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HomeMy WebLinkAbout1999.09.07_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 7, 1999 The Owasso City Council met in regular session on Tuesday, September 7, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 3, 1999. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by City Manager Jeff Hancock. ITEM 3: FLAG SALUTE Finance Director Sherry Bishop led in the flag salute. ITEM 4: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Bamhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ABSENT STAFF Jeff Hancock, City Manager Ronald D Cates, City Attomey Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROV AL OF THE CONSENT AGENDA. A. Approval of the Minutes of August 17, 1999 Regular Meeting and August 31, 1999 Special Meeting. B. Approval of Claims. C. Action Relating to Acceptance of a Grant from the Oklahoma Department of Safety. D. Action Relating to an Agreement With the Oklahoma Air National Guard. Owasso City Council September 7, 1999 The consent agenda included minutes of the August 17, 1999 regular meeting and the August 31, 1999 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $48,339.28; (2) Workers Comp Self-Ins Plan $4,821.61; (3) Ambulance Service Fund $2,531.82; (4) City Garage $12,342.07; (5) Capital Improvements $88,479.46; (6) Capital Projects Grant $ 54,410.93; (7) Bond Projects Fund $33.30; (8) Payroll #1 $162,986.69; (9) Payroll #2 $166,407.60; (10) City Garage Payroll #1 $3,712.71; (11) $3,712.69. Item C requested City Council acceptance of a grant from the Oklahoma Department of Safety in the amount of $25,000 to be used for police overtime expenditures in traffic enforcement, and authorization for the City Manager to execute the contract. Item D requested Council approval of an agreement with the Air National Guard allowing them to continue the use of the City of Owasso Police Firing Range at a cost of $2000 per year, and auathorization for the Mayor to execute the document. Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. AYE: Voss, Bode, Williams, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A "CARRY-OVER" BUDGET AND SUPPLEMENTAL APPROPRIATION TO VARIOUS DEPARTMENTS WITHIN THE GENERAL FUND, GARAGE FUND, AND CAPITAL IMPROVEMENTS FUND. Ms Bishop said that the City Council has approved a carry-over supplemental appropriation since 1993. This concept allows funds to be carried over from one fiscal year to the next. This promotes a philosophy of "save and invest it" rather than "spend it or lose it". Department Directors submit carry over requests for specific items. Dr Bode moved, seconded by Mr Williams, to approve the requested carry-over from FY 1998-99 and to approve a supplemental appropriation to the FY 1999-2000 General Fund Budget of $348,300, Garage Fund Budget of $3876, and Capital Improvements Fund of$533,598. AYE: Bode, Williams, Voss, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROV AL FOR THE PURCHASE OF AN INTOXIL YZER FOR THE POLICE DEP AR TMENT. Lt Motto presented the item. The Owasso Police Department has been using both the Breathalyzer and the Intoxilyzer for testing all individuals who are anested on drunk driving charges. Due to the age of the Breathalyzer, it is frequently in need of repairs. The State has notified the department that use of the Breathalyzer is being discontinued. The State of - 2 - Owasso City Council September 7, 1999 Oklahoma Board of Tests for Alcohol and Drug Influence is the only agency in the state that can approve any testing devices. The state approves a specific machine and designates a company as the sole production and purchase source, and has approved the Intoxilyzer 5000-D manufactured by CMI Inc of Owensboro, KY. Staff requested the purchase of a new Intoxilyzer, including the Oklahoma software package, intemal modem, keyboard, HP laser printer, wet bath simulator, surge protector, and stand. Ms Voss moved, seconded by Ms Barnhouse, to approve the purchase of an Intozilyzer 5000-D from CMI Inc, Owensboro, KY, at a cost of $6500. AYE: Voss, Bamhouse, Williams, Bode, Wilken NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF A DEED OF DEDICATION AND LETTER OF AGREEMENT FROM RANDALL K MARQUETTE AND DANA M MARQUETTE TO THE CITY OF OW ASSO; AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DEED; AND AUTHORIZATION FOR PAYMENT AS INDICATED IN THE LETTER OF AGREEMENT. Mr McElrath said that one of the projects included in the 1997 bond issue is the widening of the intersection at 76th St N & 129th East Ave. Engineering has been completed on the intersection, indicating additional right-of-way needed. Staff has completed negotiations with Randall K & Dana M Marquette, property owners on the northeast comer of the intersection, and has received an executed Deed of Dedication. Dr Bode moved, seconded by Mr Williams, to accept the Letter of Agreement and Deed of dedication from Randall K & Dana M Marquette for property to be utilized as a part of the 76th St N & 129th East Ave intersection improvements, authorization for the Mayor to execute the deed, and authorization for payment. