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2019.12.03_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 03, 2019 - 6:30 pm 1. Call to Order Mayor Chris Kelley 2. Invocation Senior Pastor Claud Flake of Fireside Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Generosity Nathan Purifoy, Character Council Member RECEIVED Q NOV 27 2019 � ' City Clerk's Office 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 19, 2019, Regular Meeting B. Approve claims C. Accept a rebate from Public Service Company of Oklahoma and approve a budget amendment in the Police Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $29,315.00 D. Accept public infrastructure improvements located approximately one - quarter mile north of East 116th Street North on North 129th East Avenue (Estates at Morrow Place) - asphalt roads, sidewalks, stormwater, and sanitary sewer system improvements 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the Liquefied Petroleum Gas (LPG) live fire training props for the Owasso Public Safety Training Complex (Fire Station 4) David Hurst Staff recommends acceptance of the Liquefied Petroleum Gas live fire training props and authorization for final payment to FireBlast Global, Inc. of Corona, California, in the amount of $476,074.20. 9. Consideration and appropriate action relating to the acquisition of right -of -way and temporary easement for the East 116th Street North Widening Project from Garnett Road to North 129th East Avenue Roger Stevens Staff recommends authorization for payment to Roger and Connie Price, in the amount of $59,822.50, for the acquisition of right -of -way, temporary easement, and compensation for damages located at 12520 East 1 16th Street North. Owasso City Council December 3, 2019 Page 2 10. Consideration and appropriate action to award a bid for the installation of white vinyl fencing along the US 169 east service road from East 86th Street North to East 90th Street North Roger Stevens Staff recommends awarding the bid to Stronghand LLC, of Broken Arrow, Oklahoma, in the amount of $38,505.00, and authorization for the Mayor to execute the necessary documents. 11. Consideration and appropriate action relating to a settlement agreement in City of Owasso v. Robert Dodd and Petra Catherina Dodd et al. Julie Lombardi Staff recommends approval of the proposed settlement in the amount of $200,000.00, inclusive of the Commissioners' Award of $154,000.00, and further authorize additional payment of $46,000.00 in settlement to Robert Dodd and Petra Catherina Dodd as Trustees of the Robert Dodd and Petra Catherina Dodd Revocable Living Trust. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date November 23, 2019 • Health Care Self- Insurance Claims - dated as of November 26, 2019 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 17. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Wednesday, November 27, 2019. /J �/ i 1-hZu G--) Juliann M. Stevens, Clty /Clerk The City or Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 19, 2019 The Owasso City Council met in regular session on Tuesday, November 19, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 15, 2019. 1. Call to Order Mayor Chris Kelley called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Reverend Don Cason of Hope Chapel Foursquare Church. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Roll Call Present Absent Mayor - Chris Kelley Vice Mayor - Bill Bush Councilor -Doug Bonebrake Councilor - Lyndell Dunn Councilor - Kelly Lewis A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 5, 2019, and November 12, 2019, Regular Meetings B. Approve claims C. Accept a donation from First Bank of Owasso, and approve a budget amendment in the Hotel Tax Fund, increasing the estimated revenues and the appropriation for expenditures in the Strong Neighborhood Department by $500.00 D. Approve Resolution 2019 -22, endorsing the Tulsa Regional Chamber 2020 OneVoice Regional Legislative Agenda Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda as presented with claims totaling $582,385.04. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council November 19, 2019 Page 2 Consideration and appropriate action relating to a donation from Friends of the Owasso Police and a budget amendment Scott Chambless presented the item, recommending acceptance of a donation from Friends of the Owasso Police and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $25,000.00. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to accept the donation and approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to an upgrade of in -car cameras utilized by the Police Department and a budget amendment Scott Chambless presented the item, recommending approval to purchase an upgrade for twenty in -car cameras through Safety Vision of Houston, Texas in the amount of $31,630.00, and approval of a budget amendment in the General Fund, increasing the appropriation for expenditures in the Police Department by $31,630.00. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the purchase and the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to Ordinance 1155, for the annexation and rezoning of approximately 11.48 acres located near 13691 East 116th Street North from Agriculture to Commercial Shopping, as referenced in applications OA 19 -04 and OZ 19 -06 Karl Fritschen presented the item, recommending adoption of Ordinance 1155. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to adopt Ordinance 1155, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to Ordinance 1156, for the rezoning of approximately 0.22 acres located at 103 West 3rd Street from Residential Single- Family High Density to Downtown Mixed, as reference in application OZ 19 -07 Karl Fritschen presented the item, recommending adoption of Ordinance 1 156. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to adopt Ordinance 1 156, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso City Council November 19, 2019 Page 3 11. Consideration and appropriate action to declare an ambulance chassis and module as surplus to the needs of the City and purchase a new ambulance chassis and module Mark Stuckey presented the item, recommending declaring the 2014 Terrastor ambulance (VIN #I HTJSSKK2FH518178) as surplus to the needs of the City, approving the purchase of a new Silverado /C -4500 chassis along with an ambulance module from Excellance Manufacturing of Madison, Alabama, utilizing the Houston- Galveston Area Council (HGAC) of Governments Buy Program, and authorizing payment in an amount not to exceed $274,578.17. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to declare the ambulance surplus, approve the purchase, and authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 12. Consideration and appropriate action to award a bid for the purchase of confined space and trench rescue equipment with the Assistance to Firefighter Grant Mark Stuckey presented the item, recommending awarding the bid to Northern Safety of Tulsa, Oklahoma, in the amount of $55,440.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the bid, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to the acquisition of right -of -way for the East 116th Street North and North Garnett Road Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment to Theron L. Martin and Cindy L. Martin, in the amount of $29,167.50, for the acquisition of right -of -way located at 11508 East 1 16th Street North. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to Resolution 2019 -23, selecting Guy Engineering Services, Inc. of Tulsa, Oklahoma as the City of Owasso's consultant for the Oklahoma Department of Transportation Bridge Inspection Program Dwayne Henderson presented the item, recommending approval of Resolution 2019 -23. