Loading...
HomeMy WebLinkAbout2019.10.15_OPWA AgendaRECEIVED OCT 11 2019 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) City Clerk's Office Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 15, 2019 - 6:30 pm 1. Call to Order Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 1, 2019 and October 8, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a budget amendment for the re- appropriation of carryover funds from FY 2018 -2019 Jennifer Newman Staff recommends approval of a budget amendment increasing the estimate of revenues by $9,397,066.00 and the appropriation for expenditures by $10,701,541.00 for the Owasso Public Works Authority. 6. Consideration and appropriate action relating to Resolution 2019 -05, providing for the elimination of the Credit Card Convenience Fee for utility billing customer services Linda Jones Staff recommends approval of Resolution 2019 -05. Consideration and appropriate action relating to an agreement for engineering services for Ranch Creek Interceptor Improvement Project from East 961h Street North to East 116th Street North Roger Stevens Staff recommends approval of an Agreement for Engineering Services for the Ranch Creek Interceptor Upgrade from East 96th Street North to East 116th Street North with Greeley and Hansen of Tulsa, Oklahoma, in the amount of $256,049.00, and authorization for the Chair to execute the agreement. B. Report from OPWA Manager 9. Report from OPWA Attorney OPWA October 15, 2019 Page 2 10. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports -pay period ending date September 28, 2019 • Monthly Budget Status Report - September 2019 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 12. Adjournment Notice of Public Meeting filed in the office of th Agenda posted at City Hall, 200 South Main Street City Clerk on December 14, 2018, and the at 6:00 pm on Friday, October 11, 2019. m f, /,, Bann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, October 1, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, October 1, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 27, 2019. 1. Call to Order Chair Chris Kelley called the meeting to order at 7:13 pm. 2. Roll Call Present Absent Chair - Chris Kelley None Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndeli Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the September 17, 2019, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $671,111.88. YEA: Bonebrake, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date September 14, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority October 1, 2019 Page 2 9. Adjournment Mr. Bush moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebroke, Dunn, Bush, Lewis, Kelley NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:14 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, October 8, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 8, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 4, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to proposed amendments to Part 10, Offense and Crimes and Part 3, Alcoholic Beverages of the Code of Ordinances Julie Lombardi and Scott Chambless presented the item and discussion was held. It was further explained that this item would be placed on the November 12, 2019, worksession Agenda for further discussion. 3. Discussion relating to an upgrade of in -car cameras utilized by the Police Department Scott Chambless presented the item and discussion was held. It was furthered explained that this item would be placed on the November 5, 2019, City Council Agenda for consideration and action. 4. Discussion relating to the renewal of a service agreement with Motorola Solutions for the city's dispatch radio system Larry White presented the item and discussion was held. It was furthered explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. 5. Discussion relating to the construction contract and a settlement of liquidated damages for Redbud Festival Park, located at 109 North Main Street Larry Langford presented the item and discussion was held. It was further explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. 6. Discussion relating to a proposed agreement between the City of Owasso and 106th Development, LLC, for the use of the Regional Detention Pond, located on East 106th Street North, just east of the Abbott Farms subdivision Roger Stevens presented the item and discussion was held. It was further explained that this item would be placed on the October 15, 2019, City Council Agenda for consideration and action. Owasso City Council, OPWA & OPGA October 8, 2019 Page 2 7. Discussion relating to Finance Department items A. Re- appropriation of carryover budgets from FY 2018 -2019 B. Utility Billing credit card convenience fee Jennifer Newman presented item A and discussion was held. It was further explained an item would be placed on the October 15, 2019, City Council and OPWA Agendas for consideration and action. Linda Jones presented item B and discussion was held. It was further explained that this item would be placed on the October 15, 2019, OPWA Agenda for consideration and action. 