Loading...
HomeMy WebLinkAbout2019.11.19_OPGA Agenda1. Call to Order Chair Chris Kelley 2. Roll Call PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 19, 2019 - 6:30 pm RECEIVED NOV 15 211195 cjty Clboks Otfic-.6 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 5, 2019, and November 12, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action to award a bid for the purchase of golf course equipment Chris Cook Staff recommends awarding a lease to purchase contract with Professional Turf Products, of Euless, Texas, for fourteen pieces of turf equipment, with sixty (60) monthly payments of $5,207.39, for a grand total of $312,443.49, and authorizing the Chair to execute the necessary documents. 6. Report from OPGA Manager • Golf Report 7. Report from OPGA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date November 9, 2019 • Monthly Budget Status Report - October 2019 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of e ity Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Stre t, at :00 m on Friday. ember 15, 2019. -jaw AAA M li nn M. Stevens, City Clerk The City of Owasso encourages citizen participation. To reque an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, November 5, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 5, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 1, 2019. 1. Call to Order Vice Chair Bill Bush called the meeting to order at 8:18 pm. 2. Roll Call Present Absent Vice Chair- Bill Bush Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 15, 2019, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $26,149.01. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date October 12, 2019, and October 26, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority November 5, 2019 Page 2 Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 8:19 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 12, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 12, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 8, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to proposed amendments to the Owasso Code of Ordinances A. Part 3, Alcoholic Beverages B. Part 10, Offenses and Crimes Beth Anne Childs, Julie Lombardi, and Scott Chambless presented the items and discussion was held. 3. Discussion for the purpose of reviewing various City policies and procedures David Weatherford and Bill Tackett, Oklahoma Municipal Assurance Group (OMAG), presented the item and discussion was held. 4. Discussion relating to the purchase of an ambulance David Hurst and Mark Stuckey presented the item and discussion was held. It was further explained that this item would be placed on the November 19, 2019, City Council agenda for consideration and action. 5. Discussion relating to the purchase of an armored vehicle Scott Chambless presented the item and discussion was held. 6. Discussion relating to Community Development items A. Request for annexation (OA 19 -04) and rezoning (OZ 19 -06) of approximately 1 1.48 acres located near 13691 East 1 16th Street North B. Request for rezoning (OZ 19 -07) of approximately 0.22 Acres located at 103 West 3rd Street Brian Dempster and Karl Fritschen presented the items and discussion was held. It was further explained that both items would be placed on the November 19, 2019, City Council agenda for consideration and action. Discussion relating to the purchase of golf course equipment Chris Cook and Larry Langford presented the item and discussion was held. it was further explained that this item would be placed on the November 19, 2019, Owasso Public Golf Authority agenda for consideration and action. 8. Discussion relating to the Water Meter Replacement Program Travis Blundell presented the item and discussion was held. Owasso City Council, OPWA & OPGA November 12, 2019 Page 2 9. Discussion relating to City Managers Items A. Tulsa Regional Chamber 2020 OneVoice Regional Legislative Agenda B. Monthly sales tax report C. City Manager report Warren Lehr presented item 9A and discussion was held. Mr. Lehr explained that a Resolution endorsing the legislative agenda will be placed on the November 19, 2019, City Council consent agenda for consideration and action. Linda Jones presented item 9B and discussion was held. Under item 9C, Mr. Lehr reported on Veterans Week activities, upcoming city events, the November yard waste event, and the Owasso Public Schools Teen Community Emergency Response Team (CERT) training conducted by the Owasso Fire Department. 