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve Resolution 2019 -23, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorneys and providing a general litigation update Julie Lombardi presented the item, recommending entering into executive session. Owasso City Council November 19, 2019 Page 4 Mr. Bonebrake moved, seconded by Ms. Lewis to enter into executive session, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 At 7:09 pm, the Council along with Warren Lehr, Julie Lombardi, Chris Garrett, and Roger Stevens entered into executive session. At 7:28 pm, the Council returned to open session. 16. Report from City Manager Warren Lehr reported on the following events: Annual State of the City, Annual Holly Trolley, Lights on Ceremony, Open House for Fire Station #4, and Annual Christmas parade. Mr. Lehr advised that bids were received on the East 761h Street Widening Project by the Oklahoma Department of Transportation. 17. Report from City Attorney None 18. Report from City Councilors Councilor Bonebrake commented on the bids received for the East 76th Street Widening Project. 19. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report -pay period ending date November 9, 2019 • Health Care Self- Insurance Claims- dated as of November 14, 2019 • Monthly Budget Status Report - October 2019 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 21. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:32 pm. Chris Kelley, Mayor Juliann M. Stevens, City Clerk Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK BEST BUY -TOOLS $109.99 FRIENDS OF OPD DONATION -Total PAGER USE $109.99 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $66.00 JPMORGAN CHASE BANK ABCO- RENTAL $621.55 JPMORGAN CHASE BANK ACADEMY - UNIFORM $131.98 JPMORGAN CHASE BANK AMAZON -AC UNIFORMS $30.60 JPMORGAN CHASE BANK AMAZON- REFUND ($42.94) JPMORGAN CHASE BANK AMAZON- SUPPLIES $255.98 JPMORGAN CHASE BANK AMAZON- UNIFORM $397.49 JPMORGAN CHASE BANK FAM ANIMAL MED -SVC $761.44 JPMORGAN CHASE BANK FREEDOM - UNIFORMS $198.00 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $174.13 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $117.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $62.47 JPMORGAN CHASE BANK SEW IT- TAILORING SERV $12.42 JPMORGAN CHASE BANK WALMART - SUPPLIES $71.82 JPMORGAN CHASE BANK WATERSTONE- CLEANING $50.15 GEN ANIMAL CONTROL -Total $2,908.95 JET TRUCKING, LLC DIRT $55.00 SPOK, INC. PAGER USE $8.96 UNIFIRST HOLDINGS LP UNIFORM SERVICE $28.98 GEN CEMETERY -Total AMAZON -SIGN $92,94 JPMORGAN CHASE BANK AMAZON- MARKERS $17.92 JPMORGAN CHASE BANK AMAZON - RULERS $8.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $39.18 KELCIBUSS CLASS $328.00 RON D. LEWIS CLASSES $206.40 GEN COMM CTR DONATIONS -Total $600.49 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES $241.00 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $99.00 JPMORGAN CHASE BANK AMAZON - REFUND ($57.25) JPMORGAN CHASE BANK AMAZON -SIGN $8.21 JPMORGAN CHASE BANK AMAZON -SOAP $54.45 JPMORGAN CHASE BANK AMAZON- SUPPLIES $146.93 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK DALEBLEE- REPAIR $423.79 JPMORGAN CHASE BANK DORMAKABA- REPAIR $2,686.63 JPMORGAN CHASE BANK HOME DEPOT -WALL BASE $7.88 JPMORGAN CHASE BANK LOCKE- LIGHTING $2,534.25 JPMORGAN CHASE BANK LOWES- FAUCET $110.00 JPMORGAN CHASE BANK LOWES -ICE MELT $7.97 1 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LOWES- SUPPLIES $10.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $43.33 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $45.00 JPMORGAN CHASE BANK OWASSO KEYS - REPAIR $50.00 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 SUMNERONE INC COPIER SERVICE $295.09 GEN COMMUNITY CENTER -Total $6,870.82 JPMORGAN CHASE BANK ACADEMY- RETURN ($13.06) JPMORGAN CHASE BANK ACADEMY - SUPPLIES $8.66 JPMORGAN CHASE BANK ]CC-EXAM FEE $209.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $76.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $111.39 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $135.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $30.94 JPMORGAN CHASE BANK WALMART- SUPPLIES $14.22 TREASURER PETTY CASH VEHICLE TAG $44.50 GEN COMMUNITY DEVELOPMENT -Total PW CELL PHONES $616.85 JPMORGAN CHASE BANK ART IN BLOOM - WREATH $100.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $34.59 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $6.72 JPMORGAN CHASE BANK HOME DEPOT -POWER WASH $349.00 JPMORGAN CHASE BANK JOHNSTONE- SUPPLIES $52.26 JPMORGAN CHASE BANK LOWES- CONNECTOR $1.97 JPMORGAN CHASE BANK LOWES- SUPPLIES $93.42 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $42.63 GEN CULTURE & RECREATION -Total $725.59 JPMORGAN CHASE BANK BEST BUY -MOUSE $16.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $10.78 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 JPMORGAN CHASE BANK SAMS- MEETING EXP $2.98 GEN ECONOMIC DEV -Total $75.75 CRAFTON, TULL AND ASSOCIATES, INC ENG DESIGN SERVICES $1,072.49 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $60.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $135.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $39.51 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $49.42 GEN ENGINEERING -Total $1,356.42 JPMORGAN CHASE BANK AMAZON- SUPPLIES $5.99 JPMORGAN CHASE BANK BEST BUY - REFUND ($200.00) 71 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $90.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $8.09 SUMNERONE INC COPIER SERVICE $45.00 GEN FINANCE -Total OWASSO CHAMBER -FEES ($50.92) DOERNER, SAUNDERS, DANIEL & SERVICES $2,662.35 ELIZABETH ANNE CHILDS ORDINANCE REVIEW $330.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES $90.00 JPMORGAN CHASE BANK AMER WASTE- RENTAL $90.57 JPMORGAN CHASE BANK COMMUNITY RELATIONS $20.00 LUMINATE COMPANY LLC LIGHTS $3,606.84 RICOH USA, INC. COPIER SERVICE $152.70 SUMNERONE INC (UPSTAIRS) COPIER SERVICE $495.89 TULSA COUNTY TREASURER REAL ESTATE TAX $1.00 TULSA WORLD CITY POSTINGS $736.00 GEN GENERAL GOVERNMENT -Total CORNERSTONE- LIGHTING $8,185.35 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $16.00 GEN HISTORICAL MUSEUM -Total $16.00 JPMORGAN CHASE BANK CLEMENT - SAFETY MATERI $82.23 JPMORGAN CHASE BANK EMPLOYEE RECOG $101.21 JPMORGAN CHASE BANK MOBILE ID- SUPPLIES $82.01 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 JPMORGAN CHASE BANK STRATA - CHARACTER INIT $1,036.91 GEN HUMAN RESOURCES -Total $1,347.36 AT &T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK CARD QUEST -KEY FOBS $654.50 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK DELL -PC $599.78 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $10.94 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $23.30 JPMORGAN CHASE BANK LOWES- SUPPLIES $12.94 JPMORGAN CHASE BANK MONOPRICE- CABLES $364.98 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 JPMORGAN CHASE BANK SHI INTL -SOFTWARE $507.57 JPMORGAN CHASE BANK SHI INTL -LIC FEE $275.43 GEN INFORMATION TECH -Total $4,113.52 JPMORGAN CHASE BANK AMER PARKING -FEE $6.50 JPMORGAN CHASE BANK BEST BUY -TV $1,089.96 JPMORGAN CHASE BANK CORNERSTONE- LIGHTING $168.87 JPMORGAN CHASE BANK EMPLOYEE RECOG $25.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES $33.01 C Fund O1 Actual Claims List - 12/03/19 Vendor Name GENERAL JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount LODGING EXPENSE $189.45 MEETING EXPENSE $200.00 MONOPRICE -TV MOUNT $27.80 OK BAR ASSPC -DUES $275.00 OWASSO CHAMBER -FEES $340.00 PINS 4- KEYCHAINS $51.38 ROCHESTER - SUPPLIES $34.94 SAMS- MEETING EXP $8.30 SAMS -SPEC PROJ $74.90 SAMS- SUPPLIES $8.98 TULSA BAR ASSOC -DUES $150.00 USPS - POSTAGE $63.25 WALMART -PAINT $15.00 GEN MANAGERIAL -Total $2,762.34 FELKINS ENTERPRISES, LLC PLEA FORMS $225.