8. Discussion relating to City Manager items A. 2020 City Council Election, Wards 3 and 4 B. Monthly sales tax report C. City Manager report Warren Lehr presented item A and discussion was held. It was further explained that this item would be placed on the November 5, 2019, City Council Agenda for consideration and action. Linda Jones presented item B and discussion was held. Mr. Lehr reported that residents could utilize the Yardwaste Area for tree limb disposal during the month of November, the annual Harvest and Pet Festival will be held on October 12, and the Character Luncheon will be held on October 22. 9. City Councilor /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 6:58 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 10/15/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $283.99 OPWA -Total LABOR/OVERHEAD - OCTOBER, $283.99 AT &T CONSOLIDATED PHONE $151.54 AT &T LONG DISTANCE PHONE $6.01 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $37.15 - CITY GARAGE LABOR/OVERHEAD - OCTOBER, $160.58 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $43.21 JPMORGAN CHASE BANK CAMFIL - FILTERS $57.32 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $20.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $177.82 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $93.29 UNIFIRST HOLDINGS LP UNIFORM SERVICE $60.46 OPWA ADMINISTRATION -Total $807.38 AT &T CONSOLIDATED PHONE $12.43 CITY GARAGE LABOR/OVERHEAD - OCTOBER, $856.51 CITY GARAGE VEH PARTS PURCHASED - SEP $110.39 JPMORGAN CHASE BANK FASTSIGNS -SIGN $452.00 JPMORGAN CHASE BANK NAT'L WASTE -REC TIP F $111.10 JPMORGAN CHASE BANK NATURAL EVOL -REC FEE $673.13 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $122.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $2,327.17 TERMINIX PEST CONTROL $61.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.56 RECYCLE CENTER -Total $4,761.29 AT &T CONSOLIDATED PHONE $12.43 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $2,397.32 CITY GARAGE LABOR/OVERHEAD - OCTOBER, $5,215.42 CITY GARAGE VEH PARTS PURCHASED - SEP $5,068.83 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $2,147.09 JPMORGAN CHASE BANK BUMP213UMP- FILTERS $242.60 JPMORGAN CHASE BANK BUMP2BUMP -HEAT GUN $38.99 JPMORGAN CHASE BANK BUMP2BUMP -MOTOR $114.45 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $22.98 JPMORGAN CHASE BANK BUMP2BUMP- SOCKET $5.49 JPMORGAN CHASE BANK BUMP28UMP- SUPPLIES $18.89 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $16,628.02 JPMORGAN CHASE BANK DOLLAR GENERAL -BROOM $3.00 JPMORGAN CHASE BANK GELLCO- UNIFORM $89.99 JPMORGAN CHASE BANK IBT- BEARINGS $258.33 JPMORGAN CHASE BANK LOCKE- MATERIALS $15.19 JPMORGAN CHASE BANK PAGERS DIRECT - LANYARD $30.85 1 Fund 61 OPWA Claims List - 10/15/2019 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP Payable Description Payment Amount PTG OF TULSA -DASH CON $254.42 PTO OF TULSA -DRIVE BE $128.80 SEMI TRUCK -WASH $65.00 STEVE'S WHLSE - SUPPLIE $96.00 WASTE MGMT -REF TIP FE $15,854.33 UNIFORM SERVICE $131.20 REFUSE COLLECTIONS -Total - $48,839.62 FELKINS ENTERPRISES, LLC SUPPLIES $30.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $2,910.21 INC VEH PARTS PURCHASED - SEP $196.01 TODD C. KIMBALL METER READER $330.75 TYRONE EUGENE DINKINS METER READER $818.25 UTILITY BILLING -Total - $4,089.21 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $257.76 CITY GARAGE LABORIOVERHEAD - OCTOBER, $1,853.08 CITY GARAGE VEH PARTS PURCHASED - SEP $196.01 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $148.86 JPMORGAN CHASE BANK CORE &MAIN -PART $14.82 JPMORGAN CHASE BANK HAYNES- FILTER $3,750.00 JPMORGAN CHASE BANK J &R- FREIGHT $285.53 JPMORGAN CHASE BANK LOCKE- FILTERS $50.18 JPMORGAN CHASE BANK _ LOWES -BOX $6.38 JPMORGAN CHASE BANK LOWES- SUPPLIES $27.86 JPMORGAN CHASE BANK LOWES -TRIM $55.87 JPMORGAN CHASE BANK OREILLY- SUPPLIES $16.30 JPMORGAN CHASE BANK PAGERS DIRECT - LANYARD. $30.85 JPMORGAN CHASE BANK TIMMONS -FUEL $203.77 JPMORGAN CHASE BANK YELLOWHOUSE- WINDOW $637.57 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $128.90 UNIFIRST HOLDINGS LP UNIFORM SERVICE $79.80 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $445.15 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $188.03 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $8,456.74 AT &T CONSOLIDATED PHONE $62.14 AT &T LONG DISTANCE PHONE $0.02 CITY GARAGE LABOR/OVERHEAD - OCTOBER, $1,154.