10. City Councilor /Trustee comments and inquiries None 11. Adjournment The meeting adjourned at 8:50 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK LOWES- SUPPLIES $179.14 YAMAHA GOLF CAR COMPANY REPAIRS $436.44 CART OPERATIONS -Total $615.58 AEPIPSO ELECTRIC USE $1,174.64 AGSOURCE HARRIS LABORATORIES NUTRIENT SOIL TESTS $560.52 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS $550.00 CITY GARAGE LABORJOVERHEAD CHGS - $68.08 NOV JPMORGAN CHASE BANK AMAZON -DRILL BIT $44.04 JPMORGAN CHASE BANK AMAZON - NOZZLE $58.25 JPMORGAN CHASE BANK AMAZON - SIGNAGE $33.99 JPMORGAN CHASE BANK EVENTBEE - REGISTRATION $680.00 JPMORGAN CHASE BANK EZGO -STEERING BOX $765.30 JPMORGAN CHASE BANK EZGO - UTILITY CAR $2,132.63 JPMORGAN CHASE BANK FREEDOM -OIL REMOVAL $100.00 JPMORGAN CHASE BANK HARRELLS- FERTILIZER $80.00 JPMORGAN CHASE BANK HARRELLS - FUNGICIDE $202.50 JPMORGAN CHASE BANK HOME DEPOT - DRAINAGE P $74.23 JPMORGAN CHASE BANK HOME DEPOT - GRAVEL $167.20 JPMORGAN CHASE BANK IBT -OIL SEALS $21.60 JPMORGAN CHASE BANK IBT- SHIPPING $9.10 JPMORGAN CHASE BANK INNOV TURF - WETTING AG $462.84 JPMORGAN CHASE BANK INNOVATIVE TURF -WETTI $465.14 JPMORGAN CHASE BANK LOWES - LIGHTING $14.48 JPMORGAN CHASE BANK LOWES - SUPPLIES $70.32 JPMORGAN CHASE BANK LOWES- PLANTS $50.02 JPMORGAN CHASE BANK LOWES- SUPPLIES $525.33 JPMORGAN CHASE BANK LOWES -TREE WRAPS $17.15 JPMORGAN CHASE BANK LOWES -WIRE $238.40 JPMORGAN CHASE BANK O'REILLY- BATTERY $98.31 JPMORGAN CHASE BANK O'REILLY- FILTERS $22.73 JPMORGAN CHASE BANK O'REILLY- VEHICLE PART $10.00 JPMORGAN CHASE BANK OFFICE DEPOT -INK $73.42 JPMORGAN CHASE BANK OREILLY- ANTIFREEZE $11.98 JPMORGAN CHASE BANK OREILLY -BELTS $25.28 JPMORGAN CHASE BANK OREILLY -FUEL FILTER $11.60 JPMORGAN CHASE BANK OREILLY -OIL FILTER $19.56 JPMORGAN CHASE BANK OREILLY -SPARK PLUG $7.96 ' JPMORGAN CHASE BANK OREILLY- SWITCHES $36.49 JPMORGAN CHASE BANK P AND K - NOZZLE $21.85 JPMORGAN CHASE BANK P AND K - THROTTLE CAB $98.96 JPMORGAN CHASE BANK P &K EQUP- RETURN ($16.19) 1 Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK P &K- BEDKNIVES $124.80 JPMORGAN CHASE BANK SUNBELT -DRAIN CAMERA $145.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $68.12 TCF NATIONAL BANK MAINT CART LEASE $1,160.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $25.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.60 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 COURSE MAINT -Total $10,578.17 JPMORGAN CHASE BANK SAMS- SUPPLIES $9.94 JPMORGAN CHASE BANK UNITED LINEN -LINEN RE $84.21 JPMORGAN CHASE BANK WALMART- SUPPLIES $6.32 FOOD & BEV -Total $100.47 AEPIPSO ELECTRIC USE $854.68 AT &T LONG DISTANCE $1.49 AT &T LONG DISTANCE LONG DISTANCE $48.62 JPMORGAN CHASE BANK DELL - MONITORS $599.98 JPMORGAN CHASE BANK STANDLEY- PRINTER SVC $42.80 JPMORGAN CHASE BANK TERMINIX- EXTERMINATIN $80.00 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $526.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $230.74 GOLF ADMIN -Total $2,384.53 JPMORGAN CHASE BANK GHOST TAPE -TAPE $130.86 GOLFSHOP -Total $130.86 BGR DAILY ACCT. REIMB GOLF PETTY CASH $1,821.60 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISSE $373.64 JPMORGAN CHASE BANK CCSWB - BEVERAGES $116.46 JPMORGAN CHASE BANK SAMS -FOOD $135.04 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $243.48 JPMORGAN CHASE BANK WALMART -FOOD $9.43 OPGA -Total $2,699.65 OPGA -Total $16,509.26 OPGA Grand Total $16,509.26 F TO: The Honorable Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Chris Cook Bailey Ranch Golf Club - Golf Course Superintendent SUBJECT: Recommendation for OPGA Equipment Lease to Purchase DATE: November 15, 2019 :1•_fe1;(r7Z4101k11 Meeting customer expectations is foundational to the success of any golf facility, and Bailey Ranch is no different. There is no shortage of options for golfers in Tulsa. Therefore, it is critical that course conditions at Bailey Ranch stand out amongst the competition. Customers expect all aspects of the .golf course to be in excellent condition at all times, and it is vital that Bailey Ranch meet this expectation to be