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES $5.99 JPMORGAN CHASE BANK SAMS - SUPPLIES $8.09 JPMORGAN CHASE BANK TRAVEL EXPENSE $17.50 GEN MUNICIPAL COURT -Total $256.58 CITY OF OWASSO WATER $11,803.05 FREDRICK COSTIN JR MOWING $994.00 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $60.00 JPMORGAN CHASE BANK ATWOODS -BOOTS $100.00 JPMORGAN CHASE BANK ATWOODS- GLOVES $12.99 JPMORGAN CHASE BANK CORNERSTONE- SPRAYER $18.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $66.04 PROTECTION ONE ALARM MONITORING PARKS OFFICES SECURITY SY $73.94 INC ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE $339.07 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $66.48 VERDIGRIS VALLEY ELECTRIC COOP PARKS OFFICE ELECTRIC $54.15 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK WATER $567.60 GEN PARKS -Total $14,156.31 JPMORGAN CHASE BANK AMAZON- SUPPLIES $299.99 JPMORGAN CHASE BANK LANGUAGE LINE -SVC $369.49 JPMORGAN CHASE BANK LOCKE -LIGHT $34.82 JPMORGAN CHASE BANK SAMS- PRISON BOARD $72.90 JPMORGAN CHASE BANK SAMS- SUPPLIES $149.98 JPMORGAN CHASE BANK SIRCHIE- PRISON BOARD $57.54 JPMORGAN CHASE BANK VISTA.COM- PROFRECH $4,953.00 JPMORGAN CHASE BANK WATERSTONE - CLEANING $73.35 M Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN POLICE COMMUNICATIONS -Total REPAIRS $6,011.07 ENABLEPOINT INC SOFTWARE $5,400.00 GEN POLICE SERVICES -Total COX - INTERNET $5,400.00 CINTAS CORPORATION FIRST AID SUPPLIES $60.78 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $108.56 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT $410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT. $216.25 SPOK, INC. PAGER USE $62.72 UNIFIRST HOLDINGS LP UNIFORM SERVICE $205.52 GEN STORMWATER -Total $1,063.83 DALE & LEES SERVICE, INC REPAIRS $332.00 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $208.00 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS $328.07 JPMORGAN CHASE BANK LOCKE- FILTERS $49.30 JPMORGAN CHASE BANK LOCKE -FOIL TAPE $14.94 JPMORGAN CHASE BANK LOCKE -LIGHT $6.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $39.96 JPMORGAN CHASE BANK LOWES -TOOLS $89.98 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 JPMORGAN CHASE BANK SAMS -MEMB FEE $40.00 JPMORGAN CHASE BANK SAMS -PROP SVC $49.01 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.18 JPMORGAN CHASE BANK SHI INTL -LIC FEE $275.43 STEPHEN R GRINTER REPL HVAC UNIT $6,000.00 TREASURER PETTY CASH VEHICLE TAG $44.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $23.60 GEN SUPPORT SERVICES -Total $7,643.52 TREASURER PETTY CASH CC REFUND - BISCHOFF $50.00 TREASURER PETTY CASH CC REFUND- BROADDRICK $50.00 TREASURER PETTY CASH CC REFUND - BRYANT $50.00 TREASURER PETTY CASH CC REFUND- CERRITO $50.00 TREASURER PETTY CASH CC REFUND -LYON $100.00 TREASURER PETTY CASH CC REFUND - NEELEY $50.00 TREASURER PETTY CASH CC REFUND -SMITH $100.00 GENERAL -Total $450.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $23.94 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $324.05 JPMORGAN CHASE BANK LOWES- RETURN ($50.96) JPMORGAN CHASE BANK LOWES- SUPPLIES $174,13 5 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment $25,766.24 21 E -911 Amount 01 GENERAL GF -DOG PARK -Total $244.83 $471,16 GENERAL -Total AT &T -E911 MAPPING FEE $65,183.92 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ADVANCE - COOLANT $18.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $210.84 JPMORGAN CHASE BANK FULLTERSON- OXYGEN $47.00 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $283.72 JPMORGAN CHASE BANK MICROSOFT -AMB ADAPT $359.94 JPMORGAN CHASE BANK SUMMIT - REPAIR $2,502.60 JPMORGAN CHASE BANK ZOLL -EPCR WARRANTY $13,891.00 MEDICLAIMS INC BILLING SERVICES $8,452.15 AMBULANCE -Total JPMORGAN CHASE BANK $25,766.24 AMBULANCE SERVICE -Total $25,766.24 21 E -911 COX COMMUNICATIONS MO SVC FEES T -1 CIRCUITS $244.83 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK AT &T -E911 MAPPING FEE $355.35 E911 COMMUNICATIONS -Total UNIFORM SERVICE $600.18 E -911 -Total UNITED STATES CELLULAR CORPORATION PW CELL PHONES $600.18 25 HOTEL TAX JPMORGAN CHASE BANK MEETING EXPENSE $376.53 STORMWATER MANAGEMENT JPMORGAN CHASE BANK SOUTHWEST- AIRFARE $443.20 35 PARK DEVELOPMENT STREET DECOR INC NEW HOLIDAY BANNERS $6,200.00 9 HOTEL TAX ECON DEV -Total $7,019,73 HOTELTAX -Total $7,019.73 27 STORMWATER MANAGEMENT LOT MAINTENANCE OF OKLAHOMA, INC. MOWING & TRIMMING $823.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $2.31 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $31.66 STORMWATER-STORMWATER -Total $856.99 STORMWATER MANAGEMENT -Total $856.99 35 PARK DEVELOPMENT JPMORGAN CHASE BANK CORNERSTONE -KEYS $31.64 JPMORGAN CHASE BANK HOME DEPOT -TRASH CANS $134.91 JPMORGAN CHASE BANK LOWES -PAINT $71.76 JPMORGAN CHASE BANK SWANK -LIC FEE $300.00 PARK DEV REDBUD PARK -Total $538.31 PARK DEVELOPMENT -Total $538.31 37 SALES TAX FIRE CITY OF OWASSO WATER $220.50 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $543.74 JPMORGAN CHASE BANK ACCURATE - SERVICE $25.50 JPMORGAN CHASE BANK AIR COMP SPLY- REPAIR $74.19 JPMORGAN CHASE BANK AMAZON - BATTERIES $175.00 JPMORGAN CHASE BANK AMAZON -CORDS $35.90 JPMORGAN CHASE BANK AMAZON- UNIFORMS $119.95 9 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK CONRAD- REPAIR $556.36 JPMORGAN CHASE BANK CORNERSTONE - EQUIPMENT $5198 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $20.86 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $220.00 JPMORGAN CHASE BANK EXCELLENCE - WINDOW COV $721.30 JPMORGAN CHASE BANK FIRE PROTEC PUB -MANUA $99.45 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $22.06 JPMORGAN CHASE BANK IAFC -MEMB FEE $122.50 JPMORGAN CHASE BANK LIGHTHOUSE -CAPS $1,036.70 JPMORGAN CHASE BANK LOCKE- FILTERS $16.16 JPMORGAN CHASE BANK LOCKE- FITTING $1.05 JPMORGAN CHASE BANK LODGING EXPENSE $380.34 JPMORGAN CHASE BANK MINERVA - CLEANING $382.45 JPMORGAN CHASE BANK MULLIN PLUMBING -SVC $261.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $269.99 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($663.92) JPMORGAN CHASE BANK OK STATE FIRE -MEMB FE $3,584.00 JPMORGAN CHASE BANK OREILLY -OIL DRY $28.47 JPMORGAN CHASE BANK OREILLY -PART $10.98 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $225.00 JPMORGAN CHASE BANK PAM DIST -EQUIP $139.00 JPMORGAN CHASE BANK QUIZS SVC - SERVICE $540.00 JPMORGAN CHASE BANK SAFEKIDS -CERT FEE $55.00 JPMORGAN CHASE BANK SIGNWORKS- UNIFORMS $143.88 JPMORGAN CHASE BANK TRAVEL EXPENSE $68.75 JPMORGAN CHASE BANK WALMART- SUPPLIES $44.21 TREASURER PETTY CASH PER DIEM- HOLLENBACK $41.25 TREASURER PETTY CASH PER DIEM -MASON $41.25 TREASURER PETTY CASH PER DIEM - VANTATTA $41.25 TREASURER PETTY CASH PER DIEM - VINYARD $169.31 TULSA WORLD CITY POSTINGS $23.04 SALES TAX FUND -FIRE -Total $9,850.45 SALES TAX FIRE - Total $9,850.45 38 SALES TAX POLICE AT &T MOBILITY PUBLIC SAFETY WIRELES $135.66 CITY OF OWASSO WATER $87.50 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $480.12 JASON KITCH FALL TUITION REIM $535.65 JPMORGAN CHASE BANK ACADEMY - UNIFORM $114.99 JPMORGAN CHASE BANK AMAZON- FIREARMS SUPPL $212.52 JPMORGAN CHASE BANK AMAZON -MEMB FEE $179.