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $347.79 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $1,221.25 JPMORGAN CHASE BANK AMAZON- REPAIR $299.00 JPMORGAN CHASE BANK FEDEX- SHIPPING $272.92 2 Claims List - 10/15/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GELLCO- UNIFORM $295.99 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $139.01 JPMORGAN CHASE BANK GREEN CO- HERBICIDE $450.00 JPMORGAN CHASE BANK HACH- ELECTRODE $942.77 JPMORGAN CHASE BANK HACH- REAGENT $254.00 JPMORGAN CHASE BANK HACH- SOLUTION $76.95 JPMORGAN CHASE BANK HACH- SUPPLIES $729.77 JPMORGAN CHASE BANK MUSTANG MOWERS -BELTS $145.81 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES $239.44 JPMORGAN CHASE BANK QUILL -INK $692.96 JPMORGAN CHASE BANK SAMS- SUPPLIES $42.64 JPMORGAN CHASE BANK TIMMONS -FUEL $203.77 JPMORGAN CHASE BANK WALMART -WATER $8.16 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $2,745.54 KTURBO USA, INC TURBO BLOWER $9,880.00 JPMORGAN CHASE BANK MAINTENANCE $203.77 SCHREIBER, LLC - - MATERIALS $97.00 SCHUERMANN ENTERPRISES, INC SERVICE - FLOW METER $311.76 SCHUERMANN ENTERPRISES, INC TROUBLESHOOTING $336.23 TREASURER PETTY CASH CDL RENEW - ALWERT $56.50 TREASURER PETTY CASH CDL RENEW - BRUTON $56.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $108.84 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT • Total $21,250.78 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $70.92 CITY GARAGE LABOR/OVERHEAD - OCTOBER, $2,945.33 CITY GARAGE VEH PARTS PURCHASED - SEP $929.46 CITY OF TULSA UTILITIES WATER $266,946.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $1,119.24 JPMORGAN CHASE BANK ATWOODS -BOOTS $139.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $200.00 JPMORGAN CHASE BANK _ CORE &MAIN - CLAMPS /FITT $1,473.62 JPMORGAN CHASE BANK CORE &MAIN- COUPLING ($4.55) JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $3,110.64 JPMORGAN CHASE BANK CORE &MAIN- METERS /CANS $2,243.80 JPMORGAN CHASE BANK LOWES -DOOR HANDLE $79,98 JPMORGAN CHASE BANK OREILLY -BLUE DEF $55.96 JPMORGAN CHASE BANK PAGERS DIRECT - LANYARD $30.85 JPMORGAN CHASE BANK RED WING -BOOTS $134.99 JPMORGAN CHASE BANK TIMMONS -FUEL $203.77 TREASURER PETTY CASH CDL RENEW -SAVOY $56.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $62.42 K7 Claims List - 10/15/2019 Fund Vendor Name Payable Description Payment Amount 61 OPWA VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $279,649,77 CP &Y INC DESIGN SERVICES $15,952.84 CP &Y INC DESIGN SERVICES -2017 WW $32,780.19 WWTP UPGRADE -Total $48,733.03 OPWA -Total $417,051.81 OPWA Grand Total $417,051.81 sd OMALP..Pl.-REALCh.. W- Commonly TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Jennifer Newman, Assistant Finance Director SUBJECT: Supplemental Appropriation Carryover Budgets DATE: October 11, 2019 BACKGROUND: As discussed during worksession on October 8, 2019, every year at the June 30, fiscal year end, there are unspent budgets. While the appropriation of these items was included in the FY 2019 budget, the actual expenditure for all or part of these open items will occur during FY 2020. Because the FY 2020 budget was prepared prior to year -end, before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets will not reduce estimated June 30, 2019, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the Authority is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year along with authorizing the Authority to re -issue the purchase orders in the new year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable the Authority's budgetary financial statements to more closely align with audited GAAP statements. Also, previously authorized loan proceeds are expected to be transferred from OPWA to the Capital Improvement Fund in FY 2019 -2020 as invoices are due. The FY 2018 -2019 budget for loan proceeds is recommended to be carried over and re- appropriated in FY 2019 -2020. OPWA Department FY 2020 Budget Revenue Carryover Expenditure Carryover Requested Revised FY 2020 Budget Transfer to CIP Debt Proceeds 0 $9,397,066 $9,397,066 $9,397,066 OPWA Administration 1,055,450 159,000 1,214,450 Utilitv 13111ina 542,460 23,668 566,128 Water 4,907,916 111,148 5,019,064 Wastewater Treatment 22,134,870 271,721 22,406,591 Wastewater Collections 6,599,940 508,485 7,108,425 Refuse 1,169,919 144,600 1,314,519 Recycle 209,309 85,853 295,162 Total Carryover Requested $9,397,066 $10,701,541 RECOMMENDATION: Staff recommends approval of a budget amendment increasing the estimate of revenues by $9,397,066 and the appropriation for expenditures by $10,701,541 for the Owasso Public Works Authority. sd REAL P•oPlo • REAL C��nab,• RM LL CgnpunlGl TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Linda Jones Finance Director SUBJECT: Resolution 2019 -05, eliminating the Credit Card Convenience Fee DATE: October 11, 2019 BACKGROUND: On July 16, 2019, the Owasso Public Works Authority (OPWA) approved the implementation of a credit card convenience fee to offset processing fees. When the Authority originally sought proposals from software vendors on handling utility billing payments, vendors asked if customers were charged a convenience fee for credit cards. Staff responded in the negative. Multiple proposers indicated that many governments are charging convenience fees. Since the new system allows for eCheck functionality, staff subsequently decided that it was in the best interest to start charging credit card fees in order to incentivize customers to switch to the lower -cost eChecks. However, after receiving authorization to start assessing convenience fees for credit