The URL can be used to link to this page

Home My WebLink About2019.11.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 5, 2019 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Reverend Bruce McCarty, Owasso First Assembly 3. Flag Salute 4. Roll Call 5. Presentation of the Employee of the Quarter Warren Lehr 6. Presentation of the Character Trait of Gratefulness Chelsea Levo Feary, Character Council Member KtCtIVtD NOV 01 2019 j`7 City Clerk's Office 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 15, 2019, Regular Meeting B. Approve claims C. Accept the 2020 Safe Oklahoma Grant, authorize execution of the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $25,000.00 D. Accept public infrastructure improvements located approximately one - quarter mile south of East 106th Street North and North Mingo Road (Mingo Crossing) - asphalt roads, sidewalks, stormwater, water, and sanitary sewer systems E. Accept public infrastructure improvements located at 13716 East 106th Street North (Arvest Bank) - a concrete approach and sidewalk 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action to award a bid for the 2019 Owasso Sports Park Detention Pond and Mitigation Project Dwayne Henderson Staff recommends awarding the base bid to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $4,592,794.33 and authorization for the Mayor to execute the agreement. 10. Consideration and appropriate action relating to an agreement for use of the regional stormwater detention pond to be located on East 1061h Street North, just east of the Abbott Farms subdivision, and a budget amendment in the Stormwater Management Fund Roger Stevens Staff recommends approval of an agreement between 1061h Development, LLC and the City of Owasso, authorization for the Mayor to execute the necessary documents, and approval of a budget amendment in the Stormwater Management Fund increasing the estimated revenues and appropriation for expenditures in the amount of $55,000.00. Owasso City Council November 5, 2019 Page 2 11. Consideration and appropriate action to award a bid for concrete materials related to the Pleasant View Subdivision Street Improvement Project Larry Escalanta Staff recommends awarding the unit price bid to Eagle Redi Mix LLC, of Tulsa, Oklahoma, and authorization for the Mayor to execute the agreement containing the following unit pricing: ODOT Class A 3000 psi AE HES CONCRETE at $ 103.00 ICY) Retarder at $ 3.50 (CY) Hot Water at $ 4.00 (CY) Chilled Water at $ 8.00 (CY) Ice (201b) bag at $ 5.00 (EA) 12. Consideration and appropriate action relating to an agreement for railroad improvements for the East 116 +h Street North Widening Project from North Mingo Road to North Garnett Road Daniel Dearing Staff recommends approval of the Agreement for Railroad Improvements between South Kansas and Oklahoma Railroad, L.L.C., and the City of Owasso for the railroad crossing at East 116th Street North, west of the Sports Park entrance, in the amount of $445,992.00, and authorization for the Mayor to execute the agreement. 13. Consideration and appropriate action relating to an agreement for the relocation of gas facilities for the East 116 +h Street North and Garnett Road Intersection Improvement Project Daniel Dearing Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company (ONG) and City of Owasso, authorization for the Mayor to execute the agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $235,065.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City's budget. 14. Consideration and appropriate action relating to Resolution 2019 -19, calling an election for the purpose of selecting City Council representation for City Council Wards 3 and 4 Juliann Stevens Staff recommends approval of Resolution 2019 -19. 15. Consideration and appropriate action relating to an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney, concerning pending action in the Workers' Compensation claims of Dennis Thompson and pending litigation styled City of Owasso v. Robert Dodd and Petra Catherine Dodd, et af., as provided for in Title O.S. 25, Section 307(B)(4) Julie Lombardi 16. Consideration and appropriate action relating to Resolution 2019 -20, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the Workers' Compensation claims of Dennis Thompson, and additionally confer full and final settlement authority upon the City Manager, or his designee Michele Dempster Staff recommends approval of Resolution 2019 -20. Owasso City Council November 5, 2019 Page 3 17. Consideration and appropriate action relating to Resolution 2019 -21, designating the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the case of City of Owasso v. Robert Dodd and Petra Cafherina Dodd, of at., and additionally confer full and final settlement authority upon the City Manager, or his designee Julie Lombardi Staff recommends approval of Resolution 2019 -21. 18. Report from City Manager Monthly Public Works Project Status Report 19. Report from City Attorney 20. Report from City Councilors 21. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date October 12, 2019, and October 26, 2019 • Health Care Self- Insurance Claims -dated as of October 31, 2019 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 23. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 1, 2019. IdFn M. Stevens, city Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 15, 2019 The Owasso City Council met in regular session on Tuesday, October 15, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 11, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Scott Carlson, The Refuge Owasso. 3. Flag Salute Councilor Kelly Lewis led the flag salute. 4. Roll Call Present Mayor - Chris Kelley Vice Mayor- Bill Bush Councilor- Doug Bonebrake Councilor- Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Councilor- Lyndell Dunn 5. Presentation of Employee of the Quarter Warren Lehr announced this item would be presented at the November 5, 2019, Council meeting, to accommodate the availability of the recipient. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 1, 2019, and October 8, 2019, Regular Meetings B. Approve claims C. Acceptance of the Department of the Justice Vest Grant and approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $4,388.71 D. Acceptance of the 2020 Highway Safety Office Grant, authorization for the City Manager to execute the grant agreement, and approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $50,800.00 E. Approve the dispatch radio Astro System Essential Service Agreement with Motorola Solutions, of Schaumburg, Illinois, in the amount of $28,664.88, and authorization for the City Manager to execute the renewal agreement Mr. Bush moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with claims totaling $438,267.31. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council October 15, 2019 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to budget amendments for the re- appropriation of carryover funds from PY 2018 -2019 Jennifer Newman presented the item, recommending approval of the following FY 2020 budget amendments: • Increase the estimated revenues by $56,021.40 and the appropriation for expenditures by $1,005,980.33 for the General Fund; • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $750,204.00; • Increase the appropriation for expenditures in the Hotel Tax Fund by $90,009.00; • Increase the appropriation for expenditures in the Stormwater Management Fund by $683,571.00; • Increase the appropriation for expenditures in the City Garage Fund by $102,666.00; and, • Increase the appropriation for expenditures in the General Liability Fund by $24,977.00. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to approve the budget amendments, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to the purchase of a new backhoe and declaration of surplus equipment Larry Escalanta presented the item, recommending approval to purchase one 2019 Caterpillar Model 420F2 AE4 Backhoe Loader in the amount of $109,900.00 from Warren CAT of Tulsa, Oklahoma, utilizing the State of Oklahoma approved contract #SW0192; and, to declare the 2003 CASE backhoe (Se(al No. C3F0056770) as surplus to the needs of the City and authorize its disposal via on -line auction. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Lewis to approve the purchase and authorize disposal of the surplus equipment, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to a contract for Specific Excess Worker's Compensation Coverage Jeff Atchison presented the item, recommending approval of a contract with Midwest Employers Casualty Company, of Chesterfield, Missouri, for specific excess workers' compensation insurance coverage, authorization for payment in the amount of $69,787.00, and authorization for the City Manager to execute the necessary documents. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the contract and authorize the City Manager to execute, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council October 15, 2019 Page 3 11. Consideration and appropriate action relating to a contract for Property - Casualty Insurance Coverage Jeff Atchison presented the item, recommending approval of a contract with the Oklahoma Municipal Assurance Group of Edmond, Oklahoma, for property - casualty insurance coverage, authorization for payment in the amount of $136,512,00, and authorization for the City Manager to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the contract and authorize the City Manager to execute, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the construction contract and a settlement of liquidated damages for Redbud Festival Park, located at 109 North Main Street Lany Langford presented the item, recommending approval of a settlement of liquidated damages with Builder's Unlimited, of Tulsa, Oklahoma, by amending the contract to show the project substantial completion date as July 24, 2019, and to include the installation and construction of additional park amenities, as outlined in Proposal Request #8; and, authorization for the Mayor to execute the necessary document. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the settlement and authorize the Mayor to execute the necessary document, as recommended. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 13. Report from City Manager Warren Lehr reported on the following events: Annual Harvest Festival, Owasso Character Council Luncheon, and November Yard Waste Disposal. 14. Report from City Attorney None 15. Report from City Councilors Councilor Bush reported on his presentation to the Owasso Rotary Club. Councilors commented on Owasso High School Band accomplishments, the City's Annual Harvest Festival, and Gracee Sh6ver, an Owasso resident, who is competing on The Voice. 16. Official Notices to Council (documents for acknowledgment of receipt or Information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report -pay period ending date September 28, 2019 • Health Care Self- Insurance Claims -dated as of October 10, 2019 • Monthly Budget Status Report -September 2019 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso City Council October 15, 2019 Page 4 18. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 6:57 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON -SMALL TOOLS $799.98 FRIENDS OF OPD DONATION -Total $799.98 AEP /PSO ELECTRIC USE $238.50 AT &T CONSOLIDATED PHONE $28.67 JPMORGAN CHASE BANK AMAZON -PROF & TECH $7.99 JPMORGAN CHASE BANK AMAZON- REFUND ($79.20) JPMORGAN CHASE BANK AMAZON - SUPPLIES $1,102.31 JPMORGAN CHASE BANK AMAZON- UNIFORM $42.94 JPMORGAN CHASE BANK AMAZON -VEH EQUIPMENT $99.97 JPMORGAN CHASE BANK DOLLAR GENERAL- SUPPLI $32.62 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $81.93 JPMORGAN CHASE BANK LOWES- SUPPLIES $206.23 JPMORGAN CHASE BANK MACYS- UNIFORMS $82.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $45.75 JPMORGAN CHASE BANK OWASSO AUTO SPA -PROF $42.00 JPMORGAN CHASE BANK SPAY OK- STERILIZATION $70.00 JPMORGAN CHASE BANK U.S. PLASTIC CO -SUPPL $77.07 JPMORGAN CHASE BANK WALMART - SUPPLIES $272.24 JPMORGAN CHASE BANK WATERSTONE- CLEANING $58.80 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $2,490.60 AEP /PSO ELECTRIC USE $20.52 JPMORGAN CHASE BANK ATWOODS- UNIFORM $29.99 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $24.22 JPMORGAN CHASE BANK KRETCHMAR DIST- REPAIR $1,669.83 JPMORGAN CHASE BANK QUALITY TIRE -TIRES $165.90 JPMORGAN CHASE BANK UPS - POSTAGE $20.21 SPOK, INC. PAGER USE $8.96 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.14 GEN CEMETERY -Total $1,968.77 JPMORGAN CHASE BANK AMAZON- SUPPLIES $77.10 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $11.35 JPMORGAN CHASE BANK SAMS- SUPPLIES $83.92 JPMORGAN CHASE BANK WALMART- SUPPLIES $4.48 TREASURER PETTY CASH CRAFT VENDOR REFUND $30.00 GEN COMM CTR DONATIONS -Total $206.85 AEP IPSO ELECTRIC USE $1,614.51 AT &T CONSOLIDATED PHONE $44.91 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES $221.00 JPMORGAN CHASE BANK AMAZON -PAPER $104.95 JPMORGAN CHASE BANK AMAZON- SUPPLIES $33.98 1 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK CAMFIL- FILTERS $97.25 JPMORGAN CHASE BANK JOHNSTONE- REPAIR $225.26 JPMORGAN CHASE BANK LOCKE- LIGHTS $41.05 JPMORGAN CHASE BANK LOCKE- REPAIR $2.94 JPMORGAN CHASE BANK LOWES- REPAIR $27.40 JPMORGAN CHASE BANK MELODY HOUSE - SUPPLIES $36.90 JPMORGAN CHASE BANK SAMS - SUPPLIES $9.98 SUMNERONE INC COPIER SERVICE $283.04 GEN COMMUNITY CENTER -Total $263.46 $2,743.17 JPMORGAN CHASE BANK 50036 - DENVER GARAGE $10.00 JPMORGAN CHASE BANK ICC -EXAM FEE $209.00 JPMORGAN CHASE BANK MEETING EXPENSE $131.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $129.66 JPMORGAN CHASE BANK SAMS- SUPPLIES $23.96 JPMORGAN CHASE BANK TULSA CO CLERK - COPIES $46.13 JPMORGAN CHASE BANK TULSA CO CLERK - FILING $18.45 KENNETH LIVINGSTON MOWING $1,500.00 KENNETH LIVINGSTON MOWINGABATEMENT $500.00 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $80.00 TREASURER PETTY CASH FILING FEE $13.00 TREASURER PETTY CASH PARKING FEE $16.00 VERIZON WIRELESS WIRELESS CONNECTION $123.69 GEN COMMUNITY DEVELOPMENT -Total $263.46 $2,801.43 CENTER FOR ECONOMIC DEVELOPMENT LEGAL CONSULTING SVCS $757.50 JPMORGAN CHASE BANK ADOBE -FEE $59.98 JPMORGAN CHASE BANK LODGING EXPENSE $512.46 JPMORGAN CHASE BANK OK NEWS -SUB FEE $5.95 JPMORGAN CHASE BANK TRAVEL EXPENSE $47.49 JPMORGAN CHASE BANK UBER -FEE $68.75 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $263.46 $1,492.14 AEP /PSO ELECTRIC USE $75.55 JPMORGAN CHASE BANK LOWES- DEADBOLT $37.48 JPMORGAN CHASE BANK LOWES- REPAIR $53.94 JPMORGAN CHASE BANK SAMS- SUPPLIES $16.48 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $40.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $263.46 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $80.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $39.51 UNITED STATES CELLULAR CORPORATION PW CELL PHONES /]PADS $49.42 2 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ENGINEERING -Total -Total $208.94 INTEGRITY CLIENT SERVICES, LLC VALUATION GASB 75 $4,300.00 JPMORGAN CHASE BANK FURNITURE MARKETING -F $964.74 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $20.56 JPMORGAN CHASE BANK PIKEPASS -FEES $9.70 OWASSO CHAMBER OF COMMERCE LEADERSHIP CLASS $595.00 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $80.00 SUMNERONE INC COPIER FEE $45.00 TREASURER PETTY CASH OML -JONES $65.00 GEN FINANCE -Total $178.18 $6,080.00 AEP IPSO $134.20 ELECTRIC USE $4,820.93 AT &T JPMORGAN CHASE BANK CONSOLIDATED PHONE $790.32 ELIZABETH ANNE CHILDS NEXTCARE -DRUG TESTING ORDINANCE REVIEW $1,005.00 IMPERIAL LLC $106.16 CITY HALL COFFEE SERVICE $235.65 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 JPMORGAN CHASE BANK AMER WASTE- RENTAL $90.57 JPMORGAN CHASE BANK NEW INNOV- REFUND ($12.50) JPMORGAN CHASE BANK NEW INNOV - TRAINING FE $15.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $27.48 JPMORGAN CHASE BANK TANNER CONSULT- SERVIC $4,285.50 MAILROOM FINANCE INC POSTAGE $1,000.00 MCAFEE & TAFT LEGAL-PERSONNEL $52.00 OMECORP, LLC POSTAGE SUPPLIES $50.00 RICOH USA, INC. (DOWNSTAIRS) COPIER SERVI $1,252.13 SUMNERONE INC (UPSTAIRS) COPIER SERVICE $420.30 GEN GENERAL GOVERNMENT -Total $14,122.38 AEPIPSO ELECTRIC USE $161.94 AT &T CONSOLIDATED PHONE $16.24 GEN HISTORICAL MUSEUM -Total $178.18 JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES $134.20 GEN HR -CHAR INITIATIVE -Total $134.20 JPMORGAN CHASE BANK MEETING EXPENSE $54.83 JPMORGAN CHASE BANK NEXTCARE -DRUG TESTING $1,110.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $106.16 JPMORGAN CHASE BANK SAV ON- SERVICE $115.00 JPMORGAN CHASE BANK STRATA - CHARACTER DEVE $1,036.91 JPMORGAN CHASE BANK TEEOCA -CLASS FEE $30.00 JPMORGAN CHASE BANK WELLOKS- PROGRAMS $15.00 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $200.00 3 Claims List - 1115/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TULSA WORLD ADVERTISING $390.00 GEN HUMAN RESOURCES -Total $381.46 $3,057.90 AT &T CONSOLIDATED PHONE $23.49 AT &T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK ANTONELINE- EQUIPMENT $1,351.07 JPMORGAN CHASE BANK COX - SUPPLIES $1,539.00 JPMORGAN CHASE BANK GREENTECH -HARD DRIVES $118.90 JPMORGAN CHASE BANK POTOMACECYC- SWITCHES $1,569.00 JPMORGAN CHASE BANK SERVERONICS -HARD DRIV $178.00 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $40.00 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total $381.46 $5,099.59 JPMORGAN CHASE BANK AMERICAN PRKG -FEE $1.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION $118.88 JPMORGAN CHASE BANK MEETING EXPENSE $35.