HomeMy WebLinkAbout2019.10.15_City Council AgendaRECEIVED
PUBLIC NOTICE OF THE MEETING OF THE OCT 11 2019 \�/ CC
OWASSO CITY COUNCIL City Clerk's Office
Council Chambers, Old Central Building
109 North Birch, Owasso, OK 74055
Regular Meeting
Tuesday, October 15, 2019 - 6:30 pm
1. Call to Order
Mayor Chris Kelley
2. Invocation
Pastor Scott Carlson, Pastor, The Refuge Owasso
3. Flag Salute
4. Roll Call
5. Presentation of Employee of the Quarter
Warren Lehr
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 1, 2019 and October 8, 2019, Regular Meetings
B. Approve claims
C. Acceptance of the Department of the Justice Vest Grant and approval of a
budget amendment in the General Fund, increasing estimated revenues and the
appropriation for expenditures in the Police Department by $4,388.71
D. Acceptance of the 2020 Highway Safety Office Grant, authorization for the City
Manager to execute the grant agreement, and approval of a budget
amendment in the General Fund, increasing estimated revenues and the
appropriation for expenditures in the Police Department by $50,800.00
E. Approve the dispatch radio Astro System Essential Service Agreement with
Motorola Solutions, of Schaumburg, Illinois, in the amount of $28,664.88, and
authorization for the City Manager to execute the renewal agreement
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to budget amendments for the re-
appropriation of carryover funds from FY 2018 -2019
Jennifer Newman
Staff recommends approval of the following FY 2020 budget amendments:
• Increase the estimated revenues by $56,021.40 and the appropriation for
expenditures by $1,005,980.33 for the General Fund;
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$750,204.00;
• Increase the appropriation for expenditures in the Hotel Tax Fund by $90,009.00;
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$683,571.00;
• Increase the appropriation for expenditures in the City Garage Fund by $102,666.00;
and,
• Increase the appropriation for expenditures in the General Liability Fund by
$24,977.00.
Owasso City Council
October 15, 2019
Page 2
9. Consideration and appropriate action relating to the purchase of a new backhoe and
declaration of surplus equipment
Larry Escalanta
Staff recommends approval to purchase one 2019 Caterpillar Model 420F2 AE4 Backhoe
Loader in the amount of $109,900.00 from Warren CAT of Tulsa, Oklahoma, utilizing the State
of Oklahoma approved contract #SW0192; and, to declare the 2003 CASE backhoe (Serial
No. C3F0056770) as surplus to the needs of the City and authorize its disposal via on -line
auction.
10. Consideration and appropriate action relating to a contract for Specific Excess Worker's
Compensation Coverage
Jeff Atchison
Staff recommends approval of a contract with Midwest Employers Casualty Company, of
Chesterfield, Missouri, for specific excess workers' compensation insurance .coverage,
authorization for payment in the amount of $69,787, and authorization for the City Manager
to execute the necessary documents.
11. Consideration and appropriate action relating to a contract for Property- Casualty Insurance
Coverage
Jeff Atchison
Staff recommends approval of a contract with the Oklahoma Municipal Assurance Group of
Edmond, Oklahoma, for property - casualty insurance coverage, authorization for payment in
the amount of $136,512, and authorization for the City Manager to execute the necessary
documents.
12. Consideration and appropriate action relating to the construction contract and a settlement
of liquidated damages for Redbud Festival Park, located at 109 North Main Street
Larry Langford
Staff recommends approval of a settlement of liquidated damages with Builder's Unlimited,
of Tulsa, Oklahoma, by amending the contract to show the project substantial completion
date as July 24, 2019, and to include the installation and construction of additional park
amenities, as outlined in Proposal Request #8; and, authorization for the Mayor to execute
the necessary document.
13. Report from City Manager
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
• Payroll Payment Report - pay period ending date September 28, 2019
• Health Care Self- Insurance Claims - dated as of October 10, 2019
• Monthly Budget Status Report - September 2019
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
Owasso City Council
October 15, 2019
Page 3
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the
Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 11, 2019.
uliann M. Stevens, Ciq Clerk
The City or Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918.376 -1502 or by email to
Ltevens@cityotowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 1, 2019
The Owasso City Council met in regular session on Tuesday, October 1, 2019, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, September 27, 2019.
1. Call to Order
Mayor Chris Kelley called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Ted Johnson of Bible Church of Owasso.
3. Flag Salute
Councilor Doug Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Chris Kelley None
Vice Mayor - Bill Bush
Councilor -Doug Bonebrake
Councilor- Lyndell Dunn (arrived at 6:35 pm)
Councilor- Kelly Lewis
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait Of Initiative
Kevin Harper, A New Leaf, presented the character trait for the month of October.
6. Presentation of Proclamation
Mayor Chris Kelley presented a proclamation declaring October 6 -12, 2019, as Fire
Prevention Week.
Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes of the September 17, 2019, Regular Meeting
B. Approve claims
C. Approve the request to receive Oklahoma Municipal Retirement Fund (OkMRF)
death benefits from the spouse of Karen Craig
D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of
$49,500.00 for management and operation of the Owasso Youth Court for 2019-
2020, and authorize the City Manager to execute all necessary documents
E. Accept public infrastructure improvements located at 9321 North Owasso
Expressway (Holiday Inn Express) - fire hydrant, fire line tap, storm drain, street
extension with curb and gutter, and a sanitary sewer manhole
Mr. Bush moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with
claims totaling $447,759.60.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
Owasso City Council
October 1, 2019
Page 2
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
9. Consideration and appropriate action relating to the acquisition of right -of -way for the East
116th Street North Roadway Improvements from Garnett Road to North 129th East Avenue
Roger Stevens presented the item, recommending authorization for payment to James J.
Brooks and MaryAnn D. Brooks, in the amount of $43,996.80, for the acquisition of right -of-
way located at 11702 East 1 l 6th Street North.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn
to authorize payment, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to the acquisition of right -of -way and
easements for the Garnett Road Widening Project from East 106th Street North to East 116th
Street North
Roger Stevens presented the item, recommending authorization for payment to the Sam
and Pat Orr Family Trust, in the amount of $142,027.50, for the purchase of right of way, utility
and drainage easements, and compensation for damages for properties located at 10819
and 10915 North Garnett Road; and approval of an agreement between the City of Owasso
and Orr Family Trust.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to authorize payment and approve the agreement, as
recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the purchase of a Dump Truck
Larry Escalanta presented the item, recommending approval to purchase one 2020
Freightliner 108SD Chassis dump truck from Premier Truck Group of Tulsa, Oklahoma, in the
amount of $145,992.00, per State of Oklahoma approved contract SW035T.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Dunn to approve the purchase, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0
12. Report from City Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report. Mr. Lehr commented on a recent citizen e -mail recognizing the efforts of the Fire
Department, the Annual Block Parties, Owasso C.A.R.E.S. event, and the Gathering on Main.
13. Report from City Attorney
None
14. Report from City Councilors
Councilors commented on various Owasso High School athletics and band
accomplishments.
Owasso City Council
October 1, 2019
Page 3
15. Official Notices to Council (documents for acknowledgment of receipt or information only,
no discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date September 14, 2019
• Health Care Self- Insurance Claims - dated as of September 26, 2019
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
17. Adjournment
Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis, Kelley
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:12pm.
Chris Kelley, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, October 8, 2019
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, October 8, 2019, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, October 4, 2019.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Chris Kelley None
Vice Mayor /Vice Chair- Bill Bush
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Kelly Lewis
A quorum was declared present.
2. Discussion relating to proposed amendments to Part 10, Offense and Crimes and Part 3,
Alcoholic Beverages of the Code of Ordinances
Julie Lombardi and Scott Chambless presented the item and discussion was held. It was further
explained that this item would be placed on the November 12, 2019, worksession Agenda for
further discussion.
3. Discussion relating to an upgrade of in -car cameras utilized by the Police Department
Scott Chambless presented the item and discussion was held. It was furthered explained that
this item would be placed on the November 5, 2019, City Council Agenda for consideration
and action.
4. Discussion relating to the renewal of a service agreement with Motorola Solutions for the city's
dispatch radio system
Larry White presented the item and discussion was held. It was furthered explained that this item
would be placed on the October 15, 2019, City Council Agenda for consideration and action.
5. Discussion relating to the construction contract and a settlement of liquidated damages for
Redbud Festival Park, located at 109 North Main Street
Larry Langford presented the item and discussion was held. It was further explained that this
item would be placed on the October 15, 2019, City Council Agenda for consideration and
action.
6. Discussion relating to a proposed agreement between the City of Owasso and 106th
Development, LLC, for the use of the Regional Detention Pond, located on East 106th Street North,
just east of the Abbott Farms subdivision
Roger Stevens presented the item and discussion was held. it was further explained that this
item would be placed on the October 15, 2019, City Council Agenda for consideration and
action.
Owasso City Council, OPWA & OPGA
October 8, 2019
Page 2
Discussion relating to Finance Department items
A. Re- appropriation of carryover budgets from FY 2018 -2019
B. Utility Billing credit card convenience fee
Jennifer Newman presented item A and discussion was held. It was further explained an item
would be placed on the October 15, 2019, City Council and OPWA Agendas for consideration
and action. Linda Jones presented item B and discussion was held. It was further explained that
this item would be placed on the October 15, 2019, OPWA Agenda for consideration and
action.
8. Discussion relating to City Manager items
A. 2020 City Council Election, Wards 3 and 4
B. Monthly sales tax report
C. City Manager report
Warren Lehr presented item A and discussion was held. It was further explained that this
item would be placed on the November 5, 2019, City Council Agenda for consideration
and action. Linda Jones presented item B and discussion was held. Mr. Lehr reported that
residents could utilize the Yardwaste Area for tree limb disposal during the month of
November, the annual Harvest and Pet Festival will be held on October 12, and the
Character Luncheon will be held on October 22.
9. City Councilor /Trustee comments and inquiries
None
10. Adjournment
The meeting adjourned at 6:58 pm.
