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Home My WebLink About1999.05.04_City Council Minutes OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 4, 1999 The Owasso City Council met in regular session on Tuesday, May 4, 1999 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1999 ITEM 1: CALL TO ORDER Mayor Bode called the meeting to order at 6:35 p.m. ITEM 2: INVOCATION Bishop Carlton Pearson of Higher Dimensions Family Church in Tulsa offered the invocation. ITEM 3: FLAG SALUTE Councilor Smith led in the flag salute. ITEM 4: ROLL CALL PRESENT Denise Bode, Mayor Mark Wilken, Vice Mayor Mary Lou Barnhouse, Councilor Melinda Voss, Councilor Duston Smith, Councilor H C "Will" Williams, Councilor-Elect ABSENT STAFF Jeff Hancock, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: OATH OF OFFICE ADMINISTERED TO COUNCILOR-ELECT WILLIAMS. City Attorney Ron Cates administered the oath of office to Councilor-Elect H C "Will" Williams and Councilor Barnhouse. Councilor Williams was then seated at the council bench. ITEM 6: ELECTION OF MAYOR Mayor Bode nominated Mr Wilken for Mayor, seconded by Ms Voss. Owasso City Council May 4, 1999 AYE: Bode, Voss, Barnhouse, Williams, Wilken NAY: None Motion carried 5-0, and Mayor Wilken presided over the remainder of the meeting. ITEM 7: ELECTION OF VICE MAYOR Mr Williams nominated Ms Barnhouse for Vice Mayor, seconded by Dr Bode. AYE: Williams, Bode, Voss, Barnhouse, Wilken NAY: None Motion carried 5-0. ITEM 8: READING OF MAYOR'S PROCLAMATION. Mayor Wilken read and presented a proclamation to Animal Control Officer Charles Dickinson, proclaiming the week of May 2-8, 1999 as "Be Kind to Animals Week" in the City of Owasso. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of April 20, 1999 Regular Meeting. B. Approval of Claims. C. Action Relating to Ordinance #609, an Ordinance Providing for the Closing of a Utility Easement Located on Lot 5, Block 6, Country Estates II. D. Action Relating to Ordinance #61 0, an Ordinance Providing for the Rezoning of Lot 7, Block 1, Nichols Heights Addition, Generally Located on the South Side of East 86th St N, East of Main St, Adjacent to and East of the Owasso Tire Barn; from RS-3 (Residential Single-Family High Density) to CG (Commercial General), Containing 0.18 Acres, More or Less. E. Action Relating to Ordinance #611 , an Ordinance Providing for the Rezoning of Property Located on the North Side ofE 96th St N, West of the Owasso Expressway; from OL (Office Light) and RS-3 (Residential Single-Family High Density) to CS (Commercial Shopping Center), OL (Office Light), and RS-3 (Residential Single-Family High Density), Containing 14.76 Acres, More or Less. F. Action Relating to Ordinance #612, an Ordinance Providing for the Rezoning of Property Located on the West Side ofN 145th East Ave, North ofE 86th St 2 Owasso City Council May 4, 1999 N; from AG (Agriculture) to OM (Office Medium), Containing 5.0 Acres, More or Less. G. Action Relating to Ordinance #613, an Ordinance Providing for the Rezoning of Property Located on the North Side ofE 86th St N, Between N 145th East Ave and N 16Pt East Ave; from AG (Agriculture) to RS-2 (Residential Single-Family Medium Density), RM-2 (Residential Multi-Family), CS (Commercial Shopping Center), OM (Office Medium), and CG (Commercial General), Containing 314 Acres, More or Less. H. Action Relating to Ordinance #614, an Ordinance Providing for a Planned Unit Development on Property Located North of E 86th St N, Between N 145th East Ave and N 161 st East Ave, and containing 314 acres, more or less. 1. Action Relating to Ordinance #615, an Ordinance Providing for the Annexation of an Approximate 10 Acre Parcel of Land Located East of the Owasso Sports Park. The consent agenda included minutes of the May 4, 1999 regular meeting, by reference made a pmi hereto. Item B on the consent agenda included the following claims: (1) General Fund $32,021.80; (2) Collision Self-Insurance Fund $197.89; (3) Workers' comp Self-Ins Plan $1,644.23; (4) Ambulance Service Fund $2,213.72; (5) City Garage $3,948.70; (6) Capital Improvements $1,019.86; (7) Bond Projects Fund $1,717.80; (8) Payroll $143,851.05; (9) City Garage Payroll $3,403.68. Item C requested approval of Ordinance #609, providing for the closing of a utility easement located on Lot 5, Block 6, Countly Estates II. Item D requested approval of Ordinance #610, rezoning property