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $1,034.80 7 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK AMAZON- UNIFORM $409.90 JPMORGAN CHASE BANK AMER WASTE- RENTAL $109.54 JPMORGAN CHASE BANK AT YR SVC- RENTAL $160.00 JPMORGAN CHASE BANK BROWNELLS- SUPPLIES $415.77 JPMORGAN CHASE BANK EMBLEM- UNIFORM $861.05 JPMORGAN CHASE BANK FACEBOOK- ADVERT $135.00 JPMORGAN CHASE BANK GALLS - UNIFORM $767.07 JPMORGAN CHASE BANK HERITAGE - REPAIR $52.55 JPMORGAN CHASE BANK ]APE- TRAINING $395.00 JPMORGAN CHASE BANK IQ CAR WASH - SUPPLIES $16.00 JPMORGAN CHASE BANK LEADS -SVC PKG $4,728.00 JPMORGAN CHASE BANK LOWES- HARDWARE $4.68 JPMORGAN CHASE BANK MOUNTING SOL- SUPPLIES $63.15 JPMORGAN CHASE BANK MTM RECOG- UNIFORM $287.64 JPMORGAN CHASE BANK NRA- SAFETY MATERIALS $35.94 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $213.54 JPMORGAN CHASE BANK OREILLY -PARTS $177.28 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $90.00 JPMORGAN CHASE BANK REASORS - SUPPLIES $106.78 JPMORGAN CHASE BANK ROYAL CANIN- SUPPLIES $335.94 JPMORGAN CHASE BANK SAFARILAND -DRUG TEST $255.00 JPMORGAN CHASE BANK SAMS -MEMB FEE $100.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $597.60 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS $30.00 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES $89.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $5,834.09 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM I $796.95 JPMORGAN CHASE BANK SPYPOINT -SVC PLAN $324.00 JPMORGAN CHASE BANK TCC- TRAINING $198.00 JPMORGAN CHASE BANK TRAINING EXPENSE $89.99 JPMORGAN CHASE BANK TRAVEL EXPENSE $34.34 JPMORGAN CHASE BANK WALMART - SUPPLIES $12.46 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,585.62 JPMORGAN CHASE BANK WEBSTAURANT- SUPPLIES $17.82 JPMORGAN CHASE BANK ZIEGLER- AWARDS $150.00 JPMORGAN CHASE BANK ZORO- UNIFORM $88.05 SUMNERONE INC COPIER LEASE $574.20 SALES TAX FUND- POLICE -Total $22,923.18 SALES TAX POLICE -Total $22,923.18 39 SALES TAX STREETS KIMLEY -HORN AND ASSOCIATES INC ENGINEERING SERVICES - E $27,060.00 EAST 76TH ST SIGNAL STUDY - Total $27,060.00 Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS GRADE LINE CONSTRUCTION CONSTRUCTION SERVICES - F $30,848.50 FY19 STREET REHAB - Total $30,848.50 TULSA WORLD CITY POSTINGS $66.42 PLEASANTVIEW ST REPAIR -Total $66.42 CINTAS CORPORATION FIRST AID SUPPLIES $60.78 DULTMEIER SALES, LLC TRANSFER PUMP $1,498.56 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $108.56 HUTCHINSON SALT CO SALT $6,317.46 JPMORGAN CHASE BANK OWASSO CHAMBER -FEES $45.00 PINKLEY SALES MCCAIN CONTROLLER $10,352.00 SIGNALTEK INC TRAFFIC CONTROL $1,435.00 MAINTENAN SPOK, INC. PAGER USE $172.44 TULSA COUNTY HIGHWAY CONSTRUCTION ANCHORS /POSTS $1,224.40 UNIFIRST HOLDINGS LP UNIFORM SERVICE $390.87 SALES TAX FUND-STREETS -Total $21,605.07 SALES TAX STREETS - Total $79,579.99 40 CAPITAL IMPROVEMENTS GROUND ZERO ROOFING & ROOF $17,875.00 CONSTRUCTION CI- POLICE BLDG •Total $17,875.00 TULSA WORLD CITY POSTINGS $66.42 CIP ELM CREEKTRIB 5A -Total $66.42 DISPUTE RESOLUTION CONSULTANTS, INC MEDIATION $925.00 DOERNER, SAUNDERS, DANIEL & CONDEMNATION ACTION $4,977.26 DOERNER, SAUNDERS, DANIEL & QUIET TITLE ACTIONS $297.00 CIP GARN RD WIDE 106.116 -Total $6,199.26 JPMORGAN CHASE BANK MAGNETICMIC -VEH EQUIP $253.07 JPMORGAN CHASE BANK MEEKS -VEH UPFITTING $2,650.00 JPMORGAN CHASE BANK ULT VEH SOL- UPFITTING $315.00 CIP POLICE VEHICLES •Total $3,218,07 CAPITAL IMPROVEMENTS -Total $27,358.75 70 CITY GARAGE AT &T MOBILITY WIRELESS SERVICE $62.14 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $72.00 JPMORGAN CHASE BANK AMAZON -TOOLS $159.95 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $2,664.15 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $18.49 JPMORGAN CHASE BANK DANA SAFETY -PARTS $823.00 JPMORGAN CHASE BANK FIA -PARTS $164.18 JPMORGAN CHASE BANK GOODYEAR -TIRES $926.50 JPMORGAN CHASE BANK HESSELBEIN- WHEELS $520.00 M Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $76.00 JPMORGAN CHASE BANK INLAND TRUCK -AIR DRYE $670.03 JPMORGAN CHASE BANK JIM GLOVER -PARTS $1,566.41 JPMORGAN CHASE BANK LOCKE -PARTS $14.94 JPMORGAN CHASE BANK MARC MILLER - RETURN ($856.90) JPMORGAN CHASE BANK MYERS- SUPPLIES $118.49 JPMORGAN CHASE BANK NAPA -PARTS $162.32 JPMORGAN CHASE BANK OREILLY -PARTS $643.80 JPMORGAN CHASE BANK PAM DIST -PARTS $600.00 JPMORGAN CHASE BANK ROUTE 66 -PARTS $27.34 JPMORGAN CHASE BANK SAV ON- DECALS $200.00 JPMORGAN CHASE BANK SW TRAILERS -TARP $90.62 JPMORGAN CHASE BANK TRACTOR SPLY- SUPPLIES $39.99 JPMORGAN CHASE BANK UNITED FORD -PARTS $184.83 JPMORGAN CHASE BANK WELDON -AIR VALVES $52.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES $55.26 CITY GARAGE -Total $9,056.18 CITY GARAGE -Total $9,056.18 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $12,986.04 WORKERS' COMP SELF -INS -Total $12,986.04 WORKERS' COMP SELF -INS -Total $12,986.04 City Grand Total $261,719.96 10 sd REAL People -REAR acter�REAL COmmunlly TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Supplemental Appropriation - Public Service Company of Oklahoma Rebate DATE: November 27.2019 BACKGROUND: In late 2017, the final stages of design were completed for the renovation and expansion of the Owasso Police Department Headquarters Facility. As part of that design, architects placed particular emphasis on making the facility more energy efficient. In February 2018, bids were awarded for the renovation project, which included a complete replacement of the antiquated climate control equipment, a complete retrofitting of all lighting fixtures to LED and a number of other efficiency upgrades, such as lighting control timers, dimmers and motion sensors. In March 2018, the Owasso Police Department submitted an application to the Public Service Company of Oklahoma (PSO) Business Rebate Program for improvements in energy efficiency. On May 23, 2018, the application was accepted and the Owasso Police Department was pre - approved by PSO for participation in the program. Based on the scale of the renovation project and the intended efficiency upgrades, PSO provided a rough initial rebate estimate of approximately $4,300.00. As the renovation progressed through 2018 and 2019, invoices were submitted to PSO for the various energy efficiency upgrades. During that process, City staff was able to identify several pieces of mechanical equipment that were not noted on the original rebate estimate and invoices were subsequently submitted to PSO for addition of those items to the rebate application. On November 20, 2019, staff received notification from PSO that the final rebate tally had been calculated and issuance of a rebate had been approved in the amount of $29,315. RECOMMENDATION: Staff recommends acceptance of the rebate from PSO and approval of a budget amendment in the Police Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $29,315. TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Estates at Morrow Place DATE: November 27, 2019 BACKGROUND: The subject residential development is located approximately one - quarter mile north of East 116th Street North on North 129th East Avenue. Public infrastructure includes asphalt roads, sidewalks, stormwater, and sanitary sewer system improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed by the Public Works Department in November of 2019. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of the following public infrastructure improvements for the Estates at Morrow Place: asphalt roads, sidewalks, stormwater, and sanitary sewer system improvements. ATTACHMENTS: Location Map City Attorney bond approval letter and copy of bonds Washington County Rural Water 3 Letter of approval Estates at Morrow Place V = 586 ft Location Map 11/12/2019 This map may represents a visual display of related geographic information. Data provided hereon is not guarantee or acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. Farris, Earl From: Lombardi, Julie Sent: Tuesday, October 22, 2019 10:49 AM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Estates @ Morrow PI. Steven, At your request, I have reviewed three maintenance bonds far the Estates at Morrow Place. Each of the attorney -in- fact signatures is authorized, both sureties, Mid - Continent Casualty Company and Granite Re Inc., are licensed to do business In Oklahoma, and the amount of each of the bonds is well within each surety's underwriting limitation. Therefore, the bonds are approved. Julie Lombardi 7ulte Trout Lombardi City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: jlombardinacRyofowasso.com www.cityofowasso.com sd People • REAL Character • REAL Community From: Eaton, Steven Sent: Tuesday, October 22, 2019 10:31 AM To: Lombardi, Julie <JLombardi @CitvOfOwasso.com> Cc: Farris, Earl <efarrisCa CitvOfOwasso.com> Subject: Estates @ Morrow Pl. Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure inspector Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 1019510 KNOW ALL MEN BY THESE PRESENTS, That we A & A Asphalt, Inc. as Principal (Developer and Contractor), Mid - Continent Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Five Hundred Thirty Thousand, Nine Hundred and One Dollars and Forty Cents $530,901.40 ) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR alter final approval of the Estates at Morrow Place (Address 118th N and 129th, Owasso, OK ), a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED; March 18th, 2019 6 a G A—k. if 1— al Surety Attorney -in -Fact Z ICOMPANY`�'� INER X MID-CONT tY WLIGAS U.A,,'T. I 1437 SOUTH BOULDER, SUITE 200 - TULSA, OKLAHOMA 74119'-` i6*18-587-7211 - W'M-688- 126 3 -Z •bWKA OF ATT&N�Y KNOW ALL MEWSY THESE PRESENT jA�Ty,.Q!?.0PANY. a cqrporaij9rr,or9q4jzqd and existing 4VAt'. . ,.- #� IndIvIda 'dhj�blv rjue of the is w*s -a 1--cle; constitute akq filRlhii eilibnorporson3_4 a y no id atrorney-16.1461�, IN. g6d A th morX.@noneIsrVmr&d;,Itg. 1 966 its name, PU66!,4ng1(j aztqNxeoute on Uhalt-pl, , OWCompany, ad�liurlij any and all bonds, undirtakliIge einicl6onkaots of suretyship, or 66Wwrittan obligations In the nature thereof. Amanda App6gate, James* Beavers, Heather Bryson, Terry D. Cupp, Kylle Proffitt and Sharon Sappington, all of BROKEN ARROW, OK -,q " .:-JN WITNESS WHEREOF, the-MID-CONTINENT,GASPAUTY COMPANY �raaonts to be �jgrteci,arrd:g!tested by its apprrq�rtato, officers qid,jls� orp�.rit8:s4�il hereunto .z 04 "c' dpi SEAL 110 , gtl n Q REAL 'ENTcA IF BOX t5 tmpVy J_ It 'N` Mllj P.0 IN 9UM, TY 0 OOMPANY, ATT ST pa- Ini 1AOH Y, Setrettjy* ycs TODWRAMTA QE PRz5IDEN 2.Q1 9,3- befor Me personally S' auly�dwcib, deposes iniq:aA ma, that 9 . 0 1 In . . 9a lha� $'&a ies to' jpydescribed In aid ftiolh 4x�qpiid the a knows 0 _p Instrument Is such corporate soul; that It was so affixed by authoflty ofherlhls office thereto by like authority, Az 1STATE.OF OKLAHOMA Q N COUNTY OF TULSA .Art •'9149 resolutloAp. 9dkrpt44jbyItq#' §pard of ThIsPowerotAtIcYneylsoranted byauthqrItQfth'gfq1I�V j ,,M5r; z� w 6M ��..byunanfmou� dprtae�j dated Si V��F Q, P : - ..." RESOLVED: That the President, the Executive Vice President, the several Senior Vice Presidents and Vice Presidents or anyone of them, reby Is aulhorizetl, from time to time, to appoint one or more Attorneys- Io-Fact to execute on behalf o(the Company, as surety, any and all 6 Miles and the me under the By -Laws of said Commamt, and that afhe started his name the Company May be affixed by ree"'m""'o any power of attorney undertaking, contract of a', nature tl�ere f 6u suretyaht o a a a 0 In Me the Company as the origmyl a 0 0 a 61_ other rw" nV 1 '0 "i n .. I of the �omp ny III fit !r � 6 p�f uo 0 Jf _,; , r,e. inil affect as th rfixed "k3-- CERTIFICATION IMI,, W., Id a4b 'diltl(Vil'i"atthe foreqolni�oj R4q ter 'Picany, do 5,2009 hale 6v$ed and are or lifid affect. 4, Signed and sealed this J 9day of SHARON HACKL Secretary If A X dpi SEAL Y", n Al '� 0113 IF BOX t5 tmpVy IMI,, W., Id a4b 'diltl(Vil'i"atthe foreqolni�oj R4q ter 'Picany, do 5,2009 hale 6v$ed and are or lifid affect. 4, Signed and sealed this J 9day of SHARON HACKL Secretary If t. &.1. ASP"HALT P.O. Sox 1323 Broken Arrow, OK 74013 -1323 Phone: (918) 486 -1204 — Fax (918) 486 -1205 February 28". 2019 Thad Yearga)n S +IC Commercial Construction, LLC 12150 E. 961, St. N., Ste, 200 Owasso, OIL 74055 Project — Estates at Morrow Place Dear.b& Yeargain, A & A Asphalt's prices for this project are below as well as any incluslons /exclusions: Description Quantity Unit Unit Price Extension 6 "'Concrete Curb & Gutter (6,5" Thick Gutter 10,534 LP $13,10 $137,995.40 6" Concrete Curb & Gutter (8" Thick Glitter 562 LF $13.95 $7,839.90 Valle Gutter 400 Lr $19.00 312AGO10 6" 4000 PSI Dowel Jointed Concrete Pavement 646 SY $54,00 $34,884.00 he A Asphalt 4.5" T 14,146 SY $14.40 $203,702.40 6" eAAs halt 450 SY $20,40 $9,180.00 2" Type B Inset Asphalt 14,596 SY $8.20 $119,687.20 Solid Slab Sodding (3.5' Strip behind Curb 4,005 SY $2.50 $10,012.50 Bending 1 LS $'10,200.00 $10200.00 Total 0' 591,19 . th© - Utility adjustments to grade (besides inlets), testing fine grading, curb backfiH and surveying are excluded. - Asphalt price )s based on the ODOT Price Adjustment for Asphalt Binder special provision and the price will be adjusted accordingly when there is a change of +/ -31/0 in the index (December 2018 Index is $490,00/ton, adjusted to February 2019 Index of $462,50/ton). - If needing A &A Asphalt to saw along N. 129th E, Ave. at the twin lane and entrance, please add $800.00 to the quote, if needed, manholes adjusted to grade In pavement will be billed $840,00 /ea & water valves adjusted to grade in pavement will be billed at $630.00 /ea. \ n c �v� CB -'-,0 p o.) � o 'Jd Chris Sanders, PE X53 Please let me know if you havc any questions regarding thia quote, 0 , Thank you, G, lA , . ( 0 D r�pJ. kkanite Re, Inc. Bond# GR45615 MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS, That We, the undersigned Developer's Paving Company, LLC , as Principal and Granite Re, Inc., a corporation organized tinder the laws of the State of Oklahoma and duty authorized to do business in the State of Oklahoma, as Surety, are held and firmly bound unto: City of Owasso in the Pella[ sum of * * ** Two Hundred Seventy -Seven Thousand, Nine Hundred Fifteen Dollars and Pony -Three Cents * * *+ ($ 277,915.43 ) Dollars, for the payment of which well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. Signed this 17th day of October 2019 THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That whereas, the above named Principal did on the 20th day of February 2019 enter into a contract with the Morrow Place Development, Inc. Snnioa Sow W sum: SSIM s m Mom�w Plaro for: AND, WHEREAS, the specifications of said construction contract provide that upon final acceptance by Obligee said Principal shall furnish a maintenance bond for the sum amounting to * ** *One Hundred * * ** Percent in t 0o of the contract price, and to remnin in fill force and effect for the period of Two (2 ) year(s) from the date of acceptance, as therein stated in said specifications; the said work having been duty accepted by said obligee. NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall make good all defects appearing in the work performed by Principal due to faulty workmanship or materials which may develop during the period of Two (2 ) year(s) from the date of completion and final acceptance of said work, l n th) obligation shall be void; otherwise to remain in fill force and effect. Developer's Paving 90/nhpany, LL . Principal JJ�� Titlel"Pl1Lioi1m ' I (Yl-____ -� _ Gran to Re Inc Surety BY:— �L?