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Home My WebLink About2019.11.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting RECEIVED Tuesday, November 19, 2019 - 6:30 pm NOV 15 2019 �S 1. Call to Order City Clerk's Office Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and Will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 5, 2019, and November 12, 2019, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - pay period ending date November 9, 2019 • Monthly Budget Status Report - October 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 15, 2019. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, November 5, 2019 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, November 5, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 1, 2019. 1. Call to Order Vice Chair Bill Bush called the meeting to order at 8:17pm. 2. Roll Call Present Absent Vice Chair- Bill Bush Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 15, 2019, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda with claims totaling $722,877.92. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date October 12, 2019, and October 26, 2019 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority November 5, 2019 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 8:18 pm. Bill Bush, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 12, 2019 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 12, 2019, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 8, 2019. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Chris Kelley None Vice Mayor /Vice Chair- Bill Bush Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Kelly Lewis A quorum was declared present. 2. Discussion relating to proposed amendments to the Owasso Code of Ordinances A. Part 3, Alcoholic Beverages B. Part 10, Offenses and Crimes Beth Anne Childs, Julie Lombardi, and Scott Chambless presented the items and discussion was held. 3. Discussion for the purpose of reviewing various City policies and procedures David Weatherford and Bill Tackett, Oklahoma Municipal Assurance Group (OMAG), presented the item and discussion was held. 4. Discussion relating to the purchase of an ambulance David Hurst and Mark Stuckey presented the item and discussion was held. It was further explained that this item would be placed on the November 19, 2019, City Council agenda for consideration and action. 5. Discussion relating to the purchase of an armored vehicle Scott Chambless presented the item and discussion was held. 6. Discussion relating to Community Development items A. Request for annexation (OA 19 -04) and rezoning (OZ 19 -06) of approximately 1 1.48 acres located near 13691 East 1 16th Street North B. Request for rezoning (OZ 19 -07) of approximately 0.22 Acres located at 103 West 3'd Street Brian Dempster and Karl Fritschen presented the items and discussion was held. It was further explained that both items would be placed on the November 19, 2019, City Council agenda for consideration and action. Discussion relating to the purchase of golf course equipment Chris Cook and Larry Langford presented the item and discussion was held. it was further explained that this item would be placed on the November 19, 2019, Owasso Public Golf Authority agenda for consideration and action. 