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A BID TO PURCHASE USED MODULAR FURNITURE. Mayor Wilken & Councilor Williams recused themselves from paIiicipating in the discussion and the vote on this item, and Vice-Mayor Bamhouse presided. Mr McElrath presented the item. Bid documents were prepared for the purchase of used modular fumiture to be used in the new city hall when staff became aware that a large selection of used fumiture was available from Oneok. Two bids were received, one from Tulsa Office Furnishings and the other from Oneok. Although the Oneok bid was the lowest, the fumiture would need to be completely refurbished and the panels recovered, making the cost more than that for the refurbished fumiture from Tulsa Office Fumishings. Since refurbished fumiture is always available, staff believes that it would be best to reject the bids and rebid refurbished fumiture when it is detennined what will actually - 3 - Owasso City Council September 7, 1999 be need to fumish the new city hall. Dr Bode moved, seconded by Ms Voss, to reject all bids received for the purchase of used modular fumiture. AYE: Bode, Voss, Barnhouse NAY: None Motion carried 3-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF A CONTRACT FOR SALE BETWEEN TODAY'S PROPERTIES LLC AND THE CITY OF OWASSO, OKLAHOMA, AND AUTHORIZATION FOR PAYMENT OF $10,000 PURCHASE PRICE. It is proposed that this piece of property at the location where RCB Bank proposes a new facility, be purchased by the City of Owasso, and in tum sold the RCB Bank at a purchase and sale price of $10,000. Ms Voss moved, seconded by Dr Bode to approve a contract for sale between Today's Properties LLC and the City of Owasso, Oklahoma, and authorize the payment of $10,000. AYE: Voss, Bode, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CITY COUNCIL APPROVAL OF A LETTER OF UNDERSTANDING BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY AND THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY AND THE CITY OF OW ASSO ALLOWING THE HOUSING OF INMATES OF MUNICIPALITIES WITHIN THE TULSA COUNTY JAIL SYSTEM ON A SPACE A V AILABLE BASIS; ESTABLISHING A FORMULA FOR THE NUMBER OF MUNICIPAL INMATES ALLOWED TO BE HOUSED WITHOUT CHARGE AND A FEE STRUCTURE FOR HOUSING OF MUNICIPAL INMATES IN EXCESS OF SAID FORMULA; AND PROVIDING FOR TERMINATION OF SAID ARRANGEMENT; AND AUTHORIZATION FOR THE MAUOR TO EXECUTE THE DOCUMENT. Mr Hancock said that the proposed Letter of Understanding with the Tulsa County Board of County Commissioners and the Tulsa County Criminal Justice Authority would allow the housing of City of Owasso municipal prpisoners in the Tulsa County Jail at one-half of our present jail capacity. With a capacity of six prisoners, we would be allowed to house three prisoners at no charge. Other municipalities in Tulsa County are also considering the approval of a similar letter of understanding. Dr Bode moved, seconded by Ms Voss, to approve the Letter of Understanding with the above-mentioned entities, and authorization for the Mayor to execute the document. - 4 - Owasso City Council September 7, 1999 AYE: Bode, Voss, Williams, Bamhouse, Wilken NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #99-07 ADOPTING A POSITION REGARDING THE NEED TO WIDEN 76TH STREET NORTH BETWEEN US. HIGHWAY 75 AND US. HIGHWAY 169 AND TO DESIGNATE THIS CORRIDOR AS A MAJOR ECONOMIC DEVELOPMENT PRIORITY. Mayor Wilken presented Resolution #99-07, which states that it is the position of the City Council and the City of Ow as so that the widening of 76th Street North between US. Highway 75 and US. Highway 169 be established as the priority major transportation infrastructure improvement for the City of Owasso, as well as portions of northem Tulsa County, and that the City should actively pursue private and public sector support and the appropriate funding to expedite the construction of such major transportation infrastructure improvement for this major transportation corridor. Dr Bode moved, seconded by Ms Barnhouse, to approve Resolution #99-07. AYE: Bode, Barnhouse, Williams, Voss, Wilken NAY: None Motion carried 5-0. ITEM 13: REPORT FROM CITY MANAGER No report. ITEM 14: REPORT FROM CITY ATTORNEY. No report, ITEM 15: REPORT FROM CITY COUNCILORS. No report. ITEM 16: NEW BUSINESS. None. ITEM 17: ADJOURNMENT Ms Barnhouse moved, seconded by Dr Bode, to adjoum. - 5 - Owasso City Council September 7, 1999 AYE: Barnhouse, Bode, Williams, Voss, Wilken NAY: None Motion carried 5-0, and the meeting was adjoumed at 7:00 p.m. Mark Wilken, Mayor - 6 -