`���1�L�'Y1Ld1�GJ Amy Lambert GR070944 kitomey -in -Fact GRANITE RE, INC. GENERAL POWER OF ATPORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDAJ. SMITH - HUNTER its true and lawful Attorney- In- Fact(s) for the following purposes, to wit: To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; SHANNON NICHOLAS; VICKYJARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDA). SMITH - HUNTER may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC, has caused this instrument to be sealed with Its corporate seal, duty attested by the signatures of its President and Secretary(Treasurer, this 20 day of November, 2017. s s n L Kenneth D, Whittington, President STATE OF OKLAHOMA ) a..*' ,ellAw 55: � — COUNTY OF OKLAHOMA ) Kyle P. McDonald, Treasurer On this 2.Q day of November, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer or said Company, with both of whom I am personally acquainted, who being by me severaliyduly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the 5ecretary/Treasurer of GRANITE RE, INC., tile corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and SecretarylTreasurer, respectively, of the Company. J`yn.crV. My Commission Expires: August 8, 2021 �• " "�' Commission 77:01013257 �' +er,,,;sF� Notar -Pubitc GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary /Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of tile Board of Directors of Granite Re, Inc, and that said Power of Attorney has not been revoked and Is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -in -Fact or under other appropriate tides with authority to execute on behalf of the company fidellty and surety bonds and other documents of similar character issued by the Company in the course of Its business. On any instrument making or evidencing such appointment, the signatures may be affixed by fauimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking.* IN WITNESS WHEREOF th . u dersigned has subscrjiled this Certificate and affixed the corporate seal of the Corporation this --��? day of _ - -- , 20jl S REAL /ter °v "' Kyle P. P. Mc ary/Treasurer GROBOO -1 Estates at Morrow Place Sanitary Sewer Description qty. Units Unit Cost Total Cost Type "A" Agg. Rase at Road Crossings 327 TN $ 32,29 $ 10,560.12 8" SDR -26 (0 -300) 1+035 LF $ 23.71 $ 24,544,11 8" SDR 35 (0- 300) 4,068 LF $ 22.25 $ 90,506.84 4" Service 74 EA $ 675.35 $ 49,975.96 Connect to Existing Stub -Out 6 EA $ 1,106JO $ 6,638:60 4' Manhole installed w /Ext, Coating (8.1' AVg,) 35 EA $ 2,630,29 $ 92,089.99 4' Drop Manhole Installed w /Ext. Coating (10.25' Avg,) 3 EA $ 3,63182 $ 3,631.82 Total: $ 277,515.43 Granite Re, Inc. Bond# GR45616 MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS, That We, the undersigned Devoloper's Paving Company, LLC , as Principal and Granite Re, Inc., a corporation organized under the laws of the State of Oklahoma and duly authorized to do business in the State of Oklahoma, as Surety, are held and futnly bound unto: City of Owasso in the penal sum of * * ** Four Hundred Sixty -Seven Thousand, Six Hundred Seventy-Six Dollars and Forty -Seven Cents * #*+ ($ 467,676.47 )Dollars, for the payment of which well and holy to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successes, and assigns. Signed this 18th day of October 2019 TI[E CONDITION OF THE ABOVE OBLIGATION IS SUCH, That whereas, the above named Principal did on the 20th day of February 2019 enter into a contract with the Morrow Place Development, Inc. stnm swj r to suns astut" ur Muvuw Piunu ro•: AND, WHEREAS, the specifications of said construction contract provide that upon final acceptance by Obligee said Principal shall furnish a maintenance bond for tho sum amounting to * ** *One Hundred * *** percent (_ t —00'/.) of the contract price, and to remain in fill force and effect for the period of Two (2I year(s) from the date of acceptance, as therein stated in said specifications; the said work having been duty accepted by said obligee. NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall make good all defects appearing in the work performed by Principal due to faulty worlananship or materials which may develop dining the period of Two (2. ) year(s) from the date of completion and final acceptance of said work, then us obh ation shall be void; otherwise to remain in fill force and effect. Developer's Paving Con any, LLC Principal Title N& Bi. g66 rn(Le-y' Granite Re, Inc. Suety 1 Amy Lambert .Attorney -in -Fact GR0709-24 GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents; That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDAJ, SMITH - HUNTER Its true and lawful Atterney- In- Fact(s) for the following purposes, to wit: To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth In the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which is hereto annexed and made a part of this Power of Attorney, and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW; AMANDAJ. SMITH - HUNTER may lawfully do in the premises by virtue of these presents. - In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be scaled with Its corporate seal, duly attested by the signatures of Its President and Secretary/Treasurer, this 2" day of November, 2017. Kenneth D. Whittington, President STATE OF OKLAHOMA ) J SS: COUNTY OF OKLAHOMA) Kyle P. McDonald, Treasurer On this 2nd day of November, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary /Treasurer of said Company, with both of whom 1 am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth 0, Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order of the Board of Directors of said corporation, and that they signed theft name thereto by like order as President and Secretary)Treasurer, respectively, of the Company. My Commission Expires: 1 5a August 8, 2027 Commission #; 01013257 Nota -Public r� GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now In full force and effect. °RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -in -fact or under other appropriate tides with authority to execute on behalf of the company fidelity and surety bonds and other documents or similar character Issued by the Company in the course of Its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the valldlly of any such Instrument or undertaking.` IN , f�E15S WHEREOF thh,�- ufrdersigned has sub crlbed this Certificate and affixed the corporate seal of the Corporation this _�_'_daYof_1GSL!V- -,20_G �m.wy ./ Z� //I/Lr� 4. 0 Kyle P. McDonald, Secretary /Treasurer GRO800 -1 Estates at Morrow Place Storm Sewer Description Qty Units Unit Cost Total Cost Type "A" Agg. Base at Road Crossings 997 TN $ 31,98 $ 31,879.52 18" RCP Class III (0 -300) 80 LF $ 37J3 $ 3,018.03 24" RCP Class III (0 -300) 104 IF $ 45,15 $ 4,696.01 36" RCP Class 111 (6 -200) 32 LF $ 73.29 $ 2,345.25 4' Manhole Installed (0 -61) 2 EA $' 2,333,30 $ 4,666,61 5' Manhole installed (04) 2 EA $ 3,234,88 $ 6,469.76 Des. 2 C.1• Complete (4,56' Avg,) 2 EA $ 3,428,24 $ 6,856.49 Des. 3 C.I. Complete (3,71' Avg.) 1 EA $ 4,188.78 $ 4,188.78 15" HDPE (0 -300) 120 LF $ 25.60 $ 3,071,56 18" HDPE (0 -300) 260 LF $ 29,05 $ 8,133.79 24" HDPE (0 -300) 4$0 LF $ 37.89 $ 18,189.41 30" HDPE (0 -300) 640 LF $ 47.85 $ 30,621,71 42" HDPE (0 -300) 160 LF $ 68.02 $ 10,882,54 Des. 6 C.I. Complete (4,16' Aug.) 1 EA $ 7,522.82 $ 7,522,82 Des, 2 Curb Inllet w /AMH (S,S' Avg.) 2 EA $ 5,862.90 $ 11,725.80 Des. 3 Curb Inllet w /AMH (4.39' Avg.) 1 EA $ 7,702.41 $ 7,702,41 Des, 4 Curb Inllet w /AMH (3,63' Avg,) 2 EA $ 6,927,04 $ 13,855,67 Des. 6 Curb Inllet w /AMH (5.17' Avg.) 3 FA $ 16,233.83 $ 48,701.48 12" Rip Rap 2' Deep w /Fabric 50 SY $ 97.84 $ 4,892.24 Inlet Protection Bags 12 EA $ 522.47 $ 6,26958 19" x 30" Ellip: RCP (0 -200) 1,560 LF $ 76.98 $ 120,083,66 8'x4' Junction Box Complete 1 EA $ 5,491,91 $ 5,491.91 19 "x30" DBL B134 End Section 4 EA $ 8,564,03 $ 34,256,12 4'.Concrete Flume Reinforced 44 3,243 SF $ 15.46 $ 50,127.65 15. "Slopewall w /Dissipators 1 EA $ 