successful. During FY 2019 -2020, staff examined the current condition of the course maintenance equipment fleet against the productivity goals of the department and the expectations of members and guests. While huge strides have been made acquiring equipment through the November 2014 lease to purchase agreement, many pieces of equipment that were not replaced are now very old and well past their useful life. Costly repairs and too many days spent in the shop have made these units overdue for replacement. BID PREPARATION: Based on the success of the previous lease to purchase agreement, which is scheduled to sunset at the end of this year, staff determined that entering into another lease to purchase agreement would continue to be the best option for acquiring the necessary equipment. Certain mowers have a short life- expectancy and replacing them every five years is the best way to lower the total cost of ownership. There are several other machines that are worn out and have become unreliable and expensive to maintain. Since the beginning of the planning process, it has been the intent of the grounds department to acquire new equipment that will improve department productivity and further reduce repair costs, while keeping the annual equipment purchase cost the same. The equipment selected and the bids received reflect this intent. BID PROCESS: Specifications were prepared and sealed bids were requested from vendors for fourteen pieces of equipment, which include: one (1) riding greens mower, one (1) greens roller, one (1) 5 -deck contour rotary mower, one (1) 3 -deck contour rotary mower, two (2) heavy -duty utility vehicles, one (1) greens pull- behind topdresser, one (1) material handler, one (1) zero -tum rotary mower, one (1) pull- behind turbine blower, one (1) fertilizer spreader, one (1) turf sodcutter, one (1) dethatching rake, and one (1) automatic bedknife grinder. An advertisement for solicitation of bids was published in the Owasso Reporter on October 7, followed by a two week bid submittal period. Four vendors responded and sealed bids were opened on October 21; at Owasso City Hall. Only two bids met minimum specifications for all equipment on the equipment list. The bid from Standard Supply only contained pricing for two items on the equipment list (items H & 1). The bid from Kansas Golf and Turf did not meet specifications on four pieces of equipment (items A, B, C & F). Bidder Total Cost of Bid Standard Supply 17,199.00 Kansas Golf and Turf $294,745.55 Professional Turf Products $312,443.49 P & K Equipment 312,689.19 LEASE TO PURCHASE CONTRACT: Based on the bids that met all specifications, Professional Turf Products was the low bid with total payments of $312,443.49 over the sixty (60) months term of the lease. The bid includes a total of $284,915.00 for mowing equipment plus interest of $27,527.76 (3.69 %). The lease to purchase creates ownership equity in the machinery at the end of the contract period which could be applied towards future leases and /or equipment purchases. FUNDING: Funding for a monthly lease payment of $5,207.39 is included in the OPGA FY 2019 -2020 budget. RECOMMENDATION: Staff recommends awarding a lease to purchase contract with Professional Turf Products, of Euless, Texas, for fourteen pieces of turf equipment, with sixty (60) monthly payments of $5,207.39, for a grand total of $312,443.49, and authorizing the Chair to execute the necessary documents. ATTACHMENT: Bid Proposal Submittal- Professional Turf Products r'. BID SPECIFICATIONS FOR TURF EQUIPMENT FOR BAILEY RANCH GOLF CLUB October 2019 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA TABLE OF CONTENTS Page I 1 K Noticeto Bidders ...................................................... ...........................pg.3 Specifications.......................................... ........................................... pgs.4 -11 BidProposal Form-- ................................ ......... ...................... ......... pg. 12 -13 BidAffidavit ........................................................... ............................pg. 14 Contract for Equipment .......................................... ................................ pg.15 Page 12 NOTICE TO BIDDERS W The Owasso Public Golf Authority is accepting sealed bids for various mowing equipment until 1:OOpm on Monday, October 21, 2019, Bids can be mailed, or delivered in person, to the City Clerk, at Owasso City Hall, 200 S. Main, Owasso, Oklahoma 74055. Bids will be publicly opened and read aloud on Monday, October 21, 2019 @ 1:OOpm at Owasso City Hall. Envelopes must be marked "Equipment for Bailey Ranch Golf Club" for identification on the lower left corner of the envelope. Bidders shall submit complete Bid Proposal - Submittal Pages and the Non Collusion Bid Affidavit. The Owasso Public Golf Authority (OPGA) expressly reserves the right to reject any or all bids and reserves the right to purchase any, or all, items on the equipment list collectively or individually. All bids will be considered irrevocable offers under conditions specified in the bid for a period of sixty (60) calendar days from and after the date herein for the opening of bids. Chris Cook, Contract Administrator Page 13 a 1' BID SPECIFICATIONS FOR EQUIPMENT ITEM NO TYPE OF EQUIPMENT A. 1 Riding Greens Mower B. 1 Greens Roller C. 1 5 -Deck Contour Rotary Mower D. I 3 -Deck Contour Rotary Mower E. 2 Heavy Duty Utility Vehicle F. 1 Greens Pull-Behind Topdresser G. 1 Material Handler H. I Zero -Turn Rotary Mower I. 1 Pull- Behind Turbine Blower J.. I Fertilizer Spreader K. 1 Turf Sodcutter L. 1 Dethatching Rake M. I Automatic Bedknife Grinder A. SPECIFICATIONS FOR RIDING GREENS MOWER Page 14 Specifications for the Riding Greens Mower must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Gasoline engine, minimum 19 horsepower Hydraulic reel drive Hydrostat traction drive On -board diagnostics Roll -over protection Minimum 4" ground clearance at reel 5" reel diameter 1 I blade reels On -board backlapping • Smooth front roller Adjustable frequency of clip "Triplex ring" reduction technology (If so, explain) • Dynablade verticut blades, or equivalent • Light Kit • Verti- cutting reels (3) • Counter rotating brushes (3) Grass buckets (3) • Grooved front rollers (3) B. SPECIFICATIONS FOR GREENS ROLLER Page 15 %(Lv 6,,2 -33 oa Specifications for the Greens Roller must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Gasoline engine, minimum 5 horsepower %rp t4 Ap /Z 6 �% Hydraulic direct drive Minimum weight of 600lbs. Minimum width of 47" Maximium width of 70" Integrated trailer, or equivalent Light kit C. SPECIFICATIONS FOR 5 -DECK CONTOUR ROTARY MOWER Specifications for the 5 -Deck Contour Rotary'Mower must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Diesel engine, minimum 48 horsepower iLO j* W5r,-D Hydraulic traction drive 4 -wheel drive Roll -over protection On -board diagnostics Rear - discharge decks Hydraulic motors on cutting decks SmartPower traction, or equivalent Minimum 9ft cutting width Light kit Shade Canopy D. SPECIFICATIONS FOR 3 -DECK CONTOUR ROTARY MOWER Specifications for the 3 -Deck Rotary Mower must meet, or exceed, the minimum requirements Page 16 as stated below. If bid exceeds, please explain in the space provided. Diesel engine, minimum 24 horsepower T p 6m 3SDv Hydraulic traction drive w/ WD, or equivalent Hydraulic motors on cutting decks Hydraulic deck lift w/ telescoping arms, or equivalent Roll -over protection Minimum 67' cutting width Light kit Shadecanopy E. SPECIFICATIONS FOR HEAVY -DUTY UTILITY VEHICLE Specifications for the Heavy -Duty Utility Vehicle must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Diesel engine, minimum 22 horsepower %pnip ff&- l.1 qW b 4 wheel -drive transmission Roll -over protection Minimum payload capacity of 2,000 lbs. Minimum towing capacity of 2,000 lbs. Auxiliary hydraulics (2) Tom,; w 'row m N_ F. SPECIFICATIONS FOR PULL - BEHIND TOPDRESSER Specifications for the Pull- behind Topdresser must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Page 17 Tow vehicle powered hydraulics Tag P? Z U"0 Belt -fed, dual - spinner, broadcast style Electronic rate controller with preset buttons, or equivalent Adjustable spinner angle Variable application rates and widths Minimum hopper capacity of 21 cubic feet Wireless controller G. SPECIFICATIONS FOR MATERIAL HANDLER Specifications for the Material handler must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Tow vehicle powered hydraulics z I/M Belt -fed hopper Minimum hopper capacity: 4 cubic yard "Walking- beam" suspension, or equivalent Electronic rate controller with preset buttons, or equivalent Variable application rates and widths &L.