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.78 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $60.00 JPMORGAN CHASE BANK PIKEPASS -FEES $0.30 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $160.00 GEN MANAGERIAL -Total $381.46 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $20.56 JPMORGAN CHASE BANK OFFICE EVERY -TONER $48.58 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT -Total $4,194.14 AEP IPSO ELECTRIC USE $1,980.59 AT &T CONSOLIDATED PHONE $12.44 FREDRICK COSTIN JR AUGUST MOWING $795.00 FREDRICK COSTIN JR JULY MOWING $795.00 FREDRICK COSTIN JR SEPTEMBER MOWING - SKATE, $1,491.00 KLASSY CLEANING & SERVICES CO LLC PARK RESTROOMS JANITORIAL $1,410.00 MBE ENTERPRISES, LLC MOWING $1,824.00 PROTECTION ONE ALARM MONITORING PARKS OFFICES SECURITY SY $73.94 INC ROGERS COUNTY RURAL WATER PARKS WATER SERVICE $344.63 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $82.76 VERDIGRIS VALLEY ELECTRIC COOP PARKS OFFICE ELECTRIC $77.15 VERIZON WIRELESS WIRELESS CONNECTION $40.01 WASHINGTON CO RURAL WATER DISTRICT PARKS WATER SERVICE - MCC $68.40 GEN PARKS -Total $8,994.92 AEP /PSO ELECTRIC USE $431.25 0 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT &T CONSOLIDATED PHONE $324.28 DEPARTMENT OF PUBLIC SAFETY OLETS $700.00 JPMORGAN CHASE BANK APCO - TRAINING $30.00 JPMORGAN CHASE BANK APCO -DUES $188.00 JPMORGAN CHASE BANK NENA -DUES $342.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $39.96 JPMORGAN CHASE BANK WALMART- PRISON BOARD $85.26 JPMORGAN CHASE BANK WATERSTONE- CLEANING $65.40 GEN POLICE COMMUNICATIONS - Total $2,206.15 JPMORGAN CHASE BANK ATWOODS- UNIFORM $39.99 JPMORGAN CHASE BANK GRAINGER- CLEANER $181.62 JPMORGAN CHASE BANK HOME DEPOT - SPATULAS $13.84 JPMORGAN CHASE BANK KUBOTA -PARTS $94.34 JPMORGAN CHASE BANK LOWES - BATTERIES $16.29 JPMORGAN CHASE BANK LOWES -MULCH $73.20 JPMORGAN CHASE BANK LOWES- REFUND ($8.00) JPMORGAN CHASE BANK LOWES- SUPPLIES $54.94 JPMORGAN CHASE BANK NEW HOLLAND - BRACKET $48.06 JPMORGAN CHASE BANK NEXTCARE- VACCINES $200.00 SPOK, INC. PAGER USE $138.45 UNIFIRST HOLDINGS LP UNIFORM SERVICE $160.29 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $1,093.04 AT &T CONSOLIDATED PHONE $46.98 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR REPAIRS $2,705.00 JPMORGAN CHASE BANK APCO -DUES $94.00 JPMORGAN CHASE BANK ASSOC PARTS -PARTS $13.95 JPMORGAN CHASE BANK COX - SUPPLIES $69.95 JPMORGAN CHASE BANK JOHNSTONE -PARTS $65.73 JPMORGAN CHASE BANK LIBERTY -FLAG $37.00 JPMORGAN CHASE BANK LOCKE - LIGHTS $59.77 JPMORGAN CHASE BANK LOWES- REPAIR $11.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $26.12 JPMORGAN CHASE BANK MURPHY - SUPPLIES $123.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $12.20 JPMORGAN CHASE BANK SAMS -MEMB FEE $45.00 JPMORGAN CHASE BANK SAMSSUPPLIES $403.02 JPMORGAN CHASE BANK SUMNER GROUP - COPIER F $69.60 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $100.00 TREASURER PETTY CASH PARKING FEES $21.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $35.40 5 Claims List - 111512019 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES •Total HARVEST FESTIVAL FLYERS & HARVEST FESTIVAL $3,980.31 TREASURER PETTY CASH CC REFUND - DUNKLEFSON $100.00 TREASURER PETTY CASH CC REFUND -JONES $100.00 TREASURER PETTY CASH CC REFUND- MALICOTT $50.00 TREASURER PETTY CASH CC REFUND -REED $50.00 TREASURER PETTY CASH CC REFUND- ROBBINS $100.00 TREASURER PETTY CASH CC REFUND -SISCO $100.00 TREASURER PETTY CASH CC REFUND- WILLIAMS $100.00 TREASURER PETTY CASH CC REFUND- WINTON $50.00 TREASURER PETTY CASH EVENT REFUND- DAVIDSON $200.00 TREASURER PETTY CASH OC REFUND- BERRYHILL $300.00 TREASURER PETTY CASH OC REFUND- BUFORD $100.00 TREASURER PETTY CASH OC REFUND - DELGADO $100.00 TREASURER PETTY CASH OC REFUND - LEVINE $300.00 GENERAL -Total FELKINS ENTERPRISES, LLC JEFFREY A BOWEN GF- HARVEST FESTIVAL • Total HARVEST FESTIVAL FLYERS & HARVEST FESTIVAL $1,650.00 $230.00 $2,000.00 $2,230.00 GENERAL -Total $66,377.61 20 AMBULANCE SERVICE CONVEYANCE LLC AMBULANCE REMOUNT $2,100.00 JPMORGAN CHASE BANK ADVANCE AUTO - COOLANT $18.99 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $410.47 JPMORGAN CHASE BANK CAPITAL WASTE- DISPOSA $320.00 JPMORGAN CHASE BANK DELTA - BAGGAGE FEE $180.00 JPMORGAN CHASE BANK EXCELLANCE -PARTS $2,529.03 JPMORGAN CHASE BANK FULLERTON -LEASE $560.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN $291.00 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $43.50 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES $2,073.22 JPMORGAN CHASE BANK HERTZ - RENTAL $405.74 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $27.18 JPMORGAN CHASE BANK LOWES- SUPPLIES $56.98 JPMORGAN CHASE BANK MCKESSON MED- VACCINAT $1,246.17 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $280.00 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $2,149.70 JPMORGAN CHASE BANK TEXACO -FUEL $16.31 JPMORGAN CHASE BANK TRAVEL EXPENSE $258.68 JPMORGAN CHASE BANK UBER -FEE $58.25 MEDICLAIMS INC BILLING SERVICES $17,857.34 VERIZON WIRELESS WIRELESS CONNECTION $40.01 11 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE AMBULANCE -Total $30,922.57 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES $85.40 AMBULANCE SERVICE -Total $85.40 AMBULANCE SERVICE -Total $31,007.97 21 E -911 COX COMMUNICATIONS MO SVC FEES T -1 CIRCUITS $244.83 INCOG -E911 MONTHLY E911 ADMIN SVC FE $8,095.41 JPMORGAN CHASE BANK AT &T -E911 MAPPING FEE $355.35 E911 COMMUNICATIONS -Total $8,695.59 E -911 • Total $8,695.59 25 HOTEL TAX AEP /PSO ELECTRIC USE $20.59 JPMORGAN CHASE BANK GREAT SOUTHERN -WEB MA $750.00 JPMORGAN CHASE BANK MEETING EXPENSE $43.83 JPMORGAN CHASE BANK WEIHAAS -WEB MAINT $600.00 HOTEL TAX ECON DEV -Total $1,414.42 JPMORGAN CHASE BANK KEEP OK BEAUTIFUL -FEE $900.00 JPMORGAN CHASE BANK MEETING EXPENSE $68.83 STRONG NEIGHBORHOODS -Total $968.83 HOTELTAX -Total $2,383.25 27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE $260.71 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING(rRIMMING GARNETT $823.02 P UNITED STATES CELLULAR CORPORATION PW CELL PHONES /IPADS $52.10 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER-STORMWATER -Total $1,175.84 STORMWATER MANAGEMENT -Total $1,175.84 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $7,666.38 AT &T CONSOLIDATED PHONE $37.31 CITY OF CLAREMORE BLUE CARD TESTING $375.00 JPMORGAN CHASE BANK AADVANTAGE- REPAIR $175.00 JPMORGAN CHASE BANK ACADEMY - UNIFORM $3.99 JPMORGAN CHASE BANK ACADEMY - UNIFORMS $99.99 JPMORGAN CHASE BANK ADOBE - SOFTWARE FEE $29.98 JPMORGAN CHASE BANK AMAZON- LIGHTS $32.15 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $24.97 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $43.94 JPMORGAN CHASE BANK CONRAD -PARTS $2,540.16 JPMORGAN CHASE BANK CUMMINS - REPAIR $100.00 JPMORGAN CHASE BANK DRY CLEANING STATION- $71.90 JPMORGAN CHASE BANK EMER MED PROD - UNIFORM $1,565.11 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $220.00 II Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK FULLERTON- WELDING GAS $43.50 JPMORGAN CHASE BANK HOME DEPOT- DISPLAY $186.71 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $529.67 JPMORGAN CHASE BANK IMAGENET -FEE $440.17 JPMORGAN CHASE BANK KUSSMAUL - SHIPPING FE $23.34 JPMORGAN CHASE BANK LOCKE -PARTS $28.16 JPMORGAN CHASE BANK LODGING EXPENSE $188.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $286.16 JPMORGAN CHASE BANK MEETING EXPENSE $71.53 JPMORGAN CHASE BANK MENS WAREHOUSE- UNIFOR $89.99 JPMORGAN CHASE BANK MENS WEARHOUSE-UNIFOR $1,213.73 JPMORGAN CHASE BANK MINERVA- REPAIR $991.50 JPMORGAN CHASE BANK MYDER- TESTING $675.00 JPMORGAN CHASE BANK NAFECO -PPE $220.00 JPMORGAN CHASE BANK NAFECO- UNIFORMS $69.60 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS $133.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $130.05 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFOR $459.20 JPMORGAN CHASE BANK OREILLY -EPDXY $6.99 JPMORGAN CHASE BANK OREILLY -PARTS $15.97 JPMORGAN CHASE BANK OVERHEAD DOOR - REPAIR $808.60 JPMORGAN CHASE BANK PIKEPASS -FEES $32.10 JPMORGAN CHASE BANK PSN- UTILITIES $2.81 JPMORGAN CHASE BANK QUALITY STEEL - SERVICE $561.50 JPMORGAN CHASE BANK SAMS- SUPPLIES $161.95 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $64.00 JPMORGAN CHASE BANK TIMMONS -DEF $149.44 JPMORGAN CHASE BANK TOTAL RADIO- REPAIR $560.00 JPMORGAN CHASE BANK TRACE ANALYTICS -SUPPL $93.42 JPMORGAN CHASE BANK TRAVEL EXPENSE $363.11 JPMORGAN CHASE BANK ULINE -CART $293.91 JPMORGAN CHASE BANK WALMART -HOSE STRAPS $23.46 JPMORGAN CHASE BANK WASH CO RWD -WATER BIL $102.32 JPMORGAN CHASE BANK WPSG- SUPPLIES $62.62 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $200.00 STEPHEN R GRINTER REPAIR SVC $308.00 VERIZON WIRELESS WIRELESS CONNECTION $960.26 VISION AIR SERVICES FIRE STA 3 GEOTHERM $816.00 VISION AIR SERVICES FIRE STA. 3 GEOTHERM REPA $396.00 SALES TAX FUND -FIRE -Total $24,748.09 SALES TAX FIRE - Total $24,748,09 e Fund 38 SALES TAX POLICE Claims List - 11/5/2019 Vendor Name Payable Description Payment Amount AEPIPSO ELECTRIC USE $8,001.42 AT &T CONSOLIDATED PHONE $775.66 AT &T MOBILITY PUBLIC SAFETY WIRELES $135.66 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES $14.06 JPMORGAN CHASE BANK AMAZON- REFUND ($13.95) JPMORGAN CHASE BANK AMAZON- SUPPLIES $367.03 JPMORGAN CHASE BANK ATX GRAPHICS- SUPPLIES $17.90 JPMORGAN CHASE BANK BEST BUY -SMALL TOOLS $149.98 JPMORGAN CHASE BANK CALIBRE PRESS - REFUND ($159.00) JPMORGAN CHASE BANK DAVIS &STANTON- AWARDS& $384.00 JPMORGAN CHASE BANK EMBLEM - AWARDS &RECOG $120.00 JPMORGAN CHASE BANK FAM ANIMAL MED -K9 MED $328.96 JPMORGAN CHASE BANK GRAINGER -TOOLS $361.38 JPMORGAN CHASE BANK INTEGRIS- PROF &TECH $475.00 JPMORGAN CHASE BANK L &W SPLY -TILES $326.40 JPMORGAN CHASE BANK LA POLICE GEAR- UNIFOR $198.93 JPMORGAN CHASE BANK LOCKE- LIGHTS $26.94 JPMORGAN CHASE BANK LOCKE- REPAIR $72.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $127.49 JPMORGAN CHASE BANK MCAFEE AND TAFT -LEGAL $26.00 JPMORGAN CHASE BANK MEETING EXPENSE $47.50 JPMORGAN CHASE BANK MELODYS TAILOR- UNIFOR $60.00 JPMORGAN CHASE BANK NEXTCARE- VACCINES $350.00 JPMORGAN CHASE BANK OK BOT -FEE $12.00 JPMORGAN CHASE BANK QUEENSBORO- UNIFORM $113.67 JPMORGAN CHASE BANK REEVES - UNIFORM $50.93 JPMORGAN CHASE BANK SAMS- SUPPLIES $344.74 JPMORGAN CHASE BANK SHELL -FUEL $56.26 JPMORGAN CHASE BANK SPECIAL OPS- AWARDS &RE $77.92 JPMORGAN CHASE BANK SPYPOINT- PROF &TECH $492.00 JPMORGAN CHASE BANK STALKER RADAR -VEH EQU $182.02 JPMORGAN CHASE BANK TRACTOR SPLY- SUPPLIES $63.92 JPMORGAN CHASE BANK TRAVEL EXPENSE $35.59 JPMORGAN CHASE BANK VAN METER - TRAINING $320.00 JPMORGAN CHASE BANK WATERSTONE - CLEANING $1,136.25 MOTOROLA SOLUTIONS, INC SUBSCRIPTION FEE $1,558.80 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $80.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEF AUG- OCT'19 $539.00 POLYGRAPH EXAMINERS BOARD POLYGRAPH LICENSE $100.00 WOODRUF SOME'S UNIFORMS INC AWARDS & RECOGNITION $1,184.00 SUMNERONE INC COPIER LEASE $569.36 0 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment ELECTRIC USE $1,758.03 FENSCO, INC Amount 38 SALES TAX POLICE THOMAS ALAN HOFFMANN MMPI $250.00 JPMORGAN CHASE BANK TREASURER PETTY CASH CLEET FEE -TELLO $35.00 ATWOODS- RATCHET STRAP TREASURER PETTY CASH CLEET FEE -TIMMS $35.00 $47.97 VERIZON WIRELESS WIRELESS CONNECTION $914.90 JPMORGAN CHASE BANK SALES TAX FUND - POLICE -Total $49.25 $20,345.32 SALES TAX POLICE - Total JPMORGAN CHASE BANK $20,345.32 39 SALES TAX STREETS KIMLEY -HORN AND ASSOCIATES INC ENGINEERING SERVICES - E $4,920.00 JPMORGAN CHASE BANK EAST 76TH ST SIGNAL STUDY - Total $438.68 $4,920.00 CORE &MAIN -PARTS GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - F $78,662.39 FY19 STREET REHAB - Total $78,662.39 AEP /PSO ELECTRIC USE $1,758.03 FENSCO, INC REMOVE /REPAIR GUARDRAIL $3,190.00 JPMORGAN CHASE BANK ANCHOR STONE -ROCK $335.28 JPMORGAN CHASE BANK ATWOODS- RATCHET STRAP $19.99 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $47.97 JPMORGAN CHASE BANK ATWOODS- UNIFORM $242.95 JPMORGAN CHASE BANK BROWN CO -BROOM $49.25 JPMORGAN CHASE BANK BROWN CO -EDGER $82.08 JPMORGAN CHASE BANK BROWN CO- SPRAYER $132.90 JPMORGAN CHASE BANK BROWN FARMS -SOD $81.00 JPMORGAN CHASE BANK CHEROKEE HOSE- MATERIA $438.68 JPMORGAN CHASE BANK CORE &MAIN -PARTS $85.32 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $126.44 JPMORGAN CHASE BANK GRAINGER -FLASH LIGHTS $125.68 JPMORGAN CHASE BANK GRAINGER -PARTS $123.83 JPMORGAN CHASE BANK HOME DEPOT - PLASTIC CO $98.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $13.45 JPMORGAN CHASE BANK LOCKE -PARTS $17.68 JPMORGAN CHASE BANK LOWES- BUCKETS $3.98 JPMORGAN CHASE BANK LOWES- LUMBER $138.71 JPMORGAN CHASE BANK LOWES- MATERIALS $62.33 JPMORGAN CHASE BANK LOWES - MORTOR $17.40 JPMORGAN CHASE BANK LOWES- NOZZLE $42.98 JPMORGAN CHASE BANK LOWES -PARTS $102.11 JPMORGAN CHASE BANK LOWES- REFUND ($1.16) JPMORGAN CHASE BANK LOWES- SUPPLIES $36.71 JPMORGAN CHASE BANK LOWES -TOOLS $65.50 JPMORGAN CHASE BANK MILLERMFG -SEALS $36.00 JPMORGAN CHASE BANK NORTHERN TOOL - UNIFORM $39.99 JPMORGAN CHASE BANK OREILLY -DEF $239.99 1101 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK PMSI -CONES $2,900.00 JPMORGAN CHASE BANK PMSI - SEALANT $1,080.00 JPMORGAN CHASE BANK PMSI- SUPPLIES $2,505.00 JPMORGAN CHASE BANK PMSI -WIRE WHEELS $163.60 JPMORGAN CHASE BANK RED WING -BOOTS $134.99 JPMORGAN CHASE BANK UNITED RENTALS - SWITCH $38.57 JPMORGAN CHASE BANK UPS - SHIPPING $393.24 OWASSO TOP SOIL LOAD YARD DIRT $260.00 PINKLEY SALES MODULE $3,176.00 PINKLEYSALES REPLACE STOCK $9,544.00 SIGNALTEK INC FIELD SERVICE AGREE $150.00 SIGNALTEK INC TRAFFIC CONTROL MAINT -- $1,435 -00 SOUTHWESTERN SECTION IMSA, INC IMSA TRAINING $803.00 SPOK, INC. PAGER USE $257.01 UNIFIRST HOLDINGS LP UNIFORM SERVICE $408.29 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WARREN POWER & MACHINERY, L.P BACKHOE $109,900.00 WAVETRONIX LLX MATERIALS $21,677.34 SALES TAX FUND-STREETS -Total $162,659.13 SALES TAX STREETS - Total $246,241.52 40 CAPITAL IMPROVEMENTS OKLAHOMA NATURAL GAS COMPANY UTILITY RELOCATION $393,592.10 Cl -GARN WID 96TH•106TH -Total $393,592.10 AMERICAN ELECTRIC POWER UTILITY RELOCATION $180,741.00 WILLIAMS, SPURGEON, KUHL & PROF SERVICES $2,096.67 CIP FIRE STATION 94 -Total $182,837.67 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $8,367.64 CIP GARN RD WIDE 106.116 • Total $8,387.64 JPMORGAN CHASE BANK TINT SHOP - WINDOW TINT $195.00 CIP POLICE VEHICLES -Total $195.00 CAPITAL IMPROVEMENTS •Total $585,012.41 70 CITY GARAGE AEP /PSO ELECTRIC USE $401.88 AT &T CONSOLIDATED PHONE $16.24 AT &T MOBILITY WIRELESS SERVICE $62.14 JPMORGAN CHASE BANK BUMP21BUMP -PARTS $2,212.72 JPMORGAN CHASE BANK FIA -PARTS $310.09 JPMORGAN CHASE BANK GODWIN MFG -PARTS $36.32 JPMORGAN CHASE BANK HESSELBIEN -TIRE $127.51 JPMORGAN CHASE BANK KACOMM -PARTS $56.89 JPMORGAN CHASE BANK MARC MILLER -PARTS $312.19 JPMORGAN CHASE BANK QUALITY HITCH -PARTS $972.36 11 Claims List - 11/5/2019 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK QUALITY PETROLEUM -PAR $466.00 JPMORGAN CHASE BANK QUALITY PETROLEUM -SUP $52.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $9.48 JPMORGAN CHASE BANK SPEEDTECH -PARTS $899.97 JPMORGAN CHASE BANK SW TRAILERS -TARP $90.62 JPMORGAN CHASE BANK UNITED FORD -PART RESA $61.73 JPMORGAN CHASE BANK UNITED FORD -PARTS RES $137.65 OWASSO CHARACTER COUNCIL, INC 2019 CHARACTER LUNCHEON $100.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $82.89 CITY GARAGE -Total $6,408.68 CITY GARAGE -Total $6,408.68 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $15,229.97 WORKERS' COMP SELF -INS -Total $15,229.97 WORKERS' COMP SELF -INS -Total $15,229.97 77 GENERAL LIABILITY - PROPERT DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $2,813.95 HALL, ESTILL, HARDWICK, GABLE, ABATEMENT $137.50 HALL, ESTILL, HARDWICK, GABLE, PAPPE LEGAL $990.00 HALL, ESTILL, HARDWICK, GABLE, PINNACLE LEGAL $21,227.14 JIM GLOVER CDJR LLC TRUCK $24,977.00 JPMORGAN CHASE BANK BAXTERSTONE- REPAIR $600.00 OKLAHOMA MUNICIPAL ASSURANCE PREM FRE APR, REF TRKS, M $21,782.00 GROUP GEN LIAB -PROP SELF INS -Total $72,527.59 GENERAL LIABILITY- PROPERT -Total $72,527.59 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK DR KATHY -CLASS $500.00 JPMORGAN CHASE BANK PUSH PEDAL -MAINT $110.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $47.98 WELLNESS -Total $657.98 HEALTHCARE SELF INS FUND -Total $657.98 City Grand Total $1,080,811.82 12 s� 044�-. ars Cammurry TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Supplemental Appropriation -Safe Oklahoma Grant DATE: November 1, 2019 BACKGROUND: In 2012, the Oklahoma legislature passed FIB 3052, which created a grant program within the Attorney General's office, now known as the Safe Oklahoma Grant Program. The Attorney General was authorized to award competitive grant funds to local law enforcement agencies, specifically directed at reducing or preventing violent crime in Oklahoma communities. The Owasso Police Department (OPD) first applied for a portion of this grant funding in 2016, and received $56,770. In 2017, OPD was awarded $36,232, and an additional $30,000 in 2018. On October 9, 2019, OPD received notification from the Attorney General's Office that grant funds had been approved in the amount of $25,000 for the 2020 Safe Oklahoma Grant. The $25,000 grant funds will be dedicated to "paid supplemental overtime ". The paid supplemental overtime allows sworn personnel to work additional shifts, in addition to their normal scheduled duties, focusing on high crime /high activity areas through the use of directed patrols, saturation patrols, street crime operations, focused patrols during large gatherings, and clandestine narcotics operations. Since OPD began receiving this grant, the funding has allowed for the allocation of additional personnel to work during times where there is an increased risk of crime, such as the Holiday Shopping Patrol, as well as respond to specific incidents such as threats at area schools, threats at retail shopping centers, and threats against specific citizens. RECOMMENDATION: Staff recommends acceptance of the 2020 Safe Oklahoma Grant, authorization to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $25,000. ATTACHMENT: 2020 Safe Oklahoma Grant Program Contract THE OFFICE OF ATTORNEY GENERAL 2020 SAFE OKLAHOMA GRANT PROGRAM CONTRACT This agreement is made between the Office of Attorney General (OAG) and the City of Owasso (Recipient). OAG agrees to provide funding to Recipient for the purposes provided in Appendix A of this contract and in accordance with the terms and conditions provided in this contract. Recipient agrees to carry out the purposes for funding provided in Appendix A timely and in good faith and to abide by all terms and conditions of this contract. 