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Home My WebLink About1999.06.15_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 15, 1999 The Owasso City Council met in regular session on Tuesday, June 15,1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 11, 1999. ITEM 1: CALL TO ORDER Mayor Wilken called the meeting to order at 6:50 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the OPW A meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Mark Wilken, Mayor Mary Lou Barnhouse, Vice Mayor Denise Bode, Councilor Melinda Voss, Councilor H C "Will" Williams, Councilor ABSENT STAFF Jeff Hancock, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 1, 1999 Regular Meeting and June 8, 1999 Special Meeting. B. Approval of Claims. C. Action Relating to a Contract Extension for Maintenance to the City's Storm Sirens. D. Action Relating to Acceptance ofImprovements to the Water and Sanitary Sewer Systems Constructed to Serve Castle Point, an Addition to the City of Owasso, Tulsa County, Oklahoma. The consent agenda included minutes of the June 1, 1999 regular meeting and June 8, 1999 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $53,453.29; (2) Workers' Comp Self-Ins Plan $1,048.75; (3) Ambulance Service Fund $2,506.86; (4) E-911 Fund $1,909.81; (5) City Garage $5,946.51; (6) Capital Improvements $26,918.92; (7) Bond Projects Fund $171 ,098.01; (8) Interfund Transfers $40,699.45; Owasso City Council June 15, 1999 (9) Interfund Transfers $3,837.31; (10) Payroll $164,756.38; (11) City Garage Payroll $3,735.28. Item C requested extending for one year the City's contract with Goddard Enterprises for preventative maintenance to the City' storm sirens. Item D requested acceptance of the water and sanitary sewer systems constructed to serve Castle Point. Dr Bode moved, seconded by Ms Voss, to approve the consent agenda. A YE: Bode, Voss, Williams, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 5: CONSIDERA TION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION #99-03, A RESOLUTION ADOPTING AFY 1999-2000 BUDGET FORALL FUNDS ADMINISTERED BY THE CITY. Mr Hancock presented Resolution #99-03, which adopts the FY99-00 budget for all funds administered by the City of Owasso. Ms Voss moved, seconded by Dr Bode, to approve Resolution #99-03. AYE: Voss, Bode, Williams, Barnhouse, Wilken NA Y: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE COLLISION SELF-INSURANCE FUND, THE CITY GARAGE FUND, AND THE GENERAL FUND. Ms Bishop said that provisions of the Municipal Budget Act of 1979 require that expenditures do not exceed appropriations within a fund. All transfers of appropriations between departments and supplemental appropriations require City Council approval. The staff is requesting supplemental appropriations to three City funds before the close of the fiscal year. In the General Fund, sales tax collections exceed the budgeted amount. In the Collision Self-Insurance Fund, pending repairs due to a recent collision involving a city vehicle will cause the expenditures to exceed appropriations. Pending repairs in the City Garage Fund are expected to cause parts and services to exceed the budget. Ms Voss moved, seconded by Ms Barnhouse, to approve a supplemental appropriation to the Collision Self-Insurance Fund budget in the amount of$3000, for the purpose of funding repairs to city vehicles insured by the fund; to the City Garage fund budget in the amount of $15,000, for 2 Owasso City Council June 15, 1999 the purchase of parts for resale; and the General Fund, increasing revenues by $211,211 and expenditures by the same amount for a transfer to the OPW A Sales Tax Fund. AYE: Voss, Barnhouse, Bode, Williams, Wilken NA Y: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #99-04, A RESOLUTION APPROVING ACTION TAKEN BY THE OW ASSO PUBLIC WORKS AUTHORITY AUTHORIZING ISSUANCE, SALE AND DELIVERY OF TWO PROMISSORY NOTES OF THE AUTHORITY TO THE OKLAHOMA WATER RESOURCES BOARD; RA TIFYING A CERTAIN LEASE, AS AMENDED; ESTABLISHING THE CITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT OBLIGATIONS ON BEHALF OF SAID CITY IN CALENDAR YEAR 1999; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR-TO- YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING OTHER PROVISIONS RELATED THERETO. Mr Brooks said that Resolution #99-04 approves the earlier action taken by the OPW A Trustees authorizing the issuance of promissory notes, ratifying the previous lease and revenue pledges between the City and the OPW A, and authorizing the execution of documents. This resolution relates to a loan from the Oklahoma Water Resources