cards as of October 1, 2019, staff was notified by PSN that the flat $1.75 per credit card transaction rate quoted was contingent upon the Authority funding the fee rather than the customer. Staff investigated and discovered that VISA gives a discount to merchants who do not penalize customers for utilizing credit cards. As a result, if the Authority charges the customer a convenience fee, then it will end up paying much higher processing fees on average. RECOMMENDATION: Because charging the convenience fee would result in the Authority paying higher total fees (thus negating the benefits of the convenience fee), staff recommends approval of Resolution 2019 -05 to eliminate the convenience fee. ATTACHMENT: Resolution 2019 -05 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2019 -05 A RESOLUTION PROVIDING FOR THE ELIMINATION OF A CREDIT CARD CONVENIENCE FEE FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority (OPWA) was created as a Title 60 Public Trust; and WHEREAS, the Owasso Public Works Authority, through Resolution 2019 -03, established a Credit Card Convenience Fee of $1.35, per transaction, for Utility Billing Customer services, effective October 1, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE: From and after the effective date of this Resolution, approved Resolution 2019 -03 is hereby null and void. SECTION TWO: Provisions of this Resolution shall become effective October 15, 2019. PASSED AND APPROVED this 15th day of October, 2019. Chris Kelley, Chair ATTEST: Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney 0 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens Public Works Director SUBJECT: Agreement for Engineering Services - Ranch Creek Interceptor Upgrade from East 961h Street to East 1 16th Street North DATE: October 11, 2019 BACKGROUND: The Owasso Public Works Authority provides wastewater collection, conveyance, and treatment services for over 12,700 residential, business, and industrial customers. The existing collection system consists of over 167 miles of sanitary sewer line, 10 pump stations, and a 4.2 million gallon per day (MGD) treatment facility. In order to ensure the Authority is keeping pace with the wastewater collection demands created by growth, Greeley and Hansen was hired in October 2014 to update the 2005 Wastewater Master Plan to reflect current and future conditions. The Updated Master Plan identified the need to upgrade 12,453 linear feet of existing 15" to 24" gravity sewer line from East 96th Street North to East 116th Street North. The estimated project cost is $4,000,000. ENGINEERING AGREEMENT /SCOPE OF WORK: In July 2019, staff met with Greeley and Hansen to discuss the scope engineering fees. In August 2019, Greeley and Hansen provided a fee costs in the amount of $297,594 or 7.5% of the estimated construction on previous experience, staff conducted a meeting with Greeley a proposed engineering fees. In September 2019, Greeley and Hansen proposal of $256,049, or 6.4% of the estimated construction cost. Following is the scope of work for this project: • Preliminary Engineering Report • Preliminary Design • Final Design • Bid Assistance • Record Drawings FUNDING: of work and associated proposal for engineering cost of $4,000,000. Based nd Hansen to discuss the provided a revised fee Funding for the engineering design service is included in the OPWA budget. RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services for the Ranch Creek Interceptor Upgrade from East 96th Street North to East 116th Street North with Greeley and Hansen of Tulsa, Oklahoma, in the amount of $256,049, and authorization for the Chair to execute the agreement. ATTACHMENTS: Agreement for Engineering Services Site Map AGREEMENT M PROFESSIONAL ENGINEERING SERVICES IM:7 RANCH CREEK INTERCEPTOR IMPROVEMENTS THIS AGREEMENT, made and entered into this October 15, 2019 between the Owasso Public Works Authority, Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as AUTHORITY, Greeley and Hansen LLC, an Illinois Limited Liability Company with its principal office at 100 South Wacker Drive, Chicago, Illinois, 60606 -4004, hereinafter referred to as ENGINEER, WITNESSETH: WHEREAS, AUTHORITY intends to construct the Ranch Creek Interceptor Improvements, hereinafter referred to as the PROJECT; and, WHEREAS, AUTHORITY requires certain professional services in connection with the construction office services of the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. AUTHORITY'S RESPONSIBILITIES. AUTHORITY will be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE AUTHORITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. AUTHORITY will pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE /MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. Service Agreement 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be completed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by AUTHORITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S deliverables. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the AUTHORITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 8. SCHEDULE. 