2,683.87 $ 3,683.87 24" Slopewall w /Dissipators 1 EA $ 3,366.53 $ 3,366.59 30" Slopewall w /Dissipators 1 EA $ 4,305.29 $ 4,305.29 42" Slopewall W/Dissipators 1 EA $ 5,526,85 $ 5,526.85 Dbl.18" Slopewall w /Dissipators 1 EA $ 6,145.15 $ 6,145.15 Total: $ 467,676.47 Rural Water District No. 3 Washington County, Oklahoma 17227 N. 1291h E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070 Ph. (918) 371 -2055 a Fax (918) 371 -3864 a TRS 711 October 30, 2019 City of Owasso Attn: Mi,. Earl Farris, Project Administrator P 0 Box 180 Owasso, OK 74055 FAX 272 -4996 efarris@CityOfOwasso.com Dear Sirs: The water line inf)•ast)ucture in Estates at Morrow Place has been tested and meets all requirements for acceptance by Washington Co. Rural Water District #3. Sincerely, //a ` 0M� % Jerry District �il Manager In accordance with Federal law and U.S. Department of Agriculture poiRy, this Institution is prohibited from discriminating on the basis of race, color, national origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs). To file a complaint of discrimination, vulte USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W„ Washington, D.C., 20250-9410 or tail (800) 795 -3272 (volce) or (202) 720-6302 (TDD). s� REAL People •REAL CM1aracter •REAL Lommunity TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: FireBlast Global, Inc. Final Payment DATE: November 27, 2019 BACKGROUND: On February 6, 2018, City Council awarded the bid for Liquefied Petroleum Gas (LPG) fire training props to FireBlast Global, Inc. of Corona, California, in the amount of $ 2,380,371.00. PROJECT: Once the general contractor was finished with construction of the Public Safety Training Complex structures in May of 2019, FireBlast Global mobilized for the installation of LPG fire props within the facility. Staff coordinated with FireBlast Global during the installation process and reviewed the project for quality, along with adherence to the specified criteria. After installation of the fire props was completed, FireBlast Global conducted training sessions to familiarize fire department staff with the operation of the fire prop system. Staff operationally function tested each control system, safety devices and individual fire props. Staff has determined that FireBlast Global has satisfied all requirements of the contract RECOMMENDATION: Staff recommends acceptance of the LPG live fire training props and authorization for final payment to FireBlast Global, Inc. of Corona, California, in the amount of $476,074.20. ATTACHMENT: Final Invoice 0) FIRE ',LAST c�cet L 545 Monica Circle Corona, CA 92880 Phone: (951) 277 -8319 PO Number: CONTRACT Bill To: C005010 Owasso Fire Department Mark Stuckey 8901 N. Garrett Road Owasso, OK 74055 SALES INVOICE Invoice Number Order Number: Invoice Date: Payment Terms Due Date: Page: S1002464 S0002079 10/13/2019 Due on Delivery 10/13/2019 1 Ship To: Owasso Fire Department Mark Atuckey 8901 N. Garrett Road Owasso, OK 74055 Item Number Description UOM Schedule of Values - Final Payment EA Item #5 - Installation Complete Item #6 - Operational Instruction /Acceptance WE VALUE YOUR BUSINESS. THANK YOU FOR YOUR ORDER! PLEASE REMIT PAYMENT TO: Fireblast Global Inc. 545 Monica Circle Corona, CA 92880 1.0 Subtotal: Unit Price Total Price 476,074.20 476,074.20 476,074.20 Total: 476,074.20 All amounts are in US Dollars OLP�Pla-R'MLChamcter-R. CDmmunl� TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition for East 116th Street North Widening Project from Garnett Road to North 129th East Avenue DATE: November 27, 2019 BACKGROUND: City staff is currently involved in the acquisition of right -of -way and easements for the East 116th Street North Widening Project from Garnett Road to North 129th East Avenue. Negotiations with Roger and Connie Price for the purchase of 7,177.50 square feet of right -of -way, as well as damages at 12520 East l 16th Street North, have been successfully completed and staff is seeking City Council authorization to purchase the land and compensate for damages. DESCRIPTION /PURCHASE PRICE: The offer for the right -of -way is $6.50 per square foot, for a purchase price of $46,653.75. In addition, staff negotiated compensation for damages in the amount of $13,168.75 for a total offer of $59,822.50. FUNDING: Funding for this purchase is included in the project from the Vision Recapture Fund. RECOMMENDATION: Staff recommends authorization for payment $59,822.50, for the acquisition of right -of -way, damages at 12520 East l 16th Street North. ATTACHMENTS: Site Map Agreement Letter to Roger and Connie Price, in the amount of temporary easement, and compensation for Land Acquisition - East 116 Street North Roadway Improvements 1" = 225 ft Price Parcel 11122/2019 1 M This map may represents a visual disp!av of related ^geographic information. Dal provided hereon is no: guarmeeor acutual field ccnditions_To to sure o` ccmp!ete axurac_r, please ccntactthe responsible stagy for most up-to-da,e information. November 20, 2019 Roger & Connie Price 12520 East I I 61 Street North Collinsville, OIC 74021 RE: City of Owasso 116 °i North Road Widening Project Parcel 8 Dear Mr. & Mrs. Price: Terra Acquisition Services is working under Contract with the City of Owasso to acquire the right of way and easements for improving I I 61 Street. After negotiations, the City of Owasso will increase their offer to the amount of $59.822.50 for the needed right of way and easements for this project. This offer reflects the 7,177.50 s.f, of right of way and 333.00 s.f, of temporary easement. This amount also includes damages of $13,168.75 for the septic system. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. I look forward to meeting with you to discuss the project and please feel free to contact me at 918- 605 -1436. Sincerely, 40JL0-- Mike Craddock Terra Acquisition Services T V w /� Agreed to: V (\ mike ®terraacquisition.com • 918.605.1436 • 8458 S. College Avenue • Tulsa, OK 74137 0-P, P"� � - 5.- V TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: White Vinyl Fence Bid Award DATE: November 27. 2019 BACKGROUND: The current Oklahoma Department of Transportation chain link and barbed wire fencing which runs along the east service road (between the service road and US 169) from East 86th Street North to East 901h Street North, is in poor condition and needs to be replaced. Staff is proposing to replace the existing fence with four rail white vinyl fence to match the vinyl fence currently in place along US 169. The new fencing will be maintained by City personnel and will add to the aesthetics along the City of Owasso / US 169 corridor. BID ADVERTISEMENT: The bid advertisement for vinyl fence installation which includes removal and disposal of the old wire fencing was published in October and November of 2019, in accordance with state law. Bids were opened on November 20, 2019, with one (1) qualified bidder. Stronghand LLC, of Broken Arrow, Oklahoma, was determined to be the lowest qualified bidder. Even though a single bid was received for this proposed project, staff recommends proceeding with the bid award based on recent project costs related to North 1371h East Avenue Realignment project and the current engineering estimate. Bidder Total Bid Stronghand, LLC $38,505.00 Engineers Estimate $37,000.00 FUNDING: Funding for this project is available in the FY 2020 Street Division Budget. RECOMMENDATION: Staff recommends awarding the bid to Stronghand LLC, of Broken Arrow, Oklahoma, in the amount of $38,505.00 and authorization for the Mayor to execute the necessary documents. ATTACHMENTS: Location Map Agreement ._._ 4 .1 9 ' t r<<,. White Vinyl Fence Installation Project I !I • 7 N •' r 7i 1t Hibdon Tres 1. E 90th Street North Locke Supp Owasso Expressway Sonic ' �11 ti • �1i C _.t+g.