Chris Kelley, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
01
Claims List - 10/15/2019
Vendor Name
GENERAL AT &T
AT &T
BLUE ENERGY FUELS, LLC
CITY GARAGE
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS
Payable Description Payment
Amount
CONSOLIDATED PHONE
$28.65
LONG DISTANCE PHONE
$0.62
CNG FUEL PURCHASED - SEPT
$13.54
LABOR/OVERHEAD - OCTOBER,
$305.17
FUELMAN EXPENSES - SEPT,
$69.86
AMAZON- SUPPLIES
$125.95
LOWES- SUPPLIES
$258.86
WALKERAUTO- SUPPLIES
$105.75
WALMART- SUPPLIES
$52.20
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$1,040.62
DEWEY CHASTAIN
RE- PURCHASE FOUR SPACES 1
$1,200.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$32.81
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$25.70
GEN CEMETERY -Total
AMAZON- SUPPLIES
$1,258.51
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$300.00
KELCIBUSS
CLASSES
$72,00
RON D. LEWIS
CLASSES
$206.40
GEN COMM CTR DONATIONS -Total
$578.40
AT &T
CONSOLIDATED PHONE
$44.88
AT &T
LONG DISTANCE PHONE
$1.98
JPMORGAN CHASE BANK
AMAZON- GLOVES
$41.40
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$144.98
JPMORGAN CHASE BANK
HOME DEPOT - PRIMER
$799.94
JPMORGAN CHASE BANK
HOME DEPOT - REFUND
($316.18)
JPMORGAN CHASE BANK
HOME DEPOT - RENTAL
$368.95
JPMORGAN CHASE BANK
HOME DEPOT- SERVICES
$917.92
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$72.93
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$45,44
JPMORGAN CHASE BANK
OFFICE DEPOT -DRY ERAS
$27.14
JPMORGAN CHASE BANK
ROTO ROOTER - REPAIR
$325.06
JPMORGAN CHASE BANK
SHERWIN W -PAINT
$190,48
JPMORGAN CHASE BANK
SHERWIN W- SUPPLIES
$122.62
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$109.07
GEN COMMUNITY CENTER -Total
$2,896.61
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$86.47
CITY GARAGE
LABOR /OVERHEAD - OCTOBER,
$433.75
CITY GARAGE
VEH PARTS PURCHASED - SEP
$25.26
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$120.16
HAROLD RANDALL PINNEY
MOWING
$1,100.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$22.85
1
Claims List - 10/15/2019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL KENNETH LIVINGSTON
MOWING
$300.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$39.00
VERIZON WIRELESS
WIRELESS CONNECTION
$123.69
GEN COMMUNITY DEVELOPMENT -Total
OFFICE DEPOT - SUPPLIES
$2,251,18
HUNTER ENTERTAINMENT, LLC
HARVEST FESTIVAL
$700.00
JPMORGAN CHASE BANK
CANVA- MARKETING
$12.95
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$41.91
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$34.66
OWASSO EVENT RENTALS LLC
HARVEST FESTIVAL
$500.00
GEN CULTURE & RECREATION -Total
$1,289.52
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$40.01
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$74.33
JPMORGAN CHASE BANK
OEMA -DUES
$35.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$20.68
JPMORGAN CHASE BANK
TULSA DOOR SVC -DOOR
$1,990.00
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$94.68
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EM ERG PREPAREDNESS -Total
$2,254.70
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$10.08
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$586.08
CITY GARAGE
VEH PARTS PURCHASED - SEP
$27.17
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$310.61
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$136.56
JPMORGAN CHASE BANK
GRAPHIC RES- COPIES
$501.00
JPMORGAN CHASE BANK
LODGING EXPENSE
$915.48
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$120.39
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$13,17
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ENGINEERING -Total
$2,660.55
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$68.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$13.52
JPMORGAN CHASE BANK
AMAZON -BOOK
$21.87
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$8.24
GEN FINANCE -Total
$111.71
AT &T
CONSOLIDATED PHONE
$788.83
AT &T
LONG DISTANCE PHONE
$39.28
EMC ELECTRICAL MECHANICAL COMPANY
OUTLET INSTALLATION
$4,200.00
INCOG
LEGISLATIVE CONSORTIUM
$1,495.50
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$90.00
2
Claims List - 10/15/2019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$135.40
RICOH USA, INC
COPIER SERVICE
$199,49
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$64.00
GEN GENERAL GOVERNMENT -Total
$7,012.50
AT &T
CONSOLIDATED PHONE
$1622
AT &T
LONG DISTANCE PHONE
$0.03
JPMORGAN CHASE BANK
LOCKE - FILTERS
$8.85
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.85
GEN HISTORICAL MUSEUM -Total
$61.95
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS FOR
$780.65
202
COMMUNITYCARE EAP
EAP
$267.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$13.58
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$44.94
MSOSONLINE, INC
SUBSCRIPTION FEE
$2,499.00
RICH & CARTMILL, INC
PE POS SCHED BOND
$1,400.00
TULSA WORLD
ADVERTISING
$715.00
GEN HUMAN RESOURCES -Total
$5,720.17
AT &T
CONSOLIDATED PHONE
$23.47
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$68.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$29.67
JPMORGAN CHASE BANK
LAST MILE -RADIO REPLA
$7,179.96
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$7,501.23
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$89.92
CITY GARAGE
VEH PARTS PURCHASED - SEP
$153.55
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$25.07
JPMORGAN CHASE BANK
INTERSTATE- BATTERIES
$5.60
GEN MANAGERIAL -Total
$274.14
JPMORGAN CHASE BANK
LOWES- PADLOCK
$10.74
GEN MUNICIPAL COURT -Total
$10.74
AT &T
CONSOLIDATED PHONE
$12.43
BILL'S ELECTRIC
MCCARTY PARK FLOOD
$4,102.00
BILL'S ELECTRIC
SPORTS PARK LIGHTING REPA
$2,424.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$89.93
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$1,636.83
CITY GARAGE
VEH PARTS PURCHASED - SEP
$23.63
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$776.38
JPMORGAN CHASE BANK
ATWOOD$ -OIL
$28.49
JPMORGAN CHASE BANK
ATWOODS -PPE
$56.96
JPMORGAN CHASE BANK
ATWOODS - STRAPS
$4,98
3
Claims List _ - 10/15/2019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$57.38
JPMORGAN CHASE BANK
C &C- SUPPLIES
$70.50
JPMORGAN CHASE BANK
CORNERSTONE- OIL /PARTS
$46.99
JPMORGAN CHASE BANK
CORNERSTONE -PAINT
$4.74
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$288.76
JPMORGAN CHASE BANK
LOWES -LOCKS
$63.94
JPMORGAN CHASE BANK
LOWES- STRAPS
$37,48
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$44.92
JPMORGAN CHASE BANK
P &K- BATTERY
$64.43
JPMORGAN CHASE BANK
P &K -OIL
$4.07
JPMORGAN CHASE BANK
P &K -PARTS
$108.15
JPMORGAN CHASE BANK
ROTO ROOTER- CLEANING
$336.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$34.84
PROTECTION ONE ALARM MONITORING
PARKS OFFICES SECURITY SY
$73.94
INC
MONTHLY LANDSCAPE
$626.25
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$142.78
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$10,574.56
AT &T
CONSOLIDATED PHONE
$324.05
JPMORGAN CHASE BANK
NENA -DUES
$142.00
TREASURER PETTY CASH
NOTARY- MARICICH
$10.00
GEN POLICE COMMUNICATIONS -Total
$476.05
PUBLIC SAFETY CORPORATION
CRYWOLFALARMS
$3,548.69
GEN POLICE SERVICES •Total
$3,548.69
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$340.07
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$3,996.17
CITY GARAGE
VEH PARTS PURCHASED - SEP
$1,887.29
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES -SEPT,
$827.08
JPMORGAN CHASE BANK
CORNERSTONE -GATE OPEN
$99.72
JPMORGAN CHASE BANK
KUBOTA- CANOPY
$1,484.98
JPMORGAN CHASE BANK
LOWES-CHAINSAW CHAIN
$28.48
JPMORGAN CHASE BANK
LOWES -GROUT
$17.40
JPMORGAN CHASE BANK
PAGERS DIRECT - LANYARD
$30.85
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
$192.00
JPMORGAN CHASE BANK
STANDARD SPLY- BLADES
$400.00
JPMORGAN CHASE BANK
SUMMIT - REPAIR
$568.59
JPMORGAN CHASE BANK
TIMMONS -FUEL
$1,203.90
JPMORGAN CHASE BANK
TURF LAND- SUPPLIES
$23.40
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE
$626.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$106.86
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
0'
Claims List _ - 1011512019
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN STORMWATER •Total
$11,913.06
AT &T
CONSOLIDATED PHONE
$46.95
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$56.86
CITY GARAGE
LABOR/OVERHEAD - OCTOBER,
$79242
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$8.90
JPMORGAN CHASE BANK
APCO /NENA -CONF FEE
$119.00
JPMORGAN CHASE BANK
DUDE SOLUTIONS - MAINT
$1,968.03
JPMORGAN CHASE BANK
LOWE$ -DUST MASKS
$18.38
JPMORGAN CHASE BANK
LOWES -PAINT
$56.69
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$18.28
JPMORGAN CHASE BANK
LOWES -VENTS
$19.16
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$12736
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$2160
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES •Total
$3,300.64
AEP /PSO
- STREET LIGHTS
$9,00
TREASURER PETTY CASH
CC REFUND -ALLEN
$100.00
TREASURER PETTY CASH
CC REFUND - BAILEY
$100.00
TREASURER PETTY CASH
CC REFUND -DRAIN
$50.00
TREASURER PETTY CASH
CC REFUND -RAY
$50.00
TREASURER PETTY CASH
CC REFUND- SAWYER
$50.00
TREASURER PETTY CASH
CC REFUND -TATE
$50.00
TREASURER PETTY CASH
CC USER REF -DRAIN
$75.00
GENERAL -Total
$484.00
JPMORGAN CHASE BANK
BADWOLFOPS - HARVEST FE
$669.00
JPMORGAN CHASE BANK
EXTREME INF- HARVEST F
$740.00
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
$43.08
JPMORGAN CHASE BANK
KELLYS- HARVEST FES
$910.00
JPMORGAN CHASE BANK
SHELDON CLAR- HARVEST
$375.00
GF•HARVEST FESTIVAL -Total
$2,737.08
GENERAL -Total
$67,996.62
20 AMBULANCE SERVICE CITY GARAGE
LABORIOVERHEAD- OCTOBER,
$931.00
CITY GARAGE
VEH PARTS PURCHASED - SEP
$557.98
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$2,934.72
JPMORGAN CHASE BANK
EMTPREP - MATERIALS
$69.99
JPMORGAN CHASE BANK
GARYS TRUCK - REPAIR
$170.00
MEDICLAIMS INC _
BILLING SERVICES
$7,926.82
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$12,630.52
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
$225.85
5
Claims List - 10/15/2019
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
TREASURER PETTY CASH
AMB REIMB- MEYERHOFFER
$1,171.77
AMBULANCE SERVICE -Total
$1,397.62
AMBULANCE SERVICE -Total
$14,028.14
21 E-911
AT &T
MONTHLY FEES T -1 CIRCUITS
$1,988.58
COX COMMUNICATIONS
MO SVC FEES T -1 CIRCUITS
$244.83
INCOG -E911
MONTHLY E911 ADMIN SVC FE
$8,096.41
MOTOROLA SOLUTIONS, INC
SVC AGMT ASTRO SYSTEM
$12,784.00
RAD
E911 COMMUNICATIONS -Total
$23,113.82
E -911 •Total
$23,113.82
25 HOTEL TAX
JPMORGAN CHASE BANK
CONSTANT C- SOFTWARE
$405.00
JPMORGAN CHASE BANK
GR SOUTHERN -WEB MAINT
$750.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$143.50
HOTEL TAX ECON DEV -Total
$1,298.50
JPMORGAN CHASE BANK
HOME DEPOT - RENTAL
$263.93
OSNIGRANTS -Total
$263.93
CITY GARAGE
LABORIOVERHEAD- OCTOBER,
$139.58
CITY GARAGE
VEH PARTS PURCHASED - SEP
$172.09
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$30.87
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$298.22
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$18.19
STRONG NEIGHBORHOODS •Total
$658.95
HOTELTAX -Total
$2,221.38
27 STORMWATER MANAGEMENT
TIMBER WOLF EXCAVATING LLC
CONSTRUCTION SERVICES
$22,869.35
AGR
NOTTINGHAM CHANNEL REPAIR -Total
$22,869.35
JPMORGAN CHASE BANK
LOWES- MATERIALS -
$17.98
JPMORGAN CHASE BANK
US CELL -PHONE
$498,99
LOT MAINTENANCE OF OKLAHOMA, INC.