8. Discussion relating to the Water Meter Replacement Program Travis Blundell presented the item and discussion was held. Owasso City Council, OPWA & OPGA November 12, 2019 Page 2 Discussion relating to City Managers Items A. Tulsa Regional Chamber 2020 OneVoice Regional Legislative Agenda B. Monthly sales tax report C. City Manager report Warren Lehr presented item 9A and discussion was held. Mr. Lehr explained that a Resolution endorsing the legislative agenda will be placed on the November 19, 2019, City Council consent agenda for consideration and action. Linda Jones presented item 9B and discussion was held. Under item 9C, Mr. Lehr reported on Veterans Week activities, upcoming city events, the November yard waste event, and the Owasso Public Schools Teen Community Emergency Response Team (CERT) training conducted by the Owasso Fire Department. 10. City Councilor /Trustee comments and inquiries None 11. Adjournment The meeting adjourned at 8:50 pm. Chris Kelley, Mayor /Chair Juliann M. Stevens, City Clerk Fund 61 OPWA Actual Claims List - 11/19/19 Vendor Name AEP IPSO AT &T BLUE ENERGY FUELS, LLC CITY GARAGE JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK OKLAHOMA ONE -CALL SYSTEMS INC ONEOK, INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP Payable Description Payment Amount ELECTRIC USE $1,022.59 LONG DISTANCE $12.74 CNG FUEL PURCHASED - OCT, $81.39 LABOR/OVERHEAD CHGS - $160.58 NOV AEP IPSO AMAZON -HDMI CABLE $37.86 HOLDERS -KEYS $98.50 OWASSO CHAPTER- TRAINI $20.00 WALMART- SUPPLIES $16.94 OKIE 811 ANNUAL MEMBERSHI $2,969.10 NATURAL GAS USAGE $491.05 UNIFORM SERVICE $52.88 OPWA ADMINISTRATION -Total $4,963.63 BKL INCORPORATED DESIGN SERVICES -OPWA BU $1,500.00 OPWA BUILDING RENOVATION -Total LABOR/OVERHEAD CHGS - $1,500.00 AEP IPSO ELECTRIC USE $108.78 CITY GARAGE LABOR/OVERHEAD CHGS - $856.51 FLEETCOR TECHNOLOGIES NOV $3,274.24 JPMORGAN CHASE BANK BROWN- JACKET $42.00 JPMORGAN CHASE BANK MET - MEETING EXP $170.00 JPMORGAN CHASE BANK OFFICE DEPOT- PW -RECY $119.99 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.56 RECYCLE CENTER -Total $1,332.84 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $3,071.68 CITY GARAGE LABOR/OVERHEAD CHGS - $5,215.42 NOV CITY GARAGE VEH PARTS PURCHASED - OCT $623.40 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $3,274.24 JPMORGAN CHASE BANK ACADEMY -BOOTS $99.99 JPMORGAN CHASE BANK AMERIFLEX -AIR FITTING $149.00 JPMORGAN CHASE BANK BUMP /BUMPER -CLIPS $2.45 JPMORGAN CHASE BANK BUMP /BUMPER -TIRE GAUG $90.34 JPMORGAN CHASE BANK BUMPER/BUMPER -FUSES $5.60 JPMORGAN CHASE BANK BUMPER/BUMPER- GLOVES $18.99 JPMORGAN CHASE BANK BUMPER/BUMPER -HOSE $14.84 JPMORGAN CHASE BANK BUMPER/BUMPER -HUB CAP $111.98 JPMORGAN CHASE BANK BUMPER/BUMPER -RELAY $1165 JPMORGAN CHASE BANK BUMPER/BUMPER- SUPPLIE $33.75 JPMORGAN CHASE BANK BUMPER/BUMPER -WIX FIL $55.89 JPMORGAN CHASE BANK BUMPER/BUMPER- WRENCH $17.49 JPMORGAN CHASE BANK BUMPER/BUMPER -ZIP TIE $6.20 JPMORGAN CHASE BANK GELLCO -BOOTS $134.99 L Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $50.15 JPMORGAN CHASE BANK KIMS -HOSES $90.94 JPMORGAN CHASE BANK OFFICE DEPOT - OFFICE $92.63 JPMORGAN CHASE BANK REPUT. SVCS -BRAKE LIG $1,076.25 JPMORGAN CHASE BANK STEVE'S WHLSE -AIR JAC $219.00 JPMORGAN CHASE BANK TRANSCO -PPE $14.76 JPMORGAN CHASE BANK TULCO -BLUE DEF $183.15 UNIFIRST HOLDINGS LP UNIFORM SERVICE $131.20 REFUSE COLLECTIONS -Total $14,797.96 JPMORGAN CHASE BANK BEST BUY -TV $200.00 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $79.99 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $2,436.25 INC TYRONE EUGENE DINKINS METER READER $817.05 UTILITY BILLING -Total $3,533.29 AEP IPSO ELECTRIC USE $5,483.