-V-4 Conveyor kit Spinner attachment IT. ZERO -TURN ROTARY MOWER Specifications for the Zero -turn Rotary Mower must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Page 18 Hydrostat drive —X74 Ill f 5 ' 6 Gasoline engine, minimum 24 horsepower 60" side - discharge cutting deck 7 -gauge steel cutting deck, or equivalent Variable cutting height Minimum 8 gallon fuel capacity Light kit I. SPECIFICATIONS FOR PULL - BEHIND TURBINE BLOWER Specifications for the Pull- behind Turbine Blower must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Gasoline engine, minimum 24 horsepower —ZoWo r%r0 /cu!' LG Wireless remote 360 degree adjustable, plastic discharge nozzle Adjustable trailer hitch Instant idle /resume operation, or equivalent J. FERTILIZER SPREADER Specifications for the Fertilizer Spreader must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. Tractor - mount, Power Take -Off drive G % Z SD Metal hopper Broadcast -type application Minimum hopper capacity: 800 lbs. Maximum hopper capacity: 1000 lbs. Removable hopper for cleaning Variable application rates and patterns K. TURF SODCUTTER Specifications for the Turf Sodeutter must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in space provided. Gasoline engine, minimum 4.5 horsepowerG{rot Sf Page 19 18" cutting width Vibration Reduction Technology, or equivalent Variable cutting depth Traction drum drive Pneumatic Swiveling rear wheel L. DETHATCHING RAKE Specifications for the Dethatching Rake must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided. 3 -point hitch Adjustable tine tension Minimum width: 70" Maximum width: 100" ► 6L %� L� M. AUTOMATIC BEDKNIFE GRINDER Specifications for the Automatic Bedknife Grinder must meet, or exceed, the minimum requirements stated below. If bid exceeds, please explain in the space provided, / Automatic traverse bedknife frame Diamond dresser Coolant system Enclosed grinding cabinet Deliverp Rennirenteuts Exact delivery date to be determined. Bailey Ranch would prefer to take delivery as soon as possible, but no later than 40 days from bid award. All freight and on -site pre charges should be included in unit prices. Page 110 Service Requirements Supplier must have a service technician available for necessary repairs within 36 hours for any breakdown which is due to the mechanical failure of any warranty part or equipment. Warranty Rearrirernents Minimum 24 month non - prorated warranty on units and all mechanical and cosmetic components. Excluding normal wear and tear. Page 111 BID PROPOSAL - SUBMITTAL PAGE EQUIPMENT LIST FOR BAILEY RANCH GOLF CLUB The following list details the machinery to be included in base bid. The total cost of each unit should not include any trade in value or financing. ITEM QTY. EQUIPMENT TYPE UNIT COST TOTAL COST WARRANTY A. I Riding Greens Mower $ $ y k 061.1'L Zyr B. I Greens Roller $ $ 11, 7g,.,3 N 21./ C. 1 5 -Deck Contour Rotary Mower $ $ (r2107a. N0 zy D. 1 3 -Deck Contour Rotary Mower $ u L 2210• "r B. 2 Heavy -Duty Utility Vehicle $ Z6i 111. 3t $S3_ $,3$, 72- Zyr F. 1 Greens Pull- Behind Topdresser $ $ (Z, 021-12- G. 1 Material Handler $ $ .317.712 .$0 2yi H. I Zero -turn Rotary Mower $ I. I Pull- behind Blower J. I Fertilizer Spreader $ $ 5 ti (P S, rry Z l K. I Turf Sodcutter $ $ S501. 7 ZVZ L. 1 Dethatching Rake $ $ ev M. I Automatic Bedknife Grinder $ $ 9, 9 9 5, ° ° ZY,/ TOTAL COST OF EQUIPMENT $ Sg , 7 Page 112 Total Cost of Equipment The total cost of equipment included in bid. Interest Rate The interest rate used to finance the cost of equipment. Monthly Paymenk The monthly payment shall be calculated using the cost of equipment, multiplied by the interest rate, stated above, amortized over 60 months. $ 5.207. -99 PI) 2 d k �9 VIA�Ole k Bailey Ranch Golf Club shall lease to purchase the equipment, as described above, for 60 monthly payments of $ ,A07. 31 for a total of$ eta, yq3. yR I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. NA�OMP Y SIGNATURE g� TITLE �DIo N, Q wV'J ADDRESS PH NE M MBER COLLUSION BID AFFIDAVIT Page 113 A. For the purpose of competitive bids, I certify: 1. I am the duly authorized agent of tam /b1nK lr.