Loading...
HomeMy WebLinkAbout1999.09.21_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 21, 1999 The Owasso City Council met in regular session on Tuesday, September 21, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 17, 1999. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Support Services Director Jim McElrath. ITEM 3: FLAG SALUTE City Planner Theron Warlick led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor H C "Will" Williams, Councilor ABSENT Melinda Voss, Councilor STAFF Jeff Hancock, City Manager Ronald D Cates, City Attomey Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Wilken read and presented a proclamation to Dr Gene Drake, recognizing him Business of the Quarter for the Third Quarter of 1999. ITEM 6: REQUEST BY CITIZEN TO ADDRESS THE CITY COUNCIL. Ms Gail Fickle addressed the Council relative to a marching band competition that will be held on October 2nd at the Owasso High School. She said that 12 bands from across the state will be present, and 3000-4000 people are expected to attend. Ms Fickle invited the Council and citizens to attend the competition. Owasso City Council September 21, 1999 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of September 7, 1999 Regular Meeting and September 14, 1999 Special Meeting. B. Approval of Claims. C. Action Relating to Council Approval of a Contract for Drug Detection Canine Services. D. Action Relating to City Council Approval of a Final Plat for The Willows of Silver Creek, an Addition to the City of Owasso, Tulsa County, State of Oklahoma. E. Action Relating to City Council Approval of a Final Plat for Oklahoma Central Credit Union, an Addition to the City of Owasso, Tulsa County, State of Oklahoma. F. Action Relating to a Contract Extension for the Supply and Cleaning of Uniforms. The consent agenda included minutes of the September 7, 1999 regular meeting and the September 14, 1999 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $59,202.46; (2) Collision Self- Insurance $1,168.23; (3) Workers Comp Self-Ins Plan $1,227.47; (4) Juvenile Court Fund $371.69;(5) Ambulance Service Fund $2,877.65; (6) E-911 Fund $15,890.47; (7) City Garage $5,960.70; (8) Capital Improvements $8,478.97; (9) Bond Projects Fund $189,650.49; (10) Payroll $162,318.22; (11) City Garage Payroll $3,719.42. Item C requested City Council approval of a contract with the Owasso Public School System for the Owasso Police Department to provide drug detection services to the school system for the 1998-99 school year, at a cost of $10,000. Item D requested Council approval of the final plat for The Willows of Silver creek, located immediately north of The Bradfords of Silver Creek, west of N 145th East Ave, containing 84 lots on 31.22 acres, more or less. Item E requested Council approval of the final plat for Oklahoma Central Credit Union, located southeast of the ONG building, between N 121 st East Ave and U.S. Highway 169. Item F requested extension of a contract with UniFirst Corporation for the supply and cleaning of uniforms for the Parks, Support Services, and Public Works Departments for the Period January 1, 2000 through December 31, 2000, under the same conditions as the current agreement. Dr Bode moved, seconded by Mr Williams, to approve the consent agenda. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE CAP IT AL PROJECTS GRANT FUND, THE GENERAL FUND GENERAL GOVERNMENT BUDGET, AND THE CAPITAL IMPROVEMENTS FUND. Ms Bishop said that in order for the budget to operate as the current policy statement of the City Council, the budget must be amended to incorporate CUlTent activity. Several contracts, projects - 2 - Owasso City Council September 21, 1999 and grants are not included in the budget. The Capital Projects Grant Fund needs to be amended to reflect a $35,000 grant received for the renovation of the Community Center. A contract for services with the Greenwood Performance Group for $11,615 and a purchase of land for $10,000 requires an amendment of $21,615 in the General Fund of the General Fund. A budget amendment of $14,000 in requested in the Capital Improvements Fund to assist in the remodeling of the old PSO building for use by the public works department. Mr Williams moved, seconded by Dr Bode, to approve a supplemental appropriation to the Capital Projects Grant Fund, wherein revenues and expenditures are increased by $35,000; to the General Govemment Department of the General Fund, increasing expenditures by $21,615; and to the Public Works building project in the Capital Improvements Fund, increasing expenditures by $14,000. AYE: Williams, Bode, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #3, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND FRIX AND FOSTER CONSTRUCTION CO INC FOR CONSTRUCTION OF A FOUR - PLEX AT THE OW ASSO SPORTS PARK. Mr Henderson said that on July 20, 1999, the City Council approved Change Order #2 to a contract with Frix & Foster for the additional construction of a new soccer field at the Sports Park. At that time, no additional time was requested. Because of inclement weather, the contractor has requested additional days for the completion of the project. Dr Bode moved, seconded by Mr Williams to approve Change Order #3 to the contract with Frix & Foster. AYE: Bode, Williams, Barnhouse Wilken NA Y: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AMEND THE ARCHITECT/ENGINEERING AGREEMENT BETWEEN THE CITY OFF OW ASSO AND CH2M HILL. Mr Henderson presented the item. In May 1998, the City of Owaso entered into an agreement with CH2M Hill for architectural/engineering services related to the bond issue projects. The agreement was amended in February 1999 to expand the scope of the project. Since that time, intersection project plans have been completed and submitted to the utility companies for review and comment. The result is that utility relocation will cost more than originally expected and changes will need to be made to the plans. Amendment #2 to the NE agreement with CH2M Hill provides for additional engineering services. Mr