1. AMOUNT AND PURPOSE OF FUNDS a. OAG is providing $25,000.00 to Recipient for overtime funds to target violent crime. The terms of use for the funds are more fully described in Appendix A. 2. AVAILABILITY OF FUNDS a. Payment pursuant to this contract is to be made only from monies appropriated to the Office of Attorney General (OAG) by the Oklahoma Legislature for the Safe Oklahoma Grant Program established in Title 74, Section 20k of Oklahoma Statutes. Notwithstanding any other provisions, payments to the Recipient by OAG are contingent upon sufficient appropriations being made by the Oklahoma Legislature. We may terminate our obligation under this contract if sufficient appropriations are not made available by the Legislature. OAG may take any action necessary in accord with such determination. 3. TERM OF CONTRACT a. The term of this contract shall expire twelve (12) months from the date of receipt of funds unless otherwise agreed in Appendix A or an extension is granted by OAG in writing. The date of receipt of funds by Recipient shall be used as a time reference date for purposes of reporting. b. If the funds are not fully spent by the expiration of this contract, Recipient shall return all unencumbered funds to OAG, unless an extension is granted by OAG in writing. 2020 Safe Oklahoma Grant Award 4. MODIFICATION AMENDMENT a. This contract is subject to such modification as may be required by law or regulation. Any such modification may be done unilaterally by OAG. b. Revisions to the contract and any attachment in Appendix A, which is part of this contract, must be approved in writing in advance by OAG. c. A waiver by OAG to any provision in this contract must be signed and in writing by OAG. 5. OAG PERFORMANCE a. In accordance with the terms of this contract, the OAG will provide funding for the project up to the total amount detailed in Appendix A. Funding will be dispersed only upon receipt of an invoice received by OAG from Recipient for the full amount of the awarded funds. 6. RECIPIENT PERFORMANCE a. Recipient agrees to perform those duties, obligations and representations contained in this contract and Appendix A, and to be bound by the provisions of this contract and Appendix A, and all amendments thereto, which were submitted to OAG. b. In no event shall any subcontract or subcontractor of the Recipient incur obligation on the part of OAG or beyond the terms of Appendix A of this contract. c. Recipient shall commence implementation of the project described in Appendix A within sixty (60) days from the date of receipt of funds unless otherwise agreed to in Appendix A or in writing by OAG. d. Recipient agrees to cooperate with, and provide information to, any third -party evaluator for the purpose of tracking results of the Safe Oklahoma Grant Program. 7. FUNDING TO RECIPIENT a. Funds made available shall be used only for the purposes and expenses approved by OAG under this contract. These funds are distributed to Recipient who shall be responsible for the payment of all expenses incurred by Recipient in performing under this contract. The funds provided to the Recipient shall be expended only for expenses incurred during the term of this contract as specified in _Appendix A and shall not be expended for expenses incurred prior to, or after, the term of this contract 2020 Safe Oklahoma Grant Award b. Funds made available to Recipient under this grant shall be used to supplement, and not supplant, other funds expended to carry out activities of the Recipient. 8. EMPLOYEE BENEFITS a. Recipient has full responsibility for the payment of Workers' Compensation insurance, unemployment insurance, social security, State and federal income tax, salaries, benefits, and any other obligations required by law for its employees. b. The parties intend that each shall be responsible for its own intentional and negligent acts or omissions to act. OAG shall not be responsible for the acts and omissions to act of Recipient or any of Recipient's subcontractors or vendors. 9. CERTIFICATIONS BY RECIPIENT a. Recipient expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all federal, State and local statutes, regulations and other legal authority, including any laws relating to nondiscrimination, equal opportunity, and labor standards. 10. NO- CONFLICT COVENANT a. Recipient covenants that no officers or employees of recipient have any interest, direct or indirect, and that none shall acquire any such interest during their tenure that would conflict with the full and complete execution of this contract. Recipient further covenants that no employee of OAG received anything of value in connection to this contract. 11. NON - COLLUSION a. OAG and Recipient certify that neither has been a party to any collusion among applicants to the Safe Oklahoma Grant Program, collusion with any state official or employee in the awarding of this grant, or in any discussions with any applicants or state officials concerning the exchange of anything of value for special consideration in awarding this grant. b. Recipient has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, directly or indirectly, in the procuring of this contract. c. No person who has been involved in any manner 'in the development of this contract while employed by the State of Oklahoma will be employed to fulfill any of the services provided for under this contract. 12. PUBLICATIONS AND OTHER MATERIALS 2020 Safe Oklahoma Grant Award a. Any material produced in whole or in part as a result of this contract may be subject to the Open Records Act of Oklahoma. OAG shall have authority to publish, disclose, distribute and otherwise use any reports, data or other materials prepared under this contract. 13. PROCUREMENT a. Recipient agrees and is responsible for ensuring that procurement, management, and disposition of property acquired with contract funds shall be governed by any applicable federal and State laws, including any competitive bidding requirements and requirements for the accounting of public funds. 14. RECORDS, REPORTS. DOCUMENTATION a. Recipient shall provide a report every three (3) months to OAG of funds dispersed during the term of this contract and a report detailing the progress of the project. The reporting period shall commence on the date of the receipt of funds. Reports shall be due within two (2) weeks of the end of the reporting period. The reports shall include, but not be limited to, the following information: i. A detailed itemization of the funds spent during the three (3) month reporting period (including the attachment of supporting financial documents to the report); ii. An explanation of what was funded under item i. above; iii. The remaining balance of the funds provided under this contract; iv. An explanation of measurement and evaluation tools used to track progress and results; v. An explanation of any observed change in violent crime rates or trends as a result of this project; and vi. A brief narrative of the results, successes, and other observations from this reporting period. b. The Recipient shall maintain records and accounts, including property, personnel, and financial records that properly account for all project funds. Recipient shall make these records available to OAG upon request. c. Recipient shall keep and maintain appropriate books and records reflecting the services performed and costs and expenses incurred in connection with its performance of this contract for a period of five (5) years from the ending date of this contract. Upon reasonable notice, OAG, the State Auditor's Office, the State Purchasing Director, or their representatives, shall be entitled to access any books, records, and other documents and items directly pertaining to the project funds for purpose of audit and examination, at Recipient =s premises during normal business hours. In the event any audit, litigation, or other action involving these pertinent records is started before the end of the five (5) year period, the Recipient 2020 Safe Oklahoma Grant Award agrees to retain these records until all issues arising out of the action are resolved or until the end of the five (5) year period, whichever is later. d. Recipient shall provide any status updates during the term of this contract to OAG upon request. 15. CLOSING OUT OF CONTRACT a. Recipient shall promptly return to OAG any funds received under this contract that are not expended for the agreed purposes under this contract in Appendix A. b. Recipient shall submit any closeout documents showing proof of completion of the terms of this contract to OAG. c. Recipient agrees to provide any additional information required by OAG after the expiration of this contract for the purpose of showing completion and results of the project. 16. INTERPRETATION. REMEDIES VENUE CHOICE OF LAW a. This contract shall be construed and interpreted pursuant to Oklahoma law. b. Venue for any disagreement or cause of action arising under this contract shall be Oklahoma County, Oklahoma. 17. TERMINATION OR SUSPENSION a. This contract may be terminated or suspended in whole or in part at any time by written agreement of the parties. b. This contract may be terminated or suspended by OAG in whole or in part, for cause, after notice and an opportunity for Recipient to present reasons why such action should not be taken. Grounds for cause include, but are not limited to: i. Recipient fails to commence implementation of the terms of this contract within 60 days or as otherwise agreed in writing or in Appendix A. ii. Recipient fails to comply with the terms of this contract or with any applicable laws or regulations or is unduly dilatory in executing its commitments under this contract. iii. Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out. iv. The Recipient has submitted incorrect or incomplete documentation pertaining to this contract. 2020 Safe Oklahoma Grant Award c. In the event of termination or suspension, Recipient shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of termination or suspension. 18. SEVERABILITY a. If any provision of this contract is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract that can be given effect. 19. POINT OF CONTACT a. Correspondence and contact to the OAG shall be made through the primary and secondary contact persons listed below: Primary Contact Narne: Marie Schuble Title: Assistant Attorney General Phone Number: (405) 522 -2887 Email: marie.schuble @oag.ok.gov Secondary Contact Name: Lori Carter Title: Director of Legislative Affairs Phone Number: (405) 522 -4744 Email: lori.carter @oag.ok.gov Agreed to the day of 2019. Scott Chambless Police Chief, Owasso Police Department Warren Lehr City Manager, City of Owasso Dawn Cash First Assistant Attorney General, Oklahoma Office of Attorney General 2020 Safe Oklahoma Grant Award APPENDIX A — Purposes of Funding City of Owasso Police Department Appendix A must include a copy of the Recipient's itemized budget for the project with of all items /labor /services to be purchased with funds, and provide descriptions and overviews of the activities planned. These documents are attached to this contract and incorporated into the terms and requirements of this contract. Funding is provided solely for the purposes in Appendix A and shall be spent solely on items in Appendix A. Funds awarded: $25,000.00 Purpose: Overtime funds to target violent crime (Please attached an itemized budget as described above) 2020 Safe Oklahoma Grant Award sd REAL Paapla • REAL Charador •REAL CwnmYnHy TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Mingo Crossing DATE: November 1, 2019 BACKGROUND: The Mingo Crossing residential development is located approximately one - quarter mile south of East 1061h Street North on North Mingo Road. Public infrastructure includes asphalt roads, sidewalks, stormwater, water and sanitary sewer system improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed by the Public Works Department in October of this year. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements including all roadways, sidewalks, stormwater, water, and sanitary sewer system improvements for Mingo Crossing. ATTACHMENTS: Location Map City Attorney bond approval letters and copy of bonds Mingo Crossing 1" =1505 ft Location Map -T--O This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutuaI field conditions. To be sure of complete accuracy, please contact the responsible staff for most up to date inf&maton. Farris, Earl From: Lombardi, Julie Sent: Tuesday, May 14, 2019 11:38 AM To: Farris, Earl Cc: Eaton, Steven Subject: RE: Mingo Crossing Bonds for approval Ea rl, I have reviewed the Mingo Crossing Sanitary & Storm Sewer and Curb & Gutter maintenance bonds at your request. The attorney -in -fact signature on each is authorized, the surety is licensed to do business in Oklahoma, and the amount of each bond is well within the surety's $23,900,000 underwriting limitation. Therefore, the bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: iombardi @cityofowasso.com www.cityofowasso.com - - - -- Original Message--- - From: Farris, Earl Sent: Tuesday, May 14, 201910:35 AM To: Lombardi, Julie <JLombardi(alCitvOfOwasso.com> Cc: Eaton, Steven <seaton @CitvOfOwasso.com> Subject: Mingo Crossing Bonds for approval Ms. Lombardi, Could you please review the attached Mingo Crossing Bonds and let me know if they are approved. Thank you. Earl Farris - - -- Original Message-- - From: oublicworks @citvofowasso.com i mailto :oublicworks @citvofowasso.comi Sent: Tuesday, May 14, 2019 10:38 AM To: Farris, Earl Subject: Message from "RNP002673E9221E" Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. 2266542 KNOW ALL MEN BY THESE PRESENTS, That we Ira M. Green Construction Company as Principal (Developer and Contractor), and North American Specialty Insurance Company as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Nine hundred two thousand, three hundred silly -six dollars & no /100 (y 902,366.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of year(s) after final approval of the Mingo Crossing - East 106th St. North & North Mingo Road, Owasso, OK - Paving System, Water Supply System, Sanitary Sewer & Storm Sewer a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED; AND DATED: May 7, 2019 Ira M. Green Construction Company n Principal North AmericaWgpe ' ty hsura rezCornpany . Surcty �! Jamie Burris, , Attome -y-in -Fact Attach Power of Attorney NAB SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERALPOWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT NorthAmbricad Specialty Insurance Company, a.corporation duly organized and existing under laws of the State of New Hampshire, and having its principal offied in the.City of Manchester, New Hampshire, and Washington Inlemationel Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Selatunburg, Illinois, each does hereby make, constitute and appoint JOHN K DEER, VAUGHN P, GRAHAM, VAUGHN P. GRAHAM, JR., STEPHEN M. POLEMAN, SUSANNE CUSIMANO I'KAVIS B. HKOWK, DEBOKAH L. RAPER, JAMIE HUKKl%SH1A,LI K. SAMSBL, ROBBIE LOYU, MAKK O. NOWELL, and CA I'HY COMBS OR SL•VL'RALLY Its trot mid lawful Attmmy(s }in-Fac%toinakg cxcourc,scal and dclivcr, fm and on its bchalf and as its act and dccd, bonds or othcrwritings obligatory in the nature of a bond on behalf 'of each of said Companies, ea.sureM out contracts ofsuretyship as are or may be required or permitted by law, regulation, contractor otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of FIFTY MIT J,ION (CS(I,000,tI110:ON DOIJ,ARS This Power of Attomeyis granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty insurance Company and Washington International Insurance Company at meetings duly called and held on the 9a' of May, 2012: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power ofAttomey to execute on behalf of the Company boirds, undertakings arid all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature ofsuch officers and the seal of the Company may be affixed to any such Power ofAttomey or to any certificate relating thereto by facsimile, and any-such-Power of Attorney or certificate bearing such facsimile signatures or tacshnile seal shall be binding upon the Company when so affixed ardin the future with regard to any bond, undertaking or contract of surety to which it is attached." \aauaswaiuo o``eryyv'Ifi Y'^bt' iwx . By 2 SEAL , g p F,f , .T 'o SuE-a 1 973 drab, Vce YredMOfK*fh AmMoov Sped.11y Ilminnm Cefopay 3i-4:1 ,L yKis IumlrA° rAraael A.IByS'ei6- GTcer�dmid'W rem, noon .anpany m� . &Smlor- VlttPml Mart Amet Spw#kyrmnmm C. , .0 IN WITNESSWHEREOF ,NwdLAitnivariiSpcuialtyhmm.wue Cuulpmtyaitd WaSlibigWuhrlraimliujml Lmwmax Cwulmlty ImvuuzuaedatuiL official seats to be hereunto affixed, and these presents to be signed by their authorized of c rs this 30t1t day of June 7015 . North American Specialty Insmance Company Washington, International Insurance Company State of Etinois County of Cook ss: On this 30th day of June ; 2015 , before me; a.Notary Public peisonally appeared StevenP. Anderson . Senior Vice President of Washington International lmurancd Cbrripahy and Senior Vim President of Noithf.American Specialty lnsuranm Company and Michael A. Ito Senior Vice President of WasliingtonInternational .Insurance Company and Senior Vice President of North American Specialty insurance Company, personally known to me, who being by me duly swonl acknowledged thaf they signed the above Power ofAttomey as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. OFg KENW NOTAFYPORLIO. STATE OF UMISr IONEXPI----- --2017 M. Kanay,Nrnnry PU611c MY'GUMIAIS?. . 