��he bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 2. 1 am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid; and 3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party: a, to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any state /municipal official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, c. in any discussion between bidders and any state official concerning exchange of money or other thing of value for special consideration in the lettering of a contract, nor d. to any collusion with any state agency or political subdivision official or employee as to create a sole- source acquisition in contradiction to Section 85.45j.1 of Title 74 B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma or the City of Owasso any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached. I am the agent authorized by the bidder to submit 'he !on- Collvs'a Idavit and attached bid. STATE OF Signature 'i�`�Glii j COUNTY OF _ VV AL j SuoFcdbed and�swQ . before me this f�riuday of OC .2019. Notary P IiJ15 c 7 -- Commission# Expiration; NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH SID PROPOSAL CONTRACT FOR EQUIPMENT Page 114 [1*9-,,1-- DEBRA GE NE WHITE Notary ID N3765704 My commission EXpire5 April 12, T023 THIS AGREEMENT, made this day of 20I9, between the Owasso Public Golf Authority (AUTHORITY), and (VENDOR). WITNESSETH: 1. That for and in consideration of the sum of $ , VENDOR will furnish to AUTHORITY mowing equipment as indicated in the specifications. 2. The AUTHORITY shall pay the VENDOR upon acceptance of delivery and following the submission of an invoice and invoice affidavit. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 4. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or . the agent of either party, that is not contained in this written Contract shall be valid or binding. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 6. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. OWASSO PUBLIC GOLF AUTHORITY IN Chris Kelley, Chair ATTEST: Juliann M. Stevens, Authority Secretary APPROVED AS TO FORM AND CONTENT: Julie Lombardi, Authority Attorney Page 115 Professional Turf Products, L.P. 1010 North Industrial Blvd. j1 t Euless, Texas 76039 Chris Swain PRUP03SIUNAL (617)690 -8621 tr3ry. ^_C�ft swains ©prolurf.com Ship To Baffle Ranch Golf Club Date: 10/17/2019 Bill To Tae Rate Contact Chris Cook Destination Model it Address Unit Trade-in 1 Finance TCF Equipment Finance Phone 918 2744653 Account Type STD Email MS: ID Standard Comments: Full Roller (Set of 3) Confidential Property of Professional Turf Products Page 1 of 9 Proposal Qty Model it Description Unit Extended 1 04510 Greensmaster Tr Flex 3300 Hydraulic 3 04653 11 Blade Cutting Unit 2 04625 Full Roller (Set of 3) 1 04626 Narrow Wiehle Roller (.200 Inch Spacing) (Set of 3) 3 04648 Universal Groomer Drive 3 04270 Soft QC Grooming Brush (21 Inch) 1 04554 Light Kit- LED 3 04720 Thatching Reel (Set of 1) Greensmaster TdFlex 3300 Hydraulic $ 45,069.92 1 44913 GreensPro 1200 (Armrest and LED light kits standard) GreensPro 1260 (Armrest and LED light kits $ 11,721.84 standard) 1 30881 Groundsmaster 4500 -D(T4) 1 30669 Universal Sunshade, White Groundsmaster45DD -D(T4) $ 62,072.40 1 308D7 Groundsmaster 3500 -D 1 30358 Bimini Canvas Sunshade 1 30841 Work Light Kit Groundsmaster 3600 -D $ 31,226.00 2 07387 Workman HDX- 4WD Diesel (Kubota) 2 07316 High Flow Hydraulics Kit Workman HDX- 4WD Diesel (Kubota) $ 63,838,72 1 44751 ProPass 200 Wireless 1 44724 Propass Tow Chassis And Fender Kit 1 44706 Tow Chaste Hose Assembly Propass 200 Wireless $ 12,821.12 1 44954 MH•400 Wireless 1 44938 MH400 Cross Conw! Swivel Kit I Option Caddy 1 44944 MH -400 Twin Spinner (SH /EH) MH-400 Wireluss $ 31,792.80 1 44552 Pro Force Debris Blower Pro Force Debris Blower $ 7,122.96 1 74950 25.6 HP Kawasaki FX w160" TURBO FORCE Deck (1j Confidential Property of Professional Turf Products Page 1 of 9 ( t l., 116.1154 LIGHT KIT -All G3, 3000, 5000, 6000 ZRPs LCE $ 6,788.00 FRGHT -Lly Freight for Lely Equipment L1250 19,4 cu. Ft. (1,323 lb.) capacity, 3 pt. hitch, PTO driven, remote control teething, removable hopper adjustable for aide spreading, Cat 1811. LELY $ 6,465.00 644954C Ryan Jr. Sod Cutter $ 5,689.00 FDS9200 Dethatching Rake $ 6,456.00 Freight Freight and Handling 6610901 Accu 661 -AT Auto Traverse Foley $ 19,996.00 SulaTofal $ 302,958.76 Destination $ Tax (Estimated) $ - TOTAL $ 302,966.76 Comments: For all New Equipment, Demo units may be available for up to 20% savings, For all New Equipment, Refurbished units may be available forup to 40% savings, Terms & Conditlonso 1. Orders are considered commented. Order cancellations are subject to fees up to 10r% of the original tell ervalue, 2. New equipment dell very time is estimated at six weeks from the time credit is approved& documents are executed. 