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Home My WebLink About2019.10.15_OPGA AgendaRECEIVED OCT 11 2019 PUBLIC NOTICE OF THE MEETING OF THE City Clerk's Office OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 15, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 1, 2019 and October 8, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date September 28, 2019 • Monthly Budget Status Report -September 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, of pm on Friday, October 11, 2019. M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, October 1, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October 1, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, of 6:00 pm on Friday, September 27, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:14 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndeil Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to-be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the September 17, 2019, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $41,038.60. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6.. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date September 14, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority - October 1, 2019 - - Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:14 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, October 8, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 8, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 4, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to proposed amendments to Part 10, Offense and Crimes and Part 3, Alcoholic Beverages of the Code of Ordinances Julie Lombardi and Scott Chambless presented the item and discussion was held. it was further explained that this item would be placed on the November 12, 2019, worksession Agenda for further discussion. 3. Discussion relating to an upgrade of in -car cameras utilized by the Police Department Scott Chambless presented the item and discussion was held. It was furthered explained that this item would be placed on the November 5, 2019, City Council Agenda for consideration and action. 4. Discussion relating to the renewal of a service agreement with Motorola Solutions for the city's dispatch radio system Larry White presented the item and discussion was held. It was furthered explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. 5. Discussion relating to the construction contract and a settlement of liquidated damages for Redbud Festival Park, located at 109 North Main Street Larry Langford presented the item and discussion was held. It was further explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. 6. Discussion relating to a proposed agreement between the City of Owasso and 106th Development, LLC, for the use of the Regional Detention Pond, located on East 106th Street North, just east of the Abbott Farms subdivision Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. Owasso City Council, OPWA & OPGA October 8, 2019 Page 2 Discussion relating to Finance Department items A. Re- appropriation of carryover budgets from FY 2018 -2019 B. Utility Billing credit card convenience fee Jennifer Newman presented item A and discussion was held. It was further explained an item would be placed on the October 15, 2019, City Council and OPWA Agendas for consideration and action. Linda Jones presented item B and discussion was held. It was further explained that this item would be placed on the October 15, 2019, OPWA Agenda for consideration and action. 8. Discussion relating to City Manager items A. 2020 City Council Election, Wards 3 and 4 B. Monthly sales tax report C. City Manager report Warren Lehr presented item A and discussion was held. It was further explained that this item would be placed on the November 5, 2019, City Council Agenda for consideration and action. Linda Jones presented item B and discussion was held. Mr. Lehr reported that residents could utilize the Yardwaste Area for tree limb disposal during the month of November, the annual Harvest and Pet Festival will be held on October 12, and the Character Luncheon will be held on October 22. 