SERVICE - MOWINGfTRiMMING
$6,932.00
TREASURER PETTY CASH
VEHICLE TAG
$44.50
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$2.35
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total
$7,535.83
STORMWATER MANAGEMENT
-Total
$30,405.18
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - E
$33,021.00
VSN RECAP 96TH/119-129TH -Total
$33,021.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$60.00
VSN RECAP GARNETT TO 129 -Total
$60.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$15.00
VSN RECAP MINGO TO GARNET -Total
$15.00
Claims List - 10/15/2019
Fund
Vendor Name
Payable Description
Payment
Amount
34 VISION TAX -Total
$33,096.00
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$37.28
CITY GARAGE
LABORIOVERHEAD - OCTOBER,
$2,279.00
CITY GARAGE
VEH PARTS PURCHASED - SEP
$1,899.36
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$2,319.49
JPMORGAN CHASE BANK
ACADEMY - MATERIALS
$9.98
JPMORGAN CHASE BANK
ADOBE - SOFTWARE FEES
$29.98
JPMORGAN CHASE BANK
ADVANCE AUTO -FLOOR DR
$17.46
JPMORGAN CHASE BANK
AMAZON -VESTS -
$284.97
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$243.30
JPMORGAN CHASE BANK
BEST BUY - RETURN
($32.66)
JPMORGAN CHASE BANK
BEST BUY - STORAGE
$32.66
JPMORGAN CHASE BANK
CAMFIL - FILTERS
$86.74
JPMORGAN CHASE BANK
CHEWY.COM -FOOD
$55.57
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$28.47
JPMORGAN CHASE BANK
DUMMIES UNLIMI- TRAINI
$4,073.30
JPMORGAN CHASE BANK -
EQUIP ONE - REPAIR
$69.95
JPMORGAN CHASE BANK
HOME DEPOT - SHARPENER
$14.97
JPMORGAN CHASE BANK
IST -DRIVE BELTS
$111.80
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAG
$80.00
JPMORGAN CHASE BANK
LOWES -FAN -
$150.00
JPMORGAN CHASE BANK
LOWES -PROPS
$84,45
JPMORGAN CHASE BANK
LOWES- REPAIR
$8.35
JPMORGAN CHASE BANK
LOWES- SUPPLIES -
$27,83
JPMORGAN CHASE BANK
MEETING EXPENSE
$273.28
JPMORGAN CHASE BANK
NAFECO -PPE HELMETS
$440.00
JPMORGAN CHASE BANK
NAFECO -ROPE BAGS
$214.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$72.58
JPMORGAN CHASE BANK
PSN -WATER
$3.01
JPMORGAN CHASE BANK
SAMS- BATTERIES
$26.88
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$258.07
JPMORGAN CHASE BANK
STANDARD SPLY- SUPPLIE
$61.63
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$37.22
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$29,84
JPMORGAN CHASE BANK
WASH CO WATER -WATER
$109.36
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$354.52
TREASURER PETTY CASH
CADET ACADEMY
$100.00
VERIZON WIRELESS
WIRELESS CONNECTION
$960.24
SALES TAX FUND -FIRE -Total
$14,853.38
SALES TAX FIRE - Total
$14,853.38
38 SALES TAX POLICE
AT &T
CONSOLIDATED PHONE
$774.18
7
Claims List - 10/15/2019
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE AT &T
LONG DISTANCE PHONE
$39.29
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$12.18
CITY GARAGE
LABOR(OVERHEAD - OCTOBER,
$10,660.67
CITY GARAGE
VEH PARTS PURCHASED - SEP
$6,535.81
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$8,366.80
JPMORGAN CHASE BANK
ACADEMY -TOOLS
$147,97
JPMORGAN CHASE BANK
AMAZON- AWARDS
$255.80
JPMORGAN CHASE BANK
AMAZON -SMALL TOOLS
$299.98
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$295.67
JPMORGAN CHASE BANK
AMER WASTE CONT -RENTA
$109.54
JPMORGAN CHASE BANK
ARROWHEAD- SUPPLIES
$232.46
JPMORGAN CHASE BANK
ATWOODS- FIREARMS SUPP
$145.86
JPMORGAN CHASE BANK
CORE &MAIN- MATERIALS
$1,675.00
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -K9
$60.95
JPMORGAN CHASE BANK
GOGGLE- SUPPLIES
$37.93
JPMORGAN CHASE BANK
LOCKE- INSULATION
$2172
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$183.60
JPMORGAN CHASE BANK
MAGPUL IND- FIREARMS S
$869.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$179.37
JPMORGAN CHASE BANK
OPTICSPLANET - FIREARMS
$350.40
JPMORGAN CHASE BANK
PEAVEY CORP.- SUPPLIES
$69.25
JPMORGAN CHASE BANK
PRECISION - SUPPLIES
$8,685.29
JPMORGAN CHASE BANK
QT- SUPPLIES
$9,98
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$180.00
JPMORGAN CHASE BANK
ROCIC- TRAINING
$262.00
JPMORGAN CHASE BANK
ROYAL - SUPPLIES
$447.92
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$500.67
JPMORGAN CHASE BANK
SHREDDERS - SHREDDING
$48.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$95.99
JPMORGAN CHASE BANK
TULSA DOOR - REPAIR
$244.00
JPMORGAN CHASE BANK
VIKING TACTICS- FIREAR
$135.17
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$64.71
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,691.69
SUMNERONE INC
COPIER LEASE
$515.97
TREASURER PETTY CASH
CADETACADEMY
$300.00
TREASURER PETTY CASH
CLEET REIM- BROUGHTON
$35.00
TREASURER PETTY CASH
VEHICLETAG
$133.50
VERIZON WIRELESS
WIRELESS CONNECTION
$886.69
VIEVU, LLC
BODY CAMERAS
$9,434.00
VIEVU, LLC
CABLE CAMERA
$211.00
SALES TAX FUND - POLICE -Total
$55,205.01
e
Claims List - 10/15/2019
Fund Vendor Name Payable Description Payment
Amount
38 SALES TAX POLICE -Total $55,205.01
39 SALES TAX STREETS GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - F $38,091.26
FY19 STREET REHAB -Total
$38,091.26
AEP /PSO
STREET LIGHTS
$6,869.21
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - SEPT
$245.93
CITY GARAGE
LABORIOVERHEAD - OCTOBER,
$2,975.17
CITY GARAGE
VEH PARTS PURCHASED - SEP
$270.40
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$1,084.41
JPMORGAN CHASE BANK
A &N -PINS
$7.80
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$938.04
JPMORGAN CHASE BANK
APAC- ASPHALT
$159.64
JPMORGAN CHASE BANK
ATWOODS -BALL HITCH
$79.97
JPMORGAN CHASE BANK
AUTO DEF- WINDOW TINT
$414.00
JPMORGAN CHASE BANK
BROWN CO -HARD HAT
$12.85
JPMORGAN CHASE BANK
BROWN CO -POLES
$122.50
JPMORGAN CHASE BANK
BROWN CO -SUMP PUMP
$130.00
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$211.75
JPMORGAN CHASE BANK
BROWN CO- UNIFORM
$60.00
JPMORGAN CHASE BANK
DULTMEIER -PARTS
$2,345.60
JPMORGAN CHASE BANK
LOWES- MATERIALS
$27.18
JPMORGAN CHASE BANK
LOWES -PARTS
$2.44
JPMORGAN CHASE BANK
LOWES- SWITCH
$9,24
JPMORGAN CHASE BANK
MAXWELL - CONNECTOR
$10.11
JPMORGAN CHASE BANK
MAXWELL -PINS
$262.80
JPMORGAN CHASE BANK
MAXWELL- STRAIGHT EDGE
$130.28
JPMORGAN CHASE BANK
OREILLY-HYD FLUID
$47,97
JPMORGAN CHASE BANK
OREILLY -PARTS
$47.54
JPMORGAN CHASE BANK
PAGERS DIRECT- LANYARD
$30.85
JPMORGAN CHASE BANK
RED WING -BOOTS
$134.99
JPMORGAN CHASE BANK
TIMMONS -FUEL
$210.88
JPMORGAN CHASE BANK
TINT SHOP - WINDOW TINT
$300.00
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$13,119.95
OWASSO TOP SOIL
LOAD YARD DIRT - #3293
$65.00
SIGNALTEK INC
MAINT
$215.00
SIGNALTEK INC
MONTHLY MAINT
$1,435.00
SIGNALTEK INC
SERVICE RETAINER - TRAFFI
$1,435.00
SIGNALTEK INC
- TRAFFIC CONTROL
$215.00
MAINTENAN
TREASURER PETTY CASH
CDL RENEW- WALKINGSTIC
$56.50
TULSA COUNTY HIGHWAY
MATERIALS
$590.20
CONSTRUCTION
TULSA COUNTY HIGHWAY
SHOP /STREET SIGNS
$1,100.80
9
Claims List - 10/15/2019
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$198.76
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$75.00
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.07
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WAVETRONIX LLX
MATERIALS FOR SIGNAL UPGR
$21,606.68
WAVETRONIX LLX
REPLACEMENT SENSORS FOR
$7,560.00
S
SALES TAX FUND- STREETS -Total
$64,900.53
SALES TAX STREETS
-Total
$102,991.79
40 CAPITAL IMPROVEMENTS
BAPTIST VILLAGE RETIREMENT
ROW /EASEMENT ACQUISITION
$15,825.00
EAGLE ENVIRONMENTAL CONSULTING,
ENVIRONMENTAL SURVEY - CA
$2,000.00
INC
CI - E 76TH ST WIDENING -Total
$17,825.00
EAGLE ENVIRONMENTAL CONSULTING,
ENVIRONMENTAL SURVEY - CA
$1,800.00
INC
CI- GARNWID96TH -106TH -Total
$1,800.00
GARVER
ENGINEERING SERVICES AGRE
$18,912.32
CIP 106 /129 INTERSECT IMP -Total
$18,912.32
EAGLE ENVIRONMENTAL CONSULTING,
ENVIRONMENTAL SURVEY - CA
$2,000.00
INC
CIP 116/129 INTERSECT IMP -Total
$2,000.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$14.00
CIP FIRE STATION #4 -Total
$14.00
JPMORGAN CHASE BANK
MEEKS- UPFITTING
$550.00
KA -COMM INC
POLICE VEHICLE EQUIPMENT
$33,956.69
CIP POLICE VEHICLES -Total
$34,506.69
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - SP
$608.00
TULSA WORLD
PUBLICATIONS
$73.80
CIP SPORTS PARK DET POND -Total
$681.80
EAGLE ENVIRONMENTAL CONSULTING,
ENVIRONMENTAL SURVEY - CA
$1,800.00
INC
CIP STREET REHAB FY16 - Total
$1,800.00
CAPITAL IMPROVEMENTS
-Total
$77,539.81
70 CITY GARAGE
AT &T
CONSOLIDATED PHONE
$16.22
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - SEPT,
$39.01
JPMORGAN CHASE BANK
GOODYEAR- RECAPS
$2,607.87
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,361.94
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,281.91
JPMORGAN CHASE BANK
LOCKE -PARTS
$2,76
JPMORGAN CHASE BANK
M &D DISB -PARTS
$215.19
iG;
Fund
70 CITY GARAGE
Claims List - 10/15/2019
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ONEOK, INC OKLAHOMA NATURAL GAS
UNIFIRST HOLDINGS LP
Payable Description Payment
Amount
OREILLY- RESALE
$1,249.77
OREILLY- SUPPLIES
$61.97
ROUTE66 -PARTS
$24.66
NATURAL GAS USAGE _
$90.13
UNIFORM RENTAL FEES
$55.26
CITY GARAGE -Total $7,006.69
CITY GARAGE •Total $7,006.69
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS $8,151.16
UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33
WORKERS' COMP SELF -INS -Total $9,809,49
WORKERS' COMP SELF -INS -Total $9,809.49
City Grand Total - $438,267.31
11
s�
REEL Pooplo•RF LCl .,Wl• REAL C....11
TO: The Honorable Mayor and City Council
FROM: Scott Chambless
Chief of Police
SUBJECT: Acceptance of Department of Justice Vest Grant and a budget amendment
DATE: October 1 1.2019
BACKGROUND:
The Owasso Police Department is committed to the safety of officers serving the community.
Every full -time and reserve police officer is provided a bullet resistant vest to support the
objective of optimizing the safety of officers. Bullet resistant vests expire after five years of use
and therefore are replaced every five years. For many years, the Police Department has
partnered with the Department of Justice (DOJ) through a grant program that pays for fifty -
percent of the cost of the vests. The cost of the vests varies, but can reach nearly $1,000.00 per
vest.