1. Jeffrey Onldhere The duly elected Assistant :Secret aTV of North American Specialty Insurance Company and Washington International Insurance .Company, do hereby certify thatthe above andforegoing is a true and correct copy of a Power of Attorneygiven by said North American Specialty Insurance Company and Washington International Insurance - Compan y,, which is still in full force and effect. IN W m WITNESS WHEREOF, I have cety hand and affixed the seals of the Companies thus( . day of Na—v-2014 saayo.us..s, vuea..la..t an<rimras.a.uy x WedvnStm Nlrniamel aivs'niceebrrpery &NaahAmeinn SpmdtYlnvrvKeearymy Maintenance Bond PRIVATELYI:INANCED PUBLIC IMPROVEMENTS Bond No. 2286541 KNOW ALL MERBY THESE PRESENTS, That we Ira M. Green Construction' Company as Principal (Developer and Contractor), and North American specialty Insurance Company as Surety, are held and firmly bound lento the City of Owasso, as Obligee, in the penal sum of Fifty -eight thousand, seventy two dollars and no /100 - - - - -- ($ 58,072.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and.severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of Year(s) after final approval of the Mingo Crossing -East 106th St. North & North Mingo Road, Owasso, OK - Curb &Gutter a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become. apparent in such.privatelyfinanced public improvement during said period. NOW, THEREFORE, THE.CONDITION OF THIS' OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or worlunanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: May 7; 2019 2rincipal Surety in -Fact Attach Power of Attorney r,. NAS SURETY CROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT NmthAmerican Specialty hlsmauce Company, a. corporation duly organized and existing under laws of the State of New Hampshire, and havingits principal office in the City of Manchester; New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws ofthe.State ofNew Hampshire and having its principal office in the City of Schaumburg, Winois, each does hereby make, constitute,and appoint: JOHN K DEER, VAUGHN P, GRAHAM, VAUGHN -P,. GRAHAM, JR., STEPHEN M. POLEMAN, SUSANNE CUSIMANO MAVIS E. BKU W A, DEBORAH L. RAI'blt, JAMIE WKI(M, SHELL] K. SAMSkL, K696I6 LOY U, MARK V. I,OW ELL, and CA MY COM BS JOIN:1'UY OK Its true and lawful Attomcy(s) -in -Foot, to makc, cneeutp,.Wal and dclivcr, for and on ifs bebdf and as its not and decd, bonds or other writings obligatory in the nature ofa bond oubehalfof each of pod Companies, as.surety, on contracts ofsuretyship as.are or may be required or permitted by law, regulation, contract or otherwise,.providedthat no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of WRY MII..IJON (S50,000,000.00) IJOIJ.ARS This Power ofAttomey is granted and is signed`tiy.facsimile trader and by the authority ofthe following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duty called and held on the 9h of May, 2012: "RESOLVED, that any two of the Presidents, my Managing Director, any Senior Vice PresideM any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power ofAttomey to execute on behalf of the Company bonds, undertsl:ings and all contracts of surety, and that each or any of them hereby is authorized to attest to the executionofanysuch Power ofAttdrneyandto attachtherein the met of the Company; anditis FURTHER RESOLVED, that the signature of such officers and the-seal of the Companymay be attired to any such Power ofAttomey or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." A 011111111111"" a e, oppb{y G / YL ( /�p90ngt W 2131 SEAL jz= By kmoi?.A4deMPySmlar Vkerra&ai awaminplm lnlernallonvl lnmrenu C..Pq ?r $EttF v4,i�z. lama P�' 23mWr Vketree.Wlenlefxa'rlRMini= spedelly aomenm Cwepany rteuumtd' a14P. By C a� rdltavel A.1tq SmWr Vi. V7 admf'W W%Uipt0a =ano U=2 0 C�21ir qv BSmlor VlmPrevldmtrdnaMAmer MSpaloltyIDrerara C=pmy IN WITNESS WFIEREOF, NUIIhAumh;au SPeciadty hiswwiix Cuwpairy:vav Wtullimly',Wli hlleireiduiud huwaum Coulpary have tanswd atch official seals to be hereunto affixed, and'these presents to be signed by their authorized officers this 30th day of June -2015 North Ameriean Specialty Inswance.Company Washington International Insurance Company State of Illinois County of Cook as: OnOds 30thdayof June .2015 before me, allotay Public persomudlyappeared Steven P. Anderson . Senior Vim President of Washington International Insurance Company and Semor Viee.President of North American Specialty Insurance Company and Michael A. Ito Senior Vice President of Washington International Insurance Cbmpamr and Senior Vice Presidentof North American Specialty Insurance Company, personally known to me, who being byme duly.swom, peknowledged that they signed the above Power ofAttomey as officers of and acknowledged said instrument to be the voluntary act and dead of theirrespective companies, MAMMAL M KENNY NOURY POSUS, STAIEOF 1WNOIS M.ICenoy, Notary r.,blic MYFbMMISSIONwigE3tzo4/oft - I, Jeffmv C.nldberp _the dldyelected Assistant: Secretary nfNorth American Specialty insurance Crnnpany and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, whichis still' fiill force and effect IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this I day of .20/q sd REAL Paopla •REAL Character •REAL Communlly TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Arvest Bank at East 106th Street North DATE: November 1, 2019 BACKGROUND: The subject commercial development is located at 13716 East 106th Street North. Public infrastructure improvements include a concrete approach and sidewalk. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in October 2019, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawing. RECOMMENDATION: Staff recommends acceptance of the following public infrastructure improvements at Arvest Bank, located at 13716 East 106th Street North: a concrete approach and sidewalk improvements. ATTACHMENTS: Location Map City Attorney bond approval letter and copy of bond Washington County Rural Water #3, letter of approval Arvest Bank on 106th Street North 1" = 399 ft Location Map 10/21/2019 M_ This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. From: Lombardi. Julie To: Hancock. Brandon Cc: Farris, Earl Subject: RE: Arvest Bank Concrete Bond Date: Monday, September 30, 2019 11:47:06 AM Attachments: imaue003.una Brandon, I have reviewed the Arvest Bank maintenance bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $44,149,000 underwriting limitation and does not exceed the $11,100 limitation contained in the Power of Attorney. Therefore, the bond is approved. Julie Lombardi yule Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: lombardi(a).cityofowasso.com www.ciiyofowasso.com sd People • REAL Character • REAL Community From: Hancock, Brandon Sent: Monday, September 30, 2019 8:24 AM To: Lombardi, Julie <ILombardi @CityOfOwasso.com >; Farris, Earl <efarris @CityOfOwasso.com> Subject: Arvest Bank Concrete Bond Julie- Please review the following bond and verify if bond is acceptable. Once researched please reply all to this email with your finding. Thanks Brandon Hancock, CPII Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 10 1 Doz I KNOW ALL MEN BY THESE PRESENTS, That we Spencer Concrete & Excavation. as Principal (Developer and Contractor), Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of eleven thousand one hundred (S 1 l .100) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Aivest Bank. 13712 E. 106t11 St N. Owasso.OK 74055, a privately financed public improvement, and acceptance of such by the City Cowicil of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: ogrngrcoig Spence�Concrete & Excavation, Principal n BY: x'.�1jL. �� John Spence , Managing Member Hudson Insurance eo- I Attomey -in -Fact Attach Power of Attorney r It P1 / /�� `�1QyoN lros�� l ZJ RAO,92 �y y•o • o jLo ~,• Ci w p i Bond Number: 10100241 t =;att�r.r•t� ; x;IP:ilq. POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That HUDSON INSURANCE COMPANY, a corporation of the State of Delaware, with offices at 100 William Street, Now York, New York, 10038, has made, constituted and appointed, and by them, presents, does make, constitute mid appoint David Faust of the state of Oklahoma its true and lawful Attomey(s) -in -Fact, at New York, New York, each of them alone to have full power to act without the other or others, to make, execute and deliver on its behalf, as Surety, bonds and undertakings given for any and all purposes, also to execute and deliver on its behalf as aforesaid renewals, extensions, agreements, waivers, consents or stipulations relating to such bonds or undertakings provided, however, that no single bond or undertaking shall obligate said Company for any portion of the penal sum thereof in excess of the sum of Eleven Thousand One Hundred Dollars and Zero Cents Such bonds and undertakings when duly executed by said Attomcy(s) -fir-Fact, shall be binding upon said Company as fully and to the same extent as if signed by the President ofsaid Company under its corporate seal attested by its Secretary. In Witness Whereof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereunto duly authorized, on this 16th day of November , 2017 at New York, New York. (Corperaw seal) HUDSON INSURANCE COMPANY 6 ...... 1 At test... P.. ..Wa'.(_...(f / ?15� .:........... Hy. °>,✓`�- _L..1 �.............. ::-��.:....... Dina Daskalakls Michael P. Cifone { Corporate Secretary Senior Vice president v STATE OFNEW YORK COUNTY OF NEW YORK, SS. On the l6th day of No . vember 20 17 before me personally came Micbaei P. done m me or, who being by me duly sworn did depose and my that he is a Senior Vice President of HUDSON INSURANCE COMPANY, the corporafo eseribed herein and which executed the above instrument, that Ire Imows the seal ofsaid Corporation, that the seal affixed to said instrument is such corporate seal, thillit was so if d by order critic Board of Directors ofsaid Corporation, and that he signed his name thereto by like order. p0nnur ruin „rr ` o °PNN M tat N IN (Notarial Seal) .. �j N J. P v5 5Q U G 'Notary tic, StatccrNc York �5 �,• "•OA •. �"9 � N O Ty ' . 90 No. 01$fU6067553 °o Z O� �a S E Qualifsc3 r`n Nn au County 1 �. (r 1, P Commission Expires December Iq 20210 /. �� 9 . ttl Ic CERTIFICATION STATE OF NEW YORK ',, A % COUNTY OF NEW YORK ".W YO¢•,.••'• n . , . " idati The undersigned Dina Daskalakls hereby certifies, ✓�'`a't i { s e f tY That the original resolution, of which the following is a true and correct copy, was duly adopted by unanimous written cement of the Board of Directors of Hudson insurance Company dated July 27”, 2007, and has not since been invoked, amended or modified: "RESOLVED, that the President, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Presidents shall have the authority and discretion, to appoint such agent or agents, or attorney or a0omeys -In -fact, for the purpose of carrying on this Company's surety business, and to empower such agent or agents, or attorney or altomeys -in -fur, to execute and deliver, under this Company's seal or otherwise, bonds obligations, and recognizaneea, whether made by this Company as surety thcrcon or otherwise, indemnity contracts, contracts and certificates, and my and all other contracts and uodertatcings made in the course of this Company's surety business, and renewals, extensions, agreements, waivers, consents orstipulations regrading undedakings so made; and FURTHER RBSOVLED, that the siguature of any such Officer of the Company and the Company's seat may be affixed by facsimile to my power of altomey or certification given for the execution ofmy bond, undertaking, recognizance, contract of indemnity or other written obligation in the natmo thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being bereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same farce and effect as though manually affixed." THAT the above and foregoing is a full, me and correct copy of Power of A(lomey issued by said Company, and of the whole of the original and that the said Power of Attorney Is still in full force and effect and has not been revoked, and furthermore that the Resolution of the Board of Directors, set forth in the said Power ofAttomey is now in force. Witness the hand ofthe undersigned and the seal ofsaid Corporation this _I—dayof I�V! —,20 . (Corporate seal) 1 .- (,(�I,l ()x._ \. SEAt.L By ........................ r.......... ....,;..�...................... a tots tF Dina Daskalakis, Corporate Secretary Rural Water District No. 3 Washington County, Oklahoma 17227 N. 12911 E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070 Ph. (918) 371 -2055 O Fax (918) 371 -3864 o TRS 711 September 19, 2019 City of Owasso Attn: Mr. Earl Farris, Project Administrator P O Box 180 Owasso, OK 74055 FAX 272 -4996 efarris@CityOfOwasso.com Dear Sir: The water line infrastructure at Arvest Bank, 13716 E 106 St N, Owasso, has been tested and meets all requirements for acceptance by Washington Co. Rural Water District #3. 7 erely, q� �'J Jerry Gammill District Manager In accordance with Federal law and U.S. Department of Agriculture policy, this Institution Is prohibited from dlsalminating on the basis of race, color, national origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C, 20250 -9410 or call (800) 795 -3272 (voice) or (202) 720 -6382 (DD). sV REAL op e. o[le, -REAL Cammunliy TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., CFM City Engineer SUBJECT: 2019 Owasso Sports Park Detention Pond and Mitigation Project - Bid Award DATE: November 1, 2019 BACKGROUND: The Sports Park Detention Pond project was identified in the 2005 Stormwater Master Plan as a needed project to detain stormwater from Hales Acres, Meadow Crest Subdivision, a future undeveloped adjacent area and expanding sports park. The project will construct a new detention pond at the southwest comer of the sports park. The mitigation project will accommodate the wetlands, ponds, jurisdictional stream channel and trees that are displaced by the proposed detention facility. Initially, these projects were to be bid independently since the mitigation project needed to be near construction before the detention project began. However, since the sites are adjacent to each other and two contractors may conflict working on the same site, staff decided to bid the projects together as a phased project. Phase I (mitigation) will begin with Phase II (detention) commencing when Phase I is 60% complete, The additive alternate bid is for the tree planting and irrigation system to service the trees. BID ADVERTISEMENT: Advertisements were published on September 4, 2019, in accordance with state law, and a mandatory pre -bid meeting was held on September 25, 2019, at City Hall. Bids were opened on October 9, 2019, with four (4) qualified bidders: Cherokee Builders, Inc. is the lowest total base bidder. Staff intends to rebid the additive alternate items with landscape specialists for more competitive bids. Base Bid Bidder Phase I Phase II Total Additive Mitigation Detention Base Bid Alternates Cherokee Builders, Inc. 2,574,028.91 2,018,765.42 $4,592,794.33 $307,389.00 Timber Wolf Excavating, LLC 2,353,007.40 2,317,108.90 $4,670,116.30 1,102,500.00 Ira M. Green Construction 3,191,313.00 2,341,252.65 $5,532,565.65 $885,000.00 Ground Level, LLC 3,451,170.00 2,296,120.80 $5,747,300.80 $404,500.00 Engineer's Estimate 2,545,250.00 1,822,187.00 $4,367,437.00 295,000.00 Cherokee Builders, Inc. is the lowest total base bidder. Staff intends to rebid the additive alternate items with landscape specialists for more competitive bids. Page 2 2019 Owasso Sports Park Detention Pond and Mitigation Project Bid Award FUNDING: Funding for this project is available in the Stormwater Management Fund and the Capital Improvement Fund. RECOMMENDATION: Staff recommends awarding the base bid to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $4,592,794.33, and authorization for the Mayor to execute the agreement. ATTACHMENTS: Location Map Agreement E 116th ST N Sa IL STORAGE Amr Li Z l E3 R O A E 106th ST N E 96th ST N i FF *W It H uj ~ c OWASSO SPORTS PARK DETENTION AND MITIGATION PROJECT SCALE: 1" - 2000 North LOCATION MAP CITY OF OWASSO 200 S. Main Street P.O. Box 180 Owasso, OK 74055 10117/2019 918.376.1500 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 5th day of November, 2019, by and between . The City of Owasso (hereinafter called OWNER) and Cherokee Builders, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 2019 Owasso Sports Park Detention Pond & Mitigation Project CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Construction of a new stormwater detention pond and mitigation project at the Owasso South Sportspark. