW diesel generator from Clifford Power Systems at a cost of$15,842. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A GENERAL WARRANTY DEED FROM NELSON L GENTRY AND JANET M GENTRY TO THE CITY OF OW ASSO AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DEED. Mr McElrath presented the item. On September 21, 1999, the City Council approved an agreement with Nelson and Janet Gentry for the purchase of right-of-way needed for the 76th St N & 129th East Ave intersection improvement project. The Gentrys have now executed a General Warranty Deed in accordance with the purchase agreement. Mr Williams moved, seconded by Ms Bamhouse, to accept the General Warranty Deed from Nelson L Gentry and Janet M Gentry for property to be utilized as a part of the 76th St Nand 129th East Ave intersection improvement, and authorization for the Mayor to execute the deed. - 3 - Owasso City Council October 5, 1999 AYE: Williams, Bamhouse, Bode, Wilken NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A DEED OF DEDICATION AND LETTER OF AGREEMENT FROM BELLWEATHER PROPERTIES INC TO THE CITY OF OWASSO, AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DEED, AND AUTHORIZATION FOR PAYMENT AS INDICATED IN THE LETTER OF AGREEMENT. Mr McElrath said that this is another piece of the property needed to complete intersection improvements at 76th St Nand 129th East Ave. Bellweather Properties has agreed to donate right-of-way to the City of Owasso in exchange for considerations relating to future development of their property. Ms Barnhouse moved, seconded by Mr Williams, to accept the Deed of Dedication and Letter of Agreement from Bellweather Properties Inc for property to be utilized as a part of the 76th St N & 129th East Ave intersection improvement project, and authorization for the Mayor to execute the deed. AYE: Barnhouse, Williams, Bode, Wilken NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT FOR SERVICES FOR THE ACQUISITION PHASE OF THE 86TH ST N AND MAIN STREET INTERSECTION AND ROADWAY IMPROVEMENT PROJECT. Mr McElrath said that the City Attomey has recommended that the City retain the services of a professional acquisition services company to negotiate for right-of-way needed for the 86th St N and Main St intersection and roadway improvement project. This recommendation was made because of the regulations and record keeping requirements when federal funds are involved in a project. Cinnabar Services Company is already providing some professional services for the project and staff recommended that the same company be retained to handle the negotiation/acquisition phase of the project. Dr Bode moved, seconded by Mr Williams, to approve an agreement with CinIlabar Service Company to perform the negotiation/acquisition phase of the 86th St N and Main St Intersection and Roadway Improvement project at a cost not to exceed $9000. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. - 4 - Owasso City Council October 5, 1999 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ABSTRACT AND TITLE WORK FOR THE PROPERTY ACQUISITION REQUIRED FOR THE 86TH STREET NORTH AND MAIN SSTREET INTERSECTION AND ROADWAY PROJECT. Mr McElrath presented the item. He said that the City Attomey has recommended obtaining the services of local attomeys to perform and/or oversee services necessary to prove and insure title to the real estate acquired for right-of-way on the 86th St N & Main St improvement project. This approach would provide the highest degree of protection for the City of Owasso. Dr Bode moved, seconded by Ms Barnhouse, to approve retaining local attomeys for abstracting and title work on each parcel of real property required for the 86th St N & Main St project, at a total cost not to exceed $15,000. AYE: Bode, Barnhouse, Williams, Wilken NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL AUTHORIZATION TO ENGAGE THE SERVICES OF MR RUSTY MCMURRAY OF INFINETE TECHNOLOGY SOLUTIONS FOR THE PURPOSE OF IDENTIFYING AND ASSESSING CURRENT AND FUTURE COMPUTER NEEDS. Mr Rooney said that effective at 5:00 p.m. on Friday, October 1, 1999, Frank Knight resigned his position as Information Systems Director. Because city staff is in the middle of training on the new financial software and because the old financial software system is beginning to fail, as well as problems created as a result of a power surge/lightening strike the last week in September, staff believes it is imperative to obtain the services of a full service provider of technology, support, design and programming to identify and assess current and future computer needs. A complete proposal would place two engineers on site for a week to evaluate problem areas, the current network, and identify and address damage to the system. Funding is available within the General Fund Information Systems department budget. A long-term solution to the Information System staffing needs will be addressed after the assessment has been completed. Mr Williams moved, seconded by Ms Barnhouse, to engage the services of Mr Rusty McMurray and Infinete Technology Solutions to identify and assess current and future computer needs, at a cost not to exceed $10,000. AYE: Williams, Barnhouse, Bode, Wilken NAY: None Motion carried 4-0. ITEM 14: REPORT FROM CITY MANAGER Mr Hancock commended Lt Motto for his work as Acting Chief of Police. - 5 - Owasso City Council October 5, 1999 ITEM 15: REPORT FROM CITY ATTORNEY. No report. ITEM 16: REPORT FROM CITY COUNCILORS. No report. ITEM 17: NEW BUSINESS. None. ITEM 18: ADJOURNMENT Dr Bode moved, seconded by Ms Bamhouse, to adjoum. AYE: Bode, Barnhouse, Williams, Wilken NAY: None Motion carried 4-0, and the meeting was adjoumed at 7:05 p.m. Mark Wilken, Mayor ~~ ~('-01~' Marc'a Boutwell, City Clerk - 6 -