HomeMy WebLinkAbout1997.06.03_City Council Minutes
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 3, 1997
The Owasso City Council met in regular session on Tuesday, June 3, 1997 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 30, 1997.
ITEM 1:
CALL TO ORDER
Mayor Barnhouse called the meeting to order at 7:05 p.m.
ITEM 2:
INVOCATION
The invocation was offered by Jim McElrath of the Support Services Department.
ITEM 3:
FLAG SALUTE
Councilor Wilken led in the flag salute.
ITEM 4:
ROLL CALL
PRESENT
Mary Lou Barnhouse, Mayor
Michael Helm, Councilor (in at 7: 10)
Denise Bode, Councilor
Mark Wilken, Councilor
ABSENT
Tracy Standridge, Vice Mayor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
Mayor Barnhouse and Community Development Director Tim Rooney, assisted by the City
Council, presented a plaque to Mr Pat Imbriano in recognition of his ten years of service to the
community as a volunteer serving on the Planning Commission and the Board of Adjustment.
ITEM 5:
REQUEST APPRO V AL OF THE MINUTES OF MAY 15, 1997 SPECIAL
MEETING AND MAY 20, 1997 REGULAR MEETING.
Dr Bode moved, seconded by Mr Wilken, to approve the minutes as submitted, by reference
made a part hereto.
Owasso City Council
June 3, 1997
AYE: Bode, Wilken, Barnhouse
NA Y: None
Motion carried 3-0.
ITEM 6:
REQUEST APPROVAL OF THE CLAIMS.
Mr Wilken moved, seconded by Dr Bode, that the following claims be approved as submitted:
(1) General Fund $29,362.42; (2) Workers Comp Self-Insurance Plan $487.48; (3) Ambulance
Service Fund $748.45; (4) City Garage $2,815.28; (5) Capital Improvements $605.00;
(6) Payroll $104,680.09; (7) City Garage Payroll $2,536.40.
A YE: Wilken, Bode, Barnhouse
NAY: None
Motion carried 3-0.
ITEM 7:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
ANNUAL AGREEMENT BETWEEN THE CITY OF OWASSO AND THE
OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX
COMMISSION TO ADMINISTER THE CITY'S SALES TAX ORDINANCE
DURING FY 1997-98, AND AUTHORIZING THE MAYOR TO EXECUTE;
SUCH AGREEMENT.
The City of Owasso levies a 3 % sales tax on the sales of eligible merchandise as allowed by
statute. Collection of the tax is currently performed by the Oklahoma Tax Commission under
an agreement which requires an annual renewal. In return for the collection and administration
of the tax, the OTC retains 1 % of the total amount collected. Mayor Barnhouse moved,
seconded by Mr Wilken, to approve the FY 1997-98 agreement providing for the collection and
remittance of municipal sales tax by the Oklahoma Tax Commission and that the Mayor be
authorized to execute the necessary document relating to the agreement.
A YE: Barnhouse, Wilken, Bode, Helm
NAY: None
Motion carried 4-0.
2
Owasso City Council
June 3, 1997
ITEM 8:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
ANNUAL AGREEMENT BETWEEN THE CITY OF OWASSO AND THE
OKLAHOMA TAX COMMISSION PROVIDING FOR THE TAX
COMMISSION TO ADMINISTER THE CITY'S USE TAX ORDINANCE
DURING FY 1997-98, AND AUTHORIZING THE MAYOR TO EXECUTE
SUCH AGREEMENT.
The City of Owasso levies a 3 % sales tax on the use of eligible merchandise as allowed by
statute. Collection of the tax is currently performed by the Oklahoma Tax Commission under
an agreement which requires an annual renewal" In return for the collection and administration
of the tax, the OTC retains 1 % of the total amount collected. Mr Wilken moved, seconded by
Dr Bode, to approve the FY 1997-98 agreement providing for the collection and remittance of
municipal use tax by the Oklahoma Tax Commission and that the Mayor be authorized to
execute the necessary document relating to the agreement.
AYE: Wilken, Bode, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 9:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION #97-05, A
RESOLUTION APPROVING AND ADOPTING THE AGREEMENT
REPLACING THE ORIGINAL AGREEMENT CREATING THE INDIAN
NATIONS COUNCIL OF GOVERNMENTS; AND AUTHORIZATION FOR
THE MAYOR TO EXECUTE THE DOCUMENT.
On July 17, 1967, the City of Owasso and 18 other Tulsa area cities, towns and counties signed
an agreement creating the "Indian Nations Council of Governments" The original agreement was
one of the first uses of Oklahoma's then newly enacted Interlocal Cooperation Act. That
legislation allowed public bodies to join together to accomplish mutually beneficial tasks. In
1996, the INCOG Board of Directors began discussions relating to the need to address changes
in the manner in which business is conducted by the Board of Directors, General Assembly, and
Executive Committee; and the need to rewrite the original agreement to reflect the changes that
have taken place over the past thirty years. The Oklahoma Attorney General's office has
reviewed the proposed replacement agreement, and area City Managers were actively involved
in the review, as well. Dr Bode moved, seconded by Mr Helm, to approve Resolution #97-05,
a resolution adopting the agreement replacing the original agreement creating the Indian Nations
Council of Governments and authorizing the Mayor the execute the agreement.