As in years past, the Police Department has been awarded a grant by the DOJ. The amount of
this year's grant is $4,388.71. This grant is provided through the Bulletproof Vest Partnership
Program. In order to participate in the program, there is a requirement that the department only
purchase DOJ approved bullet resistant vests. Once purchased, the department seeks
reimbursement from the DOJ.
RECOMMENDATION:
Staff recommends acceptance of the Department of the Justice Vest Grant and approval of a
budget amendment in the General Fund, increasing estimated revenues and the appropriation
for expenditures in the Police Department by $4,388.71.
REAL Pooplo •PEAL Lnmazmr •REAL Community
TO:
The Honorable Mayor and City Council
FROM:
Scott Chambless
Chief of Police
SUBJECT:
2020 Oklahoma Highway Safety Office Grant
DATE:
October 11, 2019
BACKGROUND:
In February of 2019, the Owasso Police Department applied for grant funding through the "2020
Highway Safety Office Grant." This grant is made available by the Oklahoma Highway Safety
Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies
with resources to reduce the number of injury/fatality collisions in Oklahoma.
OHSO notified staff that $50,800 has been awarded to the Police Department. OHSO
designated $50,000 of this funding for overtime to be directed towards impaired driving traffic
enforcement and $800 towards training expenses for program managers. Partnering with OHSO
to reduce collisions is consistent with the department's objective to reduce traffic - related
fatalities and injuries.
GRANT FUNDING:
There is no match requirement for the grant award; however, the Police Department will be
responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic
patrols. The grant is funded using a cost reimbursement concept. The Police Department will
expend monies through its existing budget and then claim reimbursement from OHSO. In order
to receive grant funding, the City of Owasso must enter into an agreement with OHSO and
provide resources to manage the grant.
RECOMMENDATION:
Staff recommends acceptance of the 2020 Highway Safety Office Grant, authorization for the
City Manager to execute the agreement with the Oklahoma Highway Safety Office, and
approval of a budget amendment in the General Fund, increasing estimated revenues and the
appropriation for expenditures in the Police Department by $50,800.
ATTACHMENT:
Oklahoma Highway Safety Office Agreement
OHSO Highway Safety Application FFY2020
Organization: Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
Grant Agreement Summary — Part 1
Title of Contract: Owasso Impaired Driving Enforcement
OHSO Project Number: AL- 20- 03 -07 -15 Award Amount: $50,800.00
OHSO Project Number: Award Amount:
TOTALAWARD: $50,800.00
Project Period: Oct 01, 2019 — Sep 30, 2020 Primary Program Area
Organization:
Owasso Police Dept
Address:
Owasso Police Dept
111 North Main St
Owasso, OK 74055
City:
Owasso
State:
FEI Number:
73- 6069613
DUNS Number:
Project Director:
Mike Barnes
Title:
Phone Number:
(918) 376 -1594
Fax Number:
CFDA Number: 206000000
FAIN Number: 69A375203000040200K0
TTA Number:
CFDA Number:
FAIN Number:
TTA Number:
Speed Abatement
OK Zip:
958056590
Sergeant
(918) 376 -1589
74055
Project Goals:
1) The project goal includes continued improvement in decreasing the number of alcohol and drug - related crashes in Owasso by
conducting increased enforcement.
2) To contribute to a statewide decrease in the number of alcohol- related fatalities from 189 in 2016 to 143 in
2020 (state data).
Problem Identification:
Owasso is located in both Rogers and Tulsa Counties with a population of approximately 38,000 people. This is an increase of
approximately 2,000 residents in the past year. Owasso has continued to see substantial growth in the retail /restaurant business,
schools, and medical facilities. A new elementary school is currently being built, along with new senior living housing being built
near two Owasso Hospitals. Owasso is continuing to see an increase in residential growth with approx. 1,000 new homes being
planned in new housing developments within the city limits. This continued increase in population growth has added to the challenge
of traffic congestion and motor vehicle crashes. According to 2017 data from the Oklahoma Highway Safety Office Owasso had 13
KA crashes resulting in 0 fatalities and 13 serious injuries. Of these crashes 2 (16 %) were alcohol related.
Project Description:
The Owasso Police Department will conduct high visibility enforcement in support of State and National goals to reduce the
incidence of impaired driving in their community. Officers will work in an overtime capacity to primarily identify impaired driving
violations. To identify those times and locations where KA crashes and impaired driving crashes most often occur, the Project
Director will utilize all data and reference sources available including crash reports, public complaints, arrest reports, OHSO data,
and other available resources. Officers will be assigned to work high visibility enforcement (HVE), and saturation patrols in identified
areas. Saturation patrols and/or sobriety checkpoints will be conducted as part of the cooperation with ENDUI task force efforts as
much as possible. Public information and education (PAE) supporting enforcement activities will be conducted on a monthly basis
10/02/2019 Page 1 of 3
OHSO Highway Safety Application FFY2020
Organization: Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
Grant Agreement Summary — Part 1
as part of the HVE effort to inform and educate the public on the dangers of impaired driving as well as the agency's ongoing effort to
deter this activity. Activity will be conducted in support of state and
national impaired driving mobilizations.
The Owasso Police Department will employ the following evidence-based strategies in conducting grant related activities
Countermeasure: High Visibility Enforcement
Planned Activity: State and Local Impaired Driving High Visibility Enforcement
This grant is subject to the terms and conditions set forth in the Pre - Application guidelines and any modifications agreed to during
negotiation and reflected in the Award Documents, or by Contract Change Order hereafter, including; Part I —Grant Agreement
Summary; Budget Summary; Budget Detail; Activity /Milestones; General Provisions — Part 11; Specific Agreements — Part III; and
Certification pages.
In addition, the grantee agrees to the following:
1. If the grantee is a law enforcement agency, the grantee agrees to participate in and support NHTSA's national goals and law
enforcement mobilizations ( "Click It or Ticket" and "Drive Sober or Get Pulled Over"), including submitting both pre and post reports
through the OHSO online Mobilization Reporting System.
2. At the end of the project year and no later than November 1, the Project Director will submit the End of Year Project Summary
Report outlining the project accomplishments and whether the project goals) was met.
In accordance with OMB Circular A -133, the Oklahoma Highway Safety Office (OHSO) is required to supply each grantee with
pertinent information regarding the grant awarded. The Oklahoma Highway Safety Office (OHSO) is a pass - through agency for
federal funds provided by the U.S. Dept of Transportation, National Highway Traffic Safety Administration (NHTSA).
On the chart below, locate the "Start of Project Number' for each grant awarded to obtain the information your agency's financial
department will need for federal /State reporting purposes.
Start of
Project
Number
Program Area
CFDA No.
Award Name
Sectfo
n No.
Al
(AL
Accident Investigation
1Alcohol
20.6000000
120.6000000
Istate and Community Highway Safety
(State and Community Highway Safety
402
1402 1
IDE
IDriver Education
120.6000000
IState and Community Highway Safety
1402 1
IMC
10P
(Motorcycle Safety
120.6000000
(State and Community Highway Safety
1402 1
IPS
(Occupant Protection
120.6000000
(State and Community Highway Safety
1402 1
(Pedestrian
IPT (Police
Safety
Traffic Services 120.6000000
120.6000000 IState
(State
and Community Highway Safety
and Community Highway Safety 1402
1402 1
1
IRH IRaiiRoad
/Highway Crossings 120.6000000
(State
and Community Highway Safety 1402
1
ISE (Speed
Enforcement 120.6000000
IState
and Community Highway Safety 1402
1
ITR ,, ITraffic
Records .120.6000000
IState
and Community Highway Safety 1402
1
ITSP 1Traffic
Safety Program _J20.6000000
IState
and Community Highway Safety 1402
1
M2 MAP 21 405b OF Low 120.6160000 10ccupant Protection 1405b7
10/02/2019 Page 2 of 3
OHSO Highway Safety Application FFY2020
Organization: Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
Grant Agreement Summary — Part 1
M3 MAP 21 405c Data Program 120.6160000 (State Traffic Safety Information Systems k05C
21 405d Impaired Driving Mid
21 405f Motorcvclist Program.
10/02/2019
Driving Countermeasures
Page 3 of 3
Owasso Police Dept, City of
Organization: Owasso Police Dept, City of
Budget Summary Projections
Cost Category Items
1st Quarter
2nd Quarter
4th Quarter
i. Personnel
Oct.
Nov.
Dec.
Jan.
Feb.
Mar.
A. Salaries
B. Benefits
II. Travel
$4,067.00
$100.00
$4,067.00
$100.00
$4,067.00
$99.00
$4,067.00
$100.00
$4,067.00
$99.00
$4,067.00
$100.00
A. In-State Travel
B. Out-of-State Travel
Ill. Operating Costs
IV. Contractual Costs
V. Equipment
Monthly Total
$400.00
$0
$0
$0
$0
$4,667.00
$0
$0
$0
$0
$0
54,967.00
$0
$0
$0
$0
$0
$4,166.00
$0
$0
$0
$0
$0
$4,167.00
$0
$0
$0
$0
$0
$4,166.00
$400.00
$0
$0
$0
$0
$4,667.D0
OHSO- FFY2020- Owasso PD -00090
3rd Quarter
4th Quarter
sonnel
Apr
May
Jun
Jul
Aug
Annual Total
aries
F
$4, 067.00
y106700
067,00
S4,067.00
$4,060
nefits
$99 00
100.00
$100.00
$90
$48,804.00
vel
$1,196.00
. state Travel
SO
$0
$0
B. Out - ofState Travel
$0
tSefflp
$800.00
III.Operating Costs
$0
$0
$0
0
$0
IV. Contractual Costs
$0
$o
$o
$o
V. Equipment
$0
$0
$0
$0
$0
$0
$0
Monthly TOtal
$4,166.00.
$4,167.00
$4,167.00
$4,167.00
54,16
$50,800.00
Owasso Police Dept, City of
OHSO- FFY2020- Owasso PD -00090
Cost Category Item: I.A. 1
1Project Number: AL20030715
Description:
Description:
In -state travel for Project Director's Course and the OHSO Traffic Safety Forum to include:
Description:
Salary for overtime alcohol impaired driving enforcement/PI &E (rate not to exceed
contractually rem r )vedbv0HS 01
1.5 times regular hourly rate unless..
OCT
NOV
DEC
JAN
MAR
FES
MAR
Semi - Annual
$4,067.00
74,067.00
$4,067.00
$4,067.00
$596.00
$4,067.00
$4,067.00
$24,402.00
APR
MAY
JUN
JUL
$99.00
AUG
SEP
ANNUAL
$4,067.00
$4,067.00
$4,067.00
$4,067.00
$4,067.00
$4,067.00
$48,804.00
Cost Category Item: I.B. 1
Project Number: AL20030715
Description:
Description:
In -state travel for Project Director's Course and the OHSO Traffic Safety Forum to include:
Description:
Benefits for overtime alcohol impaired driving enforcement (rate not to exceed 2.45% unless contractually required and
Dre-at)Droved by
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$100.00
$100.00
$99.00
$100.00
$99.00
$100.00
$596.00
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$99.00
$100.00
$100.00
$100.00
$99.00
$700.00
$1,196.00
Cost Category Item: H.A. 1
Project Number: AL20030715
Description:
Description:
In -state travel for Project Director's Course and the OHSO Traffic Safety Forum to include:
registration, lodging, M &IE, and
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$400.00
$0
$400.00
$800.00
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
$800.00
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
10/02/2019 - Pagel of 4
Owasso Police Dept, City of
OHSO- FFY2020- Owasso PD -00090
Cost Category Item:
IProject Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Cost Category Item:
jProject Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
3: 1::
MAR
Semi•Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
I ANNUAL
$0
Cost Category Item:
IProject Number:
Description:
OCT
NOV
DEC
JAN
I FEB
MAR
I Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
10/02/2019 Page 2 of 4
Owasso Police Dept, City of
** SECTION 2 **
OHSO- FFY2020- Owasso PD -00090
Cost Category Item:
JProject Number:
Description:
OCT
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
$0
APR
MAY
JUN
JUL
.AUG
SEP
ANNUAL
$0
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
ANNUAL
$0
Cost Category Item:
lProject Number: '..
