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Home My WebLink About2019.12.03_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers, Old Central Building 109 North Birch, Owasso, OK 74055 Regular Meeting RECEIVED Tuesday, December 3, 2019 - 6:30 pm NOV 2 7 2019 1. Call to Order City Clerk's Office Chair Chris Kelley 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an Item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 19, 2019, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports -pay period ending date November 23, 2019 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on December 14, 2018, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Wednesday, November 27, 2019. ClAwAsV 4vP,//7/) J li n M. Stevens, it/ Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to i5tevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, November 19, 2019 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 19, 2019, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed December 14, 2018, and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 15, 2019, 1. Call to Order Chair Chris Kelley called the meeting to order at 7:33 pm. 2. Roll Call Present Absent Chair- Chris Kelley Vice Chair- Bill Bush Trustee - Doug Bonebrake Trustee - Lyndeli Dunn Trustee - Kelly Lewis A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 5, 2019, and November 12, 2019, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $16,509.26. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action to award a bid for the purchase of golf course equipment Chris Cook presented the item, recommending awarding a lease to purchase contract with Professional Turf Products, of Euless, Texas, for fourteen pieces of turf equipment, with sixty (60) monthly payments of $5,207.39, for a grand total of $312,443.49, and authorizing the Chair to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the lease to purchase contract and authorize the Chair to execute the necessary documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 Owasso Public Golf Authority November 19, 2019 Page 2 6. Report from OPGA Manager • Golf Report Warren Lehr introduced Chris Cook to provide the golf report. 7. Report from OPGA Attorney None 8. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - pay period ending date November 9, 2019 • Monthly Budget Status Report - October 2019 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Kelley NAY: None Motion carried: 4 -0 and the meeting adjourned at 8:00 pm. Chris Kelley, Chair Juliann M. Stevens, Authority Clerk Actual Claims List - 12/03/19 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK GRAINGER- WHEELS $122.96 JPMORGAN CHASE BANK OREILLY - BATTERY $83.08 JPMORGAN CHASE BANK TECH DIRECT - BATTERY $660.24 CART OPERATIONS -Total $1,066.28 HOLLON FIRE PROTECTION ANNUAL FX INSPECTION INVO $88.00 JPMORGAN CHASE BANK OREILLY- RETURN ($38.04) COURSE MAINT -Total LOWES- SUPPLIES $49.96 JPMORGAN CHASE BANK SAMS- SUPPLIES $19.72 JPMORGAN CHASE BANK SYSCO- SUPPLIES $186.81 JPMORGAN CHASE BANK UNITED LINEN- RENTAL $84.21 FOOD & BEV -Total CCSWB- BEVERAGES $290.74 JPMORGAN CHASE BANK DLX- DEPOSIT SLIPS $151.08 GOLF ADMIN -Total $151.08 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $94.57 JPMORGAN CHASE BANK AT YR SVC- RENTAL $125.45 JPMORGAN CHASE BANK LOWES- SUPPLIES $23.94 JPMORGAN CHASE BANK USPS - POSTAGE $11.20 GOLFSHOP -Total $255.16 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $80.37 JPMORGAN CHASE BANK CCSWB- BEVERAGES $409.78 JPMORGAN CHASE BANK IMPERIAL- COFFEE $53.90 JPMORGAN CHASE BANK SAMS -FOOD $244.79 JPMORGAN CHASE BANK SYSCO -FOOD $379.18 JPMORGAN CHASE BANK WALMART -FOOD $10.40 OPGA -Total $1,178.42 OPGA -Total $2,991.64 OPGA Grand Total $2,991.64 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11123/19 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 3,890.07 4,599.83 605 Cart Operations 1,196.83 1,341.24 610 Golf Course Operations 12,134.13 14,275.03 670 Food & Beverage 2,420.80 2,805.62 690 General & Administration 3,435.80 4,114.97 FUND TOTAL 23,077.63 27,136.69