8,1. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify AUTHORITY from and against legal liability for damages arising out of the performance of the SERVICES for Service Agreement AUTHORITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the AUTHORITY or any other contractor or consultant of the AUTHORITY. 9.2. ENGINEER shall not be liable to AUTHORITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. AUTHORITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of AUTHORITY and ENGINEER for contractor's negligence. 10.2. AUTHORITY shall require construction contractor(s) to name AUTHORITY, and Greeley and Hansen LLC as additional insureds on the contractors general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. Service Agreement 3 12.1.4, Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval. 12.2. ENGINEER shall furnish AUTHORITY certificates of insurance which shall include a provision that such insurance shall not be canceled without of least 30 days written notice to the AUTHORITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including record drawings, field notes and data shall become and remain the property of the AUTHORITY. 13.2. AUTHORITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at AUTHORITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT maybe terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. AUTHORITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for AUTHORITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to AUTHORITY. in the event of termination or suspension forAUTHORITY'S convenience, AUTHORITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, . postage prepaid, to the address specified below. To ENGINEER: Ana Stagg Greeley and Hansen LLC 321 South Boston Avenue, Suite 300 Tulsa, Oklahoma 74103 To AUTHORITY: Owasso Public Works Authority P.O. Box 180 Owasso, Oklahoma 74055 Attention: Roger Stevens Service Agreement 4 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and AUTHORITY. 16. UNCONTROLLABLE FORCES. Neither AUTHORITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies; materials, accesses, or services required to be provided by either AUTHORITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. AUTHORITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the AUTHORITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the AUTHORITY's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the AUTHORITY Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL, It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the AUTHORITY, and any plans or specifications not meeting the terms set forth in this AGREEMENT shall be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER shall meet with the AUTHORITY staff initially and periodically thereafter and will be available for public meetings and/or AUTHORITY presentations. Service Agreement Attachment A Owasso Public Works Authority Ranch Creek Interceptor Improvements Scope of Project Greeley and Hansen LLC October 2019 SCOPE OF PROJECT. The PROJECT consists of improvements to approximately 12,453 feet of the Ranch Creek Interceptor, as shown in Exhibit A -1. This project is part of the CITY's plan to enhance its sewer collection system capacity as recommended in the 2016 Wastenaater Master Plan Update. The execution of the services will be broken up into four major tasks: 1. Preliminary Engineering Report 2. Preliminary Design 3. Final Design 4. Bid Assistance A more detailed description of each work task is provided as part of Attachment B. Attachment A A- 1 /_1=511 iT'1 2 V-3 Owasso Public Works Authority Ranch Creek Interceptor Improvements Scope of Services Greeley and Hansen LLC October 2019 The scope of engineering services includes planning, design and bid assistance in connection with the improvements to the Ranch Creek Interceptor. The proposed interceptor improvements are necessary to provide adequate sewer service for the area north of 116th Street North and up to US Highway 169. The scope of work includes the following major elements: A. Prepare Preliminary Engineering Report (PER) to include evaluation of two alternative alignments. B. Prepare Contract Documents and provide bid related assistance for the replacement of approximately 12,453 feet of gravity sewer. TASK 1.0 PRELIMINARY ENGINEERING REPORT 1.1 Progress Meetings. Meet with Owasso utility staff at deliverable milestones (no more than 3) to review technical aspects of the project. Prepare meeting notes and distribute. 1.2 Gather Basic Data. Collect relevant information on the planning area, including land uses, zoning and any available reports and drawings on the existing sewer system. 1.3 Summarize Basic Data for Service Area. Prepare spreadsheets showing projected wastewater flow rates from the service area based upon anticipated land use and development rate. Prepare an electronic base map (USGS topographic map or equivalent) to show the proposed sewer. 