3
Owasso City Council
June 3, 1997
AYE: Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 10:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #97-06. A RESOLUTION AUTHORIZING AND APPROVING
THE RENEWAL OF THE CITY OF OWASSO'S PARTICIPATION IN THE
METROPOLITAN TULSA HOME CONSORTIUM: AND AUTHORIZATION
FOR THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS.
The City of Owasso signed an agreement in 1994 to participate in the Metropolitan Tulsa HOME
Consortium. Participation in the Consortium allows the City to receive federal funds for the
various housing programs available. Advantages of the Consortium include an annual allocation
of funds to the Consortium and flexibility in program design. Prior to the Consortium, cities
of less than 50,000 population and counties were eligible for assistance only on a statewide
competitive basis through the Oklahoma Department of Commerce. The Consortium does not
include the City of Tulsa. The annual funding amount for the Consortium is dependent upon
the annual appropriation level of the program and the number of participating local governments.
It is estimated that the annual funding level for the Metropolitan Tulsa HOME Consortium will
be approximately $800,000. Mr Helm moved, seconded by Mr Wilken, to approve Resolution
#97-06, a resolution approving the continuation of the City of Owasso's participation in the
HOME Consortium and authorizing the Mayor to execute the necessary documents.
A YE: Helm, Wilken, Bode, Barnhouse
NA Y: None
Motion carried 4-00
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR
TECHNICAL AND PROFESSIONAL SERVICES FOR THE HOME
PROGRAM; AND AUTHORIZATION FOR THEMA YOR TO EXECUTE THE
NECESSARY DOCUMENTS.
ITEM 11:
Mr McElrath presented the item and requested approval of a contract with Tulsa County for
professional and technical services for the HOME program. The City of Owasso has been
awarded a grant of $75,000 for the HOME Consortium housing rehabilitation program. All
administrative work of the program will be handled by INCOG, which the City assisting in
soliciting program applicants. The selected applicants will be able to secure no-interest or low-
4
Owasso City Council
June 3, 1997
interest loans for rehabilitation projects. The target area for these loans is the older section of
the city, bounded on the north by 86th St N, on the south by Fifth Ave, on the east by Highway
169, and on the west by Carlsbad Ave. Mr Helm moved, seconded by Dr Bode, to approve the
contract between the City of Owasso and Tulsa County for technical and professional services
for the HOME program, and to authorize the Mayor to execute the necessary documents.
AYE: Helm, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 12:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #543. AN ORDINANCE AMENDING CHAPTER 10 OF THE
OW ASSO ZONING CODE, PROVIDING FOR THE REGULATION OF
TELECOMMUNICATION TOWERS, AND DECLARING AN EMERGENCY.
Mr Rooney said that at the March 18, 1997 regular City Council meeting, Ordinance #541 was
approved, establishing a 60-day moratorium on the construction or modification of all types of
communication towers in the City of Owasso. The moratorium was established as a result of
the staff's review of the Owasso Zoning Code regarding telecommunication towers and the
opinion that the Zoning Code was incapable of sufficiently addressing concerns regarding
telecommunication towers. After much research and industry input, Ordinance #543 was
developed to amend the Zoning Code by adding "wireless telecommunication and utility
facilities" to the included uses spelled out within Section 1004. Ms Lee Ann Fager of
Southwestern Wireless addressed the Council with a concern regarding the requirement of
submission of "before" and "after" photographs of the structure as it would appear from the
nearest residential property. Following discussion, Dr Bode moved, seconded by Mr Wilken,
to approve Ordinance #543.
A YE: Bode, Wilken, Helm, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 13:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #543,
The staff recommended the attachment of an emergency clause to Ordinance #543, allowing the
ordinance to take effect immediately upon publication. Dr Bode moved, seconded by Mr Helm,
to approve the attachment of an emergency clause to Ordinance #543.
5
ONON
00rn®
cu
m OzOQ.
z�
Hoz °1
Ux
N
� E-
U
zzQW
Uzo
E-
GO
A
Q
Qz�,a
Amp,
z°ro
z�Qz
�UZp�
3 �zax
U x �
Y � O
-00
O �
o w
O �Z
o" -It v 0 j00
C1 U O Z
N
N.° HOBO
ob o Q�H�
,o o
zxow
�b o0Ao
oa N
a�� wow
v
0Q�O
" 0 Q�.A
E° o QQ�o
zo N w w
o °
W �
g a azox
U o•ZI
rn aoi co zAPCO
ai y UOQc�
d T N O
z c
' E
Q ow °"a Qz a
O lzt U
¢'Ub
cd go
cd
ob,
y O �
b
cu o x
o 9
N
0
N
o�
oU
o
boo
oa a
��b o
U N
U oo A W
�
U •�
o�
3
E o
x
� o
N �y yj N
c� T c'Od p p
co Q o
Q
0 w Q 7
0
Q�
Q�
m
C
0
c
0
U
U
O
cz
6
�D
V Q Qi y A Y d O a� a b w
3 0 o K T ELF a� c 3[
o b. a� c0� . U �'o' cd 0 0
N a rS N U 0 d' O C cd 0
300044 Za �'�
a o d a.,. 0,.0 cd
> Y° a� o o a0 w o ao a
t W U o f o �.c
a0i
Y s d d) ; a u ;
Owasso City Council
June 3, 1997
ITEM 18:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A BID FOR THE PURCHASE OF GASOLINE AND
DIESEL FUEL.