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within three hundred -thirty (330) calendar days s from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within three hundred sixty (360) calendar days from the date of Notice to Proceed, which will be on or before , 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1,000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 Contract Amount: Four million, five hundred ninety two thousand, seven hundred ninety four and 33/100 dollars ($4,592,794.33) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non - Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 47 (Mitigation Project) and Sheets 1 -32 (Detention Project), inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to 4� inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on November 5 2019. OWNER: City of Owasso CONTRACTOR: Cherokee Builders, Inc. LM Chris Kelley, Mayor (SEAL) (SEAL) ATTEST: Juliann M. Stevens, City Clerk Address for giving notices: 200 S Main Street Owasso, Oklahoma 74055 Julie Lombardi, City Attorney s� REAL PeoO�m flEALC aclar -REAL CammuNty TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: 1061h Development, LLC - Abbott Farms Regional Detention Pond Agreement DATE: November 1, 2019 BACKGROUND: The Abbott Farm subdivision is located on East 106th Street North, just east of the proposed South Sports Park Regional Detention Pond. During the engineering design of Abbott Farms Phase I, City staff met with the developer and proposed the use of the regional detention pond rather than building an on -site detention facility specifically for Abbott Farms. The developer agreed to the idea and drafted an agreement for City review and consideration. PROPOSED AGREEMENT: The proposed agreement (see Attachment) contains language outlining the details of the public /private partnership. A summary of the proposed agreement's key points are as follows: • The City will construct a regional detention pond. • Abbott Farms subdivision will utilize the regional detention pond rather than construct a detention pond solely for use by Abbott Farms. • Fill dirt (approximately 60,000 cubic yards) from the regional detention pond site will be transported to the Abbott Farms subdivision by the City for use in the borrow pit. • Abbott Farms will pay the City $55,500.00; the amount represents three usable acres of land retained for use by Abbott Farms if onsite detention is not required with each acre valued at $18,500. Payment shall be received once the construction of the regional detention pond is 30% complete. RECOMMENDATION: Staff recommends approval of an agreement between 106th Development, LLC and the City of Owasso and authorization for the Mayor to execute the necessary documents. Staff further recommends approval of a budget amendment in the Stormwater Management Fund increasing the estimated revenues and appropriation for expenditures in the amount of $55,000.00. ATTACHMENTS: Agreement Site Map 106th Development LLC, ABBOTT FARMS REGIONAL DETENTION POND AGREEMENT WHEREAS, a storm water detention plan is necessary and desirable for the Abbott Farms housing subdivision. 106th Development, LLC and the City of Owasso ( "City") have mutually determined that the needs of both parties are best served through construction of a regional detention pond. Specifically, the parties recognize that construction and use of a regional detention pond eliminates the need for outfall structures, eliminates the need for future maintenance of a pond by the Homeowners' Association ( "HOA "), prevents approximately 3 acres of land from being unusable by Abbott Farms and prevents revegetation of the pond area in the future. The parties hereby agree as follows: 1. The City will construct a regional detention pond to be utilized by Abbott Farms. 2. Abbott Farms will utilize the regional detention pond rather than construct a detention pond solely for use by Abbott Farms. 3. Fill dirt (approximately 60,000 cubic yards) from the regional detention pond site will be transported to the Abbott Farms subdivision by the City for use in the borrow pit. 4. 106th Development, LLC will pay the City $55,500 (FIFTY -FIVE THOUSAND, FIVE HUNDRED DOLLARS). This amount represents 3 usable acres of land retained for use by Abbott Farms if onsite detention is not required with each acre valued at $18,500 (EIGHTEEN THOUSAND, FIVE HUNDRED DOLLARS). Signed this day of 2019. CITY OF OWASSO Chris Kelley, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney 106`h Development, LLC Brian Green, Executor 106th Development, LLC - Abbott Farms Regional Detention Pond Agreement Knoq�56V TO: The Honorable Mayor and City Council FROM: Larry Escalanta General Services Superintendent SUBJECT: Pleasant View - Concrete Material Bid Award DATE: November 1, 2019 BACKGROUND: In the fall of 2018, the Streets Department assessed the street conditions within the Pleasant View Subdivision. This subdivision was built in Tulsa County in 1984 with concrete roadways. Since annexing Pleasant View into the City limits, the Streets Department determined that areas of the concrete roadway have failed due to subgrade issues and need to be replaced. City staff determined that the work could be performed internally by the Street Division. The project will include roadway section removal, subgrade repair, and placement of approximately 625 cubic yards of new concrete. Since initial estimates determined the cost to purchase the concrete exceeds $25,000.00, a materials bid has been solicited. Staff estimates for materials to complete this project range between $64,375.00 and $70,375.00 which includes the addition of additives if needed. BID ADVERTISEMENT: The bid advertisement for concrete materials was published in October of 2019, in accordance with state law. Materials within the contract documents include air entrained concrete, air entrained high early concrete, retarder, hot water, chilled water and ice. Bids were opened on October 23, 2019, with five (5) qualified bidders. Staff's bid recommendation is based on price of the ODOT 3000 psi, air entrained, high early strength concrete, as the remaining items are additives and will only be used on an "as needed" basis, totally dependent on weather conditions at time of placement. Bid items were developed as unit pricing, so these items could be added as needed. Bidder ODOT Class A 3000 PSI AE HES Concrete cubic and Dolese Brothers $113.00 Standard Materials $104.00 Twin Cities $105.00 Greenhill $104.00 Eagle Redi Mix $103.00 Page 2 Pleasant View - Concrete Material Bid Award FUNDING: Funding for this project is available in the FY 2020 Street Division Budget. RECOMMENDATION: Staff recommends awarding the unit price bid to Eagle Redi Mix LLC, of Tulsa, Oklahoma, and authorization for the Mayor to execute the agreement containing the following unit pricing: ODOT Class A 3000 psi AE HES CONCRETE Retarder Hot Water Chilled Water Ice (201b) bag ATTACHMENTS: Location Map Agreement at $ 103.00 (CY) at $ 3.50 (CY) at $ 4.00 (CY) at $ 8.00 (CY) at $ 5.00 (EA) CONTRACT FOR MATERIALS THIS AGREEMENT, made this 5th day of November, 2019, between the City of Owasso (City), and Eagle Redi Mix LLC. (VENDOR). WITNESSETH: 1. That for and in consideration of the unit costs of material as follows; ODOT CIass A 3000 PSI AE RES Concrete @ $103.00 (CY); Retarder @ $3.50 (CY) ; Hot Water @ $4.00 (CY) ; Chilled Water @ $8.00 (CY); and Ice (201b bag) @ $5.00 (EA). 2. VENDOR agrees that the quantities listed in the specifications are approximate, and that additional purchases will be provided at the same unit cost under the terms of the specifications. 3. The AUTHORITY shall pay the VENDOR upon acceptance of delivery of the concrete materials and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. The term of this Contract for materials will be for the period of award of contract through completion of the Pleasant View Project. 7. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 8. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. CITY OF OWASSO ATTEST: Chris Kelley, Mayor Juliann M. Stevens, City Clerk Eagle Redi Mix Contract for Materials — Page 1 By: Mark Jones, Vice President APPROVED AS TO FORM & CONTENT: Julie Trout Lombardi, City Attorney Contract for Materials — Page 2 REAL Pvoply • gEAL Chemcm, •REAL Cvmmuniry TO: The Honorable Mayor and Council FROM: Daniel Dearing, P.E., CFM Assistant City Engineer SUBJECT: Railroad Agreement for East 116th Street North Widening From North Mingo Road to North Garnett Road DATE: November 1, 2019 BACKGROUND: As a part of the East 1 16th Street North widening, a Vision Recapture project, improvements are needed at the railroad crossing that exists between the entrance into the Sports Park and Mingo Road. South Kansas and Oklahoma Railroad, L.L.C. (SKOL) is the owner of the railroad and any improvements within railroad right -of -way must be covered with a binding agreement prior to commencement of construction. The railroad's contractor can only accomplish railroad infrastructure improvements needed for the roadway- widening project with the costs being reimbursed by the City per their licensing agreement. As a part of the improvements, the railroad will install new rails and concrete panels that will extend to the ultimate width of the approaching roadway widening. In addition, the railroad will install new warning signals and safety gates that will close when a train uses the crossing. Remaining improvements within the railroad right -of -way include roadway widening and storm sewer improvements that will be completed by the City's future contractor as agreed upon by the approval of this agreement. The new rails and concrete panels can be installed at the railroad's timetable and should help with the current deterioration of the crossing. Installation of the signals and safety gates will be coordinated at the time of the roadway- widening project performed by the City's future contractor. AGREEMENT FOR RAILROAD IMPROVEMENTS: Article I in the Agreement (see Attachment) contains language outlining the items that are subject to reimbursement by the City, and Article II outlines all the items that are solely at the City's expense. The Agreement outlines the cost for reimbursement to be in the amount of $445,992.00 (Four Hundred Forty -Five Thousand, Nine- Hundred and Ninety Two Dollars). This amount is based on the railroad contractors' proposals that are included in the agreement. Paragraph 1 in Article III of the agreement outlines the following about reimbursement: "I. The CITY shall reimburse the RAILROAD for expenses incurred by said RAILROAD in performance of work outlined under Sections 2 and 4 of Article I of this Agreement as set out in a Certified statement which shall be presented to the CITY upon completion of work and final inspection provided the charges in said statement are approved by the CITY, and further provided that the total of said expenses shall not exceed the amount of the RAILROAD's estimate as submitted and approved pursuant to Section 2 of Article I unless approval of overrun in cost is given by the CITY." Payment of the reimbursable costs will occur after completion of work and receipt of the Certified statement from the railroad. The cost will not exceed the amount in the agreement unless an overrun cost is submitted for City approval. Prior to any overrun cost approval given to the railroad, the request will be reviewed and approved by the appropriate City spending authority based on the amount of the overrun request. The City Attorney has reviewed this agreement and found it acceptable. FUNDING: Funding for this agreement is available in the Vision Recapture Fund as anticipated with the East 1 16th Street widening projects. RECOMMENDATON: Staff recommends approval of the Agreement for railroad improvements between South Kansas and Oklahoma Railroad, L.L.C., and the City of Owasso for the railroad crossing at East 116th Street North, west of the Sports Park entrance, in the amount of $445,992.00, and authorization for the Mayor to execute the agreement. ATTACHMENTS: Agreement Location Map Re�axxmr� BETWEEN SOUTH KANSAS AND OKLAHOMA RAILROAD, L.L.C. I'MUR THE CITY OF OWASSO Covering the installation of two (2) pedestal mounted railroad warning signals with 20 -foot gates, two (2) pedestal mounted railroad warning signals with 18 -foot gates and 128 -foot, full depth new railroad concrete crossing surface on E 1161h ST N, in Owasso. The installation of the railroad signals /surface upgrade is within the right -of -way of South Kansas and Oklahoma Railroad Company, located in Sections 6 and 7, Township 21 North, Range 14 East, Owasso, Tulsa County, Oklahoma, as shown on Exhibit "A ", attached. This AGREEMENT, entered into in duplicate the day and year last below written, by and between South Kansas and Oklahoma Railroad, L.L.C., hereinafter called the "RAILROAD ", and the City of Owasso, hereinafter called the "CITY ". RECITALS The CITY proposes to widen E 116t' ST N, in Owasso, which will cross and intersect the RAILROAD's right - of -way and tracks in the Sections 6 & 7, Township 21 North and Range 14 East as shown on the cover sheet and Exhibit "A" and attached hereto and made a part hereof. In the interest of public safety and convenience, the RAILROAD and the CITY desire the installation of two (2) pedestal mounted railroad warning signals with 20 -foot gates, two (2) pedestal mounted railroad warning signals with 18 -foot gates, and the installation of a 128 -foot full depth railroad concrete crossing surface on E 116th ST N, hereinafter the "AT GRADE CROSSING WORK ". In accordance with plans, estimates and specifications which, subsequent to the approval of the RAILROAD and CITY, shall become a part of this AGREEMENT. The proposed roadway work will include grading, drainage, waterline, sanitary sewer, and surfacing. It is agreed that each of the parties hereto shall perform certain work in the installation of railroad pedestal warning signals and the installation and maintenance of said at grade crossing surface and the expenses of said installation and maintenance shall be borne as hereinafter provided. AGREEMENT NOW, THEREFORE, inconsideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the RAILROAD and CITY hereby agree as follows: ARTICLE I In consideration of the covenants of the CITY hereinafter contained and the faithful performance thereof, the RAILROAD agrees to perform the following, subject to reimbursement of its cost by City pursuant to the provisions of Article III: 1. To License or permit solely to the extent of its right, title, and interest, without compensation other than the faithful performance by the CITY, of all the terms of this AGREEMENT by them required to be performed, the construction, reconstruction, maintenance and use of said roadway on its right -of -way at the location, in accordance with the plans for the proposed project and outlined in Exhibit "A" attached, as approved by the parties hereto; reserving, however, to the RAILROAD, its successors, assigns, tenants, or lessees, the right to construct, operate, rearrange, and maintain along or across said right -of -way such tracks and facilities under said roadway and such pipelines, communications, signals and electrical transmission lines, either over or under said roadway, as the RAILROAD, its successors, assigns, lessees or tenants may find necessary and convenient, provided that any such construction, reconstruction, rearrangement, etc. does not in any way endanger or impair the use of roadway. Further, the RAILROAD agrees that, within the area to be jointly used and occupied by the RAILROAD and roadway, it will not permit (a) the installation of advertising signs visible from roadway or (b) the installation or storage of any hazardous, flammable, or explosive materials or structures. 2. To prepare a detailed estimate, a copy of which is hereto attached, marked Exhibit "B" and hereby made a part hereof in the amount of $445,992.00 (Four Hundred Forty -Five Thousand, Nine - Hundred and Ninety Two Dollars) for the approval of the CITY, and to furnish all labor and materials for the following items of work in connection with the AT GRADE CROSSING WORK: A. Make temporary and permanent adjustments of its wire lines, its track, and other RAILROAD facilities. B. Furnish RAILROAD flagging made necessary by performance of RAILROAD force account work. C. Install two (2) pedestal mounted warning signals with 20 -foot gates. D. Install two (2) pedestal mounted warning signals with 18 -foot gates. E. Install a 128 -foot, full -depth new concrete crossing surface F. Any other RAILROAD work necessary to complete this project as planned and approved. 3. To provide RAILROAD flagging service during performance of the contractor's operations in accordance with the Special Provisions for Flagging (Exhibit "D") and the RAILROAD application for Right of Entry (Exhibit C) included in the construction contract, a copy of which is attached hereto, (marked Exhibit "C" and Exhibit "D") and hereby made a part hereof. 4. To provide RAILROAD field engineering and inspection to the extent that such engineering and inspection is required to protect the RAILROAD's interest during the construction period. 5. To commence its portion of the work after receipt of notice from the CITY to do so, and to prosecute such work diligently to the conclusion of its obligations hereunder. Ordering of material will be considered as the beginning of work. This is with the understanding that the various portions of the work will have to be done in sequences to comply with construction phases. 6. To grant the CITY's representatives access to all parts of the work at all times for inspection purposes. 7. To keep its accounts of work performed hereunder, for a period of three (3) years from the date of RAILROAD last billing, in such a manner that they may be readily audited by representatives of the CITY and actual costs of such work readily determined, and to grant said representatives free access to such accounts during normal business hours at RAILROAD offices in Pittsburg, Kansas. 8. To maintain upon completion and acceptance of the project, at its own expense, the RAILROAD drainage and all other RAILROAD facilities rearranged under terms of this AGREEMENT including any installation to carry the RAILROAD drainage. 