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi•Annual
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
ANNUAL
$0
Cost Category Item:
Project Number: -
Description:
OCT
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
$0
Cost Category Item:
Project Number:
Description:- -
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
10/02/2019
Page 3 of 4
Owasso Police Dept; City of
OHSO- FFY2020- Owasso PD -00090
Cost Category Item:
Project Number:
Description:
OCT
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
$0
APR-
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
ANNUAL
$0
Cost Category Item:
Project Number:
Description:
-
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Cost Category Item:
Project Number:
Description:
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
10/02/2019 Page 4 of 4
Owasso Police Dept, City of
Organization: Owasso Police Dept, City of
Activity /Milestones Projections
MILESTONE PROJECTInuc
OHSO- FFY2020- Owasso PD -00090
Activity ProJectN Description
let Quarter
Oct Nov. Dec.
2nd Quarter
Jan. I Feb. I Mar.
3rd Quarter
Apr. I May I June
4th Quarter
I Jufy I Aug I Sep Totai
7
AL20030715
Hours of overtime alcohol Impaired
driving enforcement1PI&E Mrked
(based on OT rate of $43thour).
941 95
941
951 941
951.,
94 95
98 95 94
95 t134
2
A70030715 -
Number of DUIIDWIIAPC arrests made
(target is 1 arrest every 12 hours).
71 71
71 71 71
7
7 7 7 7
7 7 04
3
AL20030715
Number of PI&E activities conducted—
minimum 2 per month (to inGutle media
contacts, traffic safety presentations,
etc.).
21
21
21
21
2
2
2
2 2 2
2 2 24
4
AL20030715
Project Director ordesignee toattend
e annual Project Directors Training
conducted by OHSO, if required.
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
J 00
Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -Ooogo
GENERAL PROVISIONS — PART II
GLOSSARY OF DEFINITIONS
This glossary defines terms with meanings which may be unclear in the context in which they are used. These
definitions are meant to apply only to the usage of these terms in this contract agreement.
Activity - The smallest unit of work that can be time - framed, quantified, and is critical to the success of a
project.
Actual - The attained level of resources and /or accomplishments
Authorizing Official - The duly authorized representative of the State Agency, Local Subdivision or
subrecipient agency having signatory authority and the responsibility of executing the contract agreement.
C. F. R. - Code of Federal Regulations
Director - The Director authorized by the Governor's Representative to direct the activities of the Oklahoma
Highway Safety Office
DUNS Number— Data Universal Numbering System
FAIN Number— Federal Award Identification Number
FY - Fiscal year which starts October 1 and ends September 30 each year
Governor's Representative - A representative appointed by the Governor of Oklahoma to oversee the
activities of the Oklahoma Highway Safety Office
Grantor Agency - Oklahoma Highway Safety Office
Local Subdivision - An administrative division of local government
Milestone - A level of accomplishment of an activity within a specific period of time
Obligated - The proposed level of resources and /or accomplishments
OMB - Office of Management and Budget (Federal)
OHSO - Oklahoma Highway Safety Office
OS - Oklahoma Statute
10/02/2019 _ Page 1 of 12
Owasso Police Dept, City of
OHSO- FFY2020- Owasso PD -00090
Program Manager - An OHSO staff member authorized to act as the liaison between the Highway Safety
Office and the State Agency or Local Subdivision in all matters pertaining to a contract.
Project Director - A representative of the State Agency, Local Subdivision or subrecipient agency responsible
for directing the activities of the project as outlined in the contract agreement
Projection - An anticipated level of performance or expenditure necessary to attain the stated project goal(s).
Project Number - A number assigned to one of the highway safety program areas as defined by the Highway
Safety Act of 1966.
QTD - Quarter -to -date.
State Agency - An administrative division of state government.
Subreciuient - An agency or organization receiving pass- through funds from the OHSO through a duly
authorized grant agreement, Memorandum or Agreement or Memorandum of Understanding
TTA Number — Taxpayer's Transparency Act number
U. S. C. - United States Code
YTD - Year -to -date
REGULATIONS AND DIRECTIVES
The subrecipient, its assignee(s), successor(s) in interest, subcontractor(s), supplier(s), or anyone who is a
recipient of financial assistance through this grant shall agree to all applicable provisions of the following;
however, nothing here should be interpreted to limit the requirements to comply with regulations and directives
not included in this list:
1.
2.
Project Implementation
Grantee agrees to implement the project in accordance with federal statues, local statutes and
regulations, as well as the policies and procedures established by the Oklahoma Highway Safety Office.
Nondiscrimination
(applies to subrecfpients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations
relating to nondiscrimination ( "Federal Nondiscrimination Authorities " ). These include but are not
10!02!2019 Page 2 of 12
Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681 -1683 and 1685 -1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 at seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR pal 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.0 . 6101 et seq.), (prohibits discrimination on
the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100 -209), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section
504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to
include all of the programs or activities of the Federal aid recipients, subrecipients and contractors,
whether such programs or activities are Federally- funded or not);
Titles 11 and III of the Americans with Disabilities Act (42 U.S.C. 12131- 12189) (prohibits discrimination
on the basis of disability in the operation of public entities , public and private transportation systems,
places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low - Income Populations (prevents discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low- income populations);
Executive Order 13166, Improving Access to Services for Persons with.Limited English Proficiency
(guards against Title VI national origin discrimination /discrimination because of limited English
proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons
have meaningful access to programs (70 FR 74087 - 74100).
3. Political Activity (Hatch Act)
(applies to subrecipients as well as States)
10!0212019
Page 3 of 12
Owasso Police Dept, City of
4.
5.
H
OHSO- FFY2020- 0wasso PD -00090
The state will comply with provisions of the Hatch Act (5 U.S.C. 1501 - 1508), which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
Buy America Act
(applies to subrecipients as well as States)
The state and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
Purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with
Federal funds only steel, iron and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality, or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25
percent. In order to use Federal funds to purchase foreign produced items, the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
Prohibition on using grant funds to check for helmet usage.
(applies to subrecipients as well as State)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcycles.
Certification Regarding Federal Lobbying; Certification for Contracts, Grant, Loans, and
Cooperative Agreements.
The undersigned certifies, to the best of his or her knowledge and.belief, that:
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence any officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan or cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for the
influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
10/0212019
Page 4 of 12
Owasso Police Dept, City of
OHSO- FFY2020. 0wasso PD -00090
C. Then undersigned shall require that the language of this certification be included in the award documents
for all sub -award at all tiers (including subcontracts, sub - grants, and contracts under grant, loans, and
cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for
each such failure,
D. Restriction on State Lobbying; None of the funds under this program will be used for any activity
specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of
any specific legislative proposal pending before any state or local legislative body. Such activities
include both direct and indirect (e.g., "grassroots ") lobbying activities, with one exception. This does not
preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice,
even if such communications urge legislative officials to favor or oppose the adoption of a specific
pending legislative proposal.
Equipment Purchased with Highway Safety Funds:
Ownership of equipment purchased is vested in the subrecipient, who must use the property only for the
authorized purpose of this project (2 CFR Part 200.313)
• Equipment must be entered into, and tracked through, the Grantee's inventory system and the OHSO
inventory;
• Equipment maintenance and liability coverage are the subrecipient's responsibility;
• Subrecipient shall not remove, transfer, or dispose of the property without prior written approval from
OHSO;
• If equipment is lost or stolen, the OHSO must be notified immediately, in writing, accompanied by a
police report.
To dispose of ANYequipment, the subrecipient MUST:
1. Write a letter of request to OHSO;
2. State how the disposal will occur (auction, transfer, etc.) and /or provide three (3) appraisals;
10/02/2019
Page 5 of 12
Owasso Police Dept, City of.
3. Maintain equipment until subrecipient receives letter of approval;
4. Return Equipment to OHSO
OHSO- FFY2020- Owasso PD -00090
Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen's
Compensation, F.I.C.A., Withholding Tax, Unemployment Compensation, or any other payment which is not a
part of this contract.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an
explanation of why it cannot provide the certification set out below. The certification or explanation will be
considered in connection with the department or agency's determination whether to enter into this
transaction. However, failure of the prospective primary tier participant to furnish a certification or an
explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when
the department or agency determined to enter into this transaction. If it is later determined that the
prospective primary tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this transaction
for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective primary tier participant learns its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances-
1 0/02/2019 -
'. Page 6of 12
Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You
may contact the department or agency to which this proposal is being submitted for assistance in
obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,. debarred , suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency entering into this transaction.
The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled 'Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided
by the department or agency entering into this covered transaction, without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier
participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System forAward Management Exclusions website
(h ftps:J /www. sam.gov).
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal government,
the department or agency may terminate the transaction for cause or default.
Certification Regard inot Debarment Suspension and Other Responsibility Matters Primary Tier
Covered Transactions
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Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three -year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
d. Have not within a three -year period preceding this application /proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into, if it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
government, the department or agency with which this transaction originated may pursue available
remedies, including suspension or debarment.
3.. The prospective lower tier participant shall provide immediate written notice to the person to which this
10!02/2019
Page 8 of 12
Owasso Police Dept, City of OHSO- FFY2020- Owasso PD-00090
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded , as used in this clause, are defined in 2 CFR parts 180 and 1200. You
may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred , suspended,
declared ineligible , or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the
clause titled " Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred , suspended, ineligible, or voluntarily excluded from the.covered transaction, unless it knows
that the certification is *erroneous. A participant is responsible for ensuring that its principals are not
suspended , debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System forAward Management Exclusions website
(https://www.sam.govn-
8- Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification' required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended, debarred , ineligible, or voluntarily excluded
from participation in this transaction , in addition to other remedies available to the Federal government,
the department or agency with which this transaction originated may pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment Suspension In2kMbility and Voluntary Exclusion Lower Tier
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Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment , declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to celtify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal
1 010 2/2 01 9 _ Page 10 of 12
Owasso Police Dept, City of OHSO- FFY2020- Owasso PD -00090
Specific Agreements - Part III
1. Subrecipient shall adopt (if none presently exists) and enforce a written safety belt use policy requiring all
employees and others riding in Subrecipient owned or leased vehicles and /or on Subrecipient business to use
safety belts in all seating positions and provide a copy of the same prior to initiation of a grant.
2. Regular compensation and /or overtime compensation provided in this grant award will be paid in accordance
with established policies and regulations of the subrecipient's entity. Any deviation from the established policies
and regulations must be specifically addressed in the written grant agreement.
1 Subrecipient shall verify that any officer using a grant purchased radar or grant purchased video camera has
received training in the proper use of the equipment.
4. Subrecipient shall require all law enforcement officers participating in impaired driving enforcement programs
to obtain certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures prior to working
grant funded enforcement shifts.
5. Subrecipient shall submit activity and reimbursement reports to OHSO monthly through the OKGrants system
unless otherwise pre- approved. Reports shall include all appropriate and required backup documentation.
Reports shall be submitted within 30 days of the end of the reporting month. Failure to timely submit reports
may result in denial of the reimbursement claim or delay in reimbursement of the same.