located on the south side ofE 86th St N, east of Main St. Item E requested approval of Ordinance #611, rezoning property located on the north side of E 96th St N, west of the Owasso Expressway. Item F requested approval of Ordinance #612, rezoning property located on west side ofN 145th E Ave, north of E 86th St N. Item G requested approval of Ordinance #613, rezoning property located on the north side ofE 86th St N, between N 145th EAve & N 161 st EAve. Item H request approval of Ordinance #614, providing for a Planned Unit Development on property located N of E 86th St N, between 145th East Ave & 16 pt E Ave. Item I requested approval of Ordinance #615, annexing 10 acres located east of the Owasso Sports Park. Dr Bode moved, seconded by Ms Barnhouse to approve the consent agenda. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #2, A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF 3 Owasso City Council May 4, 1999 OW ASSO AND HMG FOR CONSTRUCTION OF THE ELM CREEK SEWER INTERCEPTOR PROJECT. Mr Lutz said that the Elm Creek Interceptor Sewer project consists of approximately 2.4 miles of 21- inch sewer main and associated structures. The project is located in the southeast quadrant of the City, extending from the 117th E Ave lift station to the proximity of the 86th St N & 145th E Ave intersection. The construction contract was awarded to HMG Inc on September 8, 1998, and one change order has been issued for that contract. On March 19, 1999, HM G submitted a request for an additional 96 days and costs amounting to $12,676 due to late receipt of easements for the Richardson and Treat properties. The additional costs are associated with extra work performed because of the late receipt of the easements. Ms Barnhouse moved, seconded by Dr Bode, to approve Change Order #2. AYE: Barnhouse, Bode, Voss, Williams, Wilken NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ACCEPTANCE OF RIGHT-OF-WAY EASEMENTS FROM DOMINION HOLDING COMPANY INC, GENE DRAKE, AND NEW HOPE BAPTIST CHURCH; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE DOCUMENTS. Mr Henderson presented the item. On April 20, 1999, the City Council approved a change order for the street rehabilitation projects. A portion of the change order was the addition of storm sewer along the east side of the proposed Summit subdivision, and was approved contingent upon obtaining easements from property owners affected by the project. Three easements were needed and all three have been obtained. Dr Bode moved, seconded by Ms Barnhouse, to accept right-of- way easements as mentioned above, and authorization for the Mayor to execute the documents. AYE: Bode, Barnhouse, Voss, Williams, Wilken NAY: None Motion carried 5-0. 4 Owasso City Council May 4, 1999 ITEM 12: CONSIDERATION ANDAPPROPRIATEACTIONRELATINGTOA REQUEST TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Mr McElrath presented the request to award a contract for the purchase of gasoline and diesel fuel. The City has utilized a privatized fleet fuel management system since 1993. Each year the bid has been awarded to GO! Systems. In September of 1998, staff was notified that GO! Systems fleet card business had been acquired by Fuel Managers Inc, which operates Fuelman of Oklahoma. Fuelman has continued to honor the City's contract with GO! Systems, and that contract will be in effect through June 30, 1999. Bids were prepared and advertised, with only one bid being received. Fuelman of Oklahoma bid a margin of 8.5~ per gallon. Should the bid be awarded to Fuelman, all vehicles will be issued new Fuelman cards. Everything else will remain the same as it has been with GO! Systems. Dr Bode moved, seconded by Ms Barnhouse, to approve a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel through June 30, 2000 at a bid margin of 8.5~ per gallon over the Oil Price Index Service, and that the Mayor be authorized to execute the necessary document. AYE: Bode, Barnhouse, Voss, Williams, Wilken NA Y: None Motion carried 5-0. ITEM 13: REPORT FROM CITY MANAGER No report. ITEM 14: REPORT FROM CITY ATTORNEY No report. ITEM 15: REPORT FROM CITY COUNCILORS No report. ITEM 16: NEW BUSINESS None. 5 Owasso City Council May 4, 1999 ITEM 17: ADJOURNMENT Ms Barnhouse moved, seconded by Dr Bode, to adjourn. AYE: Barnhouse, Bode, Voss, Williams, Wilken NA Y: None Motion carried 5-0, and the meeting was adjourned at 6:50 p.m. Mark Wilken, Mayor 6