9. if any Contractor employed upon RAILROAD's property, pursuant to this Agreement, shall prosecute the work thereof contrary to CITY's Plan and Specifications, or contrary to the provisions of Article 11, or if such Contractor shall prosecute the work on RAILROAD's property in a manner deemed hazardous by the RAILROAD to its property and facilities or the safe and expeditious movement of traffic, or if the insurance in EXHIBIT "C" or EXHIBIT "E" hereof, shall be cancelled during the process of the work, the RAILROAD shall have the right to stop the work on RAILROAD property until the acts or omissions of such Contractor have been fully rectified to the satisfaction of the RAILROAD's Engineer or additional insurance has been delivered to and accepted by the RAILROAD. Such work stoppage shall not give rise to or impose upon the RAILROAD any liability to the CITY or Contractor. In the event the RAILROAD shall stop work upon its property, RAILROAD agrees to give immediate notice thereof in writing to the CITY. 10. Upon written notification by the CITY's Contractor of the completion of the project, the RAILROAD shall provide the CITY and the Contractor with written notice of any claims against the Contractor within thirty (30) days of receipt of such notification. ARTICLE II In consideration of the covenants of the RAILROAD hereinbefore contained and the faithful performance thereof, the CITY agrees at CITY'S expense: 1. To prepare plans and specifications for East 11611 Street North grading, draining, surfacing and widening, and to submit such plans and specifications to the RAILROAD for their approval. 2. To construct the work in Section 1 above, in compliance with the final approved plans and specifications, and to maintain same except as provided in Article I. 3. To secure all right -of -way necessary for this project except as provided in Article I. 4. To sample and test all materials used in its portion of the work and to reject all materials which do not conform to the governing specifications 5. To appoint and keep competent inspectors on the work under its supervision. 6. Contracts awarded for any construction provided for herein shall be subject to the approval by the City of Owasso and when awarded, the contractor to whom the contract is awarded must sign Exhibit "C" — RAILROAD Right -Of -Entry Application. 7. A pre - construction meeting will be held prior to the start of any work on RAILROAD property. The pre - construction meeting will include RAILROAD, CITY, and field supervisors for the Contractor and all Sub- contractors. The Contractor and all Sub - contractors must complete the safety training program called "RAILROAD Contractor Safety Orientation" at the following website www.contractororientation.com. 8. Notwithstanding anything elsewhere contained herein, it is understood and agreed that the CITY will require that the Contractor will not at any time cross the RAILROAD's tracks with vehicles or equipment or any kind or character, except at existing public crossings unless the Contractor by separate agreement with the RAILROAD is permitted to open and operate a private crossing. 9. The CITY shall require the Contractor to be responsible to the RAILROAD and its tenants for all damages for delays which may be sustained by the RAILROAD or its tenants, its' or their employees, or freight in its or their care caused by any interference which could have been avoided by proper handling of the project work. 10. If the CITY will be hiring a contractor to perform any project work on any portion of RAILROAD right of way, the CITY shall require the contractor, prior to performing any work on RAILROAD right of way, to: A. Abide by ODOT'S Special Provision for Railroad Flagging, 104 -2(a -2)09, as shown Exhibit "D ", attached hereto, and included in the CITY's Contract Documents. A flagman will be required by the RAILROAD when working within 25 feet of track. B. Obtain and provide to the CITY & RAILROAD the insurance policies, certificates, binders and endorsements that are required under the CITY's Contract Documents, as shown on Exhibit "E ", attached. The Contractor will be required to have Railroad Protective Liability and Property Damage Insurance. 11. The Contractor shall notify the Railroad ten (10) working days prior to entering onto the RAILROAD's Right -of -Way: ARTICLE III 1. The CITY shall reimburse the RAILROAD for expenses incurred by said RAILROAD in performance of work outlined under Sections 2 and 4 of Article I of this Agreement, as set out in a Certified statement which shall be presented to the CITY upon completion of work and final inspection provided the charges in said statement are approved by the CITY, and further provided that the total of said expenses shall not exceed the amount of the RAILROAD's estimate as submitted and approved pursuant to Section 2 of Article I unless approval of overrun in cost is given by the CITY. Claims shall be supported by the RAILROAD's certified statements of expenses incurred by such installations, which statements shall be prepared in accordance with rules and regulations of the CITY for such projects and shall include only such items of expenses as are allowable under such rules and regulations, which shall be submitted by the RAILROAD to the CITY on standard estimate forms as follows: A. Progressive claims showing total cost of the force account work to the RAILROAD, a total project cost based on the RAILROAD estimate, provided amount claimed on said progressive claims shall not exceed 90% of the amount reimbursable to the RAILROAD on the basis of the contract estimate. B. Upon completion of the work in accordance with the approved plans and specifications and final inspection, a final claim showing total project cost based on the RAILROAD estimate, amount reimbursable under terms of this AGREEMENT, amount claimed on progressive claims and balance due. ARTICLE IV CITY and RAILROAD agree: 1. The CITY shall require its Contractor or Contractors to reimburse the RAILROAD for expenses incurred by said RAILROAD in performance of work outlined under Section 3 of Article I, of this Agreement, as set out in Certified Statement which shall be presented to the CITY upon completion of the work and final acceptance of the project. 2. The RAILROAD engineer or designee may advise contractor or contractors work site supervisor that an agent, servant, or employee of a contractor or of a subcontractor is working in an unsafe manner, in which event, contractor's work site supervisor shall cause said agent, servant, or employee to leave the work site and RAILROAD's property. The CITY, as a part of its contract with any contractor, shall require the contractor to assume all responsibility for safe work methods and practices of its agents, servants, and employees. 3. The CITY will cooperate with the RAILROAD to ensure that the work is handled and performed in an efficient manner and in compliance with the Federal Railroad Administration's (FRA) Safety Rules for Railway Worker protection, 49 CFR Part 214. 4. The CITY, its contractor and agents are placed on notice that fiber optic, communications, control systems, and other types of cables may be buried on RAILROAD property. Before beginning work, CITY's contractor shall telephone CALL OKIE at 1- 800 -522 -6543 to assist in determining if cable systems are buried on RAILROAD property to be used by CITY. The CITY's contractor shall contact the appropriate personnel to have cable located and make arrangements with the owner of the facility as to the protective measures that must be adhered to prior to the commencement of any work on RAILROAD property. S. The plans and specifications, as submitted by the CITY and approved by the parties to this AGREEMENT, shall govern in construction of said AT GRADE CROSSING WORK. No changes in the plans or specifications shall be made without the written consent of the respective Engineering Officers of the parties hereto. The general construction and workmanship shall be subject to the approval of the parties hereto. 6. That this AGREEMENT shall be binding upon and inure to the benefit of the successors or assigns of the parties hereto. EXECUTED by the SOUTH KANSAS AND OKLAHOMA RAILROAD, L.L.C. on this _1 i day of 41. 20 , and by the CITY this day of 20_ SOUTH KANSAS AND OKLAHOMA RAILROAD, L.L.C. City of Owasso �-- By: Chris Kelley, Mayor Julie Lombardi, City Attorney Attest: Juliann M. Stevens, City Clerk State of ) County of ) Affiant, STATUTORY AFFIDAVIT of lawful age, and having been first duly sworn, on oath says: 1. (S)he is the duly authorized agent of _5_o.. }a Y/ r� —d (RAILROAD), the RAILROAD under the contract which is attached to this statement, for the purpose of certifying the facts pertaining to the giving of things of value to government personnel in order to procure said contract; 2. (S)he is fully aware of the facts and circumstances surrounding the making of the contract to which this statement is attached and has been personally and directly involved in the proceedings leading to the procurement of said contract; 3. Neither the contractor nor anyone subject to the RAILROAD direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the City of Owasso any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached; and The RAILROAD further certifies that no person who has been involved in any manner in the development of that contract while employed by the City of Owasso shall be employed to fulfill any of the services provided for under said contract. - If this contract is for professional services and if the final product is a written proposal, report, or study, the RAILROAD further certifies that (s)he has not previously provided the City of Owasso with a final product that is a substantial duplication of the final product of the proposed contract. f 1.,..�.� 5- 27 -/9' SOdture Date Tern( t-1 . n Printed Name State of County of Title Subscribed and sworn before me this _ day of 20 My Commission Expires: Notary Public My Commission Number: STATUS VERIFICATION SYSTEM AFFIDAVIT STATE OF &I —rW% 1 )SS: COUNTY OF' ) ac_-n having been first duly sworn, on oath states: of lawful age, and 1. That I am the agent authorized by the Railroad to submit the attached contract to the City of Owasso. I am fully aware of the facts and circumstances surrounding the making of the contract to which this statement is attached and have been personally and directly involved in the procurement of this contract. 2. That the Railroad has registered and fully participates in the Status Verification System, as required by Title 25 O.S. 41313(8)(1), to verify the work eligibility status of all new employees of the Railroad. FURTHER AFFIANT SAITH NOT. Subscribed and sworn before me this !� day of 20. My Commission Expires: %— E-20 M My Commission Number. I MS! 9 10 A AFFIANT , _• MyAPDdnhnen B#% "sIA '1�f5'TOfii EXHIBIT A RAILROAD EXHIBIT 11 Ilk d 3 19 R RAILROAD CROSSING vossazEL6uTpx of / RNIxOancwmLOUERCenlx }'°�]a$p$9 p � � / - le ogtt oX�� / N[DFSSAAXS AND AWES DXIY yRV1y FIgg1EM �"~ g %' � / / / VLIUTr FwsENaar wMawNLm4 _ _______________— ____________ He _/ _ j 199 E1mIRe°'LS9viomle j:L0OK PRDP.wW 90.98161! ------------------------ TAFIXAL 5a AP£$.9W IGNE6AN06EAl OOLYMEM 60.1 9S s -� . LFF$AIY. SN80 R4pR0.W TONBTALLARMLRWOPE0E89N WMNINO &ENN WITH 1f WTEMM � / 84ORAl1A0A6TOIHSTALLAPI ➢AOPO PEOEaTK WARNWGBIGWL WITNR GATEARM A ' "EASlll6N81REGTWLIH':` -,..1 �. '. " '. FfSiitNhsTREEi NHRM.' '. . o � a . . '— .— ... -_— _`.- _. -- — — —__— SX60MMO9DTOVbT ARNLRWNPEDE89PL WIANINO80NAL NITX IS WTEAIHA 2OW p . Q� 50.151GN y 1NFN6� NQ Ng7 r K 0s2 f . Z Z HNaO M6RWDTOHM.VLAPIIIHOIL PEDE9TN f W A@1X0910HLL K!M ]D OI.1E ARM PPXAO.1DOEiNLS 80.181 N �iPLKEL@W W RAILRO.N ESTAL61GXP116A WCINxI— ttIBEATTNEMILRDI ➢EXGXEPA90ElERMNATpX. - I` CONTACT TXECxTOFOWASHOANOTXE1 911LRYL6MWNYFpI Lq'AlIIXA9 Cf 11X0EX[JIWXDNIITIEH PRIORTO COXBIRIICTION. V91w(IEAr 19[MIIa81> ME7101`1 ( ) pB NO: IMfr9N DATE: SEP.A91 OE916XEOBY:O9IM DMWX HM W9I _ _ n - "LO MLROF➢TOINSML X138 J 0.NROMCONLREIE CROSAXO611RFXLE/ - - - / LROAD E 11T H ST. ...OWASSO, TULSA COUNTY DOT B0. COTBO.00855 v4 m°Po DvwvnxDxuEls9R A -/` y / / MILEPOST 74.95R THIRD SUBDIVISION NVLYER 758 SK &O COST ESTIMATE Total $ 445,992.00 12 CD)i=ff one company many solutions Proposal Railroad Signal Division 1308 N. Walnut Street, Pittsburg, KS 66762 Ph; (620)231 -6420 w .cdlrelectricxcnn PROPOSAL SUBMITTED TO: PHONE: DATE: South Kansas & Oklahoma Railroad SKOL 620 336 -2291 July 19, 2019 STREET: JOB NAME: 123 N. Depot Street E. 1161h Street, Owasso, OK 008 561 R CITY, STATE and ZIP CODE: JOB NUMBER: Cherryvale, KS 67335 RRP -453R2 RRP -453R2, E. 1161 Street, Owasso. OK (008 561 R) A new railroad/highway grade crossing warning signal system will be designed and installed specifically for the location listed above. The proposed system we intend to provide will be based on a recently received preliminary design (May 8, 2018) that was prepared by Garver for this location. The system will include a new pre -wired grade crossing control shelter With prediction type circuitry and four flashing light/gate signal assemblies. Two flashing IighUgate signal assemblies will be used for median gates, and two flashing IighUgate signal assemblies will be used as standard roadway signal gates. The gates to be installed in the median will require the medians to be constructed With a minimum overall dimension of 10', curb face to curb face, to provide proper M.U.T.C.D. clearances. A final civil design with dimensions will be required before we can complete the design for the automatic warning devices. The proposed signal system will Include items listed on the accompanying material list. Underground signal cable, rail bonds (as required), foundations and grounding components will be included as well. New conduits will be required and fumished under the road and track. A new AC meter service will be provided for this location. Guardrails for the signal assemblies have not been included in this proposal. After the installation of the proposed signal system is complete, dress stone and grass seed Will be placed, as needed, to properly finish the installation. Commercial AC power (220NO must be readily available within 75' of the control shelter location. Any additional cost(s) associated with labor or material(s) to gel 220 -volt commercial power to the proposed AC meter service location is not included in this proposal and will be the responsibility of others at their expense. Any overhead or underground utilities that may interfere with the installation or proper operation of the proposed signal system must be relocated at the expense of others. C.D.L. Electric, Incorporated will not be responsible for any cost(s) associated with labor or material(s) required to relocate utilities at this location. If concrete, asphalt or any other type of roadway/walkway material must be removed for the proper installation and operation of the proposed signal system, then additional charges may apply. C.D.L. Electric, Incorporated will not be responsible for any cost(s) associated with labor or material(s) to replace concrete, asphalt or any other type of roadway/walkway material removed during the installation process of the proposed signal material. The price breakdown is as follows Material (Freight): $246,926.00 Labor wl Expenses: $59,907.00 Equipment: $31.678.00 Total Sell Price $338.511.00 We propose hereby to fumish material and labor — complete in accordance with above specifications, for the sum of. Three Hundred Thirty-Eight Thousand, Five Hundred Eleven Dollars and 001100 ($338,511.00) – including sales tax Continued on next page EXHIBIT B RRP- 453R2. E. 116' Street, Owasso. OK (008 561 R) - Continued All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Acceptance of Proposal — the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: Signature: Please Note the following: 1. Proposed Price is valid for One Hundred Eighty (180) days from the date of this Proposal 2. Terms: Material payment due upon receipt of Material; Labor and Equipment payment due upon completion of project 3. This proposal may be withdrawn by us if not accepted within One Hundred Eighty (180) days 4. Price is based on a single crew mobilization, if additional crew mobilizations are required due to road construction or other factors caused by others, then additional charges may apply 5. Traffic signal interface circuitry is not included in this proposed price 6. No provisions for temporary signals or flagging of railroad crossing is included in the proposed price 7. If traffic control for the public roadway, other than typical "Crew Working' type signage is mandated by a third party, then other charges may apply 8. Relocation of any overhead or underground utilities that may conflict with the items we've identified as necessary for this railroad /roadway warning system is to be performed by others as their expense prior to the arrival of our materials and crew 9. We reserve the right to substitute the identified material on the accompanying list with equal or better items when justified Authorized Signature: Mark E. Smallwood Senior Project Manager mark.smallwood @cdWectdc.com (502) 61 8-2165 Continued on next page Win: RRP -453R2 E. 116'^ Street, Owasso, OK (008 561 R) — Continued CONTROL SHELTER, ALUM., W/ FNDS, FAN, AC ITEMS & ACCESSORIES 1 EA WIRE KIT PACKAGE INCLUDING: RELAY, 4 OHM VITAL PLUG -IN TYPE 1 EA RELAY, 500 OHM VITAL PLUG -IN TYPE 2 EA PLUGBOARD KIT FOR VITAL RELAY 3 EA E -POST KIT FOR VITAL RELAY 3 EA WRENCH, PLUG -IN RELAY TYPE 1 EA WRENCH, AAR TERMINAL TYPE 1 EA GROUND STUD KIT 6 EA ARRESTER 1 LT EQUALIZER 1 LT LAMP RESISTOR PANEL, LRP 2 EA XLC, CROSSING LOGIC CONTROLLER 4 EA PLUGBOARD, XLC & VLG 4 EA TRANSFORMER, POWER OFF LIGHTING 1 EA RELAY, MCKR (NON- VITAL) MAINTAINER CALUP.O. LIGHTS, w/ BASE 1 EA POWER -OFF LIGHTS 2 EA STICKER, LOCATION /CONTACT INFORMATION 1 EA ELECTROLOGIX, XP4 1 EA MDSA -2X, MOTION DETECTOR SURGE ARRESTER 1 EA SHUNT, NBS, NARROW BAND 2 EA TRACK DRIVER, TD -1A 1 EA AC GENERATOR, ACG -2T 1 EA DIODE, TRACK, RING -10 1 EA CHARGER, BATTERY 12/20, 20 AMP 1 EA CHARGER, BATTERY 12/40,40 AMP 1 EA BATTERY, GNB, 264 A.H., 50611 6 CL BATTERY, GNB, 420 A.H., 50G17 7 CL SHOP WIRING HDW., WIRE, TERM. EYES, TAGS, ETC. 1 LT SERVICES, SHOP WIRING & TESTING SERVICES 1 LT GATE ASSEMBLY, JCT. BOX, MAST, MECH., SIGN, CWTS. & 12" 2W LEDS 4 EA BELL, ELECTRONIC 12V TYPE FOR 4 "75" MTG. 4 EA GATE ARM, HI STRIPING, RED/WHITE ALTERNATING, (ADJ) 4 EA LIGHT KIT FOR GATE ARM 4" LED TYPE, W/ TIP DIODE 4 EA FOUNDATION, GALVANIZED STEEL 48" DEEP W/ 36" SQ. PLATE 4 EA GATEKEEPER, SWING -A -WAY GATE ARM DEVICE 4 EA WIRE, #10 AWG T.C. BLUE FOR WIRING SIGNALS 1 LT CABLE, U.G. SIGNAL 7 COND. NO. 14 AWG SOLID 1 LT CABLE, U.G. SIGNAL 7 COND. NO. 6 AWG SOLID 1 LT TRACK WIRE NO. 6 TW. PR. DUPLEX 1 LT BOND STRAND, S8 (3/16 ") TINNED SIGNAL STRAND W/ 4/64" BLACK INS. 1 LT GROUND ROD, COPPER, 5/8" DIAMETER, 8' LENGTH - POINTED 4 EA TRACK CONNECTOR "BOOTLEG ", WELD -WEB, 3116" DIA., W/ V TAB, 4" 1 LT LOCK, RAILROAD STD. 9 EA INSULATED RAIL JOINT 4 EA MISC. MATERIAL FOR FIELD INSTALLATION 1 LT ENGINEERING SERVICES / CIRCUIT PLANS / AS -IN- SERVICE PLANS 1 LT MATERIAL ITEMS MAY BE SUBSTITUTED WITH EQUIVALENT TYPE COMPONENTS AS REQUIRED wu ueE RAILROAD 229 Alliance Ct 0e IRA t10e1 Oklahoma City, OK 73128 October 2, 2017 Revised: July 10, 2018 BID# CL1823 Ms. Teri Kinyon Watco Companies, LLC 315 W. 3" Street Pittsburg, KS. 66762 Email: tkinyon@watcocomoanies.com Dear Ms. Kinyon, Cross Line Railroad Contractors proposes to furnish equipment, materials, tools, labor, supervision, taxes and insurance to perform the following work on 1161h Street in Owasso, OK. 1. Furnish and install 1 -112'— 115# concrete crossing. 