6. The Oklahoma Highway Safety Office (OHSO) is a pass- through agency for federal funds provided by the U.S.
Dept of Transportation, National Highway Traffic Safety Administration ( NHTSA). In accordance with 2 CFR
200, the Oklahoma Highway Safety Office (OHSO) is required to supply each Subrecipient with pertinent
information regarding the grant award to assist in providing the subrecipient's financial department information
which may be needed for Federal /State reporting purposes. Said information is contained within the Grant
Agreement Summary-Part 1 of the award documents. A subrecipient agency may be subject to audit under 2
CFR 200. Unless other arrangements are made, any required audit cost is the responsibility of the
Subrecipient.
Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are
included in the agreement must be approved, in writing, by the OHSO Director /Governor's Representative or
designee before they will be considered eligible activities and /or cost items. (For example, any out -of -state
travel expenses not specifically identified in one's agreement require prior written permission from the OHSO
Director /Governor's Representative or designee or the costs will not be reimbursed.) These "Specific
Agreement" topics have been provided in an effort to assist subrecipients. This is not in any way a complete list
of all requirements. Any questions and /or concerns not addressed here or in other areas of this grant -
agreement should be directed to the OHSO Program Manager assigned responsibility for oversight of this
project.
8. The continuation of this project is contingent on the availability and receipt by OHSO of Federal Funds.
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Owasso Police Dept, City of
OHSO- FFY2020- Owasso PD -00090
As the Authorizing Official, I certify that all data in this application is true and correct. The application and
proposed agreement have been reviewed and authorized by the govern ing body of the applicant agency. The
_typed name, in lieu of a signature, represents this agency's legal acceptance of the terms of this proposal and a
statement of veracity of the representations made in this application.
Printed Name of Chief Executive Officer:
Title:
Date:
NOTE: The Authorizing Official is the person with official signature authority to make financial and
programmatic commitments on behalf of the applicant agency. The Authorizing Official must be a
state agency head, mayor, city manager, chairperson of the County Commission or an authorized
tribal leader. The Chief of Police or Sheriff is not generally an authorized signatory.
Signature:
Warren Lehr, City Manager
10/0212019 Page 12 of 12
s�
REAL People • REAL Cluncbr• pEAL Cemmunly
TO: The Honorable Mayor and City Council
FROM: Larry White
Director, Support Services
SUBJECT: Motorola Service Agreement
DATE: October 11, 2019
BACKGROUND:
The City of Owasso's radio system was upgraded by Motorola in the last quarter of 2015. This
upgrade included new infrastructure at the radio tower site and dispatch facility, and included
replacement of all the subscriber units in the field. The contract included a warranty period,
system upgrade agreements, and service agreements.
The Astro System Essential Service Agreement for the dispatch facility was included for a three -
year period from the date of acceptance. This Service Agreement provided for onsite system
support, preventive maintenance, repair and return service, security update service, technical
support, and an advance exchange program providing immediate replacement for a
malfunctioning unit.
This Service Agreement ended in August, 2019. An agreement for renewal of the services
covering the period September 1, 2019, through August 31, 2020, in the amount of $28,664.88 is
requested for Council consideration and action.
FUNDING:
The FY 2020 E -911 budget includes funding for renewal of the Service Agreement.
RECOMMENDATION:
Staff recommends approval of the dispatch radio Asfro System Essential Service Agreement with
Motorola Solutions, of Schaumburg, Illinois in the amount of $28,664.88, and authorization for the
City Manager to execute the renewal agreement.
ATTACHMENT.
Service Agreement
MOTOROLA SOLUTIONS
1299 E Algonquin Rd
Attn: National Service Support, IL06 Door # 82
Schaumburg, IL 60196
Date: 08/27/2019
Company Name:
OWASSO, CITY OF
Attn:
: 1000704214
Billing Address:
111 N MAIN ST
City, State, Zip:
OWASSO , OK, 74055
Customer Contact:
Larry White
Phone: 918 - 272 -3459
SERVICE AGREEMENT
Quote Number : QUOTE - 669378
Contract Number: USC000090569
Contract Modifier: R30-JAN-1902:49:03
Required P.O.
:
Customer #
: 1000704214
Bill to Tag #
:
Contract Start Date :
01-Sep -2019
Contract End Date:
31- Aug -2020
Anniversary Day:
Aug 31st
Payment Cycle:
MONTHLY
PO #:
Qty
Service Name
Service Description
Monthly Ext
Extended Amt
LSVOISOI107A
ASTRO SYSTEM ESSENTIAL PLUS PACKAGE
$2,388.74
$28,664.88
— DISPATCH
— ONSITE SYS SUPPORT-STD
— PREVENTIVE MAINTENANCEI
— REPAIR AND RETURN
— SECURITY UPDATE SERVICE
— SYSTEM TECH SUPPORT
—ADVANCE EXCHANGE
Subtotal - Recurring Senficesl
$2,388.741
$28,664.88
Subtotal - One -Time Event Servicesi
$0.0
$0.0
Totall
$2,388.7
$28664.88
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE
APPLICABLE, TO BE VERIFIED BY MOTOROLA
SPECIAL INSTRUCTIONS:
I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Termsand
Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference.
AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
MOTOROLA SOLUTIONS
1299 E Algonquin Rd
Attn: National Service Support, IL06 Door # 82
Schaumburg, IL 60196
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE(SIGNATURE) TITLE
Chris Atten 469 - 712 -9832
MOTOROLA REPRESENTATIVE(PRINT NAME)
Company Name: OWASSO, CITY OF
Contract Number : USC000090569
Contract Modifier: R30- JAN -19 02:49:03
Contract Start Date : 01- Sep -2019
Contract End Date: 31- Aug -2020
SERVICE AGREEMENT
Quote Number : QUOTE - 669378
Contract Number: USC000090569
Contract Modifier: R30-JAN-1902:49:03
PHONE
DATE
MOTOROLA SOLUTIONS SERVICE AGREEMENT
1299 E Algonquin Rd Quote Number : QUOTE -669378
Attn: National Service Support, IL06 Door # 82 Contract Number: USC000090569
Schaumburg, IL 60196 Contract Modifier: R30-JAN-1902:49:03
Service Terms and Conditions
Motorola Solutions Inc. ( "Motorola ") and the customer named in this Agreement ("Customer ") hereby agree as follows:
Section 1. APPLICABILITY
These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or
other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement.
Section 2. DEFINITIONS AND INTERPRETATION
2.1 "Agreement" means these Maintenance Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as
applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities,
these Maintenance Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments,
unless the cover page or attachment states otherwise.
2.2 "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement.
2.3 "Services" means those installation, maintenance, support, training, and other services described in this Agreement.
Section 3. ACCEPTANCE
Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes
binding only when accepted in writing by Motorola. The term of this Agreement begins on the "Start Date" indicated in this Agreement.
Section 4. SCOPE OF SERVICES
4.1 Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement.
At Customer's request, Motorola may also provide additional services at Motorola's then - applicable rates for the services.
4.2 If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth
in the manufacturers product manuals; and routine service procedures that are prescribed by Motorola will be followed
4.3 If Customer purchases from Motorola additional equipment that becomes part of the same system as the Initial Equipment, the additional equipment
may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires.
4.4 All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by
Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any
Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the
month in which Motorola receives the written notice.
4.5 Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments.
4.6 If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of
Services related to that Equipment; remove that Equipment from the Agreement; or Increase the price to Service that Equipment.
4.7 Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the
level of Service purchased as indicated in this.
Section 5. EXCLUDED SERVICES
5.1 Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary,
intended, and authorized manner; use not in compliance with applicable Industry standards; excessive wear and tear, or accident, liquids, power surges,
neglect, acts of God or other force ma)eure events,
52 Unless specifically included in this Agreement. Service excludes items that are consumed in the normal operation of the Equipment, such as batteries
or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or
software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or mullicoupler.
Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the Internet or the worldwide web, or for Equipment
malfunction caused by the transmission medium.
MOTOROLA SOLUTIONS
1299 E Algonquin Rd
Attn: National Service Support, IL06 Door # 82
Schaumburg, IL 60196
SERVICE AGREEMENT
Quote Number : QUOTE- 669378
Contract Number: USC000090569
Contract Modifier: R30- JAN -19 02:49:03
Section 6. TIME AND PLACE OF SERVICE
Service Wit be provided at the location specified in this Agreement. When Motorola performs service at Customer's location, Customer will provide
Motorola, at no charge, a non - hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment.
Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to
the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise
stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local lime, excluding weekends and holidays. Unless otherwise stated in this
Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or
expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses.
Section 7. CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty -four (24) hours per day,
seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola.
Section 8. INVOICING AND PAYMENT
8.1 Customer of imns that a purchase order or notice to proceed is not required for the duration of this service contract and will appropriate funds each
year through the contract end date. Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each
payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date
8.2 Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result
of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. The Customer will pay all
invoices as received from Motorola. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on
invoices for payment in accordance with this Agreement.
8.3 For multi -year service agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall
be performed using the U.S.Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI -U). Should the annual inflation rate
increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount
exceeding 3 %. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the
annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of
8 %, Motorola may increase the Year 6 price by 5% (8 % -3% base).
Section 9. WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date
the performance of the Services are completed. In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to m- perform the
non - conforming Service or to refund, on a pro-rata basis, the fees paid for the non - conforming Service, MOTOROLA DISCLAIMS ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
Section 10. DEFAULT(TERMINATION
10.1 if either party defaults in the performance of this Agreement, the other party will give to the non - performing party a written and detailed notice of the
default. The non - performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and
begin implementing the cure plan Immediately after plan approval. If the non - performing party fails to provide or implement the cure plan, then the injured
party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination
to the defaulting party.
10.2 Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which
may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable Immediately upon termination of
this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services.
10.3 If the Customer terminates this Agreement before the end of the Term, for any reason other than Motorola default, then the Customer will pay to
Motorola an early termination fee equal to the discount applied to the last three (3) years of Service payments for the original Term.
Section 11. LIMITATION OF LIABILITY
MOTaROLA SOLUTIONS
1299 E Algonquin Rd
Attn: National Service Support, IL06 Door # 82
Schaumburg, IL 60196
SERVICE AGREEMENT
Quote Number : QUOTE - 669378
Contract Number. USC000090569
Contract Modifier: R30- JAN -19 02:49:03
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be
limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement.
ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE
LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR
OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR
THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the
transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an
open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision.
Section 12. EXCLUSIVE TERMS AND CONDITIONS
12.1 This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the
Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The
Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties.
12.2 Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference
to this Agreement will not affect Its applicability. In no event will either party be bound by any terms contained in a Customer purchase order,
acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly Indicate the
intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized
representatives of both parties.
Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS
13.1 Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this
Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request.
Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use
confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive
the expiration or termination of this Agreement.
13.2 Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at anytime by Customer to Motorola will be
deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost
and pricing data.
13,3 This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright,
trade secret, or other Intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed
under this Agreement.
Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal,
state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its
employees is an agent or representative of Customer in any governmental matters.
Section 15. COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment
of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This
provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement If this
provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law.
Section 16. MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and
remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage
to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from
Customer's premises by Motorola at any time without restriction.
Section 17. GENERAL TERMS
17.1 If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect,
17.2 This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State in which the Services are
performed.
MOTOROLA SOLUTIONS
1299 E Algonquin Rd
Attn: National Service Support, IL06 Door # 82
Schaumburg, IL 60196
17.3 Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
SERVICE AGREEMENT
Quote Number : QUOTE - 669378
Contract Number: USCOOD090569
Contract Modifier: R30- JAN -19 02:49:03
17.4 Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control, such as strikes,
material shortages, or acts of God.
17.5 Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.