Board to finance improvements to the wastewater treatment plant. Dr Bode moved, seconded by Ms Barnhouse, to approve Resolution #99-04. AYE: Bode, Barnhouse, Williams, Voss, Wilken NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR OW ASSO MARKET, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. Mr Wal'lick said that the City has received a request for the review of a final plat for Owasso Market, located on the north side ofE 96th St N and U.S. Highway 169. The Owasso Technical Advisory Committee reviewed the final plat and made some changes that are reflected on the cunent plat. The Planning Commission approved the plat at their June 8, 1999 meeting. Water and sewer permits 3 Owasso City Council June 15, 1999 have not yet been received, and staff is recommending approval of the plat with the condition that no building permits be issued until those permits have been received. Dr Bode moved, seconded by Ms Voss, to approve the final plat for Owasso Market, with the condition that no building permits shall be issued on the subject property until the Oklahoma Department of Environmental Quality approves the water and sewer systems and issues the permits. AYE: Bode, Voss, Williams, Barnhouse, Wilken NA Y: None Motion carried 5-0. ITEM 9: CONSIDERA TION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR BRENTWOOD VILLAGE, AN ADDITION TO THE CITY OF OW ASSO, TULSA COUNTY, OKLAHOMA.. Mr Warlick presented the item. Kourtis Properties has requested review of a final plat for Brentwood Village, a 64-lot subdivision, located north of Brentwood Estates, east of Barrington Estates, and West of The Willows at Silver Creek. The subject property is zoned RS-2. The Technical Advisory Committee and Planning Commission have both reviewed the request and recommended approval. Water and sewer permits have been received from DEQ. Ms Voss moved, seconded by Dr Bode, to approve the final plat for Brentwood Village. AYE: Voss, Bode, Williams, Barnhouse, Willken NA Y: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT BETWEEN THE CITY OF OW ASSO AND THE OW ASSO CHAMBER OF COMMERCE PROVIDING FOR AN ANNUAL LEASE OF A BUILDING LOCATED AT 315 SOUTH CEDAR, AND REQUIRING COMPENSATION TO THE CITY IN THE AMOUNT OF $34,850.04. Prior to beginning the discussion, Dr Bode recused herself from taking part in this action. Mr Hancock said that in September 1998, the City purchased a building now occupied by the Owasso Chamber of Commerce from the Tulsa City-County Health Department at a purchase price of $79,900. During the time the Chamber has occupied the building, the City has leased the property from the health department at $1.00 per year and has, in turn, leased to the Chamber for the same amount. Negotiations with the Chamber have resulted in a five-year lease, with compensation to the City of$400 per month from January 1, 1999 through December 31, 1999, $529.17 per month from 4 Owasso City Council June 15, 1999 January 1,2000 through December 31, 2000, and $658.33 per month from January 1,2001 through December 31, 2003. Either party could cancel the agreement after January1, 2001 upon giving the non-terminating party not less than a six-month notice. The terms of the agreement have been approved by the Chamber of Commerce. Ms Barnhouse moved, seconded by Ms Voss, to approve a lease agreement with the Owasso Chamber of Commerce for the period January 1, 1999 through December 31, 2003, with lease payments as outlined in the agreement, and authorization for the Mayor to execute the document. AYE: Barnhouse, Voss, Williams, Wilken NA Y: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF COMPUTER NETWORKING HARDWARE. Mr Knight presented the item. He said that with the recent approval of a financial and administrative services software system contract, it is now necessary to provide a platform of system servers, printers, and networking software. Under City Code 7-107, the City may puprchase equipment at a price not exceeding that set by the State Purchasing Agency. The Computer Management Team solicited quotes for these products, and received quotes from seven vendors. DELL Computer Corporation provided the best quote for equipment, at a price below the state contract. A vendor will still need to be selected for the wiring/cabling. Dr Bode moved, seconded by Mr Williams, to approve the purchase of computer servers, ethernet hubs, and printers from DELL Computer Corporation in the amount of $41,000, and authorization for the Mayor to execute the purchase contract. AYE: Bode, Williams, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #3, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OW