•�. �� East 36th Street North _ - J M Ins 4. M� � _ 1" = 752 ft Location Map 09/05/2019 7 M I This map may rep resents a visual display, of related geographic information. Data provided here on is not guarantee of acutual held conditions. To be sure of complete accuracy, please contact the responsible staff for most up to date information. SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 3`d day of December, 2019, by and between the CITY OF OWASSO, OKLAHOMA (hereinafter called OWNER) and Stronghand LLC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: FY 2019 - 2020 WHITE VINYL FENCE INSTALLATION PROJECT CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as furnishing materials and placing as specified, multi- polymer pavement marking that includes approximately Removal of existing wire fencing including removal of all fence post and installation of 4 rail while vinyl fencing (SEE DETAIL) in drawings and contract documents. ARTICLE 2. DEPARTMENT The project has been assigned by OWNER to the responsible City Department. The Department Director, or his /her duly authorized representative, who is hereinafter called PROJECT MANAGER, will assume all duties and responsibilities and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within forty five (45) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within sixty (60) calendar days from the date of Notice to Proceed, which will be on or before 2020. 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss 0510 00300 - Page I of I 1 suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract Amount is Thirty eight thousand five hundred and five dollars and 00 /100 ($31.505.001 ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. 0510 003100 - Page 2 of l 1 ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the AGREEMENT 0510 00300 - Page 3 of I I Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for two (2) years after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages I to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non- Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 0510 00300 - Page 4 of I I 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Special Provisions for Traffic Striping (Section 00910) 7.21 Project Drawings, consisting of Sheets 1 to 12, inclusive. 7.22 Addendum Numbers to . inclusive. No Addendums. 7.23 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.24 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, 0510 00300 - Page 5 of I I successes, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate. One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on December 3, 2019. OWNER: CITY OF OWASSO, OK CONTRACTOR: 171 Chris Kelley, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM & CONTENT: Julie Trout Lombardi, City Attorney Address for giving notices: 200 South Main Owasso, OK 74055 C (SEAL) AGREEMENT 0510 00300 - Page 6 of 1 I REAL Peo01e -REALC otter -REAL Cammunl�y TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Approval of Settlement Agreement and Authorization for Payment of Additional Settlement Monies in Condemnation Matter with Robert and Petra Dodd. DATE: November 27, 2019 BACKGROUND: This is a condemnation matter filed by the City of Owasso against Robert Dodd and Petra Catherina Dodd, Trustees of the Robert Dodd and Petra Catherina Dodd Revocable Living Trust, to obtain property deemed necessary for the Garnett Widening Project from 106th Street North to 116th Street North. The subject property is located at 10920 North Garnett Road. The City of Owasso and the landowners attended voluntary mediation on November 14, 2019, at Dispute Resolution Consultants in Tulsa, Oklahoma. The mediator was Daniel Boudreau, a former judge in the District Court of Tulsa County and a former justice on the Supreme Court of Oklahoma. Judge Boudreau has served as mediator in several matters previously involving the City of Owasso, and has consistently given excellent advice and guidance. Full settlement authority was given to the City Manager, Warren Lehr, prior to mediation through Resolution 2019 -21 approved on November 5, 2019. Following several hours of mediation, a settlement in the amount of $200,000 was reached by the parties. The settlement includes the Commissioners' Award of $154,000 previously deposited by the City with the Court to gain access to the land. Therefore, the City will pay the landowners an additional $46,000 in settlement of this matter. Staff believes this is a favorable settlement in light of the City's potential exposure if this matter were to be resolved by jury trial. A jury could potentially award much higher damages for the land, and, if the amount of the jury award should exceed the Commissioners' Award by 10% or more, the City could be liable for the landowners' attorney fees. Staff estimates such fees would easily approach $100,000. RECOMMENDATION: Staff recommends the City Council approve the proposed settlement in the amount of $200,000, inclusive of the Commissioners' Award, and further authorize additional payment of $46,000 in settlement to Robert Dodd and Petra Catherina Dodd as Trustees of the Robert Dodd and Petra Catherina Dodd Revocable Living Trust. ATTACHMENT: Mediation Settlement Agreement dated November 14, 2019 MEDIATION AGREEMENT CASE: , r-Y °J i f✓ t J S G : t The undersighed, having negotiated and participated in mediation on the below date, agree as follows: During all the proceedings held in the mediation session, our respective counsel has represented us and they have consulted with us and reviewed this Agreement and its terms before execution. We acknowledge that during mediation, the mediator, \y has not rendered legal advice, legal counsel, or perfor ed any legal service to anyone connected to this settlement. We intend this Agreement to be legally binding and an enforceable settlement contract that was the result of negotiation and compromise. WP fllrfhPr Parao that- AA- I /We voluntarily enter into this agreement after havipg read and understood its terms and conditions. f DATED this day of L/ 1) c 0 ,AV`' 2019 di CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11123119 Department Payroll_ Expenses Total Expenses 105 Municipal Court 6,258.79 7,301.06 110 Managerial 21,681.31 25,816.83 120 Finance 20,352.13 24,572.58 130 Human Resources 9,505.59 11,477.97 160 Community Development 16,038.99 19,360.81 170 Engineering 19,121.41 23,063.41 175 Information Systems 15,158.14 18,321.65 181 Support Services 9,162.37 10,944.96 190 Cemetery 1,308.86 1,582.02 201 Police Grant Overtime 368.16 373.17 215 Central Dispatch 23,831.53 28,667.20 221 Animal Control 3,875.30 4,600.56 250 Fire Safer Grant 26,273.66 31,452.69 280 Emergency Preparedness 2,189.94 2,646.98 370 Stormwater /ROW Maint. 5,619.42 6,803.38 515 Park Maintenance 7,527.36 9,032.09 520 Culture /Recreation 9,676.94 11,671.87 550 Community- Senior Center 5,901.62 6,768.38 580 Historical Museum 671.20 754.42 710 Economic Development 3,778.71 4,567.33 General Fund Total 208,301.43 249,779.36 185 Garage Fund Total 7,477.95 9,030.87 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 167,733.95 199,435.39 201 Police Fund 38 Total 167,328.87 197,237.26 300 Streets Fund 39 Total 17,442.48 21,068.61 370 Stormwater Fund 27 Total 2,618.19 3,164.59 150 Worker's Compensation Total 1,509.60 1,824.66 720 Strong Neighborhoods Total 4,669.31 5,517.42 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/26119 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 37,684.84 72,089.54 28,030.80 1,810.00 139,615.18 3,841.20 4,537.60 8,378.80 1,367.20 1,367.20 149,361.18