1.4 Alternatives Evaluation. Develop and screen two alternative alignments for the interceptor sewer. Compare alternatives based upon cost and other non - monetary factors. Analyze the capacity of the Ranch Creek Interceptor to receive flow from sewer basin and provide recommendations for the upgrade of existing sewer or for a parallel sewer. 1.5 Environmental Studies. Assist coordination by the City for environmental services related to permitting by U.S. Army Corps of Engineers (USACE), under Section 404 of the Clean Water Act (404 Permit). Attachment B B -1 1.6 Proiect Implementation. Assist coordination by the City regarding Local Assistance Program financing for the selected plan. Develop an opinion of cost and time schedule for construction of the selected plan. 1.7 Public Participation. Participate in the public hearing, to be attended by members of the City of Owasso Department of Public Works, and interested citizens. Prepare handouts and graphics for the meeting. The public hearing will present and receive public comments on the selected plan. 1.8 Preliminary Engineering Report. Prepare a draft report for review by City of Owasso Public Works Department. Incorporate City of Owasso comments in draft report. After public hearing, incorporate into the final report the hearing transcript, written comments and response and any resulting modifications to the selected project. Submit 5 copies of the final report to the City of Owasso. Respond to ODEQ comments on the preliminary engineering report and revise the plan as necessary in response to ODEQ comments. Deliverables for Task 1.0: • Monthly invoices (electronic); invoice to include earned value for Tasks through 4 • Meeting Agenda, presentation material and meeting summaries (electronic) • Draft Preliminary Engineering Report (5 hard copies and electronic) • Final Preliminary Engineering Report (5 hard copies and electronic) TASK 2.0 PRELIMINARY DESIGN 2.1 Aerial Mapping and Topographic Survey. Arrange for and provide, through a subcontract, aerial survey and topographic mapping for an area approximately 2.5 miles in length and 500 feet in width. The topographic survey will provide 1 -foot contour intervals at a scale of 1" = 40'. 2.2 Utilities and Right of Way Survey. Arrange for and provide, through a subcontract, a ground survey to locate utilities within a 100' corridor of proposed route and to obtain elevations of special pipeline crossings such as ditches or creeks. Field work will include ownership boundary, easement right -of -ways, and proposed alignment staking. 2.3 Geotechnical Report. Arrange for and provide, through a subcontract, soil borings and a geotechnical report for the project. It is anticipated that soil borings will be taken at 1000 -foot intervals along the preferred sewer alignment for up to 15 borings and depth of 20 feet. 2.4 Easement Requirements. Determine the number, size and type of easements that will be required for the construction of the project. 2.5 Preliminary Construction Cost Opinion. Prepare a preliminary construction cost opinion consisting of quantity takeoffs and unit costs for the Project. Attachment B B -2 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Ana Stagg as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of AUTHORITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chair of the AUTHORITY. APPROVED: GREELEY AND HANSEN LLC Paul J. Vogel, (P. VV Executive Vice sident Western operations 9 Date © t r��4, —�Ci 8 OWASSO PUBLIC WORKS AUTHORITY Authority Clerk, Juliann M. Stevens Chair, Chris Kelley Date October 15, 2019 APPROVED AS TO FORM: Authority Attorney, Julie Lombardi Service Agreement Deliverables for Task 2: • Geotechnical Report (1 hard copy and electronic) • Opinion of Probable Construction Cost (5 hard copies) TASK 3.0 FINAL DESIGN 3.1 Drawings. Prepare Construction Drawings for use, together with the Construction Specifications, in taking competitive bids and entering into a construction contract with an experienced and competent contractor. 3.2 Specifications. Prepare Construction Specifications for use, together with the Construction Drawings, in taking competitive bids and entering into a construction contract with an experienced and competent contractor. 3.3 Final Construction Cost Opinion. Upon completion of the Drawings and Specifications, prepare final construction cost opinion. 3.4 Easement Acquisition Assistance. Arrange for and provide, through a subcontractor, up to 60 legal descriptions and exhibits for permanent and temporary easements documents. Complete title investigations to determine parcel ownership and identify any liens /mortgages, and perform staking of sewer alignment and easements to assist acquisition by the City. 3.5 Permit Applications. Prepare project information submissions, including permit applications and review comments, to the ODEQ for Construction Permit. It is understood that the USACE 404 Permit and the ODEQ Stormwater and Erosion Control Permit will be obtained by others. Deliverables for Task 3: o Final Design: • 11x17 -Size Plans (5 hard copies each) • Technical Specifications (3 hard copies) • Opinion of Probable Construction Cost (5 hard copies) • Electronic copy on a flash drive o ODEQ for Construction Permit Application: • 11x17 -Size Plans and Technical Specifications (3 hard copies) • Permit Application Form (1 hard copy) • Electronic copy on a flash drive o Legal Descriptions: • One hard copy and one electronic copy of each Easement Legal Description and Exhibit. TASK 4.0 BID ASSISTANCE 4.1 Bidder Inquiries. Respond to bidder inquiries during the bidding period. 