2. Furnish and install new 115# rail and relay #1 OTM for the crossing. 3. Furnish new creosoted hardwood 10' ties for the crossing. 4. Furnish five new 10' ties off each end of the crossing. 5. Furnish necessary ballast to tamp and dress the crossing with. 6. Furnish necessary welds for the crossing. 7. Furnish necessary HMAC for the crossing approaches. The total cost for the above work is as follows: Rail- 115# -6.13 NT.- $6,133.00 Tie plates —160 Ea. - $1,785.00 Spikes — 5 kegs - $400.00 Rail anchors — 340 Ea. - $680.00 Ballast — 75 NT. - $2,550.00 Switch ties —10' — 80 Ea. - $6,800.00 Concrete panels —115# -112' - $24,860.00 HMAC — 75 NT. - $6,400.00 Welds —115# -10 Ea. - $1,850.00 Other ETC - $4,631.00 Total cost for materials is ... $56,089.00 Total cost for road closure is ... $7,350.00 Railroad Construction - IVEATIMI- ® +TinBDemolition • Bridge Repair LAOIf LIIF RAILROAD 229 Alliance Ct LAAFAA --Nk Oklahoma City, OK 73128 Ms. Teri Kinyon BID# CL1874 Watco Companies, LLC October 2, 2017 Revised: July 10, 2018 Page 2 Total cost for advanced warning signs and pavement markings is... $4,500.00 Total cost for labor, equipment and other LTC is ... $39,542.00 The total cost for all the above work is .............. $ 107.481.00 Prices quoted are based on straight —time non — union labor and are good for 30 days. After 30 days from date of Bid, prices are subject to change. Terms for payment are net 30 days. If not paid within 30 days, interest on the unpaid balance will accrue at the maximum rate allowed by law. Thank you for the opportunity to submit the attached Bid. If you have any questions regarding the Bid please contact me at 405- 470 -0340 or 405- 623 -6872. Sincerely, JAMES HENDERSON Area Manager 1H /bh This proposal accepted on By: day of Railroad Construction • M II1t O Itin&emolition • Bridge Repair 2018. EXHIBIT C SK &O CONTRACTORS RIGHT OF ENTRY APPLICATION 13 REAL ESTATE DEPARTMENT PERMIT TO BE ON RAILROAD PROPERTY RECITALS: 1. The undersigned party seeking permission to be on Railroad property is hereinafter called "Permittee ". 2. Due to the nature of Railroad operations, Railroad property can be a dangerous place for people and /or property of the Railroad Company (hereinafter called "Railroad "), for the purpose of performing work with the use of vehicles and /or machinery on Railroad's property. WHEREAS, the Railroad is willing to allow the Permittee temporary permission to be on or about its premises for the purpose aforesaid on the terms and conditions stated herein: NOW THEREFORE, Railroad grants to Permittee temporary permission to be on or about its premises for the purpose above stated, subject to the following conditions: 1. Before exercising any privilege under the permission herein given, Permittee shall contact the Railroad Dispatcher's office having jurisdiction over the property involved. 2. Permittee shall become familiar with and strictly observe Railroad's safety rules and all other rules, regulations, or directions of Railroad's Dispatcher or his representatives. 3. Permittee shall agree to the terms and conditions of this permit, and shall so evidence by his execution of same. 4. The above recited permission is granted solely upon the condition that Permittee shall and hereby does agree to indemnify, protect and save harmless Railroad from all loss or damage that Railroad may sustain or become liable for, caused by, resulting from, or by reason any injury to or death of any person whomsoever, or destruction of property of any kind to whomsoever belonging, howsoever suffered or caused in or incident to or in connection with the aforesaid work on Railroad's property hereinabove referred to. 5. Upon completion of your work, but in no event later than the last day of the term of this permit, Permittee will remove all of his tools, equipment, and other property of any kind whatsoever, and restore Railroad's property to substantially the same condition that existed prior to the performance of your work hereunder. 6. This permit may be revoked at any time by the Railroad, but if not revoked shall begin on and expire on 7. Permittee agrees to pay an administrative and permit fee of $750.00 before any access can be given. (Fee has been waived) PLEASE complete the following information and execute in the space marked "By." You should then E- MAIL a Copy to Barbara Crawford for execution on behalf of the Railroad Company, after which one copy will be returned to you by e -mail. You must KEEP your fully executed copy in your possession at all times while on Railroad property. It Must be shown on request to any Railroad employee or official. (Company Name) (Address) (City, State, Zip Code) (Telephone) (E -Mail Address) Date: Purpose: Location: South Kansas & Oklahoma Railroad, LLC 39 V4 Wei Director of Real Estate Date EXHIBIT D SPECIAL PROVISION FOR RAILROAD FLAGGING 14 SPECIAL PROVISIONS FOR RAILROAD FLAGGING These Special Provisions revise, amend, and where in conflict, supersede applicable sections of the Oklahoma Department of Transportation 2009 Standard Specifications for Highway Construction, English and Metric. 104.18 RAILROAD FLAGGING (Add the following:) Execute and return the right of entry agreement (if required by the railroad) with the contract to the City within the time period provided for contract execution. Reimburse South Kansas and Oklahoma Railroad, LLC, hereinafter referred to as the Railroad Company, directly for the cost of all railroad flagging required by the Railroad Company due to construction on their property. The Railroad Company's requirements for flagging and right of entry may vary significantly from those implied by other contract documents. Therefore, be informed of the individual Railroad Company's requirements for flagging and right of entry. For the purpose of bidding, the following information is furnished by the Railroad Company covering the estimated flagging schedule and the estimated cost thereof: A. Flagging Services Flagging services will be required: (1) In the event it is necessary for the Contractor to operate his crane or other heavy machinery in the vicinity of the track, as defined by the Railroad Company, which may endanger railroad operations. (2) At any time the Contractor is within 25 feet of the track. (3) As specified in the right of entry agreement (if required). (4) At any other time deemed appropriate by the Railroad Company. B. Flaggers The total cost for one flagger, supervisory personnel, vacation allowances, and retirement and unemployment insurance per eight -hour day can be obtained from the Railroad Company. The rate is based on current wage scales for an eight -hour basic day, including any additional pay for overtime, rest days and holidays, and is subject to any increases which may result from railroad employees - railroad management negotiations, or which may be authorized by Federal authorities. No additional payment will be made for increases in the above rate if such increases should occur. Furthermore, the Contractor's final estimate will not be paid until satisfactory evidence that the Railroad Company has been fully reimbursed for their flagging services is provided. C. Utilities r Fiber optic, communications, control systems, and other types of cables may be buried on Railroad Company property. Contact Railroad Company to determine if cable systems are buried on Railroad Company property prior to beginning work. Contact the appropriate personnel to have cables located, and make arrangements with the owner of the facility to ascertain the protective measures that must be adhered to prior to the commencement of any work on the Railroad Company's property. D. Railroad Operations Details regarding normal train operations at the crossing, or normal train operations required or desired may be obtained by consulting the Railroad Company. E. Payment for Railroad Flagging There will be no separate payment for railroad flagging. Include such costs, and all related costs, in the prices bid for other items. *�1 �� EXHIBIT E RAILROAD INSURANCE REQUIREMENTS 15 I LICENSE # I SOUTH KANSAS & OKLAHOMA RAILROAD, INC. INSURANCE REQUIREMENTS Licensee shall maintain a policy of commercial general liability and for at least $5,000,000.00 combined single limit, bodily injury and property damage per occurrence, $5,000,000.00 aggregate. The policy shall include: Completed operations liability, Contractual liability which would cover liabilities assumed under the contract with The Railroad, An endorsement deleting all exclusions for work performed near a railroad, an endorsement adding The Railroad as an additional insured and providing the Railroad 30 days' Notice Of Cancellation or intent not to renew. Further, Licensee or Licensee's Contractor shall maintain a policy of railroad protective liability insurance for the benefit of Railroad in the amount of at least $2,000,000.00 single limit and $6,000,000.00 aggregate. Licensee shall furnish certificates to Railroad and provide not less than 30 days' notice of cancellation or materials change in coverage. SOUTH KANSAS & OKLAHOMA RAILROAD, INC. 315 WEST 3 R STREET PITTSBURG, KS 66762 I EXHIBIT E sd REAL Paapla •REAL Charanor •REAL CpmmunNy TO: The Honorable Mayor and Council FROM: Daniel Dearing, P.E., CFM. Assistant City Engineer SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company East 116th Street North and Garnett Road Intersection DATE: November 1, 2019 BACKGROUND: Oklahoma Natural Gas (ONG) lines are located in both private easements owned wholly by ONG and public right -of -way at the East 116th Street North and Garnett Road Intersection. An agreement for the relocation of those ONG facilities is proposed for the intersection widening project (a Vision Recapture Project). The City is responsible for the cost of relocation of utilities in private easements. Relocation of utilities in the public right -of -way (ROW) is the responsibility of the utility company. ONG currently owns and operates 1,946 linear feet of various medium - pressure distribution pipelines within the limits of the project. Of this total length, 1,698 linear feet are located outside the public ROW and within a privately owned easement. This portion will need to be relocated at an estimated cost of $235,065.00 including material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment) contains language outlining the basis for the relocation costs and how ONG will be reimbursed by the City. A summary of the agreement's key points follows: Relocation costs will be based on actual costs of work performed. ONG will award and pay for the work based on competitive bids or continuing contract(s), whichever is deemed most practical and economical by ONG. If relocation services come in at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be in the FY 2019 -2020 fiscal year. ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the same facilities shall be paid by the City. FUNDING: Sufficient funding is available in the Vision Recapture Fund for this project. Page 2 Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company East 1161h Street North and Garnett Road Intersection RECOMMENDATON: Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso for the East I I 61 Street North and Garnett Road Intersection, authorization for the Mayor to execute the agreement, and authorization to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $235,065.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City's budget. ATTACHMENTS: Agreement Location Map AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT N. GARNETT RD. AND E 116'h ST. N. INTERSECTION CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONE Gas, Inc., hereinafter called "Company," owns various medium - pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on October 25, 2018. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the seven plan sheets and the two -page cost estimate, all dated September 11, 2019, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $235,065, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company s estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then- current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall Page 1 of 2 be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. ATTEST: jarqy� Dated: It APPROVED as to form and legality this City Attorney, Julie Lombardi CPPY OF OWASSO, OKLAHOMA Mayor, Chris Kelley ATTEST: City Clerk, Juliann M. Stevens OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONE Gas, Inc. By: Jir6 Jarrett Vice President Operations day of .2019. This day of 12019. Page 2 of 2 OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST E. 116TH STREET NORTH AND NORTH GARNETT ROAD CITY OF OWASSO Replacement w/ Like Kind and Size (for Comparison only) MATERIAL COST: PIPE STEEL,AR0,4.500 IN OD,0.237 IN WT,X52,ERW,FBE 14 -16 ARO 20 MILS,DRL,API 51-101 PIPE STEEL,ARO,2.375 IN OD,0.154 IN WT,X52,ERW,FBE 14 -16 ARO 20 MILS,DRL,API 50.eE VALVE,GATE,2 IN,STEEL,FERF,ANSI 150,275 PSIG,SOUARE OPERATING NUT,FULL PORT,AP FITTING - TEE -21N-3 WAY - STEEL- WESCARFED, SHORTSTOPP -285 PSIG FITTINGS- TEE -41N -3 WAY- ST- WE -THRD CAP -TYPE IIA -285 PSIGSCFD- FLANGED FITTING - STOPPLE- 2 1NSTEEL- WESHORTSTOPP -285 PSIG FITTING -TEE4 IN X 41N X 21N- REDUCING - STEEL -WE -0.237 X 0.154 WT -Y52 -SMLS FTTINGS-ELBOW4 IN-STEEL-WE-90 DEG LR- 0.2371N WT -WPHY 52- SMLS -MSS SP75 FITTINGS - ELBOW- 2 1NSTEEL- WE- 2.3751N 00.90 DEG LR -0.1541N WT -WPHY 52SMLS -MSS: FITTING -TEE4 IN- STEEL -WELD END- 0.2371N WT-Y52-SEAMLESS FITTINGS- CAP- 4 1NSTEEL -WE -W PHY 52- SMLS -MSS SP75 FITTINGS - CAP- 2 1NSTEEL -WESTD -WPHY 52SMLS -MSS SP75 FITTING - TEE -2 IN- STEEL -WELD END -0.1541N WT- Y52-SEAMLESS 170 ANODE-EXTRUDED. MAGNESIUM, PACKAGED, LOFT LEAD, D3 HIGH POT CORROSION CONTROL- COATING4 IN X 9 FT ROLL - WRAP- MICROCRYS WAX -ABV AND SLW CORROSION CONTROL- PRIMER - MICROCRYS WAX -ABV AND BLW GRD- TEMCOAT 3000 -BRC VALVE,BOX,2 IN,AS.S POLY,SCREW TYPE,ADJ HEIGHT 281N TO 391N,CAST IRON FLANGED,I VALVE- BOX -0.501N TO 1.25 IN-ASS POLY- CURB -SLIP FIT -ADJ HEIGHT 181N TO 341N- UNn7EF 4' MARKER BALL, PASSIVE TUNED, SELF LEVELING, ANTENNA MOLDED IN PLATIC DISK. Total Estimated Main Material Cost SERVICE MATERIAL COST: 1' 114' PIPE -MOPE IPS, . 119' WALL. OR 11, COIL -500', ASTM D2513, YELLOW 1 114' CAPSTEEL WE STD GR B FITTINGS- TEE -OJS IN IPS X 0,751N IPS -ST X PE -TRANS STD FITTINGS- REDUCER -1.25 IN IRS X 0.75 IN- PE- SKT-MD -100 PSIG VALVE,EXCESS FLOW,1.25IN IPS,MDPE,FUS,HIGH CAP,DR I1,SERIES 1800,12 IN STICKS,A9 FITTINGSSV RSR- 1.251N STEEL X 1.25 PEST X PE -THRD X FUS- 0.0901N WT -DR 11- MD-FBE 1 114' METER SET, STEEL, DOM W/ 1' SRV REG 185000010 WIRESOUD -10 GA -THWN- COPPER- YELLOWJO MILL-500 FT -HIGH - TRACER -Buded Gas Pipe Total Elimated Service Material Coat TOTAL ESTIMATED MATERIAL COST INSTALLATION COST: Total Estimated Material Costs Contract Construction Labor Contract Drafting Services Company Labor Restoration- Damages TOTAL Contingencies Administrative and General Expense $1,611 $24,566 AMOUNT $24,566 $151,992 $7,347 $8,865 $3,755 INSTALLATION Plus MATERIAL $196,525 $54,294 $87,571 TOTAL ESTIMATED RELOCATION COST ------------------------------------------------------ $338.391 FINANCIAL RESPONSIBILITY Total within Private Right of Way = 1,698 0. Total within Public Right of Way = 248 ft. City of Owasso Share 1.698 fl within additional required RlW 87.26% = $295,266 1,946 ft. within total required RIW ONG Share 248 0. within Present Public R/W 12.74% = $43,125 1,946 ft. within total required RIW ' Sheet 2 of 3 CITY UNIT COST AMOUNT 1,230 fl. 9.92 $12,202 780 ea. 8.44 $6,584 1 ea. 448.00 $448 1 ea. 116.25 $117 2 ea. 489.00 $978 2 ea. 56.25 $113 1 ea. 72.00 $72 4 ea. 62.00 $248 5 ea. 61.00 $305 2 ea. 74.87 $150 6 ea. 107.00 $642 4 ea. 35.29 $142 1 ea. 14.15 S15 3 ea. 48.98 $147 48 ea. 11.72 $563 2 ea. 37.17 $75 1 ea. 60.42 $61 3 ea. 22.56 $68 3 ea. 8.30 $25 $22,955 CITY UNIT COST AMOUNT 845 fl. 0.19 $161 9 ea. 10.91 $99 9 ea. 37.76 $340 9 ea. 2.00 $18 8 ea. 21.60 $173 8 ea. 23.58 $189 8 ea. 63.99 $512 845 ea. 0.14 $1199 $1,611 $24,566 AMOUNT $24,566 $151,992 $7,347 $8,865 $3,755 INSTALLATION Plus MATERIAL $196,525 $54,294 $87,571 TOTAL ESTIMATED RELOCATION COST ------------------------------------------------------ $338.391 FINANCIAL RESPONSIBILITY Total within Private Right of Way = 1,698 0. Total within Public Right of Way = 248 ft. City of Owasso Share 1.698 fl within additional required RlW 87.26% = $295,266 1,946 ft. within total required RIW ONG Share 248 0. within Present Public R/W 12.74% = $43,125 1,946 ft. within total required RIW OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST E. 116TH STREET NORTH AND NORTH GARNETT ROAD CITY OF OWASSO Actual Replacement Sheet 3 of 3 MATERIAL COST: CITY UNIT COST AMOUNT 6' PIPE.HDPE, IPS,. 