3. Pricing, Including finance options, valid for 3O days train time ofquotation, 4. After 30 days all prices are subject to charge without notice. S. Used and Demo equipment is In high demand and availability Is subject to change. A. Upon firm customer commitment to purchase, said equipment availability will be determined and "locked ". B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute. C. PTP Strongly advises the customer to issue a firm PO as quleklyas possible after acceptance ofquotation. 6. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made. Returns Policy. 1, All returns are subject to restocking, refurbishing, usage, and shipping fees. 2. All returns must be able to be sold as now. 3, items missing parts are non returnable. 4. Professional Turf Products will have sole discretion as to the resalable condition ofthe product. 5. This pulley does not apply to Items that are defective, or shipped incorrectly by PTP or one offts vendors. Paymenh 1. Terms are net 10 unless priorarrangements have been made, 2. Quoted prices are subject to credit approval. A. PTP will work with third party financial Institutions to secure leases when requested to do so, B. When using third party financiers, documentation fees& advance payments maybe required. C. Pot convenience, monthly payments are estimated based on third party rata factors in effectat time alike quotation. D. PTP assumes no liability In the event credit becomes unavailable or rates change during theappraval process. 3. There will be a service charge equal to 1.50/9 per month (18% par annum) on all past due Invoices. 4. By Law we are required to file a "Notice to Owner "ofour intent to file lien In the event ofpayment default. This notice mustbe somwlthin 60 days ofthe date the original Invoice and will happen automatically regardless Orally special Payment arrangements that may have been made. Authorized Signature: Price Sheet Updale: 915(2019 bottom Date: Confidential Property of Professional Turf Products Page 2 of 9 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11109/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 3,902.26 6,097.51 605 Cart Operations 1,436.64 1,613.29 610 Golf Course Operations 12,365.33 17,931.11 670 Food & Beverage 1,925.50 3,323.91 690 General & Administration 3,435.80 5,201.23 FUND TOTAL 23,065.53 34,167.05 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2018 -2019 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2019 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 39,947 $ 205,720 $ 492,510 41.77% Merchandise sales 7,914 57,811 146,433 39.48% COS -- merchandise (6,186) (39,423) (110,068) 35.827. Cart Rental 8,799 62,619 132,610 47.22% Food & beverage 9,561 54,891 131,399 41.77% COS — food & beverage (4,985) (28,653) (60,034) 47.73% TOTAL OPERATING REVENUES $ 55,050 $ 312,965 $ 732,850 42.71% OPERATING EXPENSES: Golf Shop (11,523) (52,208) $ (211,726) 14.66% Cart Operations (14,695) (50,113) (114,398) 34.95% Golf Course Maintenance (64,822) (278,561) (721,3111 2732% Food & Beverage (9,074) (43,561) (134,805) 17.437. Golf Administration (15,487) (69,745) (232,883) 22.27% TOTAL OPERATING EXPENSES $ (115,601) $ (494,189) $ (1,415,123) 34.92%, OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (60,551) $ (181,223) $ (682,273) NONOPERATING REVENUES (EXPENSES): Transfer from General $ - $ - $ 881,573 0.00% Transfer from OPWA 89,569 326,201 326,201 100.00% Other revenues/ (expenses) 4 18 700 152.07% TOTAL NONOPERATING REVENUES (EXPENSES): $ 89,573 $ 326,219 $ 1,208,474 26.99% NET INCOME (LOSS) $ 29,022 $ 144,995 $ 526,201 ENCUMBRANCES OUTSTANDING $ (90,083) FUND BALANCE (Budgetary Basis) Beginning Balance (2,132,613) (2,132,613) Ending Balance $ (2,077,701) $ (1,606,412)