4.2 Addenda. Prepare addenda as needed to clarify the Contract Documents. Attachment B B -3 4.3 Pre -Bid Meeting. Attend pre -bid meeting and prepare meeting notes. 4.4 Bid Report. Tabulate bids and prepare bid report including recommendation on award of contract. Deliverables for Task 4: 0 11x17 -Size and Full -Size Plans and Technical Specifications (1 hard copy and electronic) o Engineer's Estimate (1 hard copy and electronic) o Pre -Bid Meeting Minutes o Bid Tabulation and Recommendation for Award Attachment B B -4 Attachment C Owasso Public Works Authority Ranch Creek Interceptor Improvements Responsibilities of the Authority Greeley and Hansen LLC October 2019 RESPONSIBILITIES OF THE AUTHORITY. The AUTHORITY agrees: A. Scheduling. Provide notice to proceed at least 14 days prior to actual project start. B. Reports, Records, etc. To furnish, as required by the work, and at no expense to the ENGINEER: Records, reports, studies, plans, drawings and other data available in the files of the AUTHORITY that may be useful in the work involved under this AGREEMENT. ENGINEER may be reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the AUTHORITY. C. Access. To provide access to public and private property when required in performance of the ENGINEER's services. Coordinate traffic control at streets and/or tree clearing in wooded areas when required in performance of the geotechnical borings. D. Staff Assistance. Designate in writing, a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define AUTHORITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. E. Review. Examine all sketches, cost opinions, specifications, drawings, proposals and other documents presented by the ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. Right of Way Acquisition. Perform landowner negotiations for the acquisition of necessary temporary and permanent easements, and prepare all documentation and execution of documentation with landowner. G. Project Financing. Coordinate with the City of Owasso's financial and rate consultant regarding Local Assistance Program financing for the selected plan including preparation of all necessary documents. Arrange for necessary resolutions to be issued, including resolutions identifying the designated wastewater management agency (City of Owasso Public Works Department), designating the authorized loan signatory and indicating the City of Owasso's acceptance of the preliminary engineering report. H. Environmental Studies. Provide an assessment of project impacts to soils and geology; wetlands; floodplain; groundwater; air quality; biota; threatened and endangered species; historic, architectural, archeological sites; national landmarks; open space and indirect impact to be made part of the Preliminary Engineering Report. Prepare as required for the project: Delineation of Waters of the U.S. (including wetlands), Nationwide Permit Pre- Construction Notification, Archeological Survey, and Threatened and Endangered Species Surveys. Attachment C C -1 Attachment D Owasso Public Works Authority Ranch Creek Interceptor Improvements Compensation Greeley and Hansen LLC October 2019 The Authority agrees to pay, as compensation for services set forth in Attachment B, a total Not - To- Exceed Amount of Two - Hundred Fifty -Six Thousand and Four Hundred Forty -Nine Dollars ($256,049) for services described in Attachment B. ENGINEER shall submit monthly invoices based upon hours worked plus expenses completed at the time of the billing. Invoices are due and payable within 30- calender days of receipt by the AUTHORITY. A more detailed description of each work task is provided as part of Attachment B. Attachment D D- 1 Attachment E Owasso Public Works Authority Ranch Creek Interceptor Improvements Estimated Professional Engineering Services Fee Summary Greeley and Hansen LLC October 2019 TASK HOURS Total Cost Principal Engineer Project Manager Pf0Jeof Engineers Designers /c AD Operators ADMIN Total Hrs 1.0 Preliminary Enginering Report 1.1 Progress Meetings 0 16 16 0 0 32 $ 6,048 1.2 Gather Basic Data 0 4 24 0 0 28 $ 4,512 1.3 Summarize Basic Data for Service Area 0 8 16 0 0 24 $ 4,224 1.4 Alternatives Evaluation 2 8 24 8 0 42 $ 7,056 1.5. Environmental Information Document 0 0 0 0 0 0 $ 1.6 Project Implementation 0 8 0 0 0 8 $ 1,824 1.7 Public Participation 0 4 16 0 0 20 $ 3,312 1.8 Preliminary Engineering Report 4 16 40 32 16 108 $ 15,936 Subtotal 6 64 136 40 16 262 $ 42,912' 2.0 Preliminary Design 2.1 Aerial Survey & Mapping 0 4 8 32 0 44 $ 6,240 2.2 