602' WALL, SDR 11.5, 40' LENGTHS, ASTM 02513 160 fl. $6.16 $985.60 6' PIPE -MOPE, IPS,. 576 "WALL, SDR 11.5, 500'COIL, LB/Fr 4.71 1,500 ea. $5.65 $8,475.00 6' PIPE -MOPE, IPS,. 576' WALL, SOR 11.5, 20' LENGTHS, LB/FT 4.71 300 ea. $5.56 $1,668.00 2- PIPE -MDPE, IPS,. 216' WALL, SDR11, 20' LENGTHS, ASTM D2513 200 ea. $0.74 $148.00 4' TEE -WD, STOP, 3 -WAY, SCFD, WO, FLANGED 2 ea. $489.00 $978.00 2' FITTING-STOP, LINE WELD 60 LB WP 2 ea. $56.25 $112.50 4'FITTING- TRANSITION, ST -PL, WELD COATED WITH TRACER 2 ea. $36.25 $72.50 6' ELBOW -BUTT FUSION, 90 DEG, MD PE 2406 10 ea. $20.30 $203.00 2' ELBOW -BUTT FUSION 90DEG MD PE 2406, SDR 11 2 ea. $2.35 $4.70 6' TEE -BUTT FUSION, IPS, MD PE 2406 4 ea. $22.00 $88.00 2' TEE-BUTT FUSION, IPS, MD PE 2408 1 ea. $2.70 $2.70 8'X4' REDUCER -BUTT FUSION, MD PE 2406 3 ea. $16.50 $49.60 4'X2" REDUCER -BUTT FUSION, MO PE 2406 1 ea. $4.95 $4.95 0' CAP-BUTT FUSION, MD PE 2406 2 ea. $11,80 $23.60 4' CAP-STEEL-WELD STD, GRD B SMLS 4 ea. $19.04 $76.16 2' CAP-BUTT FUSION, MD PE 2406 2 ea. $2.00 $4.00 W COUPLING ELECTROFUSION, MO PE 3408/4710 2 ea. $40.79 $81.58 56 ANODE -CAST, MAGNESIUM, PACKAGED LOFT LEAD, DIAMETER 3', HIGH POTENTIAL 1 ea. $17.18 $17.18 170 ANODE -CAST, MAGNESIUM, PACKAGED 10FT LEAD, DIAMETER W. HIGH POTENTIAL 2 ea. $48.98 $97.96 479' WRAP -PIPE, MICROCRYSTALLINE 02 WAX, 4'X9' ROLL, BROWN 24 ROLLS PER CASE 24 ea. $11.72 $281.28 010 AWG -WIRE- TRACER, FOR BORING, SOLID COPPER, 500' COIL 2,200 ea. $0.14 $308.00 41'-54' BOX - VALVE, 6IN, ASS POLY MATERIAL, SCREW TYPE, 526' SHAFT DIA. 1 ea. $66.42 $66.42 18'-34' VALVE, BOX, 0.50' TO 125' ASS POLY CURB, SLIP FIT ADJ. HEIGHT 2 ea. $22.56 $45.12 6" VALVE -BALL, MD PE 2406, SDRI1. FULL PORT, BUTT FUSION 1 ea. $397.00 $397.00 4' MARKER BALL, PASSIVE TUNED, SELF LEVELING ANTENNA MOLDED IN PLASTIC DISC 2 ea. $8.30 516.60 Total Estimated Main Material Cost $14,207.35 SERVICE MATERIAL COST: CITY UNIT COST AMOUNT PIPE MOPE,COIL,125 IN IPS,OR 10,500 FT COIL,0.1661N WALL.BIMODAL,NO REGRIND ALLOY 845 ft. 0.66 $557.70 FITTINGS -CAP- 1.25 1NST -WE- STD -GRB 8 ea. 14.55 $116.40 FITTINGS -TEES IN IPS X 0.751N CTS- TAP -PE -BUTT -MD -100 PSIG 4 ea. 7.85 $31.40 FITTINGS- TEE -21N X 0.751N IPS-TAP -PE- BUTT- MD -0.801N CTR -100 PSIG 5 ea. 5.10 $25.50 VALVE,EXCESS FLOW,1.25 IN IPS,MDPE,FUS,HIGH CAP,DR 11,SERIES 1800,12 IN STICKS.A9 9 ea. 25.50 $229.50 FITTINGSSV RSR- 1.251N STEEL 1.25 PE -ST X PE -THRD X FUS -0.0901N WT -DR II- MD -FBE 8 ea. 23.58 $188.64 FABRICATION -MTR SETST- I.P. -DOM WITH 1 IN SRV REG 185000010 8 ea. 68.30 $546.40 010 AND WIRE- TRACER, FOR BORING, SOLID COPPER, PER ASTM B -1, 500' COIL 845 ea. 0.14 $118.30 Total Estimated Service Material Cost $1,814 TOTAL ESTIMATED MATERIAL COST $18,021 INSTALLATION COST: AMOUNT Total Estimated Material Costs $16,021 Contract Construction Labor $123,893 Contract Drafting Services $7,347 Company Labar $6,938 Restorall_on_- Damages _ 3755 TOTAL INSTALLATION plus MATERIAL $157,955 Contingencies 542,935 Administrative and General Expense $69,300 TOTAL ESTIMATED RELOCATION COST $270,190 FINANCIAL RESPONSIBILITY Total within Private Right of Way =1,698 ft. Total within Public Right of Way= 248 fl. City of Owasso Share 1.698 ft. within additional reauired R/W 87% = $235,065.43 1,946 8. within total required RIW ONG Share 248 ft. within present public R/W 13% = 335,124.72 1,946 fl. within total required RAN 0, PoOple -flEALG o[ICn flFALV TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Resolution 2019 -19, Ward 3 and 4 City Council Election DATE: October 4, 2019 BACKGROUND: Pursuant to the provisions of the Owasso City Charter, governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2020, such election is required for Ward 3 and 4, for a three -year term. In 2015, statutory requirements for elections conducted by the County Election Boards were amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections; therefore, City elections are affected by these changes and create conflict with provisions contained in the City's Charter regarding election dates. Resolutions not conforming to the statutory requirements will not be accepted, nor will the election be conducted by the County Election Board. A resolution calling the Ward 3 and 4 election must be submitted to the Election Board by November 15, 2019. All registered voters residing within the Owasso City limits may vote in the election, regardless of the Council Ward in which they reside. ELECTION DETAILS: • The primary election will be held on February 11, 2020. • Registered voters who reside within the ward shall be qualified to hold the office of City Council Member for that ward. • Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. • The general election, if necessary, will be held on April 7, 2020. FILING PERIOD FOR INTERESTED CANDIDATES: • Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa County Election Board. • The filing period for interested candidates will be December 2, 3, and 4, 2019, between the hours of 8:00 a.m. and 5:00 p.m. RECOMMENDATION: Staff recommends approval of Resolution 2019 -19, calling an election for the purpose of selecting City Council representation for Wards 3 and 4. ATTACHMENT: Resolution 2019 -19 CITY OF OWASSO, OKLAHOMA RESOLUTION 2019 -19 NOTICE OF ELECTION AND VOTING PRECINCT CERTIFICATION WHEREAS, pursuant to the provision of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." WHEREAS, In 2020, such election is required for the purpose of electing Owasso City Council Members, for the wards and terms as follows: WARD NO. TERM 3 3 years 4 3 years NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election will be held on February 11, 2020; and, 2. That the General Election thereafter, if necessary, will be held on April 7, 2020; and, 3. That only qualified electors of the City of Owasso who reside in the respective wards shall be qualified to hold the office of Council Member; and, 4. The filing period for qualified candidates begins at 8:00 a.m. on Monday, December 2, 2019, and ends at 5:00 p.m. on Wednesday, December 4, 2019; and, 5. Contests of candidacy may be filed until 5:00 p.m. on Friday, December 6, 2019. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma, hereby certifies to the Tulsa County Election Board that Tulsa County precincts #21, 750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #21, 30, 31 and 130 are to be opened; and, Rogers County precincts #6 and 29 are to remain closed as there are no residents of Owasso residing in those precincts. ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: PASSED AND APPROVED this 51h day of November 2019, by the City Council of the City of Owasso, Oklahoma. Julie Lombardi, City Attorney Chris Kelley, Mayor REAL People •REAL Characlpr •REAL Communlq TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: Resolution 2019 -20, Workers' Compensation Settlement Mediation with Dennis Thompson DATE: November 1, 2019 BACKGROUND: Dennis Thompson was employed with the Owasso Fire Department from August 1979, to May 2006. At the time Mr. Thompson's employment ended, the court had already ordered Continued Medical Maintenance on one of Mr. Thompson's Workers' Compensation claims. Subsequent to Mr. Thompson's separation from employment, Mr. Thompson requested through the Workers' Compensation Court to reopen a separate Workers' Compensation Claim seeking Continued Medical Maintenance on the claim and the Workers' Compensation Court approved Mr. Thompson's request. The City's Third -Party Administrator for Workers' Compensation, United Safety and Claims, proposed mediating with Mr. Thompson in an attempt to settle the two claims, removing future liability for Continued Medical Maintenance for both claims. For purposes of mediation, it is necessary for the City of Owasso to designate a settlement representative and give that representative full and final settlement authority. PROPOSED ACTION: Approval of proposed Resolution 2019 -20, conferring full and final settlement authority upon the City Manager, or his designee if necessitated, and additionally naming the City Manager or his designee as the City's representative at the scheduled mediation. RECOMMENDATION: Staff recommends the City Council designate the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the Workers' Compensation claims of Dennis Thompson, and additionally confer full and final settlement authority upon the City Manager, or his designee, in this matter through approval of proposed Resolution 2019 -20 memorializing the same. ATTACHMENT: Resolution 2019 -20 OWASSO CITY COUNCIL RESOLUTION NO. 2019 -20 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, NAMING THE CITY MANAGER OR HIS DESIGNEE AS THE SETTLEMENT REPRESENTATIVE FOR THE MEDIATION SCHEDULED ON NOVEMBER 18, 2019, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED OR CONTINUED, IN THE WORKERS COMPENSATION CLAIMS OF DENNIS THOMPSON, AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER OR HIS DESIGNEE WHEREAS: The City of Owasso is seeking to settle two Workers' Compensation claims with previous employee Dennis Thompson, closing out Claim # 2006- 13416Q and Claim #2006- 13417X, both resulting from injuries which occurred as a result of Thompson's employment with and for the City of Owasso Fire Department, and WHEREAS: The City of Owasso has agreed to attend mediation to occur on the 18th day of November, 2019, and to bring an authorized representative possessing full and final settlement authority to be used at his or her discretion during the mediation, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Warren Lehr, and additionally designate the City Manager as the City's representative for the mediation. THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, or his designee if necessitated, is hereby named as the settlement representative for the City of Owasso for purposes of the above - described mediation on November 18, 2019, or at such other time as the mediation may be rescheduled or continued; AND, BE IT FURTHER RESOLVED THAT: Warren Lehr, or his designee if necessitated, is hereby vested with full and final settlement authority on behalf of the City of Owasso in the above - styled litigation matter. APPROVED AND ADOPTED this 5th day of November, 2019, by the City Council of the City of Owasso, Oklahoma. Attest: Juliann M. Stevens, City Clerk Approved As To Form: Chris Kelley, Mayor Julie Trout Lombardi, City Attorney Oz. , 0". TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi City Attorney SUBJECT: Resolution 2019 -21, Mediation in City of Owasso v. Robert Dodd and Petra Catherina Dodd et ai. DATE: November 1, 2019 BACKGROUND: This is a condemnation matter filed by the City of Owasso against Robert Dodd and Petra Catherina Dodd, et al., to obtain property deemed necessary for the Garnett Widening Project from 106th Street North to 1161" Street North. The parties to this litigation have mutually declared their willingness to participate in mediation to be held on or about November 14, 2019. For purposes of mediation, it is necessary for the City of Owasso to designate a settlement representative and give that representative full and final settlement authority. Staff recommends the City Manager, Warren Lehr, be designated at the City's representative and given full and final settlement authority. PROPOSED ACTION: Approval of proposed Resolution 2019 -21, conferring full and final settlement authority upon the City Manager, or his designee if necessitated, and additionally naming the City Manager or his designee as the City's representative at the scheduled mediation. RECOMMENDATION: Staff recommends the City Council designate the City Manager, Warren Lehr, as the City's authorized settlement representative for mediation in the case of City of Owasso v. Robert Dodd and Petra Catherina Dodd, et aL, and additionally confer full and final settlement authority upon the City Manager in this matter through approval of proposed Resolution 2019 -21 memorializing the same. ATTACHMENT: Resolution 2019 -21 OWASSO CITY COUNCIL RESOLUTION NO. 2019 -21 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, NAMING THE CITY MANAGER OR HIS DESIGNEE AS THE SETTLEMENT REPRESENTATIVE FOR THE MEDIATION SCHEDULED ON NOVEMBER 14, 2019, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED OR CONTINUED, IN THE LITIGATION STYLED, CITY OF OWASSO v. ROBERT DODD AND PETRA CATHERINA DODD ET AL., AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER OR HIS DESIGNEE WHEREAS: The City of Owasso filed a condemnation matter in the District Court of Tulsa County captioned as City of Owasso v. Robert Dodd and Petra Catherina Dodd et al., to obtain Right -of -Way for property deemed necessary for the Garnett Widening Project from 1061h Street North to l l 6th Street North, and, WHEREAS: The City of Owasso has agreed to attend mediation to occur on the 14th day of November, 2019, and to bring an authorized representative possessing full and final settlement authority to be used at his or her discretion during the mediation, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Warren Lehr, and additionally designate the City Manager as the City's representative for the mediation. THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, or his designee if necessitated, is hereby named as the settlement representative for the City of Owasso for purposes of the above - described mediation on November 14, 2019, or at such other time as the mediation may be rescheduled or continued, AND, BE IT FURTHER RESOLVED THAT: Warren Lehr, or his designee if necessitated, is hereby vested with full and final settlement authority on behalf of the City of Owasso in the above - styled litigation matter. APPROVED AND ADOPTED this 5th day of November, 2019, by the City Council of the City of Owasso, Oklahoma. Attest: Juliann M. Stevens, City Clerk Approved As To Form: Chris Kelley, Mayor Julie Trout Lombardi, City Attorney CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/12119 Department Payroll Expenses Total Expenses 105 Municipal Court 6,342.36 8,634.12 110 Managerial 21,771.31 30,015.26 120 Finance 19,464.13 28,556.55 130 Human Resources 9,115.43 13,361.64 160 Community Development 18,105.51 27,354.82 170 Engineering 18,545.41 28,193.91 175 Information Systems 15,283.14 22,697.36 181 Support Services 9,099.00 13,585.09 190 Cemetery 1,225.25 2,319.96 201 Police Grant Overtime 1,782.75 1,806.01 215 Central Dispatch 23,707.91 39,199.80 221 Animal Control 4,883.46 6,941.64 250 Fire Safer Grant 25,506.29 39,501.36 280 Emergency Preparedness 2,189.94 3,476.87 370 Stormwater /ROW Maint. 6,722.79 9,943.68 515 Park Maintenance 7,248.37 11,389.11 520 Culture /Recreation 9,663.94 15,745.11 550 Community- Senior Center 5,671.62 7,594.23 580 Historical Museum 671.20 754.42 710 Economic Development 3,828.71 5,702.42 General Fund Total 210,828.52 316,773.36 185 Garage Fund Total 7,432.35 12,183.45 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 174,113.33 256,242.11 201 Police Fund 38 Total 166,874.81 249,983.96 300 Streets Fund 39 Total 18,117.00 29,292.93 370 Stormwater Fund 27 Total 4,597.01 7,744.25 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,719.57 6,651.29 Department 105 Municipal Court 110 Managerial 120 Finance 130 Human Resources 160 Community Development 170 Engineering 175 Information Systems 181 Support Services 190 Cemetery 201 Police Grant Overtime 215 Central Dispatch 221 Animal Control 250 Fire Safer Grant 280 Emergency Preparedness 370 Stormwater /ROW Maint. 515 Park Maintenance 520 Culture /Recreation 550 Community- Senior Center 580 Historical Museum 710 Economic Development CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/26/19 Payroll Expenses Total Expenses 6,465.41 8,726.87 21,681.31 29,918.35 20,224.14 29,480.45 9,101.43 13,347.32 18,105.51 27, 354.83 18,929.41 28,658.71 15,158.14 22,562.80 10,410.93 15,158.54 1,160.00 2,240.09 23,898.93 39,407.01 4,125.64 6,055.60 24,827.39 38,696.65 2,189.94 3,476.87 7,208.35 10,939.22 7,159.36 11,285.48 9,608.94 15,685.89 5,707.60 7,635.38 671.20 754.42 3,778.71 5,648.60 General Fund Total 210,412.34 317,033.08 185 Garage Fund Total 8,207.55 13,116.55 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 172,958.64 253,714.40 201 Police Fund 38 Total 203,132.64 288,003.93 300 Streets Fund 39 Total 18,300.95 30,616.27 370 Stormwater Fund 27 Total 3,523.95 5,950.74 150 Worker's Compensation Total 847.43 1,015.41 720 Strong Neighborhoods Total 4,589.31 6,506.33 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/31/19 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 104,912.00 87,748.62 114,746.66 13,983.62 48,696.62 370,087.52 8,604.54 6,537.04 6,805.52 21,947.10 1,396.66 1,396.66 393,431.28