9. City Councilor /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 6:58 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 10115/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $4,871.87 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CART OPERATIONS -Total $8,466.25 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS _ $1,200.00 AT&T CONSOLIDATED PHONE $12.43 CITY GARAGE LABOR/OVERHEAD- $68.08 OCTOBER, HOLLIDAY SAND & GRAVEL CO SAND $857.57 JPMORGAN CHASE BANK - AMAZON- EYEWASH STATIO $264.01 JPMORGAN CHASE BANK AMERICAN HOSE -HOSES $344.78 JPMORGAN CHASE BANK BWI- PESTICIDES $1,638.39 JPMORGAN CHASE BANK BWI - REEMERGENT _ $6,493.91 JPMORGAN CHASE BANK CORE&MAIN- COUPLINGS $41.60 JPMORGAN CHASE BANK GRAINGER- SWITCH $34.86 JPMORGAN CHASE BANK IBT- BEARINGS $246.85 - JPMORGAN CHASE BANK LOCKE- REPAIR $366.80 JPMORGAN CHASE BANK LOWES -S000 $35 "72 JPMORGAN CHASE BANK LOWES -TARP $13.04 JPMORGAN CHASE BANK NEW HOLLAND -PARTS $231.90 JPMORGAN CHASE BANK NORTHERN TOOL - GREASE $93.47 JPMORGAN CHASE BANK OREILLY- BATTERY $46.09 JPMORGAN CHASE BANK OREILLY- FILTERS $97,87 JPMORGAN CHASE BANK OREILLY - LIGHTS $23.98 JPMORGAN CHASE BANK ROBERTSON -TIRES $71.93 JPMORGAN CHASE BANK TURF DIAG- TESTING $160.00 MOHAWK MATERIALS SAND $925.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $41.06 TCF NATIONAL BANK EQUIPMENT LEASE $10,116.56 TURFCENTRIC INC SMARTSHOP RENEWAL $1,800.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $32.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.60 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.99 VERIZON WIRELESS WIRELESS CONNECTION $40.91 WATER UTILITIES SERVICES, INC IRRIGATION PARTS $2,012.00 COURSE MAINT -Total $27,384.70 JERRY AMUNDSEN INC ICE MACHINE REPAIR $183.84 JPMORGAN CHASE BANK DAVCOE -GAS LINES $1,203.26 JPMORGAN CHASE BANK RESTAURANT EQUIP -EQUI $327.59 JPMORGAN CHASE BANK SAMS- SUPPLIES $77,31 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $252.63 1 Claims List - 10/15/2019 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK WALMART- SUPPLIES $44.49 FOOD & BEV -Total ACUSHNET- MERCHANDISE $2,089.12 AT &T CONSOLIDATED PHONE $99.42 AT &T LONG DISTANCE PHONE $0.98 GPS TECHNOLOGIES, INC CART GPS - $630.00 JPMORGAN CHASE BANK BROOKS - CLEANING $150.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $90.90 JPMORGAN CHASE BANK LOWES - SUPPLIES $85.36 JPMORGAN CHASE BANK OK ABLE -LIC FEE $30.00 JPMORGAN CHASE BANK OK.GOV -LIC FEE $4.68 JPMORGAN CHASE BANK STANDLEY -TONER $7,50 JPMORGAN CHASE BANK TERMINIX- EXTERMINATIN $80.00 JPMORGAN CHASE BANK WASTE MGMT- REFUSE SER $452.48 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $187.44 GOLFADMIN -Total $1,818.76 JPMORGAN CHASE BANK AMERICAN- INSURANCE $375.00 JPMORGAN CHASE BANK USPS- POSTAGE $8,20 GOLFSHOP -Total $383.20 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,841.65 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $2,871.16 JPMORGAN CHASE BANK CCSWB - BEVERAGES $338.04 JPMORGAN CHASE BANK CUTTER &BUCK- MERCHANDI $553.13 JPMORGAN CHASE BANK IMPERIAL-COFFEE/TEA $53.90 JPMORGAN CHASE BANK NIKEGOLF- MERCHANDISE $560.99 JPMORGAN CHASE BANK SAMS -FOOD $934.35 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $129.54 JPMORGAN CHASE BANK WALMART -FOOD $22.88 OPGA -Total $7,305.64 OPGA -Total $47,447.67 OPGA Grand Total $47,447.67 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/28/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,539.21 6,813.44 605 Cart Operations 2,390.00 2,686.38 610 Golf Course Operations 14,287.03 20,076.14 670 Food & Beverage 2,207.00 3,640.44 690 General & Administration 3,435.80 5,202.73 FUND TOTAL 26,859.04 38,419.13 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018.2019 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 45,474 $ 165,773 $ 492,510 3166% Merchandise sales 15,759 49,897 146,433 34.07% COS -- merchandise (10,783) (33,581) (110,068) 30.51% Cart Rental 13,248 53,820 132,610 40.59% Food & beverage 12,434 45,330 131,399 - 34.507. COS -- food & beverage (7,344) (24,049) (60,034) 40.06% TOTAL OPERATING REVENUES $ 68,787 $ 257,190 $ 732,850 35.09% OPERATING EXPENSES: Golf Shop - (14,407) (40,685) $ (211,726) 14.66% Cart Operations (6,897) (35,419) (114,398) 34.95% Golf Course Maintenance (76,991) (213,740) (721,311) 27.9237 Food & Beverage (7,406) (34,487) (134,805) 17.43% Golf Administration (16,038) (54,258) (232,883) 22.27% TOTAL OPERATING EXPENSES $ (121,739) $ (378,588) $ (1,415,123) 26.75% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (52,951) $ (121,398) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General - $ - $ - $ 881,573 0.00% Transfer from OPWA 236,632 236,632 326,201 72.54% Other revenues /(expenses) 5 14 700 152.077. TOTAL NONOPERATING REVENUES (EXPENSES): $ 236,637 $ 236,646 $ 1,208,474 19.58% NET INCOME (LOSS) $ 183,685 $ 115,248 $ 526,201 ENCUMBRANCES OUTSTANDING $ (115,248) FUND BALANCE (Budgetary Basis) - Beginning Balance - (2,290,489) (2,290,489) Ending Balance $ (2,290,489)