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $284.47 CITY GARAGE LABOR/OVERHEAD CHGS - $1,853.08 NOV CITY GARAGE VEH PARTS PURCHASED - OCT $91.78 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $179.90 JIM GLOVER CDJR LLC 2019 DODGE RAM 3500 $52,126.00 JPMORGAN CHASE BANK AMAZON -CABLE $11.99 JPMORGAN CHASE BANK AMERIFLEX -HOSE $25.05 JPMORGAN CHASE BANK ATWOOD -TIE DOWN $11.07 JPMORGAN CHASE BANK ATWOODS -HINGE $20.57 JPMORGAN CHASE BANK ATWOODS -OIL $23.86 JPMORGAN CHASE BANK COMM POWER SOL -LABOR $757.50 JPMORGAN CHASE BANK COMM POWER SOL -PARTS $563.57 JPMORGAN CHASE BANK CORE & MAIN -RING RISE $151.50 JPMORGAN CHASE BANK CORE &MAIN- ATTACHMENTS $46.28 JPMORGAN CHASE BANK CRETEX- ADHESTIVE $416.99 JPMORGAN CHASE BANK FASTENAL -RAIN SUIT $230.31 JPMORGAN CHASE BANK HARD HAT SAFETY -HARD $125.00 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $50.13 JPMORGAN CHASE BANK HOME DEPOT -TRUCK BOX $317.97 JPMORGAN CHASE BANK JPM- SUPPLIES $451.31 JPMORGAN CHASE BANK LOWES- ADHESIVE $9.58 JPMORGAN CHASE BANK LOWES- NUTMRENCH $13.46 JPMORGAN CHASE BANK NORTHERN SAFETY -UNIFO $156.69 JPMORGAN CHASE BANK SEWER EQUIP -HOSE $1,70140 JPMORGAN CHASE BANK TIMMONS -FUEL $371.90 2 Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK TRANSCO -PPE $14.76 JPMORGAN CHASE BANK WARREN CAT - BATTERIES $538.46 OMEGA RAIL MANAGEMENT, INC. LEASE AGREEMENT $515.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $163.53 ROBBINS ENTERPRISES, INC ELECTRICAL REPAIR $1,232.10 SCHUERMANN ENTERPRISES, INC SANTA FE LIFTSTATION REPA $719.37 UNIFIRST HOLDINGS LP UNIFORM SERVICE $128.88 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CRK ELEC $432.49 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CRK LIGHTING $192.23 WASTEWATER COLLECTION$ -Total $69,414.19 AEP IPSO ELECTRIC USE $26,872.94 CITY GARAGE LABORIOVERHEAD CHGS- $1,154.00 NOV CITY GARAGE VEH PARTS PURCHASED - OCT $422.37 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $355.68 JPMORGAN CHASE BANK 5.11 TACTICAL- FLASHLI $88.26 JPMORGAN CHASE BANK ACCURATE ENV -CLASS FE $270.00 JPMORGAN CHASE BANK ACCURATE - TESTING $105.00 JPMORGAN CHASE BANK AMAZON- EFFLUENT $12.37 JPMORGAN CHASE BANK AMAZON -FUSES $32.50 JPMORGAN CHASE BANK AMAZON- GLOVES $12.24 JPMORGAN CHASE BANK AMAZON - HEATER $402.17 JPMORGAN CHASE BANK AMAZON - HEATER MOTOR $314.08 JPMORGAN CHASE BANK AMAZON - STRAINER $6.97 JPMORGAN CHASE BANK AMAZON-SUPPLIES $17.33 JPMORGAN CHASE BANK CONTINENTAL -KIT $585.91 JPMORGAN CHASE BANK CORE &MAIN -PARTS $1,749.02 JPMORGAN CHASE BANK GELLCO -BOOTS $179.99 JPMORGAN CHASE BANK GRAINGER- BOTTLE $43.29 JPMORGAN CHASE BANK GRAINGER- GREASE $110.20 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $600.43 JPMORGAN CHASE BANK GRAINGER -TOOLS $23.64 JPMORGAN CHASE BANK HACH- SUPPLIES $281.76 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $50.13 JPMORGAN CHASE BANK HUTHER & ASSOC- TESTIN $1,015.00 JPMORGAN CHASE BANK INSITE INST -PARTS $218.00 JPMORGAN CHASE BANK KOMLINES- SLEEVE & SEA $336.30 JPMORGAN CHASE BANK LOWES- MATERIALS $33.18 JPMORGAN CHASE BANK LOWES- RETURN ($73.98) JPMORGAN CHASE BANK LOWES -ROCK $3521 JPMORGAN CHASE BANK LOWES -TOOLS $109.93 JPMORGAN CHASE BANK MOTION INDUST- FILTERS $70.34 M Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK MUSTANG MOWERS -FUEL F $7.20 JPMORGAN CHASE BANK MUSTANG MOWERS -MOWER $339.22 JPMORGAN CHASE BANK NCL OF WISC- BOTTLES $61.40 JPMORGAN CHASE BANK NCL OF WISC- SOLUTION $33.97 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES $418.75 JPMORGAN CHASE BANK NCL- FILTER $215.12 JPMORGAN CHASE BANK NCL -TSS