Williams moved, seconded by Ms Barnhouse, to approve the amendment to the NE/ agreement with CH2M Hill, increasing the - 3 - Owasso City Council September 21, 1999 amount of the agreement in an amount not to exceed $10,671, for the purpose of providing additional engineering services relating to the 1998 bond issue intersection project. AYE: Williams, Barnhouse, Bode, Wilken NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #617, AN ORDINANCE AMENDING THE OKLAHOMA MUNICIPAL RETIREMENT FUND THRIFT PLAN DOCUMENT FOR THE CITIY OF OW ASSO, AND DECLARING AN EMERGENCY. Mr Harder said that recent changes within the banking industry resulted in a change in the management of the Oklahoma Municipal Retirement Fund retirement funds for City employees Allocations will be made on a cash basis rather than an accrual basis. The changes necessitate an amendment to the City's plan document retroactive to July 1, 1999, the beginning of the plan year. OMRF requires that the City approve the changes by ordinance, and Ordinance #617 authorizes those changes. Dr Bode moved, seconded by Ms Barnhouse to approved Ordinance #617. AYE: Bode, Barnhouse, Williams, Wilken NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THA ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #617. Because the change in the retirement fund is retroactive to July 1, 1999, an emergency clause has been attached to the ordinance and must be acted upon separately. Dr Bode moved, seconded by Mr Williams, to approve the attachment of an emergency clause to Ordinance #617. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM SOKOLOSKY & VINES FOR ANNEXATION OF TWO ADJACENT 15.4 ACRE TRACTS OF LAND GENERALLY LOCATED ON THE NORTHEAST CORNER OF NORTH 97TH EAST AVE AND EAST 106TH STREET NORTH, BETWEEN MINGO ROAD AND THE SKO RAILROAD RIGHTL-OF - WAY. Mr Warlick Hancock said that DM Sokolosky and David Vines have requested the annexation of two individually owned 15.4 acre tracts totaling approximately 30.8 acres. These properties are - 4 - Owasso City Council September 21, 1999 generally located on the northeast comer of Mingo Road and E 106th St N, between Mingo Rd and the SKO Railroad right-of-way. The land is undeveloped and presently zoned AG in Tulsa County. Upon annexation, the property will also be designated AG within the City of Owasos. A citizen in the audience asked what the land would be used for. Mr Warlick said that preliminary discussions with the owners indicate that they may request residential zoning, with possible commercial zoning near the intersection. However, all zoning requests, as well as plats & site plans will have to follow established approval guidelines. The Annexation Committee and the Planning Commission have both reviewed the request and both recommended approval Dr Bode moved, seconded by Mr Williams, to approve the requested annexation. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THE OW ASSO PUBLIC WORKS AUTHORITY FOR THE ANNEXATION OF PORTIONS OF THE PUBLIC RIGHT-OF-WAY IN TULSA COUNTY, OKLAHOMA, LOCATED AT THE INTERSECTIONS OF EAST 76TH STREET NORTH & 129TH EAST AVE, EAST 86TH STREET NORTH & NORTH MINGO ROAD, AND EAST 116TH STREET NORTH & NORTH GARNETT ROAD. Mr Warlick said that OPW A has requested the annexation of portions of the public right-of-way in Tulsa County, located at three intersections. The annexations will allow the City of Owasso to expend funds on roadway improvements in upcoming bond projects at the above-named intersections. The Annexation Committee and the Planning Commission have both recommended approval. Ms Bamhouse moved, seconded by Mr Williams, to approve the requested annexation. AYE: Barnhouse, Williams, Bode, Wilken NAY: None Motion carried 4-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A LETTER OF AGREEMENT FROM NELSON L GENTRY AND JANET M GENTRY TO THE CITY OF OW ASSO, AND AUTHORIZATION FOR PAYMENT AS INDICA TED IN THE LETTER OF AGREEMENT. Mr McElrath presented the item. He said that one of the projects included in the October 1997 bond issue is the widening of the intersection at 76th St N & 129th East Ave. Engineering has been completed on the intersection, indicating additional right-of-way needed. Staff has completed negotiations with Nelson L Gentry & Janet M Gentry, the property owners on the southeast comer of the intersection, and the city has received a signed Letter of Agreement. A citizen in the audience asked how much was paid of the land. Mr McElrath requested that the City Clerk read the amount. The City Clerk responded with an amount of $36,433 for the .4521 - 5 - Owasso City Council September 21, 1999 acres of right-of-way needed for the project. Dr Bode moved, seconded by Mr Williams, to accept the Letter of Agreement from Nelson L & Janet M Gentry to the City of Owasso for property to be utilized as a part of the 76th St N & 129th East Ave intersection improvement, and authorization for payment. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CONVEYANCE OF REAL PROPERTY DESCRIBED AS FOLLOWS: BEG 50S NWC NE TH SE TO PT 51.92S & 21.60E NWC NE TH S931.71 SW TO PT N948.20 POB SEC 20-21-14 .463 ACS UNPLATTED, FROM THE CITY OF OW ASSO, OKLAHOMA TO RCB BANK INC. Mr Cates said that this is the same piece of property that the City purchased two weeks ago at a purchase price of $10,000, and it is being sold to RCB Bank at the same price. RCB is requesting to purchase the property to be utilized as a part of their new bank site. Dr Bode moved, seconded by Mr Williams, to approve the conveyance of the above mention real property to RCB Bank Inc. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0. ITEM 17: REPORT FROM CITY MANAGER No report. ITEM 18: REPORT FROM CITY ATTORNEY. No report. ITEM 19: REPORT FROM CITY COUNCILORS. No report. ITEM 20: NEW BUSINESS. None. - 6 - Owasso City Council September 21, 1999 ITEM 21: ADJOURNMENT Dr Bode moved, seconded by Mr Williams, to adjoum. AYE: Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 4-0, and the meeting was adjoumed at 7:05 p.m. Mark Wilken, Mayor - 7 -