Utilities & ROW Survey 0 4 8 32 0 44 $ 6,240 2.3 Geolechnical Report 0 4 4 0 0 8 $ 1,512 2.4 Easement Requirements 0 4 4 4 0 12 $ 2,028 2.5 Preliminary Cost Opinion 0 4 16 0 0 20 $ 3,312 Subtotal 0 20 40 68 0 128 $ 19,332 3.0 Final Design 3.1 Drawings 18 total drawings) 4 40 240 320 0 604 $ 87,600 3.2 Specifications 4 20 64 0 16 104 $ 16,320 3.3 Final Cost Opinion 0 4 8 0 0 12 $ 2,112 3.4 Acquisition Assistance 0 0 0 0 0 0 $ 3.5 Permit Applications 0 16 20 0 0 35 $ 6,648 Subtotal 8 80 332 320 16 756 $ 112,680 4.0 Bid Assistance 4.1 Bidder Inquiries 0 4 16 0 0 20 $ 3,312 4.2 Addenda 0 4 8 8 0 20 $ 3,144 4.3 Pre-Bld Meeting 0 4 0 0 0 4 $ 912 4.4 Bid Report 0 4 6 0 0 12 $ 2,112 Subtotal 0 16 32 8 0 56 $ 9,480' E'Tolal Labor 14 180 $40 436 32 ?1202 :$ 184404'I. Other Direct Costs Geolechnical $ 10,500 Aerial Mapping and Topographic Survey $ 26,145 Legal Descriptions 24 parcels) $ 13,860 Staking and Title Research 24 arcels $ 17,640 Printing $ 3,500 Total CDC's $ 71,645 Gland Total 1 J$256,049 4 Deliverables: Task 1: Monthly invoices (electronic) Meeting Agenda, presentation marenal and meeting summaries (electronic) Draft Preliminary Engineering Report (5 hard copies and electronic) Final Preliminary Engineering Report is hard copies and electronic) Task 2: Geolechnical Report (1 hard copy and electronic) Opinion of Probable Construction Cost (5 hard copies) Task3: Final Design: I lxl7Size Plans (5 hard copies each) - Technical Specifications (3 hard welds) Task 3 (continued): Opinion of Probable Construction Cost is hard copies) - Electronfecopyonailaeften. WED for Construction Permit Application: - 11x17 -Size Plans and! Technical Specifications (3 hard copies) - Poona Application Form (1 hard copy) - Electronic copy on a gash drive Legal Descriptions: One hard copy and One electronic copy of each Easement Legal Description and Exh Task 4: 11x17 -Size and Full -Size Plans and Technical Specifications (1 hard copy and electronic) Engineers EsUrnale n hard copy and electronic) Pre -Bid Meeting Minutes Bid Tabulation and Recommendallon for Award Attachment F Owasso Public Works Authority Ranch Creek Interceptor Improvements Project Schedule Greeley and Hansen LLC October 2019 SCHEDULE: The design of the Ranch Creek Interceptor Improvements will be conducted in a single phase. It is anticipated that the project will require approximately 15 months including Construction to complete. The attached schedule illustrates a start date of October 18, 2019 and an approximate completion date of January 10, 2021. Activity Milestone Begin Design October 2019 Kick -Off Meeting October 2019 Aerial Survey /Geotechnical December2019 Preliminary Engineering Report • Draft Submittal • Review Workshop • City Review Comments • Final Submittal December 2019 Preliminary Design Drawings February 2019 ODEQ — PER Approval February 2020 Final Design Drawings /Specs /Easements • Draft Submittal • Review Workshop • City Review Comments • Final Submittal March 2020 ODEQ — Construction Review April 2020 Advertise Project May 2020 Receive Bids May 2020 Begin Construction July 2020 Complete Construction January 2020 Attachment F F -1 Ranch Creek Interceptor Improvements from E 96 St N to E 116 St N 11= 3009ft Ranch Creek Interceptor 1010712019 Thismap a rvpresentmvisualdisol )ofrelat ecjeographidnfonnaaonDaraprovidediereonisnotguaramfacut ualfieldcondiaonsYobesureofcomplet ®ccuracypleasecoromethe responsibTe ormostuptodatein ormation_ OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/28119 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,007.22 21,423.66 405 Utility Billing 6,448.01 11,849.41 420 Water 14,307.81 23,982.48 450 Wastewater 9,965.31 16,894.25 455 Wastewater Collection 12,757.51 22,016.69_ 480 Refuse 14,763.70 24,640.22 485 Recycle Center 2,357.20 3,240.90 FUND TOTAL 75,606.76 124,047.61 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2019 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (1,020,857) $ (2,649,770 $ (12,886,667) 20.56% $ MONTH $ YEAR $ . 1,439,186 PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 614,085 $ 1,806,578 $ 6,652,106 27.16% 1,826 384,800 4,245 1,186,429 20,807 5,059,107 23.45% - 201,071 - 609,792 - 2,320,564 26.28% (236,632) 21,113 (236,632) 67,988 (326,201) 294,076 23.12% $ 1,221,069 $ 3,670,787 $ 14,325,853 25.62% $ (77,136) $ (222,887) $ (1,055,450) 21.12% 1,703,031 (42,630) 26,757,111 (119,434) (542,460) 22.02% (737,586) (399,153) (26,594,162) (804,873) $ (4,907,916) 16.40% 965,445 (191,395) 162,949 (646,755) $ (2,629,664) 24.59% 1,773,369 (107,735) 1,354,676 (280,009) - - (1,379,228) 20.30% (202,808) (575,812) (2,371,949) 24.28% $ (1,020,857) $ (2,649,770 $ (12,886,667) 20.56% $ 200,212 $ 1,021,017 $ . 1,439,186 $ 6,470 $ 19,295 $ 57,935 33.30% 1,826 4,245 20,807 20.40% - - - 0.00% (236,632) (236,632) (326,201) 72.54% $ (228,336) $ (213,092) $ (247,459) $ 14,273 $ 1,703,031 $ 26,757,111 (22,368) (737,586) (26,594,162) $ (8,095) $ 965,445 $ 162,949 $ (36,219) $ 1,773,369 $ 1,354,676 $ (646,029) - 1,311,799 1 ,311,799 $ 2,439,139 $ 2,666,475