17.6 Except ad provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior wdtten consent of
the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be
void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or Its right to receive payment without the prior consent of
Customer. in addition, in the event Motorola separates one or more of its businesses (each a "Separated Business', whether by way of a safe,
establishment of a joint venture, spin -oft or otherwise (each a "Separation Event', Motorola may, without the prior written consent of the other Party and at
no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its
affiliates, to the extent applicable) following the Separation Event. _
17.7 THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE UNLESS
EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION
TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may
adjust the price of the Services to reflect its current rates.
17.8 If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or
expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates.
17.9 This Agreement maybe executed in one or more counterparts, all of which shall be considered part of the Agreement. The parties may execute this
Agreement in writing, or by electronic signature, and any such electronic signature shall have the same legal effect as a handwritten signature for the
purposes of validity, enforceability and admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this
Agreement shall be treated as and shall have the same effect as an original signed copy of this document.
Revised June 16, 2018
sd
0... o CM1nM 5t R Cam -mu nIky
TO: The Honorable Mayor and City Council
FROM: Jennifer Newman, Assistant Finance Director
SUBJECT: Supplemental Appropriation
Carryover Budgets
DATE: October 11, 2019
BACKGROUND:
As discussed during the worksession on October 8, 2019, every year at the June 30, fiscal year
end, there are unspent budgets. While the appropriation of these items was included in the FY
2019 budget, the actual expenditure for all or part of these open items will occur during FY 2020.
Because the FY 2020 budget was prepared prior to year -end, before it was known whether funds
would be expended or not, fund balances used to develop the budget were projected as
though all non -salary budgets would be expended by year -end. Therefore, approval of
carryover non -salary budgets will not reduce estimated June 30, 2019, fund balances.
In order to keep from having purchase orders open for multiple years, past practice of the City is
to close prior year purchase orders at the end of September and re- appropriate the funds in the
subsequent year, along with authorizing the City to re -issue the purchase orders in the new year.
Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize
encumbrances, closing out old encumbrances where goods and services have not been
received will enable budgetary financial statements to more closely align with audited GAAP
statements.
Fund
FY 2020 Budget
Revenue
Carryover
Expenditure
Carryover
Requested Revised FY
2020 Budget
General Fund
50,414,525.72
$56,021.40
1,005,980.33
51,420,506.05
Half -Penny Sales
Tax (Fire)
1,019,648.00
7,417.00
1,027,065.00
Half -Penny Sales
Tax Police
1,636,212.00
122,787.00
1,758,999.00
Half -Penny Sales
Tax Streets
3,522,937.63
620,000.00
4,142,937.63
Hotel Tax
348,359.00
90,009.00
438,368.00
Stormwater
Management
2,669,203.34
683,571.00
3,352,774.34
City Garage
559,558.00
102,666.00
662,224.00
General Uability
385,000.00
24,977.00
409,977.00
RECOMMENDATION:
Staff recommends approval of the following FY 2020 budget amendments:
• Increase the estimated revenues by $56,021.40 and the appropriation for
expenditures by $1,005,980.33 for the General Fund;
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$750,204.00;
• Increase the appropriation for expenditures in the Hotel Tax Fund by $90,009.00;
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$683,571.00;
• Increase the appropriation for expenditures in the City Garage Fund by $102,666.00;
and,
• Increase the appropriation for expenditures in the General Liability Fund by
$24,977.00.
s�
PEAL PoePla • PEAL Cwodor • PEAL Community
TO: The Honorable Mayor and City Council
FROM: Larry Escalanta
General Services Superintendent
SUBJECT: Purchase of Backhoe - Streets Division and Declaration of Surplus Equipment
DATE: October 11, 2019
BACKGROUND:
Staff is proposing the replacement of the 2003 CASE backhoe with the purchase of a new 2019
CAT backhoe utilizing the State of Oklahoma approved purchasing contract. The new backhoe
will be used primarily by Streets and Stormwater Divisions for infrastructure maintenance and
repairs. In addition, staff is proposing that the 2003 Case backhoe be declared surplus to the
needs of the City and disposed of via on -line auction.
FUNDING:
Funding is included in the FY 2020 Streets Division Budget for the procurement of a backhoe.
RECOMMENDATION:
Staff recommends approval to purchase one 2019 Caterpillar Model 420F2 AE4 Backhoe Loader
in the amount of $109,900.00 from Warren CAT of Tulsa, Oklahoma, utilizing the State of
Oklahoma approved contract #SW0192; and, to declare the 2003 CASE backhoe, Serial No:
C31`0056770, as surplus to the needs of the City and authorize its disposal via on -line auction.
ATTACHMENT:
Equipment Description - Warren CAT
Warren
)WARREN
Quote 218724 -01
September 26, 2019
CITY OF OWASSO
PO BOX 180
OWASSO,
Oklahoma
74055
Attention: Larry Escalanta
Quote 218724 -01
Dear Larry, Thank you for this opportunity to quote Caterpillar products for your business needs. We are
pleased to quote the following for your purchase consideration.
Pricing meets State of Oklahoma state contract pricing per SW0192
One (1) New CATERPILLAR Model: 420F2 AE4 Backhoe Loaders with all standard equipment in addition
to the additional specifications listed below:
STOCK NUMBER:C98066 SERIAL NUMBER:OHWC05212 YEAR:2019
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30
days, after which time we reserve the right to re- quote. If there are any questions, please do not hesitate to
contact me.
Sincerely,
Mike Toben
Machine Sales Representative
Page 1 of 4
Warren
Quote 218724 -01
One (1) New CATERPILLAR Model: 420172 AE4 Backhoe Loaders with all standard equipment in
addition to the additional specifications listed below:
STANDARD EQUIPMENT
CONSIST NOTE -THIS LISTING IS A GENERAL DESCRIPTION -THE LOWEST CHARGE ITEMS. -OF A
420F2 BACKHOE LOADER EQUIPPED WITH
BOOMS, STICKS AND LINKAGES - 14'4" Center pivot excavator style - (Boom, Stick and E- Stick) - backhoe-
Cat Cushion Swing(tm) system -Pilot operated joystick hydraulic- Bucket level indicator- controls with pattern
changer valve -Lift cylinder brace -Pilot operated stabilizer controls- Return -to -dig (auto bucket positioner)-
Boom transport lock -Self- leveling loader with single lever -Swing transport lock- control- Street pads stabilizer
shoes - Transmission neutralizer switch - Anti -drift hydraulics - Single Tilt Loader
POWERTRAIN -Cat C4.4, 74.5KW (Net 93HP / 69kW) -disk brake with dual pedals and interlock- Direct
Injection Turbo Charged Engine, - Differential lock -with ACERT technology.-Drive-line parking brake -US EPA
Tier4 Final Emissions Compliant -High Ambient Cooling Package -with Selective Catalytic Reduction(SCR)-
Torque converter -Water separator with service indicator - Transmission - -four speed synchro mesh - Thermal
starting aid system -with power shuttle and neutral safety -Eco mode - switch -A dry-type axial seal air cleaner
with- Spin -on fuel, engine oil and transmission - integral precleaner, automatic dust -oil filters- ejection system
and filter condition - Outboard planetary rear axles - indicator -Open Circuit Breather - Hydraulically boosted
multi -plate wet
HYDRAULICS -Load sensing, variable flow system - Hydraulic oil cooler -with 43 gpm axial piston pump -Pilot
control shutoff switch -6 micron hydraulic filter -PPPC, Flow- sharing hydraulic valves -O -ring face seal
hydraulic fittings- Hydraulic suction strainer - Caterpillar XT -3 hose
ELECTRICAL -12 volt electrical start-Key start/stop system -150 ampere alternator -880 CCA maintenance
free battery-Horn and Backup Alarm- Battery disconnect switch - Hazard flashers /turn signals- ExternalMternal
power receptacles(12v)- Halogen head lights (4)- Diagnostic ports for engine and machine - Halogen rear flood
lights (4)- Electronic Control Modules -Stop and tail lights- Remote jump start connector - Audible system fault
alarm
OPERATOR ENVIRONMENT - Lighted gauge group -Hand and foot throttle- Interior rearview mirror- Automatic
Engine Speed Control -Rear fenders -One Touch Low Idle -ROPS canopy -Floor mat and Coat Strap -2 -inch
retractable seat belt - Lockable storage area -Tilt steering column -Air suspension seat - Steering knob
OTHER STANDARD EQUIPMENT- Hydrostatic power steering - Bumper- Standard Storage Box -CD -ROM
Parts Manual- Transport tie- downs - Backhoe Safety Manual- Ground line fill fuel tank with 44- Operations and
Maintenance Manual - gallon capacity- Lockable hood - Ground line fill diesel exhaust fluid -Tire Valve Stem
Protection -tank with 5 gallon capacity -Long Life Coolant -30C (- 20F)- Rubber impact strips on radiator
guards - Padlocks (2 on ST, 3 on IT)
Page 2 of 4
Warren Quote 218724 -01
MACHINE SPECIFICATIONS
Description
Reference No
420F2 BHL ST, TIER 4, HRC
450 -8448
STICK, EXTENDABLE, 14FT
450 -8730
ENGINE, 74.5KW,C4.4 ACERT, T4F
450 -8757
HYDRAULICS, GP, 6FCN /8BNK, ST
450 -8527
CAB, DELUXE
450 -8683
SEAT, DELUXE FABRIC
433 -4806
BELT, SEAT, 2" SUSPENSION
206 -1747
AIR CONDITIONER, T4
450 -8715
COUNTERWEIGHT, 1015 LBS
337 -9696
STABILIZER PADS, FLIP -OVER
9R -6007
BUCKET -GP, 1.4 YD3, PO
337 -7388
CUTTING EDGE, TWO PIECE
9R -5321
INSTRUCTIONS, ANSI
430 -9944
SERIALIZED TECHNICAL MEDIA KIT
421 -8926
RIDE CONTROL
398 -2681
LINES, COMBINED AUX, E -STICK
398 -2853
RADIO, FM BLUETOOTH
540 -2298
FAN
387 -6682
COLD WEATHER PACKAGE, 120V HRC
398 -2882
PLATE GROUP - BOOM WEAR
423 -7607
GUARD, STABILIZER
353 -1389
SHIPPING /STORAGE PROTECTION
461 -6839
RUST PREVENTATIVE APPLICATOR
462 -1033
PRODUCT LINK, CELLULAR, PL6411
447 -0049
WORKLIGHTS (8) LED LAMPS
491 -6736
POWERTRAIN, 4WD, POWERSHIFT
547 -6095
BUCKET, HOE, (NONE)
175 -7877
TIRES, 340 80- 18/500 70 -24, MX
533 -0488
LANE 3 ORDER
OP -9003
PINS, BUCKET, BHL -F, 45MM -50MM
178 -3593
BUCKET -ROCK, HD, 24 ", 7.0 FT3
219 -3396
BUCKET -ROCK, HD, 36 ", 11.5 FT3
219 -3398
COUPLER, PG, MAN.D.LOCK, BHL
444 -7500
Page 3 of 4
Warren Quote 218724 -01
sen race
$109,900.00
Ext Warranty
Included
State: OKLAHOMA NO -TX STATE (0 %)
$0.00
After Tax Balance
$109,900.00
Pricing meets State of Oklahoma state contract pricing per SWO192
WARRANTY
Standard Warranty: Standard 12 Month Unlimited Hour Full Machine Coverage
Extended Warranty: 420 GOVERNMENT 60! 5000 PREMIER
F.O.BITERMS
City Of Owasso
Accepted by on
Signature
Page 4 of 4
TO: The Honorable Mayor and City Council
FROM: Jeff Atchison
Human Resources Risk Management
SUBJECT: Excess Workers' Compensation Coverage
DATE: October 11, 2019
BACKGROUND:
The City is self - insured for workers' compensation. As a result, all costs associated with an
employee's on-the-job injury are paid by the City through the Workers' Comp Fund, up to the
established specific retention limit, or excess coverage limit. Should a claim reach the specific
retention limit, the amount exceeding the specific retention limit would be covered by the
insurance carrier.