Mr Ray told the Council that the outsourcing of fuel management services has occurred since
the first contract was awarded in October of 1993. An evaluation of the program indicated that
it should be continued. Bid specifications were developed and bid packets mailed to five
vendors. Bids were received from Go! Systems (the current vendor) and Fuelman of Oklahoma
and were opened on May 27. Bids were based on the OPIS average wholesale cost of fuel plus
a set margin. GO! Systems bid a margin of 6<: per gallon and Fuelman's margin was 9<:: per
gallon. Language was added to the current bid specifications and contract that will allow the
contract to be extended on a yearly basis for up to three years without rebidding, if agreed to
by both parties. Dr Bode moved, seconded by Mr Helm, to approve a contract with GO!
Systems to provide gasoline and diesel fuel through June 30, 1998 at a bid margin of 6<:: per
gallon, based on the OPIS average wholesale cost of fuel on a weekly basis, and that the Mayor
be authorized to execute the necessary documents.
A YE: Bode, Helm, Wilken, Barnhouse
NA Y: None
Motion carried 4-0.
ITEM 19:
PRESENTATION TO THE CITY COUNCIL OF THE PROPOSED FY 1997-98
BUDGET. AND REOUEST FOR COUNCIL APPROVAL TO CONDUCT A
PUBLIC HEARING TO SOLICIT PUBLIC COMMENTS RELATIVE TO THE
PROPOSED BUDGET.
Mr Ray and Ms Bishop presented the proposed FY 1997-98 budget to the City Council and
briefly discussed the document. Mayor Barnhouse moved, seconded by Dr Bode, to conduct
a public hearing on June 10, 1997 at 7:00 p.m. in the Owasso Community Center to solicit
public comments relative to the proposed budget.
A YE: Barnhouse, Bode, Helm, Wilken
NA Y: None
Motion carried 4-0.
ITEM 20:
REPORT FROM CITY MANAGER
No report.
8
Owasso City Council
June 3, 1997
ITEM 21:
No report.
ITEM 22:
No report.
ITEM 23:
None.
ITEM 24:
None.
ITEM 25:
REPORT FROM CITY ATTORNEY
REPORT FROM CITY COUNCILORS
UNFINISHED BUSINESS
NEW BUSINESS
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING NEGOTIATIONS BETWEEN THE CITY OF OW ASSO AND
THE IAFF (FIREFIGHTERS) AND FOP (POLICE); SUCH EXECUTIVE
SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(2).
No request for an executive session was made.
ITEM 26:
CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OW ASSO AND THE IAFF LOCAL
#2789 (FIREFIGHTERS).
Mr Ray said that the City and the IAFF, Local #2789, had reached a tentative agreement on a
contract for FY 1997-98. The proposed agreement increases cost to the City by $31,153.50
(5.19%). It gives the City the tools to better manage and reduce overtime costs, develops an
incentive plan, increases a retirement benefit, and continues a salary enhancement package.
Mayor Barnhouse moved, seconded by Dr Bode, to approve a contract between the City and
IAFF Local #2789 for FY 1997-98, providing for wages, benefits and other working conditions,
and that the Mayor be authorized to execute the document on behalf of the City CounciL
AYE: Barnhouse, Bode, Wilken
NAY: Helm
Motion carried 3-1.
9
Owasso City Council
June 3, 1997
ITEM 27: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149
(POLICE).
Mr Ray said that the City and the FOP Lodge #149 had reached a tentative agreement on a
contract for FY 1997 -98. The proposed contract increases cost to the City in the amount of
$35,220.24 (4.88 %). It develops an incentive program, adds a retirement benefit, gives the City
more management control over overtime costs, removes language impacting overtime costs, and
provides a continuing salary enhancement program that maintains the department's status as one
of the highest paying in the region. Dr Bode moved, seconded by Mr Wilken, to approve a
contract between the City and Fop Lodge #149, providing for wages, benefits and other working
conditions, and that the Mayor be authorized to execute the document on behalf of the City
Council.
AYE: Bode, Wilken, Barnhouse
NAY: Helm
Motion carried 3 -1.
ITEM 28: ADJOURNMENT
Mr Helm moved, seconded by Dr Bode, to adjourn.
AYE: Helm, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4 -0, and the meeting was adjourned at 8:20 p.m.
Marcia Boutwell, City Clerk
10
Mary Lo` Barnhouse, Mayor