ASSO AND HORIZON CONSTRUCTION CO OF OW ASSO, OK FOR STREET REHABILITATION PROJECTS. Mr Henderson said that Change Order #3 to the street rehabilitation contract will provide a sidewalk on the east side ofN 129th East Ave from the Owasso High School parking lot to the front entrance of Camden Park. It will also include a wooden bridge south of the Camden Park entrance for pedestrians to cross the concrete flume draining the storm water detention pond. Change Order #3 5 Owasso City Council June 15, 1999 includes funding for a gas line relocation on Atlanta Ave, as a result of storm drainage improvements. Ms Voss moved, seconded by Mr Williams, to approve Change Order #3 to a contract with Horizon Construction Co for street rehabilitation projects, increasing the contract by an amount not to exceed $27,726.18 for a sidewalk and bridge on the east side ofN 129th East Ave, and relocating a gas service line on Atlanta Ave, and authorization for the Mayor to execute the document. AYE: Voss, Williams, Bode, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO VARIOUS BOARDS, TRUSTS, COMMISSIONS AND COMMITTEES. Mayor Wilken presented the following names for appointment to various Boards, Trusts, Commissions, and Committees, and moved that they be confirmed: PLANNING COMMISSION Mr Bill Ellison (reappointment) 13121 E 79th Ct N Term Ending 6/30/02 BOARD OF ADJUSTMENT Ms Vicki Tapp (reappointment) 1212510 E 77th St N Term Ending 6/30/02 Mr Dewey Brown (reappointment) 10804 E 99th St N Term Ending 6/30/02 Ms Susan Kimball (new appointment - unexpired term) 13908 E 87th PI N Term Ending 6/30/01 PERSONNEL BOARD Mr Jack Green (reappointment) 303 E 16th St Term Ending 6/30/02 6 Owasso City Council OW ASSO ECONOMIC DEVELOPMENT AUTHORITY Mr Tom Kimball (reappointment) 13908 E 87th PI N Term Ending 6/30/04 Mr Mark Wilken (Council Representative) 9221 N 133rd EAve Term Ending 6/30/00 Mr Gary Akin (Chamber Representative) 3 15 S Cedar Term Ending 6/30/00 GOLF ADVISORY COMMITTEE Mr Tom Rikkola (new appointment) 804 N Elm Term Ending 6/30/02 Ms Pat Woods (reappointment) PO Box 3 Term Ending 6/30/02 CAPITAL IMPROVEMENTS COMMITTEE - All terms ending 6/30/00 Ms Melinda Voss - City Council Ms Mary Lou Barnhouse - City Council Mr Cloyd O'Dell - Citizen Mr Ray Haynes - Planning Commission Mr Jim Ablett - CitizenlPSO Mr Tom Kimball- OEDA Representative Mr Frank Enzbrenner - Banking Representative Mr Dale Prevett - Banking Representative Mr Scott Buckmaster - Chamber Representative Mr John Groth - Citizen Ms Sherry Bishop - City Finance Director Mr Bob Allen - Fire Chief Ms Maria Alexander - Police Chief Mr Robert Carr - Public Works Mr Tim Rooney - Assistant City Manager Mr Jeff Hancock - City Manager ANNEXATION COMMITTEE - All terms ending 6/30/99 Mr Ray Haynes - Planning Commission 7 June 15, 1999 Owasso City Council June 15, 1999 Mr Charles Willey - Planning Commission Mr Dale Johnson - Public Schools Ms Melinda Voss - City Council Mr H C "Will" Williams - City Council Mr Bob Allen - Fire Department Ms Maria Alexander - Police Department Mr Robert Carr - Public Works Mr Jeff Hancock - City Manager Mr Tim Rooney - Assistant City Manager Mr Theron Warlick - City Planner Mr Ron Cates - City Attorney INCOG BOARD OF DIRECTORS Mr Mark Wilken, Mayor Term Ending 4/30/00 Mr Jeff Hancock, City Manager Alternate INCOG LEGISLATIVE CONSORTIUM Mr Allan Harder, Human Resources Officer Term Ending 6/30/00 REGIONAL METROPOLITAN UTILITY AUTHORITY Ms Sherry Bishop City Treasurer Term Ending 6/30/00 Mr Robert Carr Public Works Director Term Ending 6/30/00 INCOG ENVIRONMENTAL POLICY COMMITTEE Mr Robert Carr PE Public Works Director Term Ending 6/30/00 METROPOLIT AN ENVIRONMENTAL TRUST Mr Robert Carr PE Public Works Director Term Ending 6/30/00 8 Owasso City Council June 15, 1999 TRANSPORTATION POLICY COMMITTEE Mr Mark Wilken, Mayor Term Ending 6/30/00 Mr Karl Fritschen, Alternate Comprehensive Planner TRANSPORTATION TECHNICAL COMMITTEE Mr Robert Carr PE Public Works Director Term Ending 6130/00 Mr Phil Lutz, Alternate Engineering Staff REGIONAL ENHANCED 911 BOARD Ms Maria Alexander Police Chief Term Ending 6/30/02 Dr Bode seconded the motion. AYE: Wilken, Bode, Williams, Voss, Barnhouse NA Y: None Motion carried 5-0. ITEM 14: REPORT FROM CITY MANAGER No report. ITEM 15~ REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORT FROM CITY COUNCILORS None. 9 Owasso City Council June 15, 1999 ITEM 20: NEW BUSINESS None. ITEM 21: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5-0, and the meeting was adjourned at 7:14 p.m. Mark Wilken, Mayor 10