FILTERS $80.35 JPMORGAN CHASE BANK O'REILLY - UTILITY CAR $52.02 JPMORGAN CHASE BANK OFFICE DEPOT -BOOK COV $35.98 JPMORGAN CHASE BANK OREILLY- SUPPLIES $8.47 JPMORGAN CHASE BANK PRECISION - CALIBRATION $515.00 JPMORGAN CHASE BANK TIMMONS -FUEL $291.78 JPMORGAN CHASE BANK TRANSCO -PPE $14.76 JPMORGAN CHASE BANK VACMOTION -PARTS $46.64 JPMORGAN CHASE BANK WALMART -WATER $10.20 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE RE _ $6,407.13 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $5,943.85 SCHUERMANN ENTERPRISES, INC ANNUAL SERVICE $1,752.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $140.88 WASTEWATER TREATMENT -Total $51,808.98 AEP /PSO ELECTRIC USE $299.18 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - OCT, $91.40 CITY GARAGE LABOR/OVERHEAD CHGS - $2,945.33 NOV CITY GARAGE VEH PARTS PURCHASED - OCT $45.55 CITY OF TULSA DEPT OF FINANCE LABORATORY SERVICES FOR $540.00 O CITY OF TULSA UTILITIES WATER $256,855.75 CORE & MAIN WATER METERS $112,320.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $1,298.23 JPMORGAN CHASE BANK ATWOOD- COVERALLS $119.99 JPMORGAN CHASE BANK CORE &MAIN -PARTS $886.29 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $553.24 JPMORGAN CHASE BANK HARD HAT SAFETY -PPE $50.13 JPMORGAN CHASE BANK LOWES- BATTERY $228.88 JPMORGAN CHASE BANK LOWES - NOZZLE $8.98 JPMORGAN CHASE BANK OFFICE DEPOT -HARD DR $49.99 JPMORGAN CHASE BANK OFFICE DEPOT - OFFICE $7.15 JPMORGAN CHASE BANK OREILLY -BLUE DEF $25.18 JPMORGAN CHASE BANK OREILLY- MATERIAL $18.43 JPMORGAN CHASE BANK TIMMONS -FUEL $370.90 JPMORGAN CHASE BANK TRACTOR SPLY - COVERALL $79.99 4 Actual Claims List - 11/19/19 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK TRAINING EXP - TRAININ $7.85 JPMORGAN CHASE BANK TRANSCO -PPE $14.76 JPMORGAN CHASE BANK UNTD RNTLS - RENTAL $695.34 UNIFIRST HOLDINGS LP UNIFORM SERVICE $139.14 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELEC $30.60 WATER -Total $377,682.28 OPWA -Total $525,033.19 OPWA Grand Total $525,033.19 C". OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11109/19 Department Payroll Expenses Total Expenses 400 OPWA Administration 14,712.42 21,108.64 405 Utility Billing 6,448.00 11,849.41 420 Water 15,510.92 25,422.12 450 Wastewater 11,325.96 19,347.57 455 Wastewater Collection 11,898.11 20,031.49 480 Refuse 14,466.25 24,317.57 485 Recycle Center 2,335.20 3,214.31 FUND TOTAL 76,696.86 125,291 11 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2019 -2020 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2019 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (1,136,756) 2,830,301 2,830,301 $ 3,685,405 $ 2,880,502 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 625,424 $ 2,432,002 $ 6,652,106 36.56% 428,761 1,615,190 5,059,107 31.93% 198,883 808,807 2,320,564 34.85% 49,972 117,960 294,076 40.11% $ 1,303,041 $ 4,973,959 $ 14,325,853 34.72% $ (72,665) $ (295,552) $ (1,214,450) 24.34% (46,209) (165,643) (566,128) 29.26% (329,664) (1,135,467) (5,019,064) 22.62% (164.491) (811,442) (2,953,285) 27.48% (127,807) (412,995) (1,609,681) 25.66% (203,967) (779,779) (2,371,949) 32.88% $ (944,804) $ (3,600,879) $ (13,734,557) 26.22% $ 358,237 7 1,373,080 $ 591,296 $ 7,288 $ 26,583 $ 57,935 45.88% 2,635 6,880 20,807 33.07% - - - 0.00% (89,569) (326,201) (326,201) 100.00% $ (79,646) $ (292,738) $ (247,459) $ 59,310 $ 1,762,340 $ 36,154,177 (113,236) (850,822) (36,447,813) $ (53,926) $ 911,518 $ (293,636) $ 224,665 $ 1,991,860 $ 50,201 $ (1,136,756) 2,830,301 2,830,301 $ 3,685,405 $ 2,880,502