The Workers' Comp Excess coverage renews annually on October 26, and is calculated at a
rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the
Workers' Compensation Self - Insurance fund. The FY 2020 budget includes funding for the
proposed renewal.
COMMENTS:
The cost of the current year's coverage is $72,642. The City's Agent of Record, Derrick Jameson
With Rich & Cartmill, received a renewal quote through Midwest Employer's Casualty Company
(MECC) for $69,787. The reduction in premium is a result of overestimating payroll expenses for
FY 2019. Each year initial premiums are based on an estimated payroll, at the end of the plan
year, the insurance provider performs an audit and refunds or invoices actual payroll to
estimated payroll. The renewal premium continues the specific retention limit for police and fire
personnel of $1,000,000 and the specific retention of $750,000 for all other employees.
Execution of a contract with Midwest Employer's Casualty Company for Specific Excess Workers'
Compensation Insurance in the amount of $69,787 requires Council approval.
RECOMMENDATION:
Staff recommends approval of a contract with Midwest Employers Casualty Company, of
Chesterfield, Missouri, for specific excess workers' compensation insurance coverage,
authorization for payment in the amount of $69,787, and authorization for the City Manager to
execute the necessary documents.
s�
REAL PeaPle -RFALC atler -REAL COmmuniry
TO: The Honorable Mayor and City Council
FROM: Jeff Atchison
Human Resources - Risk Management
SUBJECT: Property - Casualty Insurance Renewal
DATE: October 11, 2019
BACKGROUND:
Each year the City's property - casualty insurance coverage renews on November 1sf. The City's
property- casualty insurance provides coverage for City property, including non - building items
(i.e. traffic lights and pump stations), similar to homeowners insurance. Property casualty
insurance is funded through the General Liability- Property Self - Insurance Fund, and funding is
included the FY 2020 budget.
COMMENTS:
The City's current carrier, Oklahoma Municipal Assurance Group (OMAG), provided a renewal
quote for policy year 2019 -2020 of $136,512, which is a $17,908 increase in total premiums paid
for Fiscal Year 2019. The increase is the result of additional property and adjustments in
replacement costs. The property and contents value to be insured totals $96,264,578.
The quote continues excess coverage for Earth Movement insurance of $10,000,000 and
$250,000 of Business Income insurance, and is based on continuing the current deductible of
$100,000 for Earth Movement, and $25,000 for all other claims.
Execution of a contract with OMAG for Property- Casualty insurance in the amount of $136,512
requires Council approval.
RECOMMENDATION:
Staff recommends approval of a contract with the Oklahoma Municipal Assurance Group of
Edmond, Oklahoma, for property - casualty insurance coverage, authorization for payment in the
amount of $136,512, and authorization for the City Manager to execute the necessary
documents.
TO:
The Honorable Mayor and City Council
FROM:
Larry Langford
300 square foot 4" thick pad
Director Recreation and Culture
SUBJECT:
Settlement of Liquidated Damages - Redbud Festival Park
DATE:
October 11, 2019
BACKGROUND:
On November 5, 2014, The Tulsa County Vision Authority adopted a resolution that states Owasso
is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City
Council approved Resolution 2015 -08, recommending identified projects for these funds. A
portion of these funds was designated to construct a festival park.
On April 13, 2018, City Council awarded a contract to Builder's Unlimited, of Tulsa, Oklahoma, for
the base bid and Alternates 1 through 7, in the amount of $2,260,741 for construction of Redbud
Festival Park, To date, executed Change Orders #1 through #7 have increased the contract
amount from $2,260,741 to $2,467,563.
The construction contract contains a provision that Builder's Unlimited will substantially complete
the construction within 276 calendar days, or February 14, 2019. The contract further outlines the
provision of liquidated damages to be incurred at a rate of $1,000 for each consecutive
calendar day that expires after the time of substantial completion (less time extensions granted
for weather delays). To date, the construction of the park is not complete and the contractor
has incurred $230,000 in liquidated damages to be paid to the City for such breach of contract.
PROPOSED SETTLEMENT:
Various items were removed from the original park design due to budget constraints. Staff is
proposing a settlement of liquidated damages, by amending the contract with Builder's
Unlimited to include the installation and construction of additional park amenities, in lieu of
collecting a portion of the incurred liquidated damages. In order to accomplish the work,
Builder's Unlimited requested 160 days be added to the contract's stated substantial completion
date, changing the date to begin accumulating liquidated damages from February 14, 2019, to
July 24, 2019.
The additional park amenities include:
ITEM
LOCATION
Two 8'6" x 20'x 6" concrete pads
east of stage
300 square foot 4" thick pad
between concrete pads
Two 180 square foot landscape beds with irrigation
between concrete pad and sidewalk
300 square foot landscape bed with irrigation
between concrete pad and stage
Seven Little Gem Magnolias
east of stage
Two 20' x 8' white Conex storage containers
east of stage
80 s uare foot landsca a bed with irri ation
south of stage ram
Twent -two shrubbery Yew Podocar us
south of stage ram
Upgraded striping to thermos plastic point
parking lots
220' French drain
north landscape bed
Definition wall and banner holder
Character Corner
LED information display and protective ID cabinet
north pavilion wall
Monument sin
northeast corner of park
Five 7' ceiling fans
in pavilion
Security handrail
north portion of stage
Redbud Festival Park sign
upper west wall of pavilion
First Bank Main Stage sign
stage awning
Decomposed granite to replace mow strip
southern -most portion of park
Nine outdoor musical instruments to be located in
Activity Nook
RECOMMENDATION:
Staff recommends approval of a settlement of liquidated damages with Builder's Unlimited, of
Tulsa, Oklahoma, by amending the contract to show the project substantial completion date as
July 24, 2019, and to include the installation and construction of additional park amenities, as
outlined in Proposal Request #8; and, authorization for the Mayor to execute the necessary
document.
ATTACHMENT:
Proposal Request #8
GH2 Architects
Attn: Nick Spriggs
320 S Boston, Suite 100
Tulsa, OK 74103
Date 10/2/19
RE: Redbud Park PR #8
The costs associated with PR 8 are as follows:
• Additional one hundred sixty (160) days added to current contract.
1. Install (2) 8'6 "x20' 6" thick concrete pads for conex's east side of stage, install 300sgft 4" think concrete slab
between conex's, piping for future electrical, and landscaping per detail's provide by GH2
2. Provide, set, and paint white (2) new 20'x8' conex's
3. Install thermoplastic parking lot striping in lieu of what was specified
4. Install custom built steel banner holder painted white at SE corner of character corner set in concrete walls per detail
provide by GH2
5. Place ascending concrete walls and foundations with cast stone cap at the SE corner of character corner per detail
provided by GH2
6. Install 38 "05" full color digital display board on the north wall of restrooms
7. Install 38 "x75" fill] color digital monument sign mounted on a concrete foundation per manufactures
recommendations at NE corner adjacent to parking area
8. Provide and install (5) 84" Haiku Big Ass Fans under Pavilion per detail provided by GH2
9. Install custom built steel guardrail painted white on the north edge of stage
10. Extend hedge and planter on the south side of stage ramp towards the north by (3) additional shrubby yew podocarpus
11. Install approx. 220'lf of French drain at the east end of the north planter bed.
12. Provide and install back lit signage at pavilion per detail provided by GH2
13. Provide and install back lit signage at stage per detail provided by GH2
14, Install 3' wide 4" Buick compacted decomposed gold granite mow strip with fitter fabric on the back side of the south
ally way curb
PO Box 471650 Ttdsa, Ok 74147
P) 918.835.1138 0 918 - 834.5865
15. Provide and install percussion play equipment per manufactures specifications as follows: (1) small babel drum, (I)
large babel drum, (1) djembes, (1) tumbadoras, and (1) Cajon drum circle
Sincerely
Builders Unlhnited Inc.
Cody Wright
Vice President
NET DIFFERENCE ADD $ 0.00
ADDITIONAL BOND &INS. $ 0.00
OHP 20% $ 0.00
TOTAL REVISED COST $ 0.00
Approved this 1 Sth day of October, 2019.
Chris Kelley, Mayor
Attest:
Juliann M. Stevens, City Clerk
Approved as to
PO Box 471650 Tulsa, Ok 74147
1)) 918.835.1138 f) 918- 834 -5865
Julie Lombardi, City Attorney
Department
105 Municipal Court
110 Managerial
120 Finance
130 Human Resources
160 Community Development
170 Engineering
175 Information Systems
181 Support Services
190 Cemetery
201 Police Grant Overtime
215 Central Dispatch
221 Animal Control
250 Fire Safer Grant
280 Emergency Preparedness
370 Stormwater /ROW Maint.
515 Park Maintenance
520 Culture /Recreation
550 Community- Senior Center
580 Historical Museum
710 Economic Development
CITY OF OWASSO
GENERALFUND
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING 09/28/19
Payroll Expenses Total Expenses
6,291.84
8,547.59
21,681.31
29,920.20
20,224.13
29,480.45
9,117.44
13, 365.32
18,105.51
27,354.82
18,289.42
27,885.78
15,158.14
22,562.80
9,147.99
13, 641.99
1,160.00
2,243.54
4,119.83
4,174.51
26,251.07
43,311.88
4,016.50
5,930.35
24,512.00
38,295.59
2,189.94
3,476.87
6,843.95
10,040.14
7,108.54
11, 224.59
8,577.27
14,453.23
5,629.60
7,551.26
671.20
754.42
3,778.71
5,648.60
General Fund Total 212,874.39 319,863.93
185 Garage Fund Total 7,432.35 12,183.43
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 166,160.62 246,538.06
201 Police Fund 38 Total 170,866.73 253,548.33
300 Streets Fund 39 Total 17,593.87 28,214.60
370 Stormwater Fund 27 Total 5,052.50 8,324.45
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,618.79 6 547.25
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/10/19
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
77,368.60
28,172.90
63,469.53
8,766.90
21,231.71
199,009.64
5,462.90
6,931.20
10,642.80
3,108.24
26,145.14
3,838.11
1,359.92
5,198.03
230,352.81
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2019 -2020
Budgetary Basis
Statement of Revenues & Expenditures
As of September 30, 2019
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
Deferred Budget - Grant not awarded
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in - Sales Tax
Transfers out
TOTAL TRANSFERS
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
C:\Users\jennifer—ross\Documents\BookI
0.00%
$
MONTH
$
YEAR
$
(28,437,062)
PERCENT
$
TO -DATE
$
TO -DATE
$
BUDGET
OF BUDGET
$
2,889,391
$
8,686,467
$
33,926,288.
25.60%
17,255,727
29,925
76,994
196,676
39.157.
(26,915,163)
83,888
$
279,662
$
1,779,399
15.72%
(9,659,436)
60,614
170,653
799,871
21.34%
22,549
69,916
333,843
- 20.94%
1,936
128,468
270,459
47.50%
$
3,088,302
$
9,412,160
$
37,306,536
25.237
$
(1,579,437)
$
(4,791,676)
$
(22,161,866)
21.627.
(108,975)
(227,552)
(1,249,007).
18.22%
(176,741)
(527,532)
(2,532,785)
20.83%
(97,406)
(105,537)
(2,493,404)
4.23%
0.00%
$
(1,962,559)
$
(5,652,296)
$
(28,437,062)
19.887.
$
1,125,742
$
3,759,864
$
8,869,473
$
1,451,280
$
4,369,873
$
17,255,727
25.32%
(2,189,261)
(6,592,487)
(26,915,163)
24.49%
$
(737,982)
$
(2,222,614)
$
(9,659,436)
23.01 %,
$ 387,760 $ 1,537,249 $ (789,963)
$ (1,